KIIFB Project Monitoring Systems

Capacity Building Training Sessions : Module 4

Managing Resources & Assignments

05-May-2017
 Resource

• Resources are the people, supplies and equipment that enable you to complete the tasks
in the project
• MS Project have three types of resources
• Work Resource
This indicates people or equipment that consumes time when working on a task :: e.g.,
hours for a CA, Project planner, JCB etc
• Material Resource
This indicates the consumable items that are used to complete tasks in a project.
Cum. of concrete, tons of steel etc. In the context of item rate tenders, the resources are
to be considered as Material Resources
• Cost Resource
This represents the financial cost associated with a task you need - lump sum items,
deliverable like computers
 Resource Sheet

The Resource Sheet shows you all of the resources that you have defined for your project and
all of the pertinent information for each resource.
 Resource Information

The Resource Information dialog box contains all of the information for a selected resource.
 Share Resources

When a resource pool has been shared, you can choose whether to use your own local resources
or a resource pool in the Share Resources dialog box.
 Resource Calendars

If the working or nonworking times of your project’s base calendar do not coincide
with a resource’s availability, you can create a resource calendar that is specific to that particular
resource.
 Resource Availability

You can use the Resource Availability table in the Resource Information dialog box to modify
the availability for a specific resource.
 Assign Resources

• Resource Names column

From the Resource Names drop-down for a task in the Task Entry table, you can select a single
resource or multiple resources to assign them to the corresponding task.
 Assign Resources

• Assign Resources Dialog Box

From the list of available project resources in the Resources table in the Assign Resources dialog
box, you can select a single resource or multiple resources, and assign them to a single task or
multiple tasks that you have selected in the task list.
 Assign Resources

• Task Information Dialog Box

On the Resources tab in the Task Information dialog box, you can select the resources that you
want to assign to the task from the Resource Name drop-down in the Resources table.
 Assign Resources

Task Form
In the Task Form view, you can select the resources that you want to assign to the task
from the Resource Name drop-down in the Task Form table.
 Resource Cost

The tabs on the Cost rate

tables can be used to specify
different rates for different
periods of time.

The resource costs

associated with the resource
are displayed in the cost rate
table.