TRAINING ON MAINTENANCE AND PREPARATION OF ANNUAL MAINTENANCE WORK PROGRAM AND ITS IMPLEMENTATION CUM COMMUNITY CONTRACTING 1. RATIONALE The Provincial Government of Mountain Province had successfully formulated their PGRR. One of the sections is the Capacity Development where several gaps were realized. To fill these gaps, interventions such as trainings, workshops, and seminars were identified for implementation, Training on the preparation of Annual Maintenance Work Program (AMWP) and its implementation is important in the achievement of the 2019 Government Reform Target of the Provincial Government. As one of the deliverables, the PLGU should maintain roads based on AMWP and it can be verified through the physical and financial accomplishment reports submitted quarterly, However, accomplishment is difficult to evaluate due to lack of capacity enhancement training in the over all preparation and implemetation of the said program. With this, understanding the concept, identifying the responsible person and delegating the work would surely help in the correct and timely submission of reports, thus, it contributes in the achievement of provincial governments target. Combined to this activity is the Community Based Road Maintenance Contract(CBRMC) System or Community Conracting. This program involves the participation of local communities in the maintenance of provincial roads through negotiated procurement, within the bounds of government procurement rules. It involves direct contracting of local community as service provider for road maintenance. This training is designed to enhance the knowledge of participants in planning, scheduling, directing, reporting and controlling maintenance activities based on plans and budgets. Also, a new system of procurement with good objectives and many advantages will be introduced to the province asan alternative approach to local road maintenance. Hl. OBJECTIVES The activity generally aims to enhance the knowledge of the Provincial Local Government Unit in the implementation of Local Road Maintenance. Specifically, they are expected to: 4. Prepare an effective and realistic Annual Maintenance Work Program. 2. Conduct maintenance activities as per program and able to prepare physical and financial accomplishments as required.DILG-CORDILLERA ADMINISTRATIVE REGION \ PROVISION OF TECHNICAL ASSISTANCE TRAINING DESIGN FM-QP-CAR-02-03 ac oa 3. Gain knowledge in community contracting and apply in the local road maintenance, Ill. VENUE, DATE AND TARGET PARTICIPANTS: ‘The prioritized capacity development activities will be conducted in a learning- conducive venues in the Province on October 21-25, 2019 (5 days including arrival and departure). Target participants are the PLGU staffs especially the provincial ‘engineering staffs an some employees concerned on this matter. | Resourse Speakers | DILG Secretariat | PEO Staffs 32 PBO Staffs 2 PAccO Staffs 2 { PPDO Staffs 2 PTr0 Stafis 2 2 3 IV. METHODOLOGY Preparatory activities: - DILG-Mountain Province will be in-charge of logistic requirements of the CD activities including procurement of meals, accommodation, and supplies. - Coordination and confirmation of participants from the Provincial Government. + Invitation and confirmation of external resource persons if applicable. Activity Proper: = This include registration and required preliminary activities. + The activity will employ various methodologies to ensure interaction among the participants. This includes group workshops, presentations, open-forum, among others. - Daily recapitulation and end of the day reflection sessions shall be conducted to. review the daily learnings, Post Activity: - Action planning on learning application shall be facilitated to be used for monitoring and evaluation of learning - Overall assessment of the activity using the CSS form shall be conducted = Preparation and submission of terminal reportDILG-CORDILLERA ADMINISTRATIVE REGION PROVISION OF TECHNICAL ASSISTANCE TRAINING DESIGN P-CAR-02-03 [03.15.19 v. EXPECTED OUTPUT Generally, the expected outputs of the capacity development activities are the following: 1. Action plans for learning application 2, Filled-up CSS for training 3. Terminal report VI. TRAINING MANAGEMENT, SECRETARIAT AND RESOURCE SPEAKERS The training management team shall be comprised of the DILG-Provincial Office and the Provincial Government of Mountain Province with the technical assistance from the LGCDD thru its PDMU and CMGP-PMO. Exernal resource persons may be invited ifnecessary. VII. BUDGETARY REQUIREMENTS The total budget required for this activity is Php 150,000.00 and shall be charged againts CMGP funds downloaded to DILG- FOU Mountain Province from the DILG Regional Office. Supplies 16,750.00 -Training Kit 40 200.00 -Paper, Multicopy (4) 6 200.00 | -Special Paper for Cert. | 4 150.00 | -Board Marker 4 70.00 | Unk Refill (EPSON) 2 1,535.00 | Ink Refill (EPSON) | 2 1,800.00 = Meals & Snacks (| 45 101,250.00 Participants, Speakers, & Secretariat) Food & Accomodation | 8,000.00 of speakers | =| = Honorarium of Speaker | 2 24,000.00 | \ - | Total Funding 150,000.00 Requirement | eae _ |TRAINING DESIGN GO DILG-CORDILLERA ADMINISTRATIVE REGION (oiic} PROVISION OF TECHNICAL ASSISTANCE ee VIII. MONITORING AND EVALUATION At the end of activity an evaluation using the CSS form for training will be conducted. For the action plan, the Local Road Management Team, theu the secretariat, shall submit a terminal and status report on the implementation of the action plan. Results of the monitoring and evaluation of learning shall be used as reference for further capacity enhancement. Prepared by: Reviewed by: CMGP FOU Focal Person Prograrp|ifianager 5 OK as to Plan and Budget: rrr, IN Budget Officer/Disbursing Officer Recommending Approval: Approved by: MARLO L, IRINGAN Director Regional DirectorDEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT CORDILLERA ADMINISTRATIVE. REGION REVISED SUPPLEMENTAL PROJECT PROCUREMENT MANAGEMENT PLAN (SPPMP) END-USER/UNIT: DILG MOUNTAIN PROVINCE net wwam | Sanareo SERED GLEMMESTOREOF CTS cove aNERALDESCRPNON mtty | vmncon | vostone | acer [mPa me Lae ae | om P| em [or JTRAINING ON MAINTENANCE AND PREPARATION OF JANNUAL MAINTENANCE PROGRAM AND ITS |IMPLEMENTATION CUM COMMUNITY CONTRACTING (october 2125, 2019) 1 z (Notebook, Ballpen, & Envelope) pe | 40 | e000 eam | 6 pack [4 pe | 4 set_[ 2 ste fl ape FI Foods Accomodation of speakers px | 2 | to000 | 5 = Henoravium of Speaker 33000.00 a fora 750,000.00 “Mode of Procurement: Small Value Procurement Prepared Subrited By