Laptop shope Management SYSTEM

Under the guidance of

Prof.: Dipali Bhoskar

Submitted to:

Department of Commerce
University of Pune
Pune-41
Partial fulfillment of

Bachelor of Laptop Application (BCA)

Submited by:

Mr. Sagar Deshmukh

Roll no. 3018

Mr. Shantanu Parashurami

Roll no. 3065

 Sinhgad Technical Education Society,
Department of Laptop Science
Sinhgad College of Science , Ambegaon (Bk.), Pune-41

Date:

CERTIFICATE

This is to certify that Mr. Sagar Deshmukh of TYBCA Seat No.___________ has

completed / partially completed / not completed his/her academic Project during

the academic year 2012-2013 as partial fulfillment of the BCA course.

Date:-

Project Guide Head of the Department Principal

Internal Examiner External Examiner

2
 ACKNOWLEDGEMENT

Before we get into thick of the things, we would like to add a few heartfelt
words for the people who were part of this project in numerous way…… people
who gave unending support right from the stage the PROJECT topic was
conceived.

We would like to place on record our sincere thanks to our principal

DR. M. P. Ghatule and our HOD Prof. NEHA DIXIT In particular, we would like to
take this opportunity to express our honor, respect, deep gratitude and genuine
regards to our guide Prof. DIPALI BHOSKAR for giving us all guidance required for
our project apart from being a constant source of inspiration and motivation.

Apart from this we must give our sincere regards to Laptop Shope and all
the employees who helped us right through the project period sorting out any
type of problem or queries.

And finally heartfelt appreciation to all our known or unknown friends to

enable us to complete this project successfully.

SAGAR DESHMUKH

INDEX

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Sr. no Title Page no

1. 1.1 Introduction to System

1.2Existing System 5-10
1.3 Need Of System
1.4 Scope Of System
1.5 Proposed Of System
1.6 Features Of System

2. 2.1 Requirement Analysis 11-15

2.2 Feasibility Study
2.3 Fact Finding Technique
2.4 H/w & S/w Requirement

3. 3.1 System Design 16-26

3.2 E-R Diagram
3.3 Data-Flow Diagram
3.4 Data Dictionary

4. 4.1 Screen Shots 27-54

4.2 Data Reports

5. 5.1 Limitations 55-56

5.2 Future Enhancements

57-58
6 6.1 Conclusion

7 7.1 Bibliography 59-60

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 INTRODUCTION

This project of “LAPTOP SHOPE”based on Vb.Net programming.

Visual Basic is object oriented language so it overcomes the problem occurs in
procedure oriented language.

In the manual system the work of validating the various processes is

very tedious & time consuming. This system overcomes the problems of the
existing system. In this system we can add new record, modify that record &
update the record about the bikes. Also it displays the transactions about selling.

The system deals with all the aspects given above. These aspects help to
carry out the work manually & in a timely manner.

Laptop Shape management system is use to maintain the record of

daily sales of Laptops and purchases order of Laptops accessories, services,
summary of all the sales, purchase and various reports.

The system intends to speed up the process, improve the efficiency,

data consistency, better error handling and finally to achieve better customer
satisfaction. The system is having various transaction as per below.

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 EXISTING SYSTEM

It is depicted from the current scenario of the organization that work is

carried out manually.

The records of payment of customer and availability of Laptop accessories in the

register. In the register each page is maintained for individual customer. There are
number of daily activities carried out by organization and for ach activity or the
process, it’s difficult to maintain records manually.

To existing system is time consuming and very complex almost in every job like
make an invoice, keep records of payments, pending orders etc.

As the organization is newly established they do not make their system

Computerized and handle the work manually. Therefore to develop efficiency in
the organization’s activities, it is needed to make it Computerized.

6
 NEEDS OF SYSTEM

Most of the student who are not self disciplined make a deliberate mischief
of recording false attendance through their friends and it is enable for teacher to
observe every student present in class while calling roll call of the student.

With view to create a perfect System of recording attendance it is necessary

to make system Software for recording attendance.

The college at the time exam fees norms in respect of attendance for
allowing the student to appear in the examination.

If the attendance is recorded manually the teachers shall have to make the
tedious job of calculating the attendance of every student in each class.

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 SCOPE OF SYSTEM

Sai Enterprises is engaged in to assemblies of PC’s. For assembly of PC’s,

required material is maintained or taken from sub vendor.

In this procedure certain activities are taken place, In these activities some number
of entities becomes part of this procedure that has vital importance in this project

These are:-

 Customer

 Order

 Stock

 Delivery

 Invoice

Customer: Demand for an assembly of machine with some specification. For this
purpose he asked for quotation and if he is not aware of particular components
receives the suggestion from vendor.

Order: As customer is satisfied with the enquiry, he places an order for machine,
with some specification including vendor’s suggestions, if any.

Stock: When customer places an order, vendor first checks his availability of
stock. Then prepare schedule according to this. Schedule involves common item
that have been ordered to be the sub vendors against different customer with
specifications.

Delivery: After confirmation of stock availability or completion of other

formalities vendor delivers the machines with installation of all software and
hardware.

Invoice: After the end of the process invoice is prepared. It contains total amount
payable by customer with its details, and sends along with delivery.

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 PROPOSED SYSTEM
The proposed Laptop Shop Management System will try to fulfill the
expectations and requirements of the User and Database Maintenance and
preparation of various reports which will help management in decision making.
The CSMS will try to reduce the response time. Through this System user can
manage the records of stock and can prepare bill. Preparation of customer Details,
Purchase Order reports, bill to Customer etc will be easy to user through this
system.

The proposed CSMS is divided into the modules as mention below

A. File

1. Home
2. Exit

B. Enquiry

1. Enquiry Detail
2. Customer Detail

C. Bill

1. Supplier Detail
2. Bill

F. Tools

1. MS Word

2. Internet Explorer

3. Calculator

G. About CSMS

- About Laptop shop management system.

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 FEATURES OF SYSTEM

 Show all the details about Laptop, Suppliers.

 Maintenance of current data:

System provide interface to updating, deletions and addition of
database.

 Easy access to specific data:

By using next and previous buttons users get easy access to data.

 Preparation of Customer bill:

System should calculate the bill for supplier

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 REQUIREMENTS

 REQUIREMENT ANALYSIS:-
 System analysis basically deals with determination of system
requirements.
 The determination of requirements means studying the existing
system and collecting details about it.
 To find out what these requirements are?

 REQUIREMENTS ANTICIPATIONS:-
 It means the system study done by system analyst.
 System Analyst may raise the questions and apply methods based on
past experience.

 REQUIREMENTS INVESTIGATIONS:-
 This method is related with following features of System.
 Finding
 Investigating, etc.
 We have collected information about the system by using fact-finding
methods like,
 Record Review
 Record Observations, etc.

 REQUIREMENTS SPECIFICATIONS:-
 A requirements specification is an agreement between system
developers and the end users.
 Here we have developed a system as specified us with some
additional features which must be included in the system.
 We selected those strategies that fulfill the goal of system and meet
the specifications

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 FEASIBILITY STUDY

Feasibility study is the most important task in the project evaluation.

Feasibility study includes all the conceptual study of the system or software, as per
the4 concern of Laptop shop. Feasibility study our system is the user defined and
user handled system which provides the great facility to the customer as well as the
user of the system.

 The proposed system was reviewed considering following feasibility tests.

There are three types of feasibility study -

1. Operational Feasibility
2. Technical Feasibility
3. Economical Feasibility

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 OPERATIONAL FEASIBILITY

 The system will have required validations and checkpoints, which will
reduce errors and inconsistency in the database. Hence performance of the system
is enhanced.

 The proposed system will provide timely information and status of various
activities to management and end users. It will facilitate the usage of the system.

TECHNICAL FEASIBILITY

 The necessary setup (software & hardware) required for the system
already exists, the system could run efficiently in present hardware setup.

 The organization is well equipped with system Platform, since the

platform provide accuracy, reliability, ease of access and data security, and all the
processes involved in the system are information based.

 The proposed system provides adequate and timely status information to

end-users.

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 ECONOMICAL FEASIBILITY

 Cost of hardware/software
 The hardware/software setup required for development and efficient
operations of the system is not available so the cost incurred is high.
 The cost of developing the system is much less than the benefits that will
be provided by the proposed system. Hence the proposed system is economically
feasible.

As conceptually this system is stores the entire necessary data:

1. Customer
2. Suppliers
3. Stock Details
4. Sales
5. Bill
CSMS is business application software which will be used by users which
are be related to Laptop, infrastructure field. CSMS is well design system
which provides user interface to re4cord and maintain important database
related to concern.

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 FACTFINDING TECHNIQUES
 INTERVIEW
» Interview Technique is used to collect information from individuals or form
groups.
» Analyst should select respondent who are related with the system under the study.
» The interviewer must plan in advance and should fully know the problem under
consideration.

 QUESTIONNAIRE:-
» It is survey, is a document containing number of standard questions that can be
sent to many individuals.
» Questionnaires are used to obtain the information about workloads, reports
received, volumes of transactions handled, types of job duties, difficulties and
opinions of how to job could be performed better or more efficiently.

 RECORD REVIEW
» Information related with the system may be represent in the form of records like
books, magazines, newspapers, historical document and lettersets.
» This kind of record review provides very valuable information to the analyst
about the system, organization and various procedures and rules.

 OBSERVATION

» If the information is not collected from the other fact finding methods, then
observation methods are used.
» In this method analyst observe the flow of document, way the process is carried
out, steps followed, the persons involved, etc.

Operating Environment

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Minimum Hardware and Software platform required for implementing the
Computerized system are as follows:

Hardware Requirements:

 PROCESSOR : PENTIUM IV AND ABOVE.

 MEMORY (RAM) : 256 MB AND ABOVE.

 HARD DISK : 10 GB AND ABOVE.

Software Requirements:
 LANGUAGE : VISUAL BASIC. NET
AND

MS ACCESS 2007 DATA BASE AS BACK

END

 OPERATING SYSTEM : WINDOWS-XP AND ABOVE

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 System Design

Entity Relationship Diagram

17
Context Level Diagram

18
First Level Diagram
19
Second Level Diagram
20
Third Level Diagram
21
Data Dictionary

Customer

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Attribute Data type Description Value
Customerno Number Identify bungalow Primary key
number
CustomerName Text - Not null
CustomerPhoneno Number - Not null
CustomerAddress Text - Not null
ProductName Text - Not null

Supplier
Attribute Data type Description Value
SupNo Number Identify flat number Primary key
SupName Text - Not null
SupAddress Text - Not null
SupPhone no Number - Not null
Product Text - Not null
Email_id Number - Not null

Bill
Attribute Data type Description Value
Billno Number Identify row house Primary key
number
BillDate Date/Time - Not null
Quatno Number - Not null
Customerno Number - Not null
CustomerName Text - Not null
Address Text - Not null
Productname Text - Not null
Cost Number - Not null
Quantity Number - Not null
Total Number - Not null
VAT Number - Not null
TotalAmount Number - Not null
Paymenttype Text - Not null

Purchase

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Attribute Data type Description Value
Purchaseno Number Identify customer id Primary key
Pdate Date/Time - Not null
ItemName Text - Not null
Quantity Number - Not null
Rate Number - Not null
Itemno Number - Not null
total Number - Not null

Item
Attribute Data type Description Value
Itemno Number Identify customer id Primary key
ItemName Text - Not null
Price Number - Not null
Quantity Number - Not null

Customer Query
Attribute Data type Description Value
Customerno Number Identify customer id Primary key
Customername Text - Not null
Dateofpurchase Date/time - Not null
PurchaseItem Text - Not null
Query Text - Not null

24
Design Form

25
Log-in page of system

MDI Form:

26
Customer Details:

27
Supplier Details:

28
Customer Enquiry:

29
Stock Details :

30
31
Purchase Details :

32
 Quotation For Laptop :

Quotation For Branded PC:

33
Assemble Item Selection:

34
Quotation Of Assemble :

35
Bill:

36
37
Data Report

Customer Report :

38
Flex Grid (Date wise Report)

39
Bill Report:

40
Stock Report:

41
42
Limitations & Future Enhancement

43
 DRAWBACKS AND LIMITATIONS

Every system has some limitation. These limitations should not affect the
system as a whole. In the proposed system also, these some limitations.
1. The proposed system does not provide the facility of online payment
to the three owners.
2. The main software requirements are as mentioned in the software
specification else system cannot work properly
3. The coding system is developed assuming that the codes create are
enough in case the data crosses the code limit the system would create the
problem. These are the limitation encountered in the proposed system that
could be enhanced.

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 Future Enhancement

This system is providing the interface to users of maintaining database of office.

User can maintain database like customer, Supplier, Stock, Payment, Bill. This
helps to management in decision making.

To increase the reliability if this system, some enhancement to this system

can be done such as:

 To keep track for profit and loss.

 ABC Analysis.
 User interface to maintain material requirement planning.
 We can provide organization’s web site on the internet. Through that
web site the customer book and clear the payment by the credit card.

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Conclusion

46
 CONCLUSION

Maintain of database and preparations of various documents like customer

details, purchase order, suppliers, stock etc. Laptop Shop management systems are
providing various facilities to users and easily maintain the data

 User Friendly and Satisfy the Customer Requirement.

 System Can Be Is Used Universally.
 Attractive Layout for Each Form.
 Provide better Security measure to database

Above project will really help to overcome the problems which occurs while
hard copy handling (papers). Through following facilities benefits are achieved:

 Security of data.
 Easy accessing of data.
 Report generation to management
 Time saving.
 Paperless work.

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Bibliography

48
 Bibliography

1. The complete Reference Visual Basic. Net

2. System Analysis and Design – Alias M. Adwa
3. Software Engineering – Roger Pressman

Websites:-
1. www.microsoft.com
2. www.w3schools.com
3. www.dotnetspider.com

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