Annex A

PART 1: INSTRUCTIONS TO SUPPLIERS

1. Definitions

1.1 All terms referred to in this Annex A shall have the meanings ascribed to them in
Clause 1.1 of the Quotation Conditions of Contract (Annex E), unless otherwise
defined herein or where the context otherwise requires.

2. Evaluation

2.1 If necessary, the Ministry of Education (“MOE”) may appoint an evaluation team to
ascertain each supplier’s ability to meet the evaluation criteria. This may entail the
following:

(a) Interviewing the potential Instructor or Instructors;

(b) Requesting feedback from other schools or organisations that have previously
engaged the potential Instructor or Instructors;

(c) Requesting a lesson observation with any potential Instructor or Instructors.

3. Submission of proposals

3.1 All proposals, including base and alternative offer(s), shall be submitted electronically
via GeBIZ. To submit alternative offer(s) via GeBIZ,Suppliers can click on the "Add
Alternative Offer" button in GeBIZ and key in their price.

3.2 Suppliers are required to submit the following data or documents together with their
proposals for evaluation. Failure to do so may render the proposal incomplete and
liable for disqualification.

(a) The following personal particulars of all proposed Instructors:

i. Full name; and

ii. NRIC number or FIN.

(b) The following supplier’s details:

i. Name of the supplier
ii. Business Name
iii. Type of Business Entity: Sole proprietorship/partnership/company*
iv. Business Registration Number / Unique Entity Number (UEN)
v. Registered Business Address
vi. Business Contact Number
vii. Business Email Address
viii. Business Fax Number

(c) Training plans: the supplier shall provide a training plan as a reference.

(d) Price proposals (Annex B): Suppliers shall submit a duly completed price
proposal in the form found in Annex B, and equivalent price information on
GeBIZ (e.g. separate line items on GeBIZ, etc).

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 (e) Qualifications and Experience: Suppliers shall submit any other relevant
documents to substantiate their Instructor or Instructors’ qualifications and
experience.

(f) Instructor Deployment List (Annex F): Suppliers who are not also the sole
Instructor shall submit a duly completed copy of Annex F, where there is a need
for Instructors to beregistered with MOE.

4. The School reserves the right to award the Contract in whole or in part to one or
more suppliers, unless a supplier stipulates that its proposal is to be treated as
indivisible.

5. Should your offer be accepted, the Conditions of Contract (Annex E) shall govern the
Contract between the parties.

6. Please note the School is under no obligation to accept the lowest priced, or any
proposal.

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 Part 2: REQUIREMENT SPECIFICATIONS

Provision of 3 Days 2 Nights Camp for Year 2 at the Singapore Zoological Gardens

1. We are pleased to invite you to submit a proposal for the supply and delivery of the
following:

Section A: Contact Details

Name: Mohd Rasidee Bin Ishak
Designation: Subject Head
Contact Information 1: Contact No: 92340461
Fax: 6291 2423
Email: mohd_rasidee_ishak@ite.edu.sg
Name: Shazawani Begum
Designation: Year 2 S&W Coordinator
Contact Information 2: Contact No: 8180 7704
Fax: 6291 2423
Email: shazawani_begum@ite.edu.sg
Section B: Specifications for the programme
Provision of 3 Days 2 Nights Camp for Year 2 at the Singapore
Name of Activity
Zoological Gardens
1. To enhance students’ knowledge of outdoor education in
preparation for OBS in Year 3. Activities should involve:
- Backwoodsman cooking
- High elements (CRC or equivalent)
- Water activities (kayaking)
2. To enhance teambuilding skills within the cohort through
activities like:
Objectives of
- Teambuilding and initiative games
Programme
- Ice-breakers / refresher games
3. To allow bonding between classmates and teachers through
activities like:
- Zoological Trail
- Night activities
- Campfire / Talent Night
4. To inculcate the school’s SHINE values within the programme

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 1. For the students to be prepared for outdoor activities in OBS.
2. Students to display a higher level of teamwork and initiative
thinking.
Outcome of
3. Teachers and students within the classes to have a better bond
Programme
through the activities shared during the camp.
4. For the students to identify and understand the importance of
the school’s S.H.I.N.E values in their daily school lives.
1. Bus transport to and fro venue of accommodation & activities
2. Outdoor programme games/activities & night activities (inclusive
of a campfire/talent night)
3. All Trainers must be first aid trained & certified and above 21
years of age. Necessary certification will be listed down under
qualifications.
4. All meals must be provided (Halal 2 breakfast, 2 lunch, 2 dinner,
2 supper). Vegetarian options to be made available. Buffet
meals with dining areas. Eating utensils to be provided.
5. Accommodation – Tents for students, Auditorium or equivalent
Scope of Services of
for teachers with close proximity to toilet facilities
Trainer(s)
6. Camp T-shirts must be provided prior to the camp
7. Trainer to student ratio 1:20 for land activities. Ratio for water
activities 1:10.
8. RAMS provided by vendor in consultation with the teacher-in-
charge.
9. 24 hours evacuation plan (for medical & emergencies)
10. Pre-camp briefing for students and teachers.
11. Pre and post activity reflections within activity booklets.
12. Photographs of event in digital format and CD.
13. Wet weather contingency programme
Dates: 24th April 2019 – 26th April 2019
Training Date
Days: 3 Days 2 Nights

Target Group Year 2 Cohort

123 students (minimum)

*The number of students is estimated and the vendor shall
Total no. of Students undertake to accept the increase or decrease of students based on
mutual agreement via contract agreement or issuance of Purchase
Order.

No. of Instructors
10 trainers + 2 coordinators (camp chief & ops)
required

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 Singapore Zoological Gardens or any alternative campsite if venue
Venue of Activity
is not available.
1. The school reserves the right to change activity date and time
by giving a minimum of 4 working day’s advance notice to the
instructor. In case of wet weather, the instructors would need to
have a backup plan.
2. Vendor shall conduct a makeup session with the same duration
in the event that the vendor cancels a scheduled session less
than 4 working days prior to commencement of program. The
Remarks
date and time of makeup session will be decided by the school.
3. The number of participants stated is estimated. The vendor
shall charge the school based on the actual number of
participants in the attendance list and the total number of
sessions carried out.
4. All safety aspects of the programme must be looked into
together with the School.
Section C: Specifications for Instructors
1. All Instructors supplied by the vendor shall be registered with
the Ministry of Education.
2. The Vendor shall use the Instructors specified in Annex F
Registration with MOE
(Instructors Deployment List) and shall ensure that Instructors
deployed remain registered with the Ministry of Education
throughout the Contract period.
1. The instructor must be registered with MOE.
2. Certified First Aid/AED/CPR trained.
3. Instructors must have proper high elements/CRC certification
Qualifications
minimum level 1 & 2
4. Instructors must have minimum level 2 star kayaking for water
activities (kayaking)

All trainers should be competent to handle the tasks and

Experience responsibilities assigned. All instructors should have at least 2
years of experience in conducting camps of similar nature.

Company should provide a list of current and past training

Track Record
conducted by instructors for similar programmes.
1. If the Instructor is not a Singapore Citizen, or Permanent
Resident, the instructor must possess a valid Employment Pass
Employment Pass issued by the Ministry of Manpower for the purposes of the
engagement.
2. This pass must be valid throughout the duration of the Contract.

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 Language of Instruction English
Section D: Evaluation Criteria
Critical Evaluation Criteria
 All coaches must be registered with the Ministry of Education
(MOE)
 Certified First Aid/AED/CPR trained.
Other Evaluation Criteria
valuation Criteria Item Description Ranking

1 Price 30%
Quality of Proposed Programme provided
2 40%
and Objectives
Suitability of Instructor(s) as specified in
3 these Requirement Specifications and all 20%
the attachments that accompany it.
Track record or other relevant experience
4 10%
of company

Section E: Instructions to Instructor

Closing date and time
The closing date and time are as stated at the Quotation Notice in
for the submission of
GeBIZ.
proposals
Validity period of The validity of a supplier’s proposal (including that supplier’s price
proposals proposal) is stated at the Quotation Notice in GeBIZ.
Participant Basis
1. The vendor shall quote on a participant basis for all sessions,
Submission of Price exclusive of GST, and indicate if GST is applicable. All costs
Proposals must be included in the total package price per participant
quoted and no hidden cost will be entertained.
2. Please submit your proposal through GeBIZ. Any proposal
submitted after the closing date stated will not be considered.
Interested suppliers are to quote their price using the Price
Contract Price
Proposal template in Annex B provided by the school.
1. As per Clause 4 of the Conditions of Contract for Supply of
Instructor.
Payment Mode
2. Payment will be made via Electronic Funds Transfer within 30
days from the date of receipt of hard-copy Invoice.
If you need further clarifications, you may contact the officers stated
For Enquiries
in Section A (Contact Details) above.

2. Each Instructor is required to comply with the Expectations of Instructors (Annex C).
Failure to adhere to the Expectations of Instructors may result in Contract termination.