Session: 2019-20

GUIDELINES FOR TECHNICAL SEMINAR

OF

VIII Sem, BACHELOR OF TECHNOLOGY

Department of Mechanical Engineering

Jaipur, Rajasthan
1. INTRODUCTION:

Objective

 To practice various activities involved in a seminar presentation – gathering

information, preparation of slides, discussion, reporting.

 To develop the communicative and writing skills in technical reporting.

 To improve the Confidence, Communication & Presentation skills of the students.

2. GENERAL GUIDELINES
2.1. General guidelines for Faculty (Technical seminar coordinators )
1. Each section will be allotted two faculties as Technical seminar coordinators. In the
teaching load sheet one hour will be counted for both the faculties against two hour of
session.

2. Technical seminar coordinators of each section must deliver power point presentation
in the beginning of the semester to the students which shall include the following
points:

1. Objective and Importance of Seminar

2. Weekly schedule
3. Sample seminar topic list and seminar report
4. List of guides with their Experience
5. How to select guide
6. How to select Topic
7. Important details of Seminar
8. Important deadlines for submission
9. Marking scheme
10. Marks distribution sheet
11. Code of Conduct
12. Discussion on Seminar Report Format

3. The Coordinator should regularly monitor and evaluate the progress of the Student
work.

4. The Coordinator should take the attendance of students against each hour. One
Attendance should be awarded for one hour.

5. The report and presentation etc. shall be checked by the faculty as taken by student,
will be named as Guide.
 6. The report must be checked and signed by the guide or seminar coordinator and Head
of the Department as per the report format (Annexure: I).

7. After Synopsis submission and finalization of Topic of Each Student, Coordinator

should display a list in Following format with HOD signature;

Roll. Student Seminar Date of submission of Date of Final presentation

No. Name Topic draft report with review with Final Report
paper. submission.

2.2.General Guidelines for Students:

1. Each student shall finalize his/her seminar topic in the beginning of the eighth
semester. The topic will be approved by the technical seminar Coordinator on the basis
of first come first serve.

2. Topic will be finalized only after submission of hard copy of one page of Synopsis
(format attached as Annexure II and Annexure III), 5 to 10 research papers and topic
explanation in class (5 minutes).

3. Each student must write a Review Paper based on 5 -10 selected research papers.

4. The research papers should be from reputed journals or conferences i.e. Springer,
Elsevier, IEEE etc.

5. Review paper should be based on IEEE format and must be attached as Annexure in
the final report.

6. Before submitting the final seminar report student should submit draft report
(hardcopy spiral bound) in the given format.

7. Draft report should be checked and signed by the designated guide.

8. After approval of draft report, student shall submit 2 hard binding final reports with
light pink color cover page.

3. TimeLine /Work Plan:

 Last Date of
Stages Activity
Submission
1. Title Finalization 15 Jan
One Page of Synopsis (format attached as
2. Annexure II and Annexure III) and 5 to 10 8 Feb
research papers
Review Paper Format Submission (Annexure
3. 28 Feb
IV)
Draft Report and Draft Review paper
4. 13 March
(Annexure – I)
Final Report and Final Review paper with
5. 20 March
Presentation
4. Evaluation Process:
1. Total Marks: 100 (Internal 60 + External 40)

MARKS DISTRIBUTIONS
Seminar
(100)

Internal Exam External

(60) Exam (40)

Presentatio Report - As Mid Term Written

Review Viva (20)
n -As per per rubric (10) Exam (10)
paper (10)
rubric (20) (30)

All Seminar Report are Evaluated Through following rubric

Poornima College of Engineering, Jaipur
 Seminar Report Evaluation
Outstanding (90-95%) Admirable (75-80%) Average (60-65%) Inadequate (40-50%)
Knowledge and
4 3 2 1
Content
 Information
A-Organization of  Information presented  Most of information  Hardly followed;
presented
Contents as interesting story in presented in  sequence of
 in logical sequence;
(10%) logical, easy to follow sequence information
easy to follow
 Material sufficient for  Material sufficient  Material sufficient  Material not clearly
B-Background content clear understanding for clear for clear related to the topic
(15%) AND exceptionally understanding but understanding and OR background
presented not clearly presented effectively presented dominated seminar
 Methods too brief or
 Sufficient for
 Sufficient for  Sufficient for insufficient for
understanding AND
C-Methods (30%) understanding but understanding AND adequate
exceptionally
not clearly presented effectively presented understanding OR too
presented
detailed
D-Figures, Graphs,  Majority of figures,  Most of the figures,  Some figures, tables,
 All figures, graphs,
Tables as applicable tables, graphs are tables/ graphs are graphs are hard to
tables are clear
(10%) clear clear read
 Majority
 All appropriately  Most appropriately  Some in inappropriate
E-Formatting (10%) appropriately
formatted formatted format
formatted
F-Explanation to
 Exceptionally  Reasonably  Some explanations
Figures/ Graphs and  Well explained
explained explained lacking
Tables (10%)
 Significance  Significance not
 Significance  Significance
G-Significance (10%) exceptionally well mentioned OR just
mentioned explained
explained hinted
 Similarity of the report  Similarity of the  Similarity of the  Similarity of the
H-Similarity (5%)
is below 20 % report is below 40 % report is below 30 % report is above 40 %

All Seminar Presentation are Evaluated Through following rubric

Poornima College of Engineering, Jaipur
Seminar Presentation Evaluation
Outstanding (90-95%) Admirable (75-80%) Average (60-65%) Inadequate (40-50%)

A-Presentation  Sequence of  Sequence of  Sequence of  Sequence of

Sequence as per presentation is
report excellent & as per
5% report
 Font Size is same
 Font Size is fixed
B-Visibility of throughout and the
Contents 5% contents are clearly
visible
presentation is presentation is presentation is
fairly matching somewhat matching random and not as
with report with report per report
 Font Size is little
 Font Size is varying
varying and contents
and contents are and contents not
are visible to some
fairly visible visible
 extent

C-Audibility  Speaker’s voice is  Speaker is fairly  Speaker is somewhat  Speaker is not

10% excellent audible audible audible at all
 Delivery is very
D-Delivery &  Delivery is excellent  Delivery is average
 Delivery is good poor
language correctness  Language is very  Language has few
 Language is good  Language has so
20% good errors
many errors
 Conceptual  Conceptual  Conceptual explanation  Conceptual
E-Concept
explanation was explanation was was explanation was
Explanation 30%
excellent good  somewhat good Poor
 Could Answer
F-Question –Answer  Could Answer all the  Could Answer Some of  Could not Answer
most of the
30% queries very well the queries queries
queries

Annexure - I
Technical seminar report may be prepared with the following content. Some of the sample
 formats are attached with this document. Cover Page on hard cover as per sample
1. Cover Page on normal page as per sample
2. Certificate as per sample
3. Acknowledgment as per sample
4. Abstract
5. Table of Contents
6. List of Tables
7. List of Figures
8. List of Symbols, Abbreviations and Nomenclature
9. MAIN REPORT: Chapter wise
Chapter 1- Introduction
1.1 Aims and Objectives
1.2 Scope
1.3 Selection Topic
1.4 Conclusion
Chapter 2- Literature survey
1.1 Subheadings
Chapter 3- Theory/Types
1.2 Implementation
1.3 Methodology
1.4 Application 
1.5 Advantages and Disadvantages. 
Chapter 4- Future scope
1.1 Subheadings
Chapter 5 –Conclusion
1.2 Challenges /Weaknesses/Limitations
1.3 Conclusion
10. References (or bibliography)
11. Appendices (Review Paper)
12. The back hard cover

Important Points

1. Binding: Technical Seminar report shall be hard cover

bound in light pink color and the printing on the cover will be in Black color.
2. The Report shall be computer typed (English- US, Font
-Times Roman, Size-12 point) and printed on A4 size paper. Main Heading Font size: 14 bold,
Sub heading =12 with italics & bold, Figure & Table captions font size= 10 bold. Chapter title
font size- 16 bold at the center. Page numbers at the bottom center. Header: Dissertation title
font size 9 (left), Session (right), Footer: Left- Poornima College Of Engineering, Jaipur;
Right- B. Tech., Department name, size 10, Front Cover & other pages as per formats
supplied.
3. The report shall be typed on one side only with 1.5 space
with a margin 3.5 cm on the left, 2.5 cm on the top, and 2.5 cm on the right and at bottom.
4. The caption for Figure must be given at the BOTTOM of
the Fig. and Caption for the Table must be given at the TOP of the Table.
Note: Before printing the final report, draft of report shall be approved by the respective
seminar Supervisor and HOD.

TITLE OF SEMINAR
 A
Seminar Report
Submitted
in partial fulfillment
for the award of the Degree of
Bachelor of Technology
in Department of Mechanical Engineering
(With specialization in Mechanical Engineering)

(Batch 2015-19)
Supervisor Submitted by:
Guide Name Name of the Student
Designation Enrollment No.

Department of Mechanical Engineering

Poornima College Of Engineering, Jaipur

Rajasthan Technical University
Month, year
 POORNIMA COLLEGE OF
ENGINEERING

CERTIFICATE

This is to certify that Final Year Technical Seminar <Code> Report entitled
“Topic” has been presented by “Student Name (Registration No.), XYZ
(ME/07/445)” for partial fulfillment of the Degree of Bachelor of Technology to
Department of <Department>, Poornima College Of Engineering. It is found
satisfactory and approved for submission.

Date: <Date>

Mr./Ms. <Faculty Supervisor > <HoD name>

HOD,
<Designation> <Department>
 ACKNOWLEDGEMENT
(It is a sample and must be written individually after suitable changes)

I have undergone Technical Seminar which was meticulously planned and guided at every
stage so that it became a life time experience for me. This could not be realized without the
help from numerous sources and people in the Poornima College of Engineering.

I am also very grateful to Name of HOD (HOD, Department Name) for his/her kind support
and guidance.

I would like to take this opportunity to show our gratitude towards Mr./Ms. Faculty Name
(Faculty Supervisor) who helped me in successful completion of my Technical Seminar.
She/he has been a guide, motivator & source of inspiration for us to carry out the necessary
proceedings for completing this report and related activities successfully.

I am thankful to<Domain Expert> for their kind support and providing us expertise of the
domain to develop the project.

I am also privileged to have < Faculty Supervisor (s)> who have flourished us with their
valuable facilities without which this work cannot be completed.

I would also like to express our hearts felt appreciation to all of our friends whom direct or
indirect suggestions help us to develop this project and to entire team members for their
valuable suggestions.

Lastly, thanks to all faculty members of Department of Mechanical for their moral support
and guidance.

Student Name and signature

Annexure – II : Synopsis Format

Poornima College Of Engineering, Jaipur

<Department Name>
Synopsis on “<Topic Name>” for Technical Seminar

1. Aim \ Introduction:

2. Details of Topic:

3. Deadlines \ Milestones:

4. Conclusion:

Name of Student: Name of Guide:

Year \ Semester:
Enrollment No.:
Class Roll No.: Name of Coordinator:
Annexure III:

POORNIMA GROUP OF COLLEGES, JAIPUR Seminar Progress Report

Name of Student: Class/Sem:
Faculty Coordinator: Branch:

STAGE 1(TOPIC FINALIZATION)

Topic:
Date Finalised:-

Resemblance to Last 2 Great Extent (>90%) Some What New

Years Topic

Employment Related Company Product

Advanced Technology
Broad Area (Select One) Technology Related
Communication Website Development IT Applications Manufacturing
Quality Use of Computing Others(specify)
Tools(ANSYS/MATLAB etc.)

New Areas / Applications to

be researched
Journals Websites Standard Books
References (to be attached)

Grade Stage1-(A/B/C/D)
Stage 2 (REPORT PROGRESS)
Job Date Grade
Finalization of contents
Reference Details(Page No.) etc

Abstract Submission
Modified write-up based on References
details
First draft of report
Final Report

Grade Stage2-(A/B/C/D)
Stage 3 (Presentation PROGRESS)
Job Date Grade
Understanding skills(5-10 mins overview
of seminar topics/o referring ppt or
handout
Writing skills(through report and ppt
content)
Communication Skills

Reference to ppt while delivering seminars

Question answer handling