Business Process in Oracle Apps-11i PDF

Business Process Flow in Oracle Applications OracleApps88
RAJU CHINTHAPATLA
Index
Pages
A. Business Case 3-5
1) Creation of Items 5 – 34
2) Setting up Selling Price for an Item 35 - 37
3) Define Customer 38 - 40
4) Creation of Sales Order 41 - 47
5) Enter Item Costs 48 – 55
6) Define Resources 56 – 58
7) Define Departments 59 – 63
8) Define Routing (CPU Sub assembly) 64 – 70
9) Define Bill of Materials (BOM) CPU Sub assembly 71 – 82
10) Define Routing (Dell Computer) 83 – 85
11) Define Bill of Materials (BOM) (Dell Computer) 86 – 97
12) Define Suppliers 98 – 105
13) Enter Purchase Requisitions 106 – 115
14) Create Purchase Orders 116 – 136
15) Enter Receipts (Inventory Receipt) 137 – 144
16) Auto-create Supplier Invoice 145 – 148
17) Create, View Invoices and Make Payments in Payables 149 – 167
18) Payments Reconciliation 168 – 175
19) Create, Release, Complete, Close Discrete Job for CPU Subassembly 176 – 204
20) Create, Release, Complete, Close Discrete Job for Dell Computer 205 – 215
21) Sales Order Booking, Releasing, Ship Confirm the Finished Goods 216 – 235
22) Run Auto invoice 236 – 242
23) View Sales Invoice, Create Receipt, Remittance and view Account Balances 243 – 255
24) Receipt Reconciliation 256 - 262
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Business Process Flow in Oracle Applications
Case Study:
Dell Computers is manufacturing Computers based on the Orders received

from the Customers.
Dell Computer has received an Order from IBM Corporation for supply of
Dell Computers. Dell computer Purchases Raw materials from two suppliers
for manufacture of Dell Computers.
Motherboard, Floppy Drive, Compact Disc Drive is purchased from

Flextronics Inc for manufacture of CPU subassembly.
Monitor, Mouse, Printer is purchased from HP Incorporated for manufacture

of Dell Computers. For the purchases made from HP Incorporated, Dell
computer Uses Self billing to make payment to the supplier.
The Cost Prices and the Process of Manufacturing is detailed below.
Assumptions:
1. It is assumed that for this cycle all the Basic set up required in Oracle
Applications is in order. (i.e) Business group, Set of Books, Operating
Unit, and Inventory Org.
Business Group – Vision Operations Set
of Books – Vision Operations Legal
Entity – Vision Operations Operating Unit
– Vision Operations Inventory Org – M1-
Seattle Manufacturing
2. Basic Set up required in Application Modules like (PO, INV,

AP, MFG, OM, AR & CM) are in place.
3. For this exercise, we are using Standard Costing which is set in
the Inventory Org – M1- Seattle Manufacturing
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Dell Computers is Manufacturing Slim Computers and their Manufacturing Process is as follows
Dell Computer (M) Finished Goods
Assembly Department
10 Hours @ 40 USD per Hour
Monitor Mouse Printer CPU (Sub Assembly) (M)

(P) (P) (P)
500 USD 100 USD 900 USD
Mother Board CD Drive Floppy Drive

(P) (P) (P)
1000 USD 750 USD 250 USD
Soldering Department
10 Hrs to 10 USD per Hour
Fixing Department
4 Hrs @ 125 USD per Hour
P – Stands for Purchased Item

M – Stands for Manufactured Item .
Overheads Apportionment for this Product for each of the Department is as Follows
Soldering Department - 250 USD

Fixing Department - 400 USD
Assembly Department - 350 USD
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The Purchase cost of a CPU Sub Assembly Item is as follows
CPU (Sub Assembly)

Mother Board 1000 USD +
CD Drive 750 USD +
Floppy Drive 250 USD
--------------
Purchase Item Cost 2000 USD
=========
Manufacturing Cost of CPU Sub assembly is as follows
Purchase Item Cost is 2000 USD

Operations Cost
Soldering Dept Cost 100 USD
Fixing Dept Cost500 USD
600 USD
Departmental Overheads 650 USD
--------------
Manufacturing Cost of CPU 3250 USD
========
The Purchase cost of a CPU Sub Assembly Item is as follows
CPU (Sub Assembly) 2000 USD

Mouse 100 USD
Printer 900 USD
Monitor 500 USD
--------------
Purchase Item Cost 3500 USD
=========
Manufacturing Cost of CPU Sub assembly is as follows
Purchase Item Cost is 3500 USD

Operations Cost
Soldering Dept Cost 100 USD Variable cost of an Item
Fixing Dept Cost 500 USD
Assembly Dept Cost 400 USD
1000 USD
Departmental Overheads 1000 USD Fixed Cost Apportionment
--------------
Manufacturing Cost of Dell Computer 5500 USD
========
Selling Price of Dell Computer is 6000 USD
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1. Creation of Items
First, We will create Purchased, Subassembly and Finished Goods Items
Entering details in Master Item form for the Purchased Item Floppy
Drive Navigation Path
Manufacturing and Distribution Manager

Inventory Items Master items
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Double Click on Master Items Form
Organization Window will pop up.
Choose M1- Seattle Manufacturing Inventory Organization.
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Enter Item Name and Description as Floppy drive and save the item.
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Click on Tools Screen and choose copy from Icon from the List of Menu
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Choose the Template Purchased Item from the List of Values and Click OK.
Oracle Provides 16 seeded Templates.
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Click on Apply Button First and then Done Button to copy the Attributes
of Purchases Item Properties.
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You will find in the Field User Item Type Field is shown as Purchased Item
and we will see all the other Tabs to ensure is the Item Properties have been
copied or not.
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Click on Inventory Tab
Ensure the check Boxes of Inventory Item, Stockable, Transactable and

Reservable check boxes are enabled.
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Click on Bill of Material Tab
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Click on Asset Management Tab
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Click on Costing Tab and check the following
a) Costing Enabled check box is checked or Not.

b) Include in Rollup check box is checked or not. This is required to
include the Item cost of this item in Cost roll up of finished goods.
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Click on Purchasing Tab and enter the List Price Field Value 250.This Price
will default when we create Purchase Requisition or Purchase Order for this
Item. Ensure the Purchased, Purchasable check boxes are enabled or not.
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Click on Receiving Tab
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Click on Physical Attributes Tab
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Click on Right arrow to view the other Tabs
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Click on MRP/MPS Planning tab
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Click on Lead Times Tab
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Click on Work in Process Tab
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Click on Order Management Tab and ensure Customer ordered,

Customer Orders enabled, Shippable, OE Transactable, Returnable check
boxes are enabled.
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Click on Invoicing Tab and ensure Invoiceable Item and Invoice

enabled check boxes are enabled.
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Click on Service Tab
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Click on Web Option Tab and Click on Save Button
Similarly, We need to Define Purchased Item Using Purchased Item

Template for Compact Disc Drive, Mother Board, Monitor, Printer and
Mouse Respectively. You need to enter the Purchase Price Value in the List
Price Field of Purchasing Tab and save it.
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Next, We need to assign this Item to M1-Seattle

Manufacturing Organization
Click on Tools Menu and click on Organization Assignment
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Click on Assigned Check Box for M1- Seattle Manufacturing Inventory

Org and save it.
Similarly, after defining Purchased Item using Purchased Item Template for
Compact Disc Drive, Mother Board, Monitor, Printer and Mouse
Respectively, You need to enter the Purchase Price Value in the List Price
Field of Purchasing Tab and save it. Also we need to assign all the items
defined to M1- Seattle Manufacturing Inventory Org.
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Next, we need to define the CPU Sub Assembly Item using Sub assembly
Template and complete the same Process as above. Click on OK button to
enable Costs on Roll up basis.
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The CPU Subassembly Item will have the User Item Type as Subassembly
Item
Assign this item also to M1- Seattle Manufacturing Org as explained above.
Note: - We do not enter the List Price for this item, as it is a manufactured
item. Therefore the Cost for this Item is sum of all the Purchased Item
and Operations cost involved in manufacturing this product.
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We will define the Finished Goods Item Dell Computer as above using the
Finished Goods Item Template.
Note: - We do not enter the List Price for this item, as it is a manufactured
item. Therefore the Cost for this Item is sum of all the Purchased Item and
Operations cost involved in manufacturing this product plus the cost of CPU
subassembly item.
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Go to Tools menu and Copy from option choose Finished Goods Template
and click Apply button. A Note will Pop up for Rollup of Cost, click OK
and click on Done Button.
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Assign the Finished Goods Item Dell computer also to M1-Seattle

Manufacturing Inventory Org.
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2. Setting up Selling Price for an Item
Next Step is to define the Selling Price for the item Dell Computer in Oracle
Pricing Module.
Log on to Oracle Order Management Super User Responsibility.
Navigation Path
Pricing Price List Price List Set up
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Click on the Form and Query for ‘%Corporate%’ in Na me Field.
Click on New Button keeping the cursor in Product Context Field
Enter the Following

Product Context – Item
Product Attribute – Item Number
Product Value – Choose from LOV Dell Computer, whic h is the
Finished Goods Item.
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Scroll towards right in the same form and check Application method Field
has Unit Price and enter 6000 in the Value field which is the Selling Price of
the Dell Computer and save it.
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3. Define Customers
Next step is to define the Customer from whom the Sales Order is received.
In Order Management Super User responsibility enter the Customer from

which you got the Sales Order.
Navigation Path
Order Management Super User
responsibility Customers Standard
Enter the Name of the Customer and ensure Customer type is Organization.
Click on Find Button. System will Prompt the Customer do not exist and Do
you want to create a New Customer. Click New and Continue.
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Customer Standard form will open. Click on New button to enter the address
for the customer.
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Click on New Button to create an address for the Customer
Enter the Address and Choose Bill to and Ship to Business Purpose and
enable the Primary check box for both Business Purpose and attach the Bill
to site for the Ship to site.
Note down the Organization Number (Party Number), Customer Number

Generated for the Customer. The Default Customer Profile Class will get
attached to the Customer the moment you save the Customer.
You are ready to create a Sales Order for the Customer you have
created now.
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4. Creation of Sales Order
Order Management Super User Responsibility
In Sales Order form Enter the Sales Order for the Finished Goods Item
Dell Computer
Navigation Path
Order, Returns Sales Orders
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Click on the Sales order form and enter the Customer Number or Name.
The Bill to and Ship to Information will default from the Customer. Enter
the Order type as Mixed from the LOV and choose the Price List as
Corporate (We entered our Finished Goods Item under this Price List and
defined the Selling Price for this item).
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Click on Other Tab in Sales Order Header Form and some fields will be
populated from the Customer Form.
Choose Warehouse as M1- Seattle Manufacturing and save the Sales Order.
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Click on Line Items Tab
Enter the Ordered Item as Dell Computer from the LOV and Enter the
Quantity Field, the Unit Price Field and Extended Field amount will
populate from the Price List we defined above.
Scroll towards Right in Main tab of Line Items and choose the Tax Code
Field as Exempt and save the record.
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It pops up a Message unable to Reserve the quantity, as there is no Stock.
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Click OK and go to Sales Order Header Screen.
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In the Sales Order Header Screen, now you will find the Status of the Sales
Order is entered and the Value is populated with the Quantity and the Selling
Price of the item.
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5. Enter Item Costs
We have to define the BOM (Bill of Materials) and Routing for the Finished
Goods to create a Discrete Job to get the Inventory for the Finished Good.
We need to define the Lower Level first and then Higher Level to define the
BOM and Routing.
The Steps involved are as follows.
Define Item Enter Item Costs
Define Resource Enter Resource cost Define Departments Enter Resource

Utilization in Man hours Enter Departmental Fixed Overhead
Define RoutingAttach the Department to Routing
Define BOM for Subassembly Attach Purchased Item Attach

Operations Run Item Roll up Costs Update Standard Costs
Define BOM for Finished Goods Attach Subassembly Attach additional

Purchased Item Attach Operations Run Item Roll up Costs
Update Standard Costs.
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We have already defined the Purchased Items, Sub assembly Item

and Finished Goods Item.
First Let us define the Item Costs for the Purchased Items.
Log on to Manufacturing and Distribution Manager Responsibility
Navigation Path
Costs Item Costs Item Costs
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Click on the Item Costs Form and Choose M1-Seattle Manufacturing

Inventory Org. Find Window Pops up. Enter the Purchased Item and
Click Find
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Item Costs Summary Window Pops up which is as follows. Click on

Open Button
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Item Costs Summary Window Opens with Following Details.
This is a Purchased Item. Hence Based on Roll up is not enabled and Make
or Buy field shows as Buy.
The Material Overhead by Default shows the Value of 20.We will overwrite
this amount and make the changes in Costs Screen. Click on Costs Screen.
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In the Costs Screen click on Cost Elements LOV, You will find Five List of
Values.
The Cost Elements in Oracle Applications are as Follows

1. Materials
2. Material Overheads
3. Resource
4. Outside Processing
5. Overhead
The Cost of an Item is calculated using the above five Cost Elements.
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In the Item Costs Screen Overwrite the Material Overheads with the
Following Values.
Cost Element - Materials

Sub element – Materials
Basis – Item
Rate or Amount – 250
Save the Record
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Now close the Item Costs Screen and come to Item Cost Details Screen and
you will find Unit cost is updated with 250 and Material Overhead is zero.
Similarly, Enter the Item Cost Details of other Items as Follows.
Compact Disc Drive – 750 USD

Mother Board – 1000 USD
Printer – 900 USD
Mouse – 100 USD
Monitor – 500 USD
All of them should be entered Cost Element as Materials.
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6. Define Resources
Before defining Routing, We Need to Define Resources, Resource Costs,

Define Departments and Departmental Overheads.
First we will define the Resources.
Manufacturing and Distributions Manager

Responsibility Bill of Materials Routings Resources
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Click on the Resource Form and enter the following
Resource – Soldering
Description – Soldering Department
UOM – HR
Type – Person
Charge Type – WIP Move
Enable costed check box and choose activity as Move from LOV and enable
Standard Rate Button. Enter the absorption account and variance account.
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Click on Rates tab in the Resource form and enter the Resource unit cost
Similarly define Resources Fixing and Assembly and enter the Rates as
follows.
Fixing – 125 USD

Assembly – 40 USD
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7. Define Departments
Next we need to define Department and attach the Resources to the

Department
Navigation Path
Manufacturing and Distributions Manager Responsibility
Bill of Materials Routings Departments
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Click on Department Form and Enter the Department Name. Click on

Resources Button.
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For Fixing Resource the UOM defaults from the Resource we defined earlier
and enter the Utilization of the Resource for this Department to manufacture
this Product.
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Close the previous Window and come to main Department screen. Click on
rates Button
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This Opens the Overhead Rates Window. Enter the Overhead

Apportionment to this Product as follows.
Choose Cost Type as pending and in Overhead rates choose overhead as

Indirect from the LOV. Basis of charge choose as Item from LOV and enter
the Rate or amount field with Overhead Apportionment. (i.e) 250 USD in
this case.
Similarly Define Departments for soldering and Assembly. Enter the

utilization of the Resource for the Department and enter the Departmental
Overheads.
Fixing Department – Man-hour Utilization 4 Hrs.

Fixed Overheads – 400 USD
Assembly Department – Man hour Utilization 10 Hours

Fixed Overheads – 350 USD
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8. Define Routing (CPU Sub assembly)
After Defining resources and departments, next we need to define Routing

for CPU Sub Assembly. Routing is the Sequence of operation performed
to convert the Raw material to Finished Goods.
Navigation Path
Bill of Materials Routings Routings
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Click on the Routings and choose the CPU Subassembly from the Item Field
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Enter the Sequence in which operations are performed for Manufacture of

Subassembly
10 – Soldering
20 – Fixing Dep
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Under the Routing Form, WIP Tab check whether back flush checkbox is
enabled or not.
Click on Operation Resources Button keeping the cursor in Soldering

Department. This allows you to enter the Resource Soldering for Soldering
Department attached to Routing CPU Assembly.
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In Operation Resources Form, Choose the Soldering Resource and enter the
Usage as 10 Hours. Save the Record.
Close the Form
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In the Main Routings Form Keep the Cursor in Fixing Dep and Click
Operation Resource button again and enter the Usage for the Fixing
Department for CPU Subassembly. The Usage value is the utilization of
hours for this operation.
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Click on the Scheduling Tab and choose the Schedule to Yes. We need to do
this for all Resources. (Fixing and Soldering). The Purpose of setting the
Schedule field to ‘Yes’ is to calculate the startin g operation hours to close
operation hours. If we set it to ‘No’, then operati onal hours will not be
calculated.
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9. Define Bill of Materials (BOM) CPU Sub assembly
Next, we have to define the BOM (Bill of Materials) for CPU Sub assembly.
Navigation Path
Bills of Materials Bills Bills
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Click on Bills and Choose the CPU Subassembly from Item Field
In the Item sequence 10 Defaults Choose Operation Sequence as 1

and Component as Mother Board
Similarly Enter Item Sequence 20 and choose Operation Sequence 1 and

component Compact Disc Drive

component Floppy Drive
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In the Component Details Section You can check whether the Chosen Items
are included in cost roll up and whether it is a Purchased Item or Sub
assembly Item.
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Click on Material Control Tab and choose Supply Type as Assembly Pull
and Sub-inventory as RM Stores and save the work.
The Purpose of choosing Supply Type as Assembly Pull the Raw material
items pertaining to the Finished Goods will get consumed once we complete
the Discrete Job or Scheduled Job.
The Sub-inventory is the Location where the Purchased Items are stored will
get reduced as Consumption once we complete the Discrete Job.
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Click on Tools Menu and click on Roll up costs button.
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Choose cost Type as Pending and click OK. This will create a concurrent
request to run the Roll up Cost Report for CPU Sub assembly.
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Click on View Menu Requests Find Requests check for Request ID

1770313
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Click on View Output file to view the Cost Report.
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We have to run the Update Standard costs Program to Update the

Standard Costs after checking the Costs have been calculated Properly.
Navigation Path
Costs Item costs Standard Cost Updates Update costs
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Click on Update Costs. This will run a Concurrent request. Enter The
Parameters
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View Request for Concurrent Request ID 1770355 completed Normal.
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The Item cost for CPU Sub assembly after running the Standard Cost Update
is as Follows
Navigation Path.
Costs item Costs Item Costs
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10. Define Routing (Dell Computer)
Next, we need to Define Routing for Dell Computer.
Navigation Path
Bill of Materials Routings Routings
Attach the Assembly department to the Dell Computer Item. The steps
are exactly same as what we did in CPU Subassembly.
Click on Operation Resources Button
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In Operation Resources Form choose the Resource Assembly and enter the
Usage and click Scheduling tab.
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In the Scheduling Tab set schedule to Yes and save the Record.
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11. Define Bill of Materials (Dell Computer)
Next step is to define the BOM (Bill of Material) for Finished Goods item
Dell computer
Navigation Path
Bills of Materials Bills Bills
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Click on Bills and Choose the Dell Computer from Item Field
In the Item sequence 10 Defaults Choose Operation Sequence as 1

and Component as CPU Subassembly

component Mouse

component Printer

component Monitor
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Go to Component Details Tab and check Roll up cost is enabled or not
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Go to Material Control tab and enter the Supply type as Assembly Pull for
all the three Items. In sub-inventory field enter FG Stores from LOV for
CPU subassembly Item and RM Stores for Printer and Mouse and save the
records.
The Purpose of choosing Supply Type as Assembly Pull is the Raw material
items pertaining to the Finished Goods will get consumed once we
complete the Discrete Job or Scheduled Job.
The Sub-inventory is the Location where the Purchased Items are stored will
get reduced as Consumption once we complete the Discrete Job
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We have to run the Rollup Cost to get the Cost of Finished Goods Item Dell
Computers.
In the Same Bills Form for Dell Computer Item
Click on Tools Menu Roll up costs.
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Choose cost Type as Pending and click OK. This will create a
concurrent request to run the Roll up Cost Report for Dell Computer.
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View Request find Request Request ID 1770655
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Click on View Output file to view the Cost Price calculated for
Finished Goods item Dell Computer.
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We have to run the Update Standard costs Program to Update the

Standard Costs after checking the Costs have been calculated Properly.
Navigation Path
Costs Item costs Standard Cost Updates Update costs
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Submit the Request with the parameters given.
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View the Request 1770664 and check is it completed normal.
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The Item cost for CPU Sub assembly after running the Standard Cost Update
is as Follows
Navigation Path.
Costs Item Costs Item Costs
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12. Define Suppliers
Then, We have to complete the Purchasing to Inventory Receipt cycle in

Purchasing Responsibility.
Log into Purchasing Responsibility

Supply Base Suppliers
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Click on the Supplier Form and Enter the Suppliers Name Flextronics Inc
And click on Sites Button
For this Business case, we assume Flextronics Inc is Supplying Mother

Board, Compact Disc Drive and Floppy Drive.
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In the Supplier Sites Form enter the Address for the Supplier and save the
record.
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For this Business case we assume HP Incorporated is supplying Mouse and

Printer on Self Billing Basis.
We need to create one More Supplier to Show the Pay On Receipt Invoice.
(Self-billing Invoice)
Log into Purchasing Responsibility

Supply Base Suppliers
Click on Site Button and enter Address for the Supplier.

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In General Tab/ Site Uses / Pay Site / Purchasing
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In Supplier Site Payment Tab change Terms to Immediate and

payment method to Electronic
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In Supplier Sites Bank Account Tab attach the bank Account and Enable the
Primary check box as it is an Electronic payment method.
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In Supplier Sites Purchasing tab under Self Billing
Pay on Field choose Receipt and save the Record.
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13. Enter Purchase Requisitions
We have to Create Purchase requisition (PR) for the Purchased items
In Purchasing Responsibility
Requisitions Requisitions
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Enter the Purchase Requisition for Flextronics Inc for Purchase of

other Board, Compact disc Drive and Floppy Drive.
Enter Each Item One by one and choose the following for each of the record
and save the record.
Organization - M1-Seattle
Manufacturing, Location – F1 Seattle,
Sub Inventory – RM Stores
Supplier – Flextronics Inc,
Site – New york and save the record
click on the Distributions Button.
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The Distributions form will open and show the account to which the
charge account will get booked.
Close the Form and go to the main form. Click on Approve button.
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Approve Document forms Open up
Check Submit for Approval check Box is enabled and click OK.
Click OK and go to Requisition summary form to check whether the created

PR is approved or not.
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Navigation Path
Purchasing Responsibility
Requisitions Requisition Summary
Enter the Requisition Number in the Field and Click on Find Button.
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Check the Status of the Purchase Requisition in Requisition Headers

Summary Form.
The Status shows Approved.
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If the Status of the PR is in the status of in-Process click on tools menu view
Action History Button to find out who is the approver for this Purchase
Requisition.
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In this Case the Buyer and Approver are same. Hence the Purchase
Requisition is showing as approved.
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Similarly we need to create another Purchase Requisition (PR) for Purchase

of Mouse and Printers.
Click on Approve Button and check the Status of the Purchase Requisition is
approved or not in Purchase Requisition Summary.
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Purchase Requisition 1757 for HP Incorporated for Purchase of Mouse and

Printer is approved.
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14. Create Purchase Orders
Next we have to create Purchase order from the Purchase Requisition

created above. We have auto-create Purchase order option to create Purchase
order (PO) from Purchase Requisition (PR)
Using Auto-create also there are Two Options to create Purchase order.
(i.e) Manual or Automatic.
We will use For PR 1756 Manual option and for PR 1757 Automatic Option.
Navigation Path
Auto-create Form
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Click on the Form and enter Purchase Requisition (PR) 1756 and click on
Find Button
Note: By default when you open the Form, Buyer field and Ship-to Location
Field would have populated with default values. Before clicking the Find
Button remove those default values and then click on Find Button otherwise
system will show as No data found.
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This Opens auto-create Documents form. Choose the checkbox against

the each of the item and click on manual button
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This opens the form New Document Form. Choose the Supplier
Flextronics Inc and click create Button.
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It creates a Document Builder in Autocreate Documents Form
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Choose Item one by one and click on Add to document Button. This will
add each Item to Document Builder Tab. After adding all the Items click on
Create button in the Bottom.
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A message pops up stating the PO created with the PO Number. Click Ok to

view the PO Details.
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View the PO created from the above, which is as follows. The Status of the
PO is showing as Incomplete. We need to approve the PO.
Before approving the PO click on Shipments form and change the receipt
Routing to Direct Delivery in receiving Controls button for each of the Item.
123
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Click on Shipments Button and go to More tab and change the Match
Approval level to 2 way matching and click on Receiving Controls Tab.
124
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In Receiving Controls Tab change the receipt Routing from standard Receipt
to Direct Delivery and click on OK button.
Standard Routing : This process wil receive the Inventory in Main Inventory
Org and you need to do a manual transfer to Sub-inventory if we choose this
option.
Direct Delivery:- This Process Delivers the Goods directly in Sub-

inventories.
Inspection required: This Process requires inspection of Goods

before Receiving the Goods in the inventory org.
Perform the above steps for Items Floppy Drive and Compact Disc
Drive Also.
125
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After doing the above steps for all the three Items, Click on Approve Button
to Approve the PO.
126
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In Approve Document screen click on OK Button.
Click OK and check the status of the PO.
127
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Status of the PO is now showing approved. We can Receive

Inventory against this Purchase Order.
128
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Similarly we will use Auto-create option to create automatic approval for

PR 1757.
Navigation Path.
Auto-create Form
Click on Find Button
129
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It opens Auto-create Documents form. Choose the two Items and click on
Automatic button.
130
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It opens the New Documents Button. Click on Create Button.
131
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This has created a new PO 3610.Click Ok to view the PO.
132
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The PO 3610 is created with a status of Incomplete.
We need to perform the above steps as we did for Previous Purchase order.
Change the Match Approval level to 2 Way in Shipments More Tab and in
Receiving controls change the Receipt Routing to Direct Delivery before
Approving the Receipt.
Click on Approve button after doing the above steps.
133
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View the status of the PO after Approval.
134
RAJU CHINTHAPATLA
We will create PO without PR for Monitor and approve it for 10 Units.
Click on Approve Button in the same lines.
135
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Check the PO 3611 created is Approved status.
136
RAJU CHINTHAPATLA
15. Enter Receipts (Inventory Receipt)
Next we need to Receive Inventory against PO 3609
Navigation Path.
Purchasing responsibility
Receiving Receipts
137
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Click on the Receipts Form and enter the PO Number 3609 and click on
find Button
138
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Receipt Header Form Opens. Enter Comments Filed PO 3609 and close
the window.
139
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Receipts screen opens up. Select all the three Items on the Left-hand side
check Box and Save the record.
140
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Click on the Header Button to note down the Receipt Number
Similarly Receive the Inventory against PO 3610 and PO 3611.

Receipt 6150 and 5151 created.
141
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You can view the details of Inventory receipts in the Following Screen Shot.
Log into Inventory Responsibility On-

Hand availability On-hand Quantity
142
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Click on the Form and choose M1- Seattle Manufacturing Inventory and
choose Sub inventory as RM Stores. Click on the Find Button at the bottom.
143
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Material Workbench Form opens up and you can view the stock of Floppy
Drive, Compact Disc Drive, Mother Board, Printer, Monitor and Mouse
showing on–hand stock as 10 units.
144
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16. Auto-create Supplier Invoice
Next we have to run Pay on Receipt Program to create self Billing Invoices
for Receipts 5150 and 5151
Navigation Path
Requests
145
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Click on the Requests Window
Choose the Pay on Receipts Autoinvoice Program
Enter the Receipt Number 5150
146
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Click Ok and Submit the Request. View the Request 1770748 to check
the status.
147
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View the Invoice Report and Note Down the Invoice number ERS –
09-Nov-03
Similarly run the Pay on Receipt Auto-invoice for Receipt 5151 also
148
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17. Create, View Invoices and Make Payments in Payables
View the Invoice created in AP Responsibility
Log into Payables Responsibility

Invoices Invoices.
Query for Supplier 5091
You can view the Invoice Created for Receipts 5150 and 5151.
149
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Next we have to create an Invoice for the PO 3609 and Match it with
an Invoice.
Navigation Path
Payables responsibility
Invoices Invoices
150
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Click on Match Button. Find Purchase Orders for Matching Window pops
up. Enter the PO number 3609 and click on Find
151
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Match to Purchase Orders Window Pops up. Enable the Match check Box on
the Left hand corner.
152
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Click on Distributions Button to view the Distributions.
Click on Actions Button to Validate the Invoice.
153
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Invoice Actions Screen Opens up. Enable the validate check box and click
OK
154
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Check the Status of the Invoice Now. It will have status as validated.
Click on Actions Button again.
155
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Enable Create Accounting Check Box and Click Ok.
156
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Click on Tools Menu and view Accounting to view the accounting

entries Created.
157
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Output of the Accounting Entries
Close the window and Click on Actions Button from the Invoice Screen to
make Payment for the Invoice.
158
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In Invoice Actions Button enable Pay in full check Box and click Ok.
159
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Payments Window opens up. Choose the Type as Quick and choose
the Bank account and Document Type and save the Record.
Payment Document Generated for this record.
Close the Screen and Query for the Invoice again to View the
Payment details in Invoice Header Screen.
160
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View the Details of the Payments in Invoice Header screen.
161
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Click on the Overview Button to view the complete details of Invoice and
Payments.
162
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We need to Account for the Check Payment what have been made.
Navigation Path
Accounts Payables
Payments Entry Payments
163
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Click on the Payment form and Query for the Document Number 95003
164
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Click on Actions Button and Enable the Create Accounting Check Box and
Click Ok Button.
165
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Click on Tools Menu to view the Accounting Entries created for the
Payment
166
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The View Accounting Screen Displays the Accounting Entries Generated for
the Payment we have made for Invoice 2345.
167
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18. Payments Reconciliation
Next, we need to Log into Cash Management Responsibility and Reconcile

the Payments
We need to enter the Bank Statement First in the system and call
the Payment advice to reconcile with Bank Statement.
Navigation Path
Cash Management Responsibility
Bank Reconciliation Bank Statements.
168
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Click on the Bank Statements and Click on the new Button
169
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These Opens the Bank Statements Form and enter the Bank Account for
which you want to enter the Bank Statement. Enter in Control Totals
Payments field 20000 and click on Lines Button.
170
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Click on the New Button and Enter the Lines for a Bank statement and enter
20000 in the amount column and save the record.
Close the Window.
171
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Next we need to call the Payment advice 95003 and reconcile with the
Bank Statements.
Navigation Path
Cash Management Responsibility
Bank Reconciliation Manual Clearing Clear Transactions
172
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Open the Form and Find Transactions Window, by default the Radio Button
Details will be enabled and all the check Box (Receipts, Payments &
Miscellaneous) will be enabled. Uncheck the Receipts and Miscellaneous
Check box and choose the Bank Account Number from the LOV. Click on
Find Button.
173
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Clear Transaction Form opens and you will find number of transactions,
which are not cleared. In the Number field Query for the Payment
advice 95003.Enable the Check box on the left-hand side and click the
Clear Transaction.
174
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After clicking Clear Transactions You will find there are No Transactions
in the screen. This indicates the Transaction is cleared and reconciled.
175
RAJU CHINTHAPATLA
19. Create, Release, Complete, Close Discrete Job for CPU Subassembly
Next we need to create a Discrete Job for the CPU Subassembly to

build inventory for the CPU Sub assembly.
Navigation Path.
Manufacturing and Distribution Manager.
WIP Discrete Discrete Job
176
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Click on the Discrete Job form and enter the following details.
Choose the Inventory Org as M1- Seattle Manufacturing Responsibility

and click on the New Button.
177
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Discrete Job form Opens, Click on the Assembly field then automatically
Discrete Job number is created. Choose CPU Subassembly Item in the
Assembly Field. The Type field as Standard, Class Field as Discrete and
Status Field as Unreleased defaults from the system. Enter the Start
Quantity and Start Date and click on the Routing Tab.
178
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Choose the Sub-inventory field as FG Stores in Discrete Job form and save
the record.
179
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We need to release the discrete Job to shop floor to get the job executed.
Change the status of the Discrete Job from Unreleased to Released and Save
the Record.
180
RAJU CHINTHAPATLA
We need to complete the Discrete Job to get the Finished Goods entry to
be created.
Navigation Path
Manufacturing and Distributions Manager.
WIP Move Transactions Move Transactions
181
RAJU CHINTHAPATLA
Click on the Form and click on the LOV of Job Field and find Job number
59099. In the Transaction Type, enable the complete button and choose the
From Seq to have the value of 10 and step field as ‘Queue’ and To
Sequence to have the value of 20 and the step field as ‘To Move’.
Enter Quantity Field under Transaction as 5, which indicates those many

CPU subassembly units are completed and save the transaction.
182
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The Moment you click the save button, you will find the screen is blank for
the record created. This indicates the Job is completed.
183
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Now you can go back to Discrete Job screen and view the status of the Job.
Navigation Path
184
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The Discrete Job for CPU subassembly 59099 need to be closed in order to
get the Account Distributions for the above Job. Unless we close the Job, the
Distribution entries are created only for the Material Consumption, but the
Transaction value for the Finished Goods (i.e) CPU subassembly is not
created. The Transaction Value for the Discrete Job is created only when we
close the Job.
Navigation Path
WIP Discrete Close Discrete Jobs Close Discrete Job (Forms)
185
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To close the Discrete Job, Find window pops up. Enter the job number
59099 and click the find button.
186
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Close Discrete Job form opens. Click on Tools Menu and click on Close
1 Button
187
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Close Discrete Jobs Request screen opens. Keep the Report type as
Summary and click OK. This will generate a Concurrent Request.
188
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Concurrent Request ID Number is 1772713.
189
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View the Concurrent Request 1772713. It is completed Normal.

Click on View Output to view the Report.
190
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The output of the file will be as follows.
191
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We can view the Material Distributions for this Job now.
Navigation Path.
Inventory Transactions Receiving Material Transactions
192
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Click on the Form and Enter the Item Detail and click the Find Button.
193
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Material Transactions Window Opens and Primary Quantity field shows the
Quantity available. Click on Distributions window to view the accounting
Entries generated for the CPU subassembly.
194
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Material Transaction Distributions window Opens and you can view the
accounting distribution entries. Click on Type Tab to view the
Accounting Type
195
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The Type Tab shows the Accounting Type of Transactions.
Inv Valuation Dr
WIP Valuation Cr
196
RAJU CHINTHAPATLA
We can also view the Material Consumption accounting entries for the
Manufacture of CPU subassembly.
Navigation Path
Inventory Transactions Receiving Material Distributions.
197
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Click on the Form and Enter in the Sub inventory field as RM Stores
and click on Find Button.
198
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This will show the Material Transaction Distributions value for 10000
Click on the Type Tab.
199
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The Type Tab shows the Accounting Type of Transaction
WIP Valuation Dr
Inventory Valuation Cr
200
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We can also view the Resource Transactions for the CPU subassembly
Navigation Path.
WIP Resource Transactions View Resource Transactions.
201
RAJU CHINTHAPATLA
Click on the View Resource Transactions form and enter the Job Number
and click on Find Button
202
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This will show the individual details of Resource Cost and Overhead cost for
the Job 59099.We need to click Distributions Line one by one Line to get
the value of 6250.
203
RAJU CHINTHAPATLA
Click on Tools Menu View Accounting to view the Accounting entries

generated.
WIP Valuation Dr
Overhead Absorption Cr.
204
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20. Create, Release, Complete, Close Discrete Job for Dell Computer
Next, We have to create a Discrete Job for Finished Goods Item

Dell Computer. The Steps involved are same as CPU Sub assembly.
Navigation Path.
Discrete Job 59100 has been created to Produce 3 units of Dell

computer with the Status of Unreleased.
205
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Release the Discrete Job 59100.
206
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Complete the Discrete Job 59100. Enter the Details and Save the
Transactions.
Navigation Path
WIP Move Transactions Move Transactions
207
RAJU CHINTHAPATLA
We have to Close the Discrete Job 59100 for the Finished Goods Item
Dell computer to get the accounting Entries Generated.
Navigation Path.
WIP Discrete Close Discrete Job Close Discrete Job (Forms)
Click on Tools Menu and click on Close 1 to close the Discrete Job.
208
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Closing the Discrete Job generates a Concurrent Request ID.
209
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View the Concurrent Request 1772830. It is Completed Normal. Click on

View Output to view the accounting entries generated.
210
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View the Output file for the Discrete Job Value Report 59100.
We can check the Inventory created for the Finished Goods Item
211
RAJU CHINTHAPATLA
Navigation Path.
Inventory On Hand Availability On Hand Quantity.
212
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Click on the Form and Enter the Sub inventory as FG Stores and click Find
Button.
213
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Material Workbench form opens up and you can view the Stock on Hand for
the Dell Computer is showing as 3 Units and the CPU subassembly is
showing as 2. This indicates that 3 units of CPU subassembly has been
consumed for the manufacture of Dell Computer.
214
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Similarly will view the Stock in Hand for the RM Stores also.
This shows the
Stock Purchase and Consumption details as follows.
Raw Material Consumption = Received Inventory less Consumed in

Manufacture of CPU Sub assembly Compact Disc Drive = 10-5 = 5
Floppy Drive = 10-5 = 5

Mother Board = 10-5 = 5
Raw Material Consumption = Received Inventory less Consumed in

Manufacture of CPU Sub assembly Monitor = 10-3 = 7
Printer = 10-3 = 7
Mouse = 10-3 = 7
215
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21. Sales Order Booking, Releasing, Ship Confirm
Since we have the Inventory on Hand now, we can execute the Sales Order.
Log into Order Management Super User Responsibility and check for
the availability of the Inventory and book the Sales order.
Navigation Path.
Order management Super user Responsibility
Order, Returns Sales Orders
216
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Open the Sales Order form and Query for the Sales order number 51823,
which was created earlier.
217
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Click on availability button to check the stock for the Item.
218
RAJU CHINTHAPATLA
Close the window and book the Sales order now.
219
RAJU CHINTHAPATLA
Release the Sales order for Shipment of the Item.
Navigation Path
Shipping release Sales orders Release Sales orders
220
RAJU CHINTHAPATLA
Click on the form and choose the Based on Rule field as ‘Standard’ and
enter the Order Number 51823. Click on Shipping tab and check Auto-create
Delivery is set to ‘Yes’ and auto-pack delivery als o to ‘Yes’. Click on
Inventory Tab.
221
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In the Inventory Tab of Release Sales Order for Picking Form, check the
Warehouse is showing as Mi- Seattle Manufacturing and Auto-allocate and
auto-pick confirm to ‘Yes’. Choose the sub inventor y as ‘FG Stores’ in
Default Stage area and save the Transaction.
222
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This will generate a concurrent Request.
223
RAJU CHINTHAPATLA
View the concurrent Request 1772895.It is completed Normal.
224
RAJU CHINTHAPATLA
Next, we have to Ship the Sales Order.
Navigation Path
Shipping Transactions
225
RAJU CHINTHAPATLA
Click on the Form and enter the Sales Order Number 51823 and click
on Find Button
226
RAJU CHINTHAPATLA
Shipping Transactions Window Opens and the Line Status shows as

Stage /Pick Confirmed for the Sales Order 51823.
227
RAJU CHINTHAPATLA
Click on Delivery Tab and choose Ship Confirm from Actions LOV and
click Go Button.
228
RAJU CHINTHAPATLA
This Opens the Confirm Delivery Screen. Click on OK Button. This will
generate a concurrent request. Click OK and view the Concurrent Request
1772932.
229
RAJU CHINTHAPATLA
View the Concurrent Request 1772932. The Request completed Normal.

We can view the Output of the commercial Invoice created in concurrent
Request ID 1772931
230
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The Output of Commercial Invoice created at Ship Confirm Stage.
231
RAJU CHINTHAPATLA
Next we can go and Check the Status of the Sales Order.
Navigation Path.
Order Management Super User
Order, Returns Sales Order
Query for the Sales Order Number and click on Line Items to view the
Status.
232
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Next, we need to run the Workflow Back ground Process to populate the
AR Interface Table.
Navigation Path
Order Management Super User Responsibility.
Report and Requests Run Requests
Choose the Concurrent Request Workflow Back ground Process
And Enter the Parameters as follows. Process Deferred set to
Yes
Process Timed Out No.
Click on OK and Click Submit Button.This will generate a Concurrent
Request.
233
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The Concurrent Request ID 1772692 is created.
234
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View the Concurrent request ID 1772692.
235
RAJU CHINTHAPATLA
22. Run Auto invoice Process
Next, we need to Log on to Accounts Receivables Module to view the

Data Populated in AR Inter face table.
Navigation Path.
Receivables, Vision Operations
Control Autoinvoice Interface Lines
236
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Click on the Interface Lines and Query for the Sales Order Number 51823
in the SALES_ORDER Field. Click on the Errors Button to find any
errors is there.
237
RAJU CHINTHAPATLA
Clicking on Errors screen opens Line Errors Form and nothing is displayed.
238
RAJU CHINTHAPATLA
Run the Autoinvoice Program now.
Navigation Path.
Controls Requests Run
Choose Autoinvoice master program and Pass the Following Parameters.
Invoice Source Choose from LOV as ORDER ENTRY

Default Date Today’s Date 10 Nov 2003
Sales Order number Low and High 51823
Based Due Date on Trx Date Set to Yes.
Click Ok Button and Submit Button. This will generate a concurrent request
ID.
239
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Concurrent Request ID 1774355 is submitted. View the Concurrent Request

to see it is completed Normal.
240
RAJU CHINTHAPATLA
The Concurrent Request ID 1774355 is completed Normal. We can view the

Concurrent request ID 1774357 to view the Autoinvoice validation Report to
check is the transaction Imported successfully or not.
241
RAJU CHINTHAPATLA
The Auto-invoice Validation Report completed successfully.
242
RAJU CHINTHAPATLA
23. View Sales Invoice, Create Receipt, and Remittance and view
Account Balances
We can view the Sales Invoice created in Accounts Receivables Transaction

Form.
Navigation Path.
Transactions Transactions.
Query for the Sales Order number 51823 by inputting the Value of the Sales
order number in the reference field. Sales Invoice 10008669 is created.
Click on Line Items to view the Details of the Lines.
243
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Line Item shows two Quantities of Dell computer finished goods have
been sold for USD 6000 each.
244
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We have to receive Money against the Invoice Created above.
Navigation Path
Receipts Receipts
245
RAJU CHINTHAPATLA
Click on the form and enter a Receipt for the Sales Invoice created.
Navigation Path
Receipts Receipts
Enter a Receipt number. The Currency field is defaulted is defaulted from
Functional currency and the Receipt Date and GL Date are defaulted from
System Date and choose the Payment method of Manual Remittance.
Enter in Transaction Number field 10008669, which is the Sales Invoice

number against which cash is received and Click on the Applications Button.
246
RAJU CHINTHAPATLA
The Applications For opens up and check whether the Apply to field is
showing the invoice number 10008669 and amount applied field shows as
6000 USD. Save the Record and close the window.
247
RAJU CHINTHAPATLA
We can go to Collections Form and view the amount due from the customer.
Navigation Path.
Collections Account Details
248
RAJU CHINTHAPATLA
Click on the Account Details form and enter the Customer number 2239
in the number field. Click on the Find Button
249
RAJU CHINTHAPATLA
Account details Window opens for the IBM Corporation and shows the
Balance due as 6000 USD.
Invoice Balance – 12000 (Invoice Number 10008669)

Receipt - 6000 (Receipt Number 1645)
Balance Due form the Customer is 6000 USD.
250
RAJU CHINTHAPATLA
Next, we have to remit the check we have received from IBM Corporation
Navigation Path
Receipts Remittance
251
RAJU CHINTHAPATLA
Click on the Remittances Form and enter the following details
Remittances Form opens and Currency, Batch Date, GL Date and

Remittance method defaults. Enter the Payment method Manual Remittance
and choose the Bank Account Number from the List of Values. Click on
Auto Create Button
252
RAJU CHINTHAPATLA
Create Remittance Batch Window Opens and enter the Receipt Number
1645 and the Customer Number 2239 and enable the Create, Approve
and Format check box. Click on OK Button and a message pops up
Submit 1 Batches for Format. Click on Yes Button.
253
RAJU CHINTHAPATLA
This Generates a Concurrent request and generates the Automatic

Remittances Execution Report.
254
RAJU CHINTHAPATLA
Now, You go to Receipts screen and Query for the Receipt Number 1645,
the status of the Receipt might have changed from Confirmed to remitted.
Navigation Path
Receipts Receipts
Query for Receipt number 1645
255
RAJU CHINTHAPATLA
24. Receipt Reconciliation
Next, we need to clear the Receipt in Cash Management.
Navigation Path
Cash Management, Vision Operations
Bank Reconciliation Bank Statements
256
RAJU CHINTHAPATLA
Click on the Form and Click on New Button. Enter the Account Number and
Date. Enter Receipts as 6000 in Control Totals. Click on the Lines Button.
257
RAJU CHINTHAPATLA
Click on New Button. Bank Statement Line Window Opens up. Enter
the Line Number 1 and choose the Type as Receipt and Enter the amount
as 6000 and save the record. Close the Window.
258
RAJU CHINTHAPATLA
Next Step is to choose the Receipt advice and reconcile with the Bank
Statement we created.
Navigation Path
Cash Management, Vision Operations
Bank Reconciliation Manual Clearing Clear Transactions
259
RAJU CHINTHAPATLA
Click on the Clear Transactions form and enter the following.
Find Transactions Window opens up and the radio button detail is enabled
and uncheck the Payment and Miscellaneous check box. Click on the Find
Button.
260
RAJU CHINTHAPATLA
Clear transactions Form opens up and enable the check box on left-hand side
for the receipt number 1645 and click on clear Transaction. This will clear
the Transaction and reconcile the Transactions with the bank Statement.
261
RAJU CHINTHAPATLA
Now, Log on to receivables Responsibility and check the status of

the Receipt 1645. This will have the Status of cleared.
Navigation Path
Receipts Receipts
Query for Receipt Number 1645
The above full cycle shows the complete steps involved in Make to Order
Cycle.
262
RAJU CHINTHAPATLA

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Business Process Flow in Oracle Applications OracleApps88

2) Setting up Selling Price for an Item 35 - 37

4) Creation of Sales Order 41 - 47

5) Enter Item Costs 48 – 55

8) Define Routing (CPU Sub assembly) 64 – 70

9) Define Bill of Materials (BOM) CPU Sub assembly 71 – 82

10) Define Routing (Dell Computer) 83 – 85

11) Define Bill of Materials (BOM) (Dell Computer) 86 – 97

12) Define Suppliers 98 – 105

13) Enter Purchase Requisitions 106 – 115

14) Create Purchase Orders 116 – 136

15) Enter Receipts (Inventory Receipt) 137 – 144

16) Auto-create Supplier Invoice 145 – 148

18) Payments Reconciliation 168 – 175

22) Run Auto invoice 236 – 242

24) Receipt Reconciliation 256 - 262

Business Process Flow in Oracle Applications

Dell Computers is manufacturing Computers based on the Orders received

Motherboard, Floppy Drive, Compact Disc Drive is purchased from

Monitor, Mouse, Printer is purchased from HP Incorporated for manufacture

The Cost Prices and the Process of Manufacturing is detailed below.

2. Basic Set up required in Application Modules like (PO, INV,

Dell Computer (M) Finished Goods

Monitor Mouse Printer CPU (Sub Assembly) (M)

Mother Board CD Drive Floppy Drive

P – Stands for Purchased Item

Soldering Department - 250 USD

The Purchase cost of a CPU Sub Assembly Item is as follows

CPU (Sub Assembly)

Manufacturing Cost of CPU Sub assembly is as follows

Purchase Item Cost is 2000 USD

CPU (Sub Assembly) 2000 USD

Manufacturing Cost of CPU Sub assembly is as follows

Purchase Item Cost is 3500 USD

Selling Price of Dell Computer is 6000 USD

First, We will create Purchased, Subassembly and Finished Goods Items

Drive Navigation Path

Manufacturing and Distribution Manager

Double Click on Master Items Form

Organization Window will pop up.

Choose M1- Seattle Manufacturing Inventory Organization.

Oracle Provides 16 seeded Templates.

Click on Inventory Tab

Ensure the check Boxes of Inventory Item, Stockable, Transactable and

Click on Bill of Material Tab

Click on Asset Management Tab

Click on Costing Tab and check the following

a) Costing Enabled check box is checked or Not.

Click on Receiving Tab

Click on Physical Attributes Tab

Click on Right arrow to view the other Tabs

Click on MRP/MPS Planning tab

Click on Lead Times Tab

Click on Work in Process Tab

Click on Order Management Tab and ensure Customer ordered,

Click on Invoicing Tab and ensure Invoiceable Item and Invoice

Click on Service Tab

Click on Web Option Tab and Click on Save Button

Similarly, We need to Define Purchased Item Using Purchased Item

Next, We need to assign this Item to M1-Seattle

Click on Tools Menu and click on Organization Assignment

Click on Assigned Check Box for M1- Seattle Manufacturing Inventory

Assign the Finished Goods Item Dell computer also to M1-Seattle