Position

Description Form_DTO_Product Management Officer.docx

POSITION DESCRIPTION

I. Identifying Data
POSITION TITLE: DEPARTMENT:

Project Officer Digital Transformation Office

REPORTS TO: DATE COMPLETED:

Manager, Project May 31, 2018

II. Job Summary
In one or two sentences, describe the major purpose of the job, the reasons it exists, and indicate the major expected
end results.

This position is responsible for on-time, quality delivery of digital transformation initiatives, either at JGS
group level, or at BU-level. It will develop rigorous and achievable project milestones & timelines. It will
coordinate across cross-functional project team members, identifying and engaging the right resources
(internal and external) as needed to deliver the project. It will actively manage project teams through the
digital transformation: assist with updates, challenge assumptions, enforce quality

It will maintain rigor of project timelines and adherence to timelines across project team. It will communicate
and maintain transparency between project teams, the DTO, and the JGS Digital Transformation Steering
Committee; ensure transparency & integrity of project impact. It will support the Digital Transformation lead
in exception-based activities and reports related to the digital transformation. It will comply with project
management standards (e.g. processes, reporting templates, review meetings, escalation procedures)
prescribed by the JGS Digital Transformation Office (DTO)

III. Operating Environment

 On a project-basis, lead implementation of digital transformation initiatives, either at JGS group level,
or within specific JGS BUs

IV. Job Dimensions

Indicate number of direct reports and total personnel accountability.
Total No. Executive / Supervisory / Staff
Managerial Associate
Number of Direct
0 0 0 0
Reports:
Number of
Personnel 0 0 0 0
supervised:

V. Responsibilities and Measures

List a series of at least five and no more than ten statements describing the major responsibilities and end results of the
job. Emphasize the end result - WHAT is done, and WHY it is done. Do not emphasize HOW it is done but how is this
measured.
Key Result Areas Key Performance Indicators

1. Project Management Support Provide coordination and support to JG

Position Description – PROJECT OFFICER 3/26/20 07:56:09 Page 1 of 3
 Summit digital project teams

Aid project owners to develop rigorous and

achievable project milestones & timelines

2. Tracking and Issues Resolution Champion rigor of project timelines and

adherence to timeline on behalf of the digital
transformation steering committee

Actively manage project teams: assist with

updates, challenge assumptions, enforce
quality

Ensure critical interdependencies between

projects and significant risks are effectively
identified, raised and managed

3. Reporting Management Ensure transparency & integrity of impacts,

leveraging group Human Resources, Finance,
IT and other necessary teams

Build and communicate transformation

updates to the Digital Transformation lead and
steering committee

Support Digital Transformation lead in

exception-based activities and reports related
to the digital transformation

Administrative Functions
Refers to the routine / daily activities that supports the achievement of the key areas – e.g. submits monthly
report, encodes ICC report, etc.

VI. Organization
Indicate the first and second level supervision as well as subordinates’ titles.

Title of Next Level Superior Manager, Project

Title of Immediate Supervisor Head, Digital Transformation Office
Title of Incumbent Project Officer
Titles of the subordinates None

VII. Nature and Scope

A. Accountability - e.g., Accounts payable or receivable, capital expenditures, departmental operating budget,
purchases, etc. on which the job have some impact (annual basis):

B. Internal Contacts:
Describe the major managerial areas with whom the job have the most frequent contact.
Managerial Contacts Nature of Contacts
JGS and BU Project Teams and Drive and lead implementation of Digital Transformation
Project Owners initiatives across JGS and its Business Units
Communications Manager Maintain rigor of project timelines and adherence to timelines
C. External Contacts:
Briefly describe the frequency, nature and purpose of the job contacts with outside organizations.
External Organizations Nature of Interaction

D. General: Describe anything else of significance which is important to the job and not covered elsewhere. For
example: special assignments, or anything else which may be significant.

VIII. Job Qualifications

Operational

 5+ years’ experience in project management role

 Or high performance individual from line management with deep project management experience
(willing to commit 12-24 months to the role)
 Strong project management / PMO experience, including project monitoring tools and basic analytics

Leadership

 Adequate seniority to demonstrate credibility in interactions with other members of project team, and
BU / JGS leadership
 Prior experience managing cross-functional teams to complete defined projects
 Ability to handle project teams and manage conflicts at different project stages
 Strong communication skills, written and verbal

Business sense

 Interest in digital and technology topics

 Strong critical thinking with ability to identify efficiencies, and cross-project dependencies
 Capable of assessing project progress situations to ensure quality, completeness and timeliness of
solution delivery

IX. Approvals
Place your signature and date on the appropriate line, thus indicating that you approve the accuracy of this description.
Signature(s) Date

Immediate Supervisor
Manager, Project

Next Level Supervisor Lisa Y. Gokongwei-Cheng

Head, Digital Transformation Office

Incumbent
Project Officer