Request for Proposals No: 2055-XX

Assessment of facility supply chain bottlenecks and development of

improvement plans for the supply chain mechanism and management of
nutrition commodities (IFA & WIFA supplements, Vitamin A capsules, Zinc
and ORS) in the selected province of Indonesia

Issued by the Nutrition International “NI” (formerly known as the Micronutrient Initiative)

Deadline for receipt of proposals at NI:

Wednesday, March 18, 2020

11:00 HRS, West Indonesia Standard Time

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Contents

1. RFP Notice....................................................................................................................................3
2. Introduction To The Rfp.................................................................................................................3
3. General Instructions And Considerations .......................................................................................4
4. Conflict Of Interest .........................................................................................................................5
5. General Disclosures .......................................................................................................................5
6. Submission Of Proposals ...............................................................................................................5
7. Receipt, Evaluation And Handling Of Proposals.............................................................................6
8. Selection Criteria............................................................................................................................7
9. Guidelines For Preparing Proposals ..............................................................................................7
Part 1: Covering Letter And Declaration ...............................................................................................8
Part 2: Executive Summary..................................................................................................................8
Part 3: General And Technical Proposal ..............................................................................................9
Part 4: Financial Proposal ....................................................................................................................9
Annexure A: Terms of Reference ........................................................................................................11
Annexure B: Budget Template ............................................................................................................30

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1. RFP NOTICE

1.1. Request for Proposals – Procurement Notice

Nutrition International, a non-profit organization dedicated to eliminating vitamin and

mineral deficiencies worldwide, invites proposals from competent Individuals or
Organizations or Agencies to conduct “Assessment of facility supply chain
bottlenecks and development of improvement plans for the supply chain
mechanism and management of nutrition commodities (IFA & WIFA supplements,
Vitamin A capsules, Zinc and ORS) in selected province of Indonesia”. The
submission deadline for proposals is Wednesday, 18 March 2020 by 11:00 HRS. West
Indonesia Time Standard Time.

2. INTRODUCTION TO THE RFP

2.1. Nutrition International is an Ottawa-based, international not-for-profit organization

dedicated to ensuring that the world's most vulnerable especially women and children in
developing countries get the vitamins and minerals they need to survive and thrive.
Working with impacted families, communities and nations, we are improving lives of
close to 500 million people in more than 70 countries across Asia, Africa and Latin
America.

Nutrition International (NI) (formerly known as the Micronutrient Initiative), a renowned

International Development organization based out in Ottawa, Canada, has a
commitment to eradicate global ‘hidden hunger’ by implementing interventions that focus
on women and children in developing countries. It aims to generate innovative and
sustainable solutions to reduce vitamin and mineral deficiencies among women,
newborns, and children. It builds on robust evidence-based research and evaluation in
order to demonstrate excellent return on investment of scaling-up highly cost-effective
micronutrient interventions. NI aspires to be a global center of excellence in technical
and programmatic support in this field.

In collaboration with key stakeholders such as governments, private sectors and civil
society groups, NI seeks to tackle the aforementioned problems that affects one third of
the world’s population. NI engages in tailoring health and nutrition strategies as well as
up-scaling existing program in various regions in the globe including Africa, Asia, the
Caribbean, Latin America and the Middle East. NI’s international Board of Directors
directs its interventions that reach approximately 500 million people in more than 70
countries.

One of NI’s key strategic goals is to enhance the global impact of micronutrient
interventions by generating cutting-edge knowledge and utilizing it to develop sound
policies and programmes while consolidating political will to achieve its vision. NI aspires
to position itself as a global center of excellence in generating scientific research in the
field of micronutrient programmes. It provides quality assurance for research and
programmes while disseminating and translating new knowledge to influence and
improve national and global policies and programmes. NI provides guidance and support
on existing and future programme evaluations and coordinates the analysis and
utilization of evaluation activity results.

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NI has been implementing high-impact, high-coverage health and nutrition initiatives for
vulnerable communities in Indonesia since 2006. NI’s priority objectives in Indonesia
include the survival and health of children, adolescent girls, pregnant and lactating
women as well as women of reproductive age, primarily through improved coverage and
use of key micronutrients, such as vitamin A, zinc, iron and folic acid, wheat flour
fortification and iodized salt.

To support the Government of Indonesia’s (GoI) ambition to reduce stunting, NI jointly

by Save the Children (SC) will be implementing the Better Investment for Stunting
Alleviation (BISA) program. BISA program is an integrated nutrition-specific and
nutrition-sensitive program for assisting the GoI to realise the goal of National Strategy
to Accelerate Stunting Prevention (2018-2024). BISA targets two Provinces – West Java
(WJ) and Nusa Tenggara Timur (NTT).

Some specific areas where BISA will intervene are in supply chain management,
ensuring that local facilities have the necessary supplies to meet demand of their
catchment areas; use of data, including data-based decision-making and quality
reporting; and counselling skills, to ensure that caregivers, adolescents, and children
benefit from an informative, interactive session with their health worker. By building skills
in these areas, the quality of services provided will improve.

In view of the above, Save and NI are contracting a consultant/agency to conduct an

assessment of facility supply chain bottlenecks and develop improvement plans for the
supply mechanism and management of nutrition commodities (IFA supplement, Vitamin
A capsules, Zinc and ORS) in the two targeted provinces of the BISA project.

2.2. This Request for Proposals (RFP) and particularly the Guidelines for Preparing
Proposals that follow, are designed to help Respondents to produce proposals that are
acceptable to NI and to ensure that all proposals are given equal consideration. It is
essential, therefore, that Respondents provide the complete information that is
requested, and in the formats and on the terms specified.

3. GENERAL INSTRUCTIONS AND CONSIDERATIONS

3.1. These instructions should be read in conjunction with information contained in the
enclosed Terms of Reference (TOR), and in any accompanying documents within this
package.

3.2. This Request for Proposals (RFP) to provide NI to “Assessment of facility supply chain
bottlenecks and development of improvement plans for the supply chain mechanism and
management of nutrition commodities (IFA & WIFA supplements, Vitamin A capsules,
Zinc and ORS) in selected province of Indonesia.”

3.3. NI is not bound to accept the lowest priced, or any, proposal. NI reserves the right to
request any (or all) Respondent(s) to meet with NI to clarify their proposal(s) without
commitment, and to publish on its website answers to any questions raised by any
Respondent (without identifying that Respondent).

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3.4. Respondents are responsible for all costs associated with proposal preparation and will
not receive any reimbursement from NI.

4. CONFLICT OF INTEREST

4.1. Respondents must disclose in their proposal details of any circumstances, including
personal, financial and business activities that will, or might, give rise to a conflict of
interest. This disclosure must extend to all personnel proposed to undertake the work.

4.2. Where Respondents identify any potential conflict they must state how they intend to
avoid any impact arising from such conflicts. NI reserves the right to reject any proposals
which, in NI’s opinion, give rise, or could potentially give rise to, a conflict of interest.

4.3. With respect to this condition, please be advised that the organizations that may fall
within the scope of this evaluation will include those below, with which any association
must be disclosed:

a) Nutrition International (NI)

b) the Donor who is the primary funding source for the procurement

5. GENERAL DISCLOSURES
5.1. Respondents must disclose:

5.1.1 If they are or have been the subject of any proceedings or other arrangements
relating to bankruptcy, insolvency or the financial standing of the Respondent
including but not limited to the appointment of any officer such as a receiver in
relation to the Respondent personal or business matters or an arrangement with
creditors or of any other similar proceedings.

5.1.2 If they have been convicted of, or are the subject of any proceedings, relating to:

a) criminal offence or other offence, a serious offence involving the activities of a

criminal organization or found by any regulator or professional body to have
committed professional misconduct.
b) corruption including the offer or receipt of any inducement of any kind in relation
to obtaining any contract, with the NI, or any other contracting body or authority
c) failure to fulfil any obligations in any jurisdiction relating to the payment of taxes

6. SUBMISSION OF PROPOSALS
6.1. The technical and financial proposal along with all requisite documentation must be
received in English at NI no later than Wednesday, March 18, 2020 by 11:00 HRS, West
Indonesia Standard Time.

6.2. The Technical and Financial Proposal in two separate files put into a covering email
specifically indicating the subject line “Assessment of facility supply chain
bottlenecks and development of improvement plans for the supply chain
mechanism and management of nutrition commodities (IFA & WIFA supplements,

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Vitamin A capsules, Zinc and ORS) in the selected province of Indonesia” and
should be sent by email to: proposalsindonesia@nutritionintl.org

6.3. For any clarification required, please write an email on the following email address:
proposalsindonesia@nutritionintl.org

6.4. Only email bids will be accepted. Only those short-listed will receive an acknowledgment
and will be called for a personal interaction, at their own cost. The interaction will be held
at the NI office in New Delhi.

6.5. Late proposals will not be accepted in any circumstances. Proposals received after the
due date and time will not be considered.

7. RECEIPT, EVALUATION AND HANDLING OF PROPOSALS

7.1. Once a proposal is received before the due date and time, NI will:

7.1.1. Log the receipt of the proposal and record the business information
7.1.2. Review all proposals and disqualify any non-responsive ones (that fail to meet the
terms set out in these instructions), and retain the business details on file with a
note indicating disqualification.
7.1.3. Evaluate all responsive proposals objectively in line with the criteria specified below
7.1.4. Inform respondents within 15 business days of the evaluation decision being made.

7.2. NI reserves the right:

7.2.1. To accept or reject any and all proposals and/or to annul the RFP process prior
to award, without thereby incurring any liability to the affected Respondents or any
obligation to inform the affected respondents of the grounds for NI's actions prior
to contract award, and
7.2.2. To negotiate - with Respondent(s) invited to negotiate - the proposed technical
approach and methodology, and the proposed price based on the Respondent’s
proposals.

7.2.3. Amend this RFP at any time.

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8. SELECTION CRITERIA
8.1. Following criteria will be adopted to short list the proposals and identify suitable agencies.
Out of the total scores 60% weight is assigned to technical and 40% to the financial
proposal.

Table 1: Proposal Scoring Criteria

Name of Candidate:
Proposals
Assessment Category: Presentation and discussion Weights

Qualification of Consultant (A) 50%

A minimum master’s degree with experiences at least 15 years,
preferably in public health, nutrition, social sciences, social
20%
development or related disciplines. Technical knowledge and
familiarity with VAS program is desirable.
Minimum 5 year experience of working with NGO and collaboration
with MoH, PHO and DHO. Significant experience of Health programs
20%
in Indonesia. Experience of working on VAS program/issues will be
an asset.
Excellent written and verbal communication skills both in English and
20%
Bahasa Indonesia.
Demonstrated experience in research, writing, production of
documents such case study or Most Significant Change and 40%
develop video documentation.
Realistic Plan and ability to accomplish the task (B) 50%

Plan for completing the activities 30%

Consultant's ability to complete the task as pe NI expectation

30%
mentioned in the TOR
Realistic timelines to accomplish the entire work 40%
Total Score - Technical Proposal (A+B) 100%
Overall weightage of Technical Proposal – 60%
Assessment Category: Financial
Presented reasonable estimate of fees 25%
Takes into consideration all potential field expenses (i.e. no obvious
30%
omissions)
Presented realistic estimate for field expenses 25%
Reasonable estimate for completing the meeting, and report writing
20%
expenses
Total Score - Financial Proposal 100%
Overall weightage of Financial Proposal – 40%
Total Weighted Score (Technical + Financial)

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8.2. The Evaluation Team may, in its sole discretion, establish a short-list of Respondents
based on the Technical Scores of the Respondents (the “Short-listed Respondents”) for
the purpose of conducting interviews. If NI short-lists the Respondents, it will short-list
the Respondents with the highest scores.

8.3. Only the Short-listed Respondents will be interviewed. The number of Respondents
short-listed for an interview is in the sole discretion of NI.

8.4. Interviews of Short-listed Respondents will be carried out by the Evaluation Team or a
sub-group of the Evaluation Team. The Evaluation Team will score each Short-listed
Respondent based on the quality of the Respondent’s interview (the “Interview Score”).

8.5. The successful Respondent will be expected to enter into a Contract with NI for the
duration of the work. In the event of a Contract award, all the terms and conditions of the
RFP, including the Respondent’s response, will normally form part of the Contract.

9. GUIDELINES FOR PREPARING PROPOSALS

9.1. Language: Proposals must be submitted in English.

9.2. Structure: Proposals must be set out in three main parts:

Part 1: Covering Letter and Declaration
Part 2: Executive Summary
Part 3: General and Technical Proposal
Part 4: Financial Proposal

Part 1: Covering Letter and Declaration

Proposals must be accompanied by a covering letter on company-headed paper showing the

full registered and trading name(s), trading and registered office address and business
number of the Respondent. The letter must be signed by a person of suitable authority to
commit the Respondent to a binding contract. It must quote the RFP number and title, and
include the following declarations:

a. We have examined the information provided in your Request for Proposals (RFP) and
offer to undertake the work described in accordance with requirements. This proposal is
valid for acceptance for 6 months and we confirm that this proposal will remain binding
upon us and may be accepted by you at any time before this expiry date.

b. We accept that any contract that may result will comprise the contract documents issued
with the RFP and be based upon the documents submitted as part of our proposal.

c. Our proposal (Technical and Financial) has been arrived at independently and without
consultation, communication, agreement or understanding (for the purpose of restricting
competition) with any other Respondent to or recipient of this RFP from NI.

d. All statements and responses to this RFP are true and accurate.

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e. We understand the obligations regarding Disclosure as described in the RFP Guidelines

and have included any necessary declarations.

f. We confirm that all personnel named in the proposal will be available to undertake the
services.

g. We agree to bear all costs incurred by us in connection with the preparation and
submission of this proposal and to bear any further pre-contract costs.

h. I confirm that I have the authority of [insert name of NGO/company/agency] to submit this
proposal and to clarify any details on its behalf.

Part 2: Executive Summary

A brief overview of the General and Technical proposal that summarizes how the Respondent
will use their competencies in the area to achieve the outputs/deliverables. Financial
information should not be included here; but the summary may indicate the level of effort
proposed.

Part 3: General and Technical Proposal

The General and Technical section should be structured as follows:

Section 1: Your understanding of the TOR provided with this RFP as Annexure A. You may
also propose qualifications to the TOR that you consider may enhance the value of the
outcome to NI. These improvements need to be summarily highlighted in the proposal.

Section 2: Technical Response: a concise description of the tools and approach that are
proposed for the delivery of the TOR and an implementation plan in the form of a work
breakdown analysis. This should describe the activities to be undertaken, the deliverables /
outputs and the milestone and completion dates (grouped by phase where appropriate). The
dependency of any activities and associated results on earlier results needs to be clearly
indicated. The proposal need not include the methodology for the samples estimation as the
same is already included in the RFP.

Section 3: Personnel Profile: names, designation and Curricula Vitae (CV) of personnel
assigned to work on the Project. CVs must not exceed 3 pages, but must include:
o Role of the personnel in the survey and number of days committed
o a brief summary of the professional competencies of the individual relevant to the
Scope of Work/TOR
o a chronological list of relevant professional experience starting with the most
recent and showing key achievements / responsibilities
o brief details of qualifications educational / technical / professional / other
o language competencies other than English (corresponding to targeted provinces)

Section 4: Personnel Inputs: include name of personnel, and person days with reference
to
Project post. This will constitute a confirmation that all personnel will be available to provide
the required services for the duration of the contract.

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Section 5: Company Information: proof of incorporation for registered incorporated entities,

proof of registration for registered entities.

Section 6: Previous experience: documentation demonstrating the Respondent’s

experience in the proposed area of work. This should include contact details for key clients
who may be contacted in respect of the Respondent’s relevant prior work.

Part 4: Financial Proposal

a. The Financial proposal must contain the expected budget with detailed breakdown for
accomplishing the complete work. All amounts quoted must be in Indonesian Rupiah
(IDR). The Respondent should provide a detailed budget, based on the format attached
as Annexure B.

b. Fees should be inclusive of all insurance and standard business overheads.

c. Please note that no fees are payable for travel days.

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ANNEXURE A

TERMS OF REFERENCE

Assessment of facility supply chain bottlenecks and development of improvement plans for
the supply chain mechanism and management of nutrition commodities (IFA & WIFA
supplements, Vitamin A capsules, Zinc and ORS) in selected province of Indonesia

About the partners

Nutrition International (NI) has been implementing high-impact, high-coverage health, and nutrition
initiatives for vulnerable communities in Indonesia since 2006. NI’s priority objectives in Indonesia
include the survival and health of children, adolescent girls, pregnant and lactating women as well as
women of reproductive age, primarily through improved coverage and use of key micronutrients, such
as vitamin A, zinc, iron and folic acid, wheat flour fortification and iodized salt.

Save the Children (SC) has been working in Indonesia since 1976 and has worked in 16 of Indonesia’s
34 Provinces. In 2017, SC worked in 11 Provinces and 43 Districts, reaching over 230,000 direct
beneficiaries. SC’s programming and technical expertise are primarily in the areas of health and
nutrition, education, and child rights – including child protection, child poverty, and child rights
governance. Save the Children is also an active player in the national policy and advocacy space,
particularly in the realm of working with sub-national government actors on effective management of
financial and technical resources.

BISA project

The Better Investment for Stunting Alleviation (BISA) project is an integrated nutrition-specific and
nutrition-sensitive project designed jointly by Save the Children and Nutrition International (BISA
team) to assist the Government of Indonesia (GoI) to realise the goal of National Strategy to
Accelerate Stunting Prevention (2018-2024). BISA targets two Provinces – West Java (WJ) and Nusa
Tenggara Timur (NTT).

To support the GoI’s ambition to reduce stunting, BISA will:

1. Implement a Social and Behaviour Change Communication (SBCC) Plan focused on
improved maternal, infant, and young child nutrition (MIYCN) and water, sanitation, and
hygiene (WASH) practices of adolescents, pregnant and lactating women (PLW), and
caregivers of children under two;
2. Provide technical assistance to District and Provincial government and health service
providers to improve the delivery and enhance access to and use of iron-folic acid for pregnant
women and pregnant adolescent girls; Weekly Iron Folic Acid for adolescent girls; vitamin A
supplementation, zinc, and oral rehydration salts for children under five, and MIYCN
counselling for pregnant and lactating women, adolescent girls and caregivers;
3. Provide technical assistance to the national, Provincial, and District government to improve
the allocation and effective use of funding and human resources at Provincial, District, and
Village levels.

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Over five years, BISA will enable 3.3 million people, including 734,100 women, 489,343 children under
two, and 1.45m adolescent girls to access high impact nutrition services. BISA will test, and scale-up
two packages of interventions: (1) The ‘Essential’ Package focused on strengthening the supply side
of nutrition service delivery; and (2) The ‘Essential+’ Package that combines supply-side services with
demand-side services through the provision of direct support to communities. The two packages will
be tested in four districts (two per Province) in the first two years to assess impact and generate
evidence (Phase 1), and at the end of year 3 the package will be scaled-up to an additional eight districts
to a total of 12 Districts (Phase 2).

Background and rationale for the assessment of facility supply chain bottlenecks and
development of improvement plan for supply chain and management of nutrition
commodities

Indonesia is the fourth most populous country in the world, with a total population of 260 million,
including 24 million children under age five. Despite being newly classified as a lower-middle-income
country, with a per capita GDP of USD3,800, and being the largest economy in Southeast Asia,
Indonesia’s human development indicators place it 111th in global rankings (out of 189) 1 while the
World Bank Human Capital Index (HCI) ranks it 87 out of 157 2. Across the country, 10% of children
under 5 years are wasted, 18% underweight, and 31% are stunted, with wide variation by province
(from 17% to 43%) and between Districts and population groups. 3 These rates place Indonesia among
the top five countries with the highest burden of malnutrition.

Nationally, 17% of pregnant women are underweight (compared to 15% of non-pregnant women),
with 37% in NTT (only 2% in West Java). 4 Anaemia, which can lead to maternal death as well as low
birth weight, is particularly high, with 49% anaemia amongst pregnant women. A study by NI suggests
high rates of anaemia amongst adolescent girls too. 5

Child growth depends on the mother’s health and nutritional status before and during pregnancy, and
caregiving practices (exclusive breastfeeding, appropriate complementary feeding, and hygiene) from
0-24 months. National data shows that children become gradually more stunted between birth and
two years suggesting inadequate dietary intake and caregiving practices throughout that period.
Childhood anaemia is also common with 40% prevalence nationally. 6

Poor water, sanitation and hygiene (WASH) also contributes to stunting. Estimates are that up to 50%
of stunting is a result of poor WASH. Inadequate WASH behaviours – handwashing without soap,
unsafe handling of faeces, and unclean drinking water – result in diarrhoea, parasitic infections, and
chronic gut inflammation (environmental enteropathy disorder, EED), a major contributor to
undernutrition. 7 Emerging evidence from other countries suggests that EED linked to ongoing

1
UN Human Development Report, Indonesia, 2019. http://hdr.undp.org/sites/all/themes/hdr_theme/country-notes/IDN.pdf
2
World Bank Human Capital Index, Indonesia, October 2018.
https://databank.worldbank.org/data/download/hci/HCI_2pager_IDN.pdf
3
National Institute of Health Research and Development, Baseline Health Research 2018, Ministry of Health (NIHRD, Riskesdas
2018).
4
NIHRD, Riskesdas 2018
5
Nutrition International Program Data, 2019.
6
Ni Ketut Aryastami and Ingan Tarigan, “Policy Analysis of Stunting Prevention in Indonesia”, 2017.
7
Victor Owino et al. “Environmental Enteric Dysfunction and Growth Failure/Stunting in Global Child Health”, Pediatrics, December
2016, 138 (6).

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ingestion of pathogens may be a key driver of stunting, but there is little evidence from Indonesia on
the risk of EED. 8

Indonesia is one of the top 15 countries with the highest burden of childhood diarrhoea. 9 According
to 2012 DHS (the latest available), the prevalence of diarrhoea amongst children under two years of
age (CU2) nationally is 21%, and 12% for children under five years of age (CU5). Poor WASH
behaviours, diarrhoea, and undernutrition also increase risk of pneumonia, the leading infectious killer
of CU5 10. Indonesia’s pneumonia rate nationally is 18.5%, spiking to 40% in NTT. 11

Low access, utilization and quality of health and nutrition services are identified as contributing to
poor maternal, infant and young children nutrition. Women receive nutrition counselling, supplements
and treatment through the health system (ANC, PNC and growth monitoring and promotion) that
help her care for herself (during pregnancy and lactation) and her child. While most women have
access to these essential nutrition services, they are not fully using them. For example, 96% of pregnant
women nationally complete their first pre-natal visit, but only 74% of women complete all four
recommended visits 12. 73% of pregnant women received IFA during their last pregnancy but less than
half completed the full course. Similarly, 76% of adolescent girls nationally reported receiving weekly
IFA (WIFA) but only 1% completed the recommended course. In addition, other services such as
ORS and Zinc treatment also remain underutilised.

The factors associated with low adherence and utilisation vary. One of the key gaps is in the supply
chain and delivery of IFA, Vitamin A, ORS and zinc affecting the availability of nutrition commodities
and services at village level. The Government has committed to provide an estimated 80-100% of IFA
supplements for pregnant women and pregnant adolescents (90+ days), and the MoH has committed
to provide funding to cover 30% of the WIFA needs for adolescent girls in 2019 and 100% of the
vitamin A, Zinc and ORS for CU5. For stunting prioritized districts, MoH provides 100% supply for
WIFA. However, due to gaps in procurement and supply, there is low coverage. Delayed procurement,
inaccurate forecasting, and poor stock management often lead to stockouts at the Puskesmas and
Posyandu levels.

Some specific areas where BISA will intervene are in supply chain management, ensuring that local
facilities have the necessary supplies to meet demand of their catchment areas; use of data, including
data-based decision-making and quality reporting; and counselling skills, to ensure that caregivers,
adolescents, and children benefit from an informative, interactive session with their health worker. By
building skills in these areas, the quality of services provided will improve.

In view of the above, Save and NI are contracting a consultant/agency to conduct an

assessment of facility supply chain bottlenecks and develop improvement plans for the supply

8
Amy J. Pickering et al. “The WASH Benefits and SHINE Trials: Interpretation of WASH Intervention Effects on Linear Growth and
Diarrhea”, The Lancet, Vol. 7, August 2019.
9
Alive & Thrive, “Maternal, Infant and Young Child Nutrition and Nutrition-Sensitive Practices in Indonesia: Desk Review”, March
2018. Lancet, 2013
10
Siti Rahmawati Hindo et al. “Analisis Hubungan Tingkatan Status Pneumonia pada Balita dan Indikator Lingkungan Sehat di
Indonesia”, University of Islam Indonesia, 2018.
11
Save the Children, Situation Analysis Report on Childhood Pneumonia, Jakarta 2019.
12
NIHRD, Riskesdas 2018.

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mechanism and management of nutrition commodities (IFA supplement, Vitamin A

capsules, Zinc and ORS) in the two targeted provinces of the BISA project.

The assessment and improvement plans will support the achievement of a strategic objective of BISA,
namely:

SO2: Improved access to and use of IFA for pregnant women and pregnant adolescent girls, WIFA
for adolescent girls, VAS, zinc& ORS for children U5, and MIYCN counselling for PLW,
PLAG, and caregivers of CU2

SO2 focuses on strengthening existing government health systems, within the context of Indonesia’s
national strategy for the reduction of stunting (‘StraNas’) and INEY, to deliver quality services at the
community level and ensure sustained health system support.

The selected agency/consultant will disseminate the findings of the facility supply chain assessment
and draft improvement plans to the Ministry of Health (MOH), Provincial Health Offices (PHO),
District Health Offices (DHO), District Education Offices (DEO), selected high schools, and
Puskesmas representatives. A workshop and meeting will be organized to finalize the plans to improve
the supply mechanism and management of nutrition commodities, with costing.

The assessment of facility supply chain bottlenecks and improvement plans for supply and
management of nutrition commodities are targeted to the following audiences:

The primary audience include staff who work on supply chain at the PHO, DHO, Puskesmas and
Posyandu levels and secondary schools.

The secondary target group include program managers in the DHO, PHO and MOH, DEO and
the private providers.

Overall objective
To identify the bottlenecks in the supply chain of nutrition commodities (IFA and WIFA
supplements, Vitamin A capsules, Zinc and ORS) in targeted districts in West Java (Bandung Barat
and Sumedang) and in Nusa Tenggara Timur (Kabupaten Kupang and Timor Tengah Utara).
The specific objectives include:
• Understand public sector policies, program and supply chain structures related to nutrition
commodities at all level in BISA project targeted areas.
• Understand the market structure as related to costs, formulations, specifications, commodity
availability and local capacity for manufacturing and importation.
• Identify and document the roles of partners and institutions involved in the micronutrient
commodity supply chain
• Assess the barriers and facilitating factors/improvement opportunities related to the
components of the supply chain system at all levels for the selected nutrition commodities
(policy, strategy, quantification/forecasting, budgeting, planning, procurement, distribution,
storage, capacity-personnel and financial, monitoring and evaluation, commodity tracking,
communication, inventory management, data management) associated with these processes.

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• Assess availability and accessibility of nutrition commodities by targeted beneficiaries at all

levels of the health system.
• Develop applicable Standard Operating Procedures (SOP) of the supply chain mechanism
for Puskesmas.

Scope of work
This assignment will consist of the following activities to be done in consultation with Nutrition
International:
1. Briefing meeting with BISA team (Save + NI)
The selected consultant/agency will participate in a briefing meeting with BISA team (Save + NI)
to get a complete understanding of the assignment and to discuss the overall scope of work,
deliverables and timelines
2. Conduct preliminary data collection (desk review):
a. primary and secondary data analysis of the various guidelines, operating procedures,
technical specifications, databases and communication channels focusing on
forecasting, procurement, storage and distribution of nutrition commodities,
stakeholder and implementer/collaborator of the stunting prevention program in
West Java and East Nusa Tenggara provinces
b. number and type of nutrition commodities, their package volume, distribution flow
and use in government stunting prevention program implementation.
3. Conduct field assessment of facility supply chain bottlenecks on nutrition commodities that
include in-depth interviews with staff involved in supply chain and commodity management at the
PHO, DHO, Puskesmas and Posyandu levels.
4. Conduct workshop with BISA team (Save + NI) to share findings from desk review and field level
assessment and seek inputs to develop a supply chain improvement plan in each district.
5. Develop the supply chain improvement plans, which will include developing or revising standard
operating procedures, guidelines and job aids;
6. Conduct workshop to disseminate supply chain improvement plans and proposed revised
Standard Operating Procedures (SOP).
The consultant/agency will design and conduct a participatory one-day workshop with all relevant
stakeholders, including government officials to share the findings from desk review and field level
assessment, the nutrition commodities improvement plans that are developed based on the
findings from the assessment, proposed revised SOP and training package.
7. Modification of nutrition commodities supply chain improvement plans and proposed revised
SOP and training package for incorporating inputs received from the dissemination workshop.
8. Pre-testing with the target audience:
All the proposed improvement plans to be pre-tested with the target audience in two districts -
one district each in NTT and WJ, and to be revised based on the feedback.
9. Develop final report of the assignment, which include recommendations and monitoring tools.

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Approval from BISA Team (Save + NI)

The selected consultant/agency is required to obtain clearance at the following stages:

a) Desk review report
b) Methodology and data collection tools that will be used for the assessment
c) Nutrition commodities supply chain improvement plans developed, based on findings of the
assessment and consider inputs from BISA team and related government stakeholders.
d) Final soft and hard copies of the nutrition commodities supply chain improvement plans and
training materials in English and Bahasa languages.

Duration and timeline

The duration of the assignment will be four months (April 2020 – July 2020) with 50 days in total.
The consultant/agency will work primarily with the project team in Jakarta, with travel to the project
area in West Java and NTT. The consultant/agency is expected to complete activities and deliverables
based on the timeline presented below. The timeline will be revised as required from the date of signed
contract.

Detailed indicative timeline:

Activities April May June July
2020 2020 2020 2020
Briefing meeting with BISA team
Design and develop assessment
methodology and data collection tools
Conduct preliminary data collection
(desk review)
Field Assessment
Develop desk review and field level
assessment report
Conduct workshop with BISA team
(Save + NI) to share findings from
desk review and field level assessment
and seek inputs to develop the supply
chain improvement plans
Develop the supply chain
improvement plans including
developing or revising standard
operating procedures, guidelines and
job aids
Conduct workshop to disseminate
supply chain improvement plans and
proposed revised SOP.

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Modification of nutrition commodities

supply chain improvement plans and
proposed revised SOP and training
package for incorporating inputs
received from the dissemination
workshop
Pre-testing with the target audience
Develop final report

Deliverables
The following deliverables will be required to be submitted in electronic and hard copies to NI:

The following deliverables will be required to be submitted in electronic and hard copies to NI:
1. By April 14, 2020
Draft assessment methodology and data collection tools

2. By April 21, 2020

Final assessment methodology and data collection tools

3. By June 5, 2020
Draft report of the desk review and field assessment

4. By June 19, 2020

Draft Improvement Plans

5. By July 10, 2020

Report on results of field testing

6. By July 30, 2020

6.a. Final Improvement Plan, which will include recommendations on standard operating
procedures, technical specifications of the supplements, training needs for forecasting and
indenting of supplies, mechanisms for identifying health facilities with stock-outs in order to
facilitate appropriate corrective actions, job aids and tools and general capacity and training
needs
6.b. Final Report of overall assignment

Logistics and administrative arrangements

• The selected consultant/agency will be responsible for all arrangements related to travel,
accommodation, transport, and other preparations.
• No additional cost will be borne by Save and NI.

Child safeguarding policy

• All recording and photoshoot to comply with Save the children and NI’s Child Protection
Policy, Indonesia’s child safety norms, and ethical guidelines
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• Ethical approval to be obtained, wherever required from the appropriate authority

• Written/video consent needs to be taken from their guardians before recording and
photoshoot
• Informed consent to be obtained from the target audience during assignment, when recording
and documentation is required.

Copyright
Save the Children and Nutrition International retains full ownership and copyright of materials
developed under this assignment.

Required Expertise:
• Advanced degree in health system, supply chain, public health, nutrition, development,
health sciences, or related field preferred.
• Minimum of seven years of experience required in designing and providing technical
direction to development projects on health supply chain mechanism. Nutrition and health
development project experience preferred.
• Proven experience in developing health supply chain mechanism, nutrition commodity
supply chain, and health system strengthening projects.
• Experience working in Indonesia and Asia region desirable.
• Experience designing gender-sensitive systems and mechanism for the health supply chain.
• Strong written and verbal language skills in English
• Ability to travel frequently within Indonesia during the consultancy.

NOTES (Important)
The consultant/agency is required to submit:
1) Budget in the prescribed budget template as attached in Annexure B.
2) Sample of works as reference materials to be attached.

Budget
The consultant/agency is required to submit a budget in the prescribed template as attached in
Annexure B.

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ANNEXURE B
BUDGET TEMPLATE

Day
Unit
Perso s Remark
Description cost Total (IDR)
n or s
(IDR)
unit

Consultant for assess supply chain bottlenecks (TA)

A Salaries/Professional Fees
A1 Consultant fee 1 40 -
Sub Total A -
B Meetings and consultation workshops
B1 Briefing meeting with BISA team (Save + NI) 15 3 -
Sub Total B -
C Assessment at the district level
C1 FGD meeting package at local sites 80 1 -
C2 Gift/incentives for FGD participants 80 1 -
C3 Government consultation venue 12 1 -
C4 Meeting package at district (at the hotel) 20 2 -
C5 Perdiem 20 2 -
C6 Local Transport 20 2 -
Sub Total C -
D Travel and Transportation
D1 Return flight ticket from Jakarta to East Nusa Tenggara 2 2
(return ticket) -
D2 Transportation from home to airport in Jakarta (return) 2 2
-
D3 Local transport in Kupang City, East Nusa Tenggara 1 4
(Car Rental) -
D4 Local transport in West Java (car rental Jakarta to 1 5
Bandung and district 1 car for 3 days -

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Sub Total D -
E Daily allowance and lodging expenses for the
consultant/team
E1 Allowance in NTT 2 6 -
E2 Allowance in West Java 2 6 -
E3 Lodging in NTT 2 5 -
E4 Lodging in West Java 2 5 -
Sub Total E -
F Stationary 1 -
G Communication & any other 1 -
H Reporting on Assess Supply Chain Bottlenecks 1 -
Sub Total F, G & H -
I Total Cost of Consultant for assess supply chain -
bottlenecks (A to H)

Workshop to disseminate supply chain improvement plan and revised SOP

J Preparation
J1 Communication 1 1 -
J2 Invitation 1 1 -
Distribution
J3 Survey Location 1 1 -
Sub Total J -
K Meetings and consultation workshops
K1 workshop to disseminate supply chain 40 1 -
improvement plan and revised SOP
K1.1 Govt official WJ (Province & District) 6 -
K1.1.1 Hotel accommodation 6 2 -
K1.1.2 Local Transport 6 2 -
K1.1.3 Meeting Kit 6 1 -
K1.1.4 Perdiem 6 3 -

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K1.1.5 Full-day Meeting Package 6 1 -

K1.2 Govt official ENT (Province & District) 6 -

K1.2.1 Hotel accommodation 6 2 -
K1.2.2 Local Transport 6 2 -
K1.2.3 Meeting Kit 6 1 -
K1.2.4 Perdiem 6 3 -
K1.2.5 Full-day Meeting Package 6 1 -
K1.2.6 Airfare 6 2 -

K1.3 NI & Save WJ (Province & District Staff) 7 -

K1.3.1 Hotel accommodation 2 2 - Only NI
Staff
K1.3.2 Local Transport 2 2 - Only NI
Staff
K1.3.3 Meeting Kit 7 1 -
K1.3.4 Perdiem 2 3 - Only NI
Staff
K1.3.5 Full-day Meeting Package 7 1 -

K1.4 NI & Save ENT (Province & District Staff) 7 -

K1.4.1 Hotel accommodation 2 2 - Only NI
Staff
K1.4.2 Local Transport 2 2 - Only NI
Staff
K1.4.3 Meeting Kit 7 1 -
K1.4.4 Perdiem 2 3 - Only NI
Staff
K1.4.5 Full day Meeting Package 7 1 -
K1.4.6 Airfare 2 2 - Only NI
Staff

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K1.5 NI & Save Jakarta Staff 10 -

K1.5.1 Meeting Kit 10 1 -
K1.5.2 Full day Meeting Package 10 1 -

K1.6 Govt official Jakarta 4 -

K1.6.1 Meeting Kit 4 1 -
K1.6.2 Local Transport 4 1 -
K1.6.3 Perdiem 4 1 -
K1.6.4 Full-day Meeting Package 4 1 -

Sub Total B -
L Reporting of Workshop to disseminate supply 1 -
chain improvement plan and revised SOP
M Photographer 1 -
N Moderator 1 -
O Resource persons 1 -
P Rapporteur 1 -
Q PIC 2 -

Sub Total L to Q -
R Total of Direct Cost (J to Q) -

S Indirect cost (%) of Direct Cost J to Q only

T Total Cost of Workshop to disseminate supply -

chain improvement plan and revised SOP ( R + S)

U GRAND TOTAL ( I + T ) -

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