FOUR PACKAGES, ONE BEST-VALUE BOOK COMPUTER Sys edStephen Copestake 19-A, Ansari Road, Daryaganj, New Delhi-110002 This ons DUAN AMAT(Copyright 2000 by Dreamtech Press, 19-A, Ansari Road, Daryaganj, New Delhi-110 602 Original English Language Edition ©copyright 2000 by Computer Step, England. This book may not be duplicated in any way without the express written consent of the publisher, except in the form of brief excerpts or quotations for the purposes of review. The information contained herein is for the personal use of the reader and may not be incorpo- rated in any commercial programs, other books, databases, or any kind of software without writien consent of the publisher. Making copies of this book or any portion for any purpose other than your own is a violation af copyright laws. This edition has been published by arrangement with the Computer Step, Southfield Road, Southam, Warwickshire CV33 OFB, England. MITS OF LIABILITV/DISELAIMER OF WARRANTY: The author and publisher have used their best efforts in preparing this book. The Computer Step. England and the author make no representation or ‘warranties with respect to the accuracy or eorpleteness of the contents of this book, and specifically diselaim any implied warranties of merchantability or fitness for any purticular purpose. There are no warranties ‘which extend beyond the descriptions contained in this paragraph, No warranty may be credited or extended by sales representatives or written sales materials, The accuracy and completeness of the information provided herein and the epinions stated herein are not guaranteed or warranted to produce any particular results, and the advice and strategies contained herein may not be suitable for every individval, Neither The Computer Step. England nor author shail be liable for any loss of profit or any other commercial damages, including ‘bur mot limited to special, incidental, consequential, or other damages, ‘TRADEMARKS: All brand names and products names used in this book are trademarks, registered trademarks, or trade names of their respective holders. The Computer Step, England is not associated. with any product or, vender mentioned an this book. int Edition: 2007 Printed at: Himal Impressions, 168, Raja Garden, New DethiContents A Common Approach Introduction Toolbars Automatic customisation Creating new documents Launching the New dialog Using the New dialog Working with templates Working with Wizards Opening Office 2000 documents Opening Internet documents Saving Office 2000 documents Saving to the Internet Publishing to the Internet Editing in Internet Explorer Using Office's HELP system The Office Assistant The Shortcut bar ~ an overview Displaying Shortcut bar toolbars Specifying the Shortcut bar location Auto-hiding the Shortcut bar Adding buttons to the Shortcut bar Additional features ~ an overview Quick File Switching Repairing errors Install on Demand Collect and Paste Ey Word 2000 The Word 2000 screen Entering text Click and Type Sending e-m: Moving around in documents Views - Implementing viewsChanging zoom levels Formatting text - an overview Changing the font or type size ‘Changing text colour ‘Changing the font style Font effects Indenting paragraphs - an overview Applying indents to paragraphs Aligning paragraphs Specifying paragraph spacing Line spacing - an overview Adjusting line spacing Paragraph borders Paragraph fills Working with tabs Searching for text Replacing text Working with headers Working with footers Inserting bookmarks Inserting hyperlinks Activating hyperlinks Undo and redo Text styles — an overview ‘Creating a text style Applying a text style Amending a text style Spell- and grammar-checking Searching for synonyms Working with pictures Brief notes on picture formats Inserting pictures Editing pictures Rescaling pictures Bordering pictures Cropping pictures Page setup ~ an overview Specifying margins Specifying the page size Using Print Preview Zooming in or out in Print Preview 52 53 54 55 56 37 58 59 60 61 62 63 64 65 66 68 69 0 7 72 73 75 76 7 79 80, 81 82 84 85 86 87 89 90 91 92 93 94 95 96 o7Multiple pages in Print Preview Clearing the screen in Print Preview Printer setup Printing ~ an overview Printing - the fast track approach Customised printing Excel 2000 The Excel 2000 screen Entering data Modifying existing data Working with cell ranges Moving around in worksheets Switching between worksheets Viewing several worksheets Rearranging worksheet windows Other operations on worksheets Selection techniques Formulas — an overview Inserting a formula Inserting a function Amending row/column sizes Inserting cells, rows or columns AutoFill Changing number formats Changing fonts and styles Cell alignment Bordering cells Shading cells AutoFormat The Format Painter Find operations Find-and-replace operations Charting = an overview Creating a chart Inserting pictures Page setup - an overview Setting page options Setting margin options Setting header/footer options Setting sheet options 8 99 100 101 102 103 105 “106 107 109 110 11 113 114 115 116 118 120 121 122 123 124 125 126 127 128 130 131 132 133 134 135 136 137 139 141 142 143 144 145_Page setup for charts Launching Print Preview Working with Print Preview Printing worksheet data Printing - the fast track approach PowerPoint 2000 ‘The PowerPoint 2000 screen The AutoConient Wizard The slide views - an overview Using the slide views Customising slide structure Adding text to slides Formatting text Applying colour schemes Format Painter Moving through presentations Inserting and deleting slides Inserting pictures Inserting hyperlinks Printing Running a presentation Running presentations in Explorer Outlook 2000 The Outlook 2000 screen Using the Outlook bar The Calendar — an overview Using the Day Calendar Using the Week Calendars Using the Month Calendar Working with the Tasks folder Working with the Contacts folder ‘Composing e-mail Reading and replying to e-m: Sending/receiving e-mail Surfing the Internet i 146 147 148 149 150 151 152 153 154 155 156 157 158 160 161 162 163 164 166 168 169 171 173 174 175 176 117 179 180 181 182 183 184 185 186 187Index A AutoCorrect 69, 85 AutoFormat 53 Automatic customisation 10-11 Personalised menus 10 Personalised toolbars 11 AutoSummarize 50 c ‘Chevrons. Expanding menus 10 Expanding toolbars 11 Click and Type 44-45, 87-88 Caveats 44 Implementing styles with 45 Tumingon 44 Usingin Word 44 Clip Gallery 87, 139, 164 Collect and Paste 40 Converting files into HTML format 21-22 D Design themes 25 Detect and Repair procedure 38 Documents Blank 14 ‘Copying to Web servers with Explorer 36 Creating 14-15 Anoverview 12 Discussions Adding to 38 Opening 18 Opening from Intranets 19 Opening from the Internet 19 Saving 20 Saving to Intranets 21 Saving to the Internet 21 Subscribing to 39 E Excel 2000 105-150 Arguments 121 AutoFill 125 AutoFormat 132 Best Fit feature 123 Cell ranges, inserting 124 Cells Addresses’ 110 Alignment 128-129 Bordering 130 Definition of 107 Ranges 10 Rotating textin 128-129 Shading 131 Chart Wizard 136-137 Charts Adding pictures to 136 Creating 137-138 Column height, changing 123 Columns Inserting 124 Selecting 119Data Amending internally 109 Amending with the Formula bar 109 Entering 107 Modifying 109 Searches 134 Types 107 Entering formulas 121 Error messages 108 Euro symbol, inserting 126 Find 134 Find-and-replace 135 Fonts and styles 127 Format Painter 133 Formula bar 108 Formulas Inserting 121 Inserting into a cell range 121 Overview 120 Functions Inserting with the Formula Palette 122 Inserting with the Paste Function dialog 122 . Go Te dialog 112 Number formats, changing 126 Page Break Preview 141 Page setup 141 Charts 146 Header/footer options 144 Margin options 143 Page options 142 Sheet options 145 Patterns 131 Pictures Adding to chart walls 136 Inserting into worksheets Print Preview 147-148 139-140 Printing 149 Default options 150 Fast-track 150 Ranges, selecting 118 Redoing actions 109 Row height, changing 123 Rows Inserting 124 Selecting 119 Rows/columns, resizing 123 Screen components 106 See-Through Selection 118 Tab area 113 Undoing actions 110 Workbooks 107 Worksheets Cascading 115 Definition of 107 Deleting 116 Inserting 16 Moving 117 Moving around in 11-112 Rearranging 117 Selecting 119 Switching between 113. Tabarea 106 Tiling 115 Viewing multiple 114 Wrap Text option 129 Year 2000 compliance 127 F Fax Wizard 17 Format Painter 133, 161 FTP (File Transfer Protocol) sites Opening documents from 19 Saving files to 21-22 Setting up 21H HELP 37 HTML files Converting files into HTML format 21-22 Editing within Internet Explorer 26 Installon Demand 25, 39, 50, 84 Internet. See Online/Internet documents Internet Explorer 8 Editing HTML files within 26 Running PowerPoint presentations in wyi-172 L Languages Automatic language detection 84 Multi-language AutoCorrect 69 Office 2000 global interface 33 Working with more than one 43 Caveat 32 N ‘New dialog Launching 13 Using 14-15 oO Office 2000 Clipboard 40 Office Assistant 8 ‘Asking questions of 30 Changing 28 Closing windows 28 Hiding 29 Launching 29 Sending queries to the Web from 30 Viewing tips 29 ‘Online/Internet documents Creating a Web page 23-25 Design themes 25 Opening Internet documents 19 Saving to the Internet Web folders 21-22, 36 FTP sites 21-22 Web Page Wizard 23-25 Opening Office documents 18 From the Internet 19, 21 Outlook ao00 173-186 Calendar, switching views in 176 Contacts folder 182 Entering contacts in 182 Day Calendar Adding appointments in 177 Adding events in 178 Amending events in 178 E-mail Composing 183 Reading 184 Receiving 185 Replyingto 184 Sending 185 Folder banner | 174 Folders 174-175 Month Calendar Adding appointments in 180 Adding events in 180 Notes, inserting 175 Notes folder 175 Organize, using 186 Outbox folder 183 Outlook bar 174-175 Outlook Today folder 175Printing your work 174 Remote Connection wizard 185 Screen components Showing/hiding toolbars 174 Searching for data 180 Sent Items folder 183 Stationery 49 Tasks folder 181 Entering tasks in. 181 Web pages Sending in e-mail 186 Viewing directly 186 Week Calendars Adding appointments in -179 Adding events in 179 Moving around in 179 P Pack and Go Wizard 170 Page Break Preview 141 Picture formats 86 PowerPoint 2000 Adding text 157 AutoContent Wizard 153 AutoCorrecting text errors with 157 AutoLayout 156 Clip art, inserting 164 Colour schemes, applying 160 Creating a detailed presentation 153 External pictures, inserting 165 Fast-track printing 168 Film clips, inserting - 164 Hyperlinks, inserting 166-167 Inserting clip art 164 Moving around in 162 Normal view 155 Notes, inserting 152, 155 Notes Page view 155 Outline view 152, 154-155 151-172 Presentations Adding hyperlinks to 166-167 Broadcasting over Intranets 162 Converting to HTML r7t Printing 168 Rehearsing 170 Running -an overview 169 Running automatically 170 Running in Internet Explorer 171-172 Running manually 170 Running on another computer 170 Setting slide intervals for 169 Screen components 152 Slide area 152 Slide Sorter view 155 Using to move around in slide shows . 162 Slides Adding text 157 Customising 156 Deleting 163 Inserting 163 Summarising 159 Sound clips, inserting 164 ‘Text alignment 159 Text formatting 158 Text spacing 159 Views Switching between 154 Using 155 Zoom 155 Publishing to the Internet 24-25 Q Quick File Switching 37ISBN: 81-7722-020-9 ee diéarmlech Ear A te og ae Sao Ce eee eee Derek (ones Deel ened ence} ee SNe ec