JOB DESCRIPTION

GRADE III
(Location: Athlone)
Open to all members of the public with suitable qualifications and experience

Applications are invited from suitably qualified candidates for inclusion on a panel from which offers
of employment may be made for fixed term and specific purpose Grade III administration roles that
may arise across the Institute. The panel will remain live for two years, and may be extended.

Main Duties:
The appointee may be assigned to any of a very wide range of areas or activities carried out in the
Institute. Vacancies may arise in the Institute’s Schools, Office of Academic Affairs, Finance,
Research, Development & Innovation, International Activities/Marketing and Human Resources.

The duties may be of a clerical nature such as:

· The processing and payment of accounts
· The processing and examination of various claims and applications for services
· Data entry on the Institute’s various systems
· The keeping of records and returns
· The processing of examination results, student admission and registration
· Preparation, certification and processing of salaries and wages

The appointee would be expected to make decisions within limits and clearly defined guidelines
and would normally carry out these duties under a reasonable level of supervision.

Alternatively, the grading would be appropriate to jobs involving the provision of secretarial
services to a senior officer or to a group of senior officers, including typing and audio-typing and
involving access to and processing significant confidential information. The job could involve
regular contracts with students, staff, the public and organisations and individuals at all levels
where discretion, tact, courtesy and judgement would have to be constantly exercised. The
jobholder would be expected to exercise a good degree of initiative and be capable of working
under a reasonable level of supervision.

All jobs demand a good knowledge and skill in the use of Information and Communication
Technologies and appointees will be expected to use new techniques and technologies as they
arise. The Institute will provide the necessary training as appropriate.

Following appointment, the appointee will be assigned to a particular location and post. On
assignment of the post, the Institute will provide a detailed list of duties and responsibilities
applicable to the post.

February 2019
Requirements and Eligibility (as outlined in CL 0007/2017):
 have the requisite knowledge, skills and competencies to carry out the role. Competencies will
be informed by best practice Public Appointment Service competency frameworks for the Irish
Public Service;
 be capable and competent of fulfilling the role to a high standard;
 have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination
(higher, ordinary, applied or vocational programmes) or equivalent or have passed an
examination at the appropriate level within the QQI qualifications framework which can be
assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or
have appropriate relevant experience which encompasses equivalent skills and expertise;
 be at least 17 years of age on or before the date of advertisement of the recruitment
competition.

Garda Vetting:
Following the commencement of the National Vetting Bureau (Children and Vulnerable
Persons) Acts 2012 to 2016, Garda Vetting will be required for this position.

Salary:
€23,587 to €39,110 (New Entrant 17 points)
The rate of remuneration may be adjusted from time to time in line with Government pay policy.

Annual Leave:
22 days annual leave per annum as per Circular 0009/2014

Important Notes:
It may be necessary to introduce shortlisting criteria. Candidates may be shortlisted on the basis of
qualifications and suitable experience, based on details given on the application form.
AIT Staff who wish to apply must apply via the ESS system using their internal login details.
External applicants must apply via the AIT website, under quicklinks/vacancies.
Only on-line e-recruitment application forms will be accepted.
Closing date for receipt of completed applications is Friday 8th March 2019.

Athlone Institute of Technology is committed to the promotion of equality of opportunity

and to creating and sustaining an environment that values the diversity of our staff
at all levels and in all areas of the Institute.

February 2019