F. No.77-3/2019-TS.1 Government of India Ministry of Human Resource Development Department of Higher Education chnical Section - | Shastri Bhawan, New Delhi 30% October, 2019 Subject: Minutes of the 4‘ meeting of the Council of Indian Institutes of Information Technology (IITs). ‘The minutes of the 4% meeting of the Council of Indian Institutes of Information Technology (IIITs) held under the Chairmanship of Hon'ble HRM at 11:00 AM on 16% October, 2019 in Shastri Bhawan, New Delhi is forwarded herewith for information and necessary action. incl. as above. hy (Praveer Saxena) Under Secretary to the Govt. of India Email: praveersaxenaedu@nicin Shri Vinay Kumar Modi, Chairman, Board of Governors (BoG), IIIT&M Gwalior Modi House, 4-7C, DDA Shopping Centre, New Friends Colony, New Delhi - 110 | 025 Email : vemodi@modigroup.net | 2. | Shri Deepak Ghaisas, Chairman, Board of Governors (BoG), IIITDM Jabalpur. | | Email- deepak ghaisas@gencoval.com | 3. | Prof Sadagopan, Chairman, Board of Governors (BoG), IIITDM Kancheepuram. | | Email- ss@iiitbacin | A. | Prof, H. A. Ranganath, Chairman, Board of Gvoernors (BoG), IIITDM Kurnool. | | Bmail- haranganath@gmail.com 5. | Prof. P. Nagabhushan, Director, Indian Institute of Information Technology, | Allahabad, Devghat, Jhalwa, (NCR) Subsedarganj, Allahabad - 211 015 Uttar 1 Pradesh Email: director@ijitaacin 6. | Prof. Rajendra Sahu, Director(I/c), ABV- Indian Institute of Information ‘Technology & Management (IIITM Gwalior), Morena Link Road, Gwalior - 474 | 010 Madhya Pradesh Email: director@iiitm.acin , rsahu@ilitmacin 7. | Prof. Sanjeev Jain, Director, Pt. Dwarka Prasad Mishra Indian Institute of | Information ‘Technology Design & Manufacturing - Jabalpur, Dumna Airport | Road, P.0.: Khamaria, Jabalpur - 482 005 Madhya PradeshEmail:sj.director@iiitdm).acin , director@iiitdm).acin 8. | Prof. Banshidhar Majhi, Director, Indian Institute of Information Technology | Design & Manufacturing (IJITD&M), Kancheepuram, Melakottaiyur Village, Off | Vandalur-Kelambakkam Road, Nellikuppam Road, Chennai ~ 600 048 Tamil Nadu | _ mail: ditector@iiitdmacin Prof. D V I. N Somayajulu, Director, Indian Institute of Information Technology Design & Manufacturing (III TD&M), Kurnool ‘Temp. Campus: Melakottaiyur Village, Off Vandalur-Kelambakkam Road, Nellikuppam Road, Chennai ~ 600 048 | Tamil Nadu Email: director@ijitk.acin , somadvins@gmail.com, 10, Dr. Shekhar C. Mande, Director General, Council of Scientific and Industrial | | Research (CSIR) & Secretary, DSIR, Anusandhan Bhawan, 2 Rafi Marg, New Delhi- | 110001, India Email: dgcsir@csir.res.in, dg@csir.res.in | 11) Mrs. Darshana M Dabral, JS & FA, MHRD Email: jsfaedu@gov.in | 12) Dr. A. Mukhopadhyay, Adviser/Scientist ‘G’, Deptt. of Science & Technology, | | Ministry of Science & Technology & Earth Sciences, Technology Bhavan, New | Mehrauli Road, New Delhi-110 016. jail: tsd@nicin | 13] Shri Pankaj Kumar, Addl. Secretary, Deptt. of Electronics & Information Technology, Ministry of Communications & Information Technology, Electronics | | Niketan, 6, CGO Complex, Lodhi Road, New Delhi: 110003 Email: | |, pankajkumar@nic.in 14, Prof. Pankaj Jalote, Director, Indraprastha Institute of Information ‘Technology (IIT) Delhi, Okhla Industrial Estate, Phase II], New Delhi - 110020 Email: 15] Ms. Kumud Srinivasan, President, Intel India & Vice Preidat agency and | | Manufacturing Group, Bangalore {limail relhax.bhardwaj@intel.com} | 16) Prof. Ashok Jhunjhunwala, Professor, Department of Elect. Engineering (Te Ne T) | | Group, Indian Institute of Technology ~ Madras, Chennai - 600 036 (‘I.N.) Email: 17, Prof. Rajnish Jain, Secretary, University Grants Commission, New Delhi | Secretary, University Grants Commission (UGC) Bahadur Shah Zafar Marg, New | Delhi Email: secy.uge@nicin 18} Prof. Anil D. Sahasrabudhe, Chairman, All India Council for Technical Education (AICTE), 7% Floor, Chanderlok Building , Janpath, New Delhi-110001 Email 1 19| Mrs. Anita Karwal, Chairperson, Central Board of Secondary Education (CBSE), | Shiksha Kendra, 2, Community Centre, Preet Vihar, Dethi - 110092 Email:.chmn: |__| cbse@nicin Copy to 1. PS to HRM 2. PS to MoS (SSD) 3. PSO to Seeretary (I1E)Minutes of the Fourth Meeting of Council of IITs (CFTIs) held under the Chairmanship of Hon’ble HRM on 16.10.2019, | in Shastri Bhawan, New Delhi The Fourth Meeting of the Council of IIITs was held under the Chairmanship of Hon’ble Minister for HRD on 16 October, 2019 at Shastri Bhawan, New Delhi. The list of participants is enclosed at Annexure-A. The Chairman welcomed the members present. At the outset, the Chairman stressed on the need of leapfrogging by IlITs in order to become world class Institutes. The IITs should compete with the best Institutes in the world so that the international students prefer our country over others for niche courses, unique and latest curriculum and best faculty. At the same time Indian students should also get the education of international quality in the country itself. He also emphasized about the social responsibility of these Institutes. He exhorted the Directors to participate in the Govt. Schemes such as Unnat Bharat Abhiyan, Ek Bharat Shreshtha Bharat, Fit India Movement, Water Conservation, Tree Plantation, Adoption of nearby villages etc. ‘Thereafter, the Agenda Items were taken up as follow: Item No. 4.1: To confirm the minutes of the 3 meeting of the Council of IITs held on 27% August, 2018 | The minutes of the last meeting were circulated to the members in August 2018. No comments were received from any of the members. The minutes, as circulated, were approved. Item No. 4.2: To report Action Taken on minutes of the 3“ meeting held on 27% August, 2018 ‘The Action Taken Report was presented before the Council. The following remarks were made by the Council in respect of some items :- Agenda Decision of the IIT| Action taken on the Remarks Council Resolution —__ Joint session on) common issues of IITs _ gees | With a view to provide a| The Standing Committee | | platform to all IllTs to|has been formed and | come forward and | first meeting of the discuss the issues of | Standing Committee held _|common significance | on 25% March, 2019. Wy Item The Council desired that a report on the progress on interaction with other IITs (CFT!) may be submitted to the respective BoGs for a Page 1 of 9ongwith also learning from the good practices of other IIIs, it was agreed that a Standing Committee be formed to look into such issues. | There should be a common Standing Committee for all IITs - CFTIs as well as PPPs. The composition of this The Secretariat of the Standing Committee is at IITDM Kancheepuram. Standing Committee shall be approved by | circulation by the | | Council. Item | Effective Research No.3.5 | Collaboration. Organizing Yearly Industrial Conclave by IITs on rotation basis. oe oe [In line with the proposed | IITTDM Kancheepuram :| It was informed by the | | agenda, IITDM | An industrial conclave | Director MITDM | Kancheepuram titled "EHIPASSIKO" | Kancheepurm that no IITs | | volunteered to do the | (means come and | participated in the event. first one during 2018-| see’) was conducted by | 19. the institute on | The Council desired that all 06.04.2019 IIITs should participate in the event and also to ‘The details may _ be | involve local industry. apprised by Director, IITDM Kancheepuram. || All IITs to conduct such conclaves individually | Decision about the next | where all other IITs should | IIT may be taken during| participate. Dates should the meeting. be decided soon, staggered over the entire year. Item _ | International No.3.6 | Branding. Status of | Outreach and International | Collaboration. | "| In line with the proposed | Director, IIT Allahabad | Director, IIT Allahabad | agenda, IIIT Allahabad | may apprise the position. | informed that they could volunteered to do the not take up the outreach | first one during 2018-| Decision about the next | activity so far. However, | 19. It would then be | INT may be taken during | they contacted renowned | rotated amongst other | the meeting. linstitutes in France, | Page 2 of 9 Le‘| MTs. Germany, Russia, Japan, | ete. for collaboration. PDPM-IIITDM Jabalpur has undertaken collaboration | with 5 Japanese industries. They have been conducting joint workshops. ‘The Council suggested that all IIITs should plan for such activities for 5 years period. It further advised that all the 20 IIIT-PPP & 5 INT-CFTIs should choose one specialization each in which they should try to become the best in the country and the world. In order to enhance visibility and promoting branding the _ public. relation officers of IIITs may interact with PIB. MIT Allahabad may coordinate collecting and compiling the information | from all IlITs. | ‘The Council requested Prof. Ashok Jhunjhunwala, to coordinate with centrally funded ITs and_INIT-PPP for joint session of one day to discuss global and national outreach plan. Collaborative projects The members observed that the agenda fulfillment needed a collaborative and inter- disciplinary approach. Upon the same, the Chairman desired that IITs should make their Page 3 of 9 of social significance _ the position. Directors may apprise | The following was informed | to the Council by the| respective Directors :- + IIT Allahabad signed MoU with ISRO. | ‘| Meeting of ISRO Director with IIT Allahabad is“scheduled in January, | presence felt in the IT| | industry. 2020. + IIITDM Kancheepuram = 20 schools in| Bangalore and Chennai | (TLC) have been adopted and nurtured. * 4 villages have been adopted. = Collaboration — with Brahmos and Vehicle | Factory in Jabalpur | © Jagriti school kids | program undertaken. * Indegenous snow scooter being developed. + ABV-IITM Gwalior — MoU signed with | Agriculture University | for establishment of Agro incubator * MoU signed with MP | Police + Adopted 5 Villages. : « PDPM-IITDM Jabalpur | BoG to monitor progress in every meeting. Item No. 4.3 : To report the changes in the Membership of the Council. ‘The Council noted the changes and welcomed the new members. The Council also appreciated and expressed gratitude towards the outgoing member for their valuable contributions. Item No. 4.4 : To ratify the appointment of Director(s) of IITs (CFTIs) ‘The Council ratified the appointments. Page 4 of 9 WOItem No. 4.5 : To report/ratify the decisions taken by the Chairperson, IIT Council on behalf of the Council. ‘The Council ratified the decisions. Item No. 4.6: Admission to Master’s degree part of Dual degree to be made open to any IIIT candidate. The Council deliberated the matter and advised that the Institutes may decide about the proposal. Item No. 4.7 : To allow Study under Credit transfer mode. ‘The Council agreed to the proposal. Item No. 4.8 : To introduce Continuous Assessment Ordinance for B.Tech., M.Tech., MBA in other IITs ‘The Council advised that individual IITs may decide to adopt it. Item No. 4.9: To consider the proposal of starting Joint Degree Program (JDP) of Doctor of Philosophy (Ph.D.) between the IITs. The Council agreed to the proposal. Item No. 4.10 : Inviting Visitor’s Nominee of other IITs to speed up the process of Selection Committee. The Council approved the proposal. It was further decided that Visitor nominees of IITs may also be taken to avoid delay in recruitments, Item No. 4.11 : Temporary charge of Director. ‘The Council approved the proposal. Page 09 MYItem No. 4.12 : To provide facility of Central Computing Facility of IIIT Allahabad to other IITs The Council appreciated the efforts of IIIT Allahabad towards establishing the high end computing facility and desired that other IITs must utilize the facility being offered by IIIT Allahabad. Item No. 4.13 : Faculty exchange across IlITs for brief periods such as a ¥2 semester up to a maximum of 1 semester to optimally utilize the expertise available across IlITs. ‘The Council approved the proposal. Item No. 4.14 : Uniform contract period for the post of Registrar in CF-IIITs ‘The Council approved the proposal. The Council further advised that normally Professors may not be appointed as Registrars because this results in loss of academics. ‘The vacancy of Registrar should be advertised 6 months before the date of vacancy. Necessary amendments in the Recruitment Rules may be carried out by the Insitutes. Item No. 4.15 : Implementation of Recruitment and Promotion Norms (RPN) 2016 in CF-IITs. The Council approved the proposal. Item No. 4.16 : Tuition fee exemption for PwD candidates ‘The Council approved the proposal for UG students. Item No. 4.17 : Entrepreneurship Development. The Council approved the proposal. The MeitY representative offered that the organizations under their Ministry such as NIELIT and CDAC may be used as finishing schools for 4" year students of IITs, The Council desired that a proposal may be jointly worked out by MeitY and IIITs. Page 6 of 9 NyItem No. 4.18 : Alignment with future engineering education trends. The Council approved the proposal. Item No. 4.19: Finalising thrust areas for each of the institutions for sustained efforts and focus. It was informed to the Council that each IIIT was requested to finalise the thrust areas for themselves. The Chairman stressed the need for having a focused area of excellence for each IIIT so that they can put sustained efforts to become a global leader of research and teaching in that area. The Council desired that cach IIIT should do this at the earliest and report the progress in every BoG mecting, Item No. 4.20: To review the status of research productivity of the faculty members in each IIITs (CFTIs) and to take stock of the number of faculty members who have not published in reputed journals for the Jast three years. ‘The Council considered the agenda and desired that the Institute should establish a mechanism to evaluate the performance of all the faculty member in research, teaching and other areas. BoG of each IIIT should consider this evaluation at least once a year. ‘The IlIT's were also advised to consider linking performance evaluation with promotion Item No, 4.21: To implement Enterprise Resource Planning (ERP) System ‘The Council desired that a Committee may be constituted for identifying the best course of action in the matter. Item No. 4.22 : To report the’ Minutes of the 1st meeting of the Standing Committee of Council of IITs and Coordination Forum of IIITs (PPP) in its 1st meeting held on 25th March, 2019 ‘The Council took note of the Minutes. Item No. 4.23: To report status of Outreach and International Collaboration. The Council appreciated the efforts of ITDM Kancheepuram and desired that other IITs should also plan similar activities to promote the spirit of entrepreneurship, Page 7 of 9 valinnovation, out-of-box-thinking, teamwork, social awareness among students and faculty. At the end, the Chairman appreciated the progress made by IlITs in research, academics and their zeal to make a mark globally. He further desired that the review of the progress made by the IlITs, particularly, in respect of decisions taken in this meeting, in every BoG of the IIITs. ‘The Chairman further desired that IIITs should actively organize events on thrust areas of the Govt. such as Unnat Bharat Abhiyan, Ek Bharat Shreshtha Bharat, Water Conservation, Tree Plantation, Fit India Movement, etc. ‘The meeting then ended with thanks to the Chair and other attendees. Page 8 of 9Annexure ~ A ‘Shri Ramesh Pokhriyal ‘Nishank’, Hon'ble Minister of HRD ~ Chairman ‘Smt. Darshana Dabral, JSFA, MHRD Shri Pankaj Kumar, Addl. Secretary, Ministry of Electronics and Information ‘Technology (MeitY), New Delhi (Represented by Shri Jaideep Mishra, Joint Secretary, MeitY, New Delhi) Dr. A. Mukhopadhyay, Adviser/Scientist ‘G’, Deptt. of Science & Technology, Ministry of Science & Technology & Earth Sciences, New Delhi (Represented by Dr. K.R. Murali Mohan, Head (ICPS), Deptt. of Science & Technology, New Delhi) a 4 Shri Vinay Kumar Modi, Chairman, BoG, ABV-IIITM Gwalior ‘Shri Deepak Ghaisas, Chairman, BoG, PDPM-IIITD&M Jabalpur Prof. S. Sadagopan, Chairman, BoG, IIITD&M Kancheepuram Prof. H.A. Ranganath, Chairman, BoG, IIITD&M Kurnool Mrs. Anita Karwal, Chairperson, | Dethi (Represented by Dr. B. Saha, Director (Skill Education & Training), CBSE, New Delhi) ntral of Secondary Education (CBSE), 10. | Prof. P. Nagabhushan, Director, IIIT Allahabad 11. | Prof. Rajendra Sahu, Director (i/c), ABV-IIIT&M Gwalior 12. | Prof. Sanjeev Jain, Director, PDPM-IITD&M Jabalpur ‘Dr. Banshidhar Majhi, Director, ITTD&M Kancheepuram 14. | Dr. DVLN Somayajulu, Director, IITD&M Kurnool 15. | Prof. Pankaj Jalote, Director, Indraprastha Institute of Information Technology (UIT) Delhi, New Delhi 16. | Prof. Ashok Jhunjhunwala, Professor, Deptt. of Elect. Engineering (Te Ne T) Group, IIT Madras, Chennai 17.| Dr. Sukhbir Singh Sandhu, Additional Secretary (TE), MHRD - Member Secretary| Page 9 of 9 Wy