PROJECT A-SURE

User Training Manual

Financial Accounting
ACCOUNTS PAYABLE
CREATE CHEQUE LOT

CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan Engineering Company Limited

    
 

Document Number

Document Number Document Date

FI-BL-010.01.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

17 November
01 / 001 NA NA
2007

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TABLE OF CONTENTS

1. SAP EASY ACCESS ................................................................................................. 5

1.1. REQUIRED USER INPUT ......................................................................................................... 5

1.2. SAP SCREEN SNAP .............................................................................................................. 5
1.3. DESCRIPTION ....................................................................................................................... 5

2. COMPANY CODE ...................................................................................................... 6

2.1. REQUIRED USER INPUT ......................................................................................................... 6

2.2. SAP SCREEN SNAP .............................................................................................................. 6
2.3. DESCRIPTION ....................................................................................................................... 6

3. HOUSE BANK............................................................................................................ 7

3.1. REQUIRED USER INPUT ......................................................................................................... 7

3.2. SAP SCREEN SNAP .............................................................................................................. 7
3.3. DESCRIPTION ....................................................................................................................... 7

4. HOUSE BANK ID ....................................................................................................... 8

4.1. REQUIRED USER INPUT ......................................................................................................... 8

4.2. SAP SCREEN SNAP .............................................................................................................. 8
4.3. DESCRIPTION ....................................................................................................................... 8

5. CHANGE .................................................................................................................... 9

5.1. REQUIRED USER INPUT ......................................................................................................... 9

5.2. SAP SCREEN SNAP .............................................................................................................. 9
5.3. DESCRIPTION ....................................................................................................................... 9

6. CREATE ................................................................................................................... 10

6.1. REQUIRED USER INPUT ....................................................................................................... 10

6.2. SAP SCREEN SNAP ............................................................................................................ 10
6.3. DESCRIPTION ..................................................................................................................... 10

7. LOT NUMBER .......................................................................................................... 11

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7.1. REQUIRED USER INPUT ....................................................................................................... 11

7.2. SAP SCREEN SNAP ............................................................................................................ 11
7.3. DESCRIPTION ..................................................................................................................... 11

8. CHEQUE NUMBER FROM ...................................................................................... 12

8.1. REQUIRED USER INPUT ....................................................................................................... 12

8.2. SAP SCREEN SNAP ............................................................................................................ 12
8.3. DESCRIPTION ..................................................................................................................... 12

9. CHEQUE NUMBER TO ........................................................................................... 13

9.1. REQUIRED USER INPUT ....................................................................................................... 13

9.2. SAP SCREEN SNAP ............................................................................................................ 13
9.3. DESCRIPTION ..................................................................................................................... 13

10. DESCRIPTION ....................................................................................................... 14

10.1. REQUIRED USER INPUT ..................................................................................................... 14

10.2. SAP SCREEN SNAP .......................................................................................................... 14
10.3. DESCRIPTION.................................................................................................................... 14

11. SAVE ...................................................................................................................... 15

11.1. REQUIRED USER INPUT ..................................................................................................... 15

11.2. SAP SCREEN SNAP .......................................................................................................... 15
11.3. DESCRIPTION.................................................................................................................... 15

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1. SAP Easy Access

1.1. Required User Input

Enter "FCHI" then press Enter.

1.2. SAP Screen Snap

1.3. Description
  
T-code "FCHI" to create or maintain cheque lot.

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2. Company Code

2.1. Required User Input

Enter paying company code, 1100 for PTCL & 1300 for PAKNET.

2.2. SAP Screen Snap

2.3. Description
  
The company code is an organizational unit within financial accounting.

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3. House Bank

3.1. Required User Input

Enter your House bank or select from drop down list, then press Tab.

3.2. SAP Screen Snap

3.3. Description
  
The bank (branch) at which the company's account is maintained for payment / collection etc.

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4. House Bank ID

4.1. Required User Input

Enter your House bank ID or select from drop down list.

4.2. SAP Screen Snap

4.3. Description
  
The Account ID together with the ID for the house bank uniquely defines a bank account.

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5. Change

5.1. Required User Input

Click on "Change Button".

5.2. SAP Screen Snap

5.3. Description
  
To change cheque lots.

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6. Create

6.1. Required User Input

Click on "Create Button" for new cheque lot.

6.2. SAP Screen Snap

6.3. Description
  
To create new cheque lot.

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7. Lot Number

7.1. Required User Input

Enter Cheque Lot sequence no. then press Tab.

7.2. SAP Screen Snap

7.3. Description
  
Checks are divided into check lots which are separated (physically and logically). Checks which are
supplied by a house bank or printer's are divided this way in different printer locations or they are in part
for the automatic printing process, in part for a manual filling out. If different lots are to be used in a certain
sequence, a subsequent lot is to be specified.

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8. Cheque Number From

8.1. Required User Input

Enter Cheque no. start from.

8.2. SAP Screen Snap

8.3. Description
  
With prenumbered checks, each check receives a unique check number per company code, bank, and
account number. You enter this check number in the check number file (under a so-called lot in which the
check is contained). When the checks are used, the check information is stored in the payment transfer
medium file.

When you are considering a check number lot, this is the lower limit of the lot.

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9. Cheque Number To

9.1. Required User Input

Enter last Cheque no. of Cheque book.

9.2. SAP Screen Snap

9.3. Description
  
With prenumbered checks, each check receives a unique check number per company code, bank, and
account number. You enter this check number in the check number file (under a "lot" in which the check is
contained) and, when the check is used, the check information is stored in the payment transfer medium
file.

If an interval of check numbers is looked at, then this is the upper limit of the interval.

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10. Description

10.1. Required User Input

Enter short description of cheque lot.

10.2. SAP Screen Snap

10.3. Description
  
Short information that helps you to track check lots (by entering a building, a room, or a user, for
example).

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11. Save

11.1. Required User Input

Click "Save" button.

11.2. SAP Screen Snap

11.3. Description
  
Save to update to records.  

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