Cheque With Alternative Payee-B PDF

PROJECT A-SURE
User Training Manual
Financial Accounting
ACCOUNTS PAYABLE
CHEQUE WITH ALTERNATIVE PAYEE
PAYMENT PROCESSING
CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN
Date: 17 November, 2007
Author(s): Siemens Pakistan Engineering Company Limited

Document Number
Document Number Document Date

FI-AP-015.03B.doc/001 17 November, 2007
Version History
Version Number Version Date Summary of Changes Ref: Minutes of Review

17 November
01 / 001 NA NA
2007
CONFIDENTIAL

FI‐AP‐015.03B.doc/001 Page 2 Version 001

TABLE OF CONTENTS
1. SAP EASY ACCESS MENU ...................................................................................... 8
1.1. REQUIRED USER INPUT ......................................................................................................... 8

1.2. SAP SCREEN SNAP .............................................................................................................. 8
1.3. DESCRIPTION ....................................................................................................................... 8
2. VENDOR NUMBER ................................................................................................... 9
2.1. REQUIRED USER INPUT ......................................................................................................... 9

2.2. SAP SCREEN SNAP .............................................................................................................. 9
2.3. DESCRIPTION ....................................................................................................................... 9
3. INVOICE DATE ........................................................................................................ 10
3.1. REQUIRED USER INPUT ....................................................................................................... 10

3.2. SAP SCREEN SNAP ............................................................................................................ 10
3.3. DESCRIPTION ..................................................................................................................... 10
4. POSTING DATE ....................................................................................................... 11

4.2. SAP SCREEN SNAP ............................................................................................................ 11
4.3. DESCRIPTION ..................................................................................................................... 11
5. INVOICE AMOUNT .................................................................................................. 12

5.2. SAP SCREEN SNAP ............................................................................................................ 12
5.3. DESCRIPTION ..................................................................................................................... 12
6. GENERAL LEDGER ACCOUNT NO. ..................................................................... 13

6.2. SAP SCREEN SNAP ............................................................................................................ 13
6.3. DESCRIPTION ..................................................................................................................... 13
7. LINE ITEM AMOUNT ............................................................................................... 14
CONFIDENTIAL



7.2. SAP SCREEN SNAP ............................................................................................................ 14
7.3. DESCRIPTION ..................................................................................................................... 14
8. INPUT TAX CODE ................................................................................................... 15

8.2. SAP SCREEN SNAP ............................................................................................................ 15
8.3. DESCRIPTION ..................................................................................................................... 15
9. COST CENTER ........................................................................................................ 17

9.2. SAP SCREEN SNAP ............................................................................................................ 17
9.3. DESCRIPTION ..................................................................................................................... 17
10. PAYMENT TAB ...................................................................................................... 18
10.1. REQUIRED USER INPUT ..................................................................................................... 18

10.2. SAP SCREEN SNAP .......................................................................................................... 18
10.3. DESCRIPTION.................................................................................................................... 18
11. INDIVIDUAL PAYEE .............................................................................................. 19

11.2. SAP SCREEN SNAP .......................................................................................................... 19
11.3. DESCRIPTION.................................................................................................................... 19
12. ALTERNATIVE PAYEE DETAILS ......................................................................... 20

12.2. SAP SCREEN SNAP .......................................................................................................... 20
12.3. DESCRIPTION.................................................................................................................... 20
13. SIMULATE ............................................................................................................. 21

13.2. SAP SCREEN SNAP .......................................................................................................... 21
13.3. DESCRIPTION.................................................................................................................... 21
14. POST ...................................................................................................................... 22
CONFIDENTIAL



14.2. SAP SCREEN SNAP .......................................................................................................... 22
14.3. DESCRIPTION.................................................................................................................... 22
15. DOCUMENT NUMBER .......................................................................................... 23

15.2. SAP SCREEN SNAP .......................................................................................................... 23
15.3. DESCRIPTION.................................................................................................................... 23
16. SAP EASY ACCESS MENU .................................................................................. 24

16.2. SAP SCREEN SNAP .......................................................................................................... 24
16.3. DESCRIPTION.................................................................................................................... 24
17. POST OUTGOING PAYMENTS: HEADER DATAT ............................................. 25

17.2. SAP SCREEN SNAP .......................................................................................................... 25
17.3. DESCRIPTION.................................................................................................................... 25
18. PROCESS OPEN ITEMS ....................................................................................... 26

18.2. SAP SCREEN SNAP .......................................................................................................... 26
18.3. DESCRIPTION.................................................................................................................... 26
19. PARTICULAR INVOICES ...................................................................................... 27

19.2. SAP SCREEN SNAP .......................................................................................................... 27
19.3. DESCRIPTION.................................................................................................................... 27
20. DOCUMENT OVERVIEW ...................................................................................... 28

20.2. SAP SCREEN SNAP .......................................................................................................... 28
20.3. DESCRIPTION.................................................................................................................... 28
21. POST OUTGOING PAYMENTS DISPLAY OVERVIEW ....................................... 29
CONFIDENTIAL



21.2. SAP SCREEN SNAP .......................................................................................................... 29
21.3. DESCRIPTION.................................................................................................................... 29
22. AMOUNT ENTRY ................................................................................................... 30

22.2. SAP SCREEN SNAP .......................................................................................................... 30
22.3. DESCRIPTION.................................................................................................................... 30
23. SIMULATE ............................................................................................................. 31

23.2. SAP SCREEN SNAP .......................................................................................................... 31
23.3. DESCRIPTION.................................................................................................................... 31
24. CHECK ALTERTERNATIVE PAYEE .................................................................... 32

24.2. SAP SCREEN SNAP .......................................................................................................... 32
24.3. DESCRIPTION.................................................................................................................... 32
25. POST ...................................................................................................................... 33

25.2. SAP SCREEN SNAP .......................................................................................................... 33
25.3. DESCRIPTION.................................................................................................................... 33
26. DOCUMENT NUMBER .......................................................................................... 34

26.2. SAP SCREEN SNAP .......................................................................................................... 34
26.3. DESCRIPTION.................................................................................................................... 34
27. SAP EASY ACCESS ............................................................................................. 35

27.2. SAP SCREEN SNAP .......................................................................................................... 35
27.3. DESCRIPTION.................................................................................................................... 35
28. PRINT FORM FOR PAYMENT DOCUMENT ........................................................ 36
CONFIDENTIAL



28.2. SAP SCREEN SNAP .......................................................................................................... 36
28.3. DESCRIPTION.................................................................................................................... 36
29. PRINT ..................................................................................................................... 37

29.2. SAP SCREEN SNAP .......................................................................................................... 37
29.3. DESCRIPTION.................................................................................................................... 37
30. VIEW INSTRUMENT .............................................................................................. 38

30.2. SAP SCREEN SNAP .......................................................................................................... 38
30.3. DESCRIPTION.................................................................................................................... 38
CONFIDENTIAL


1. SAP Easy Access Menu
1.1. Required User Input

Double click "Invoice".
1.2. SAP Screen Snap
1.3. Description

Either follow the Menu path and double click on "Document Entry" OR type FB60 in the command line.
CONFIDENTIAL


2. Vendor Number

Enter Vendor code OR press F4 to select vendor from drop down list then press tab.
2.3. Description

Enter the Vendor Code of an existing vendor against which invoice is recorded.
CONFIDENTIAL


3. Invoice Date

Enter Invoice date.
3.3. Description

Specifies the issue date of the original document.
CONFIDENTIAL


4. Posting Date

Enter Posting date, press Tab.
4.3. Description

Date which is used when entering the document in Financial Accounting or Controlling.
CONFIDENTIAL


5. Invoice Amount

Enter amount of invoice, press Tab.
5.3. Description

This is the invoice amount field, which is user/scenario dependent. It will be any amount depending on the
requirements.
CONFIDENTIAL


6. General Ledger Account no.

Enter the relevant GL account no. , press Tab.
6.3. Description

This field contains the number of the G/L account to which the transaction figures are updated.
CONFIDENTIAL


7. Line Item Amount

Enter "*" then press Tab.
7.3. Description

Line item amount in document currency. During document entry, enter the amount manually. In the last
line item, you can enter a "*" - the amount of the final line item is then the balance of all the line items
previously entered.
CONFIDENTIAL


8. Input Tax Code

Enter relevant Tax code OR press F4 / click icon to select Tax code from drop down list, press Enter.
8.3. Description

The tax code represents a tax category which must be taken into consideration when making a tax return
to the tax authorities.
Tax codes are unique per country. The tax rate calculation rules and further features are stored in a table
for each tax code.
For tax-exempt or non-taxable transactions, you should use tax codes with a 0 percentage rate if the
corresponding transactions are to be displayed in the tax returns.
Note:
CONFIDENTIAL


You must define new tax codes if tax rates are changed by the state. The old codes with the old tax rates
must remain in the system until no more open items which use this tax code exist.
CONFIDENTIAL


9. Cost Center

Enter relevant Cost Center.
9.3. Description

An organizational unit within a controlling area that represents a defined location of cost incurrence.
CONFIDENTIAL


10. Payment Tab

Click the Payments Tab.
10.3. Description

To edit payment information.
CONFIDENTIAL


11. Individual Payee

Click on Individual payee.
11.3. Description

Indicates that the address and bank details for an alternative payee/ payer should be or have been
specified for this line item.
CONFIDENTIAL


12. Alternative Payee Details

Ensure all required fields are filled properly.
12.3. Description

Enter necessary information of Alternative Payee. Name, City & Country are mandatory fields.
CONFIDENTIAL


13. Simulate

Click on Simulate button.
13.3. Description

To simulate the document click on Menu bar --> Document --> Simulate.
Overview of accounting document after:
• Execution of all Substitutions

• Execution of all validations
Creation of automatically created line Items.
CONFIDENTIAL


14. Post

Click the Post button.
14.3. Description

Post button to store accounting entries.
CONFIDENTIAL


15. Document Number

Note down document number.
15.3. Description

Note down the document number for future reference.
CONFIDENTIAL


16. SAP Easy Access Menu

Double click on Post.
16.3. Description

Either follow the Menu path and double click on "Post" OR type F-53 in the command line.
CONFIDENTIAL


17. Post Outgoing Payments: Header Datat

17.3. Description

For field descriptions refer FI-AP-002.02B.
CONFIDENTIAL


18. Process Open Items

Click the Process Open Items button.
18.3. Description

All Invoices against which payment is liable is highlighted for further processing.
CONFIDENTIAL


19. Particular Invoices

Double click on invoices to be paid.
19.3. Description

Select particular invoices for payment.
CONFIDENTIAL


20. Document Overview

Click on Document Overview Button.
20.3. Description

The document that is to be generated from our selections can be viewed by clicking the document
overview button.
CONFIDENTIAL


21. Post Outgoing Payments Display Overview

Double click on the item.
21.3. Description

In the Document Overview you may select an amount by double clicking it from the generated document
to correct the bank line item (Net amount after all tax & other deductions).
CONFIDENTIAL


22. Amount Entry

Enter "*" then press Enter.
22.3. Description

Here an amount (net) is entered or you may enter "*" so that the value is defaulted by the system.
CONFIDENTIAL


23. Simulate

Click on Menu bar --> Document --> Simulate.
23.3. Description

To simulate the document click on Menu bar --> Document --> Simulate.
Overview of accounting document after:
• Execution of all Substitutions

• Execution of all validations
• Creation of automatically created line Items
Note: You can not edit a document in the simulation mode.
CONFIDENTIAL


24. Check Alterternative Payee

Double click Vendor line item.
24.3. Description

Double click on vendor line item to view Alternative Payee (entered at the time of Invoice).
CONFIDENTIAL


25. Post

Click the Post button.
25.3. Description

Post button to store accounting entries.
CONFIDENTIAL


26. Document Number

26.3. Description

CONFIDENTIAL


27. SAP Easy Access

Double click Transaction button.
27.3. Description

Either follow the Menu path and double click on " Print Payment Forms" OR type FBZ5 in the command
line.
CONFIDENTIAL


28. Print Form for Payment Document

28.3. Description

For fields details refer FI-AP-002.02C.
CONFIDENTIAL


29. Print

Click Print button.
29.3. Description

Print instrument against provided document number.
CONFIDENTIAL


30. View Instrument

Confirm cheque information.
30.3. Description

View Instrument with Alternative Payee.
CONFIDENTIAL


Cheque With Alternative Payee-B PDF

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Cheque With Alternative Payee-B PDF

Uploaded by

Copyright:

Available Formats

PROJECT A-SURE

User Training Manual

Date: 17 November, 2007

Author(s): Siemens Pakistan Engineering Company Limited

Document Number Document Date

Version Number Version Date Summary of Changes Ref: Minutes of Review

1. SAP EASY ACCESS MENU ...................................................................................... 8

1.1. REQUIRED USER INPUT ......................................................................................................... 8

2. VENDOR NUMBER ................................................................................................... 9

2.1. REQUIRED USER INPUT ......................................................................................................... 9

3. INVOICE DATE ........................................................................................................ 10

3.1. REQUIRED USER INPUT ....................................................................................................... 10

4. POSTING DATE ....................................................................................................... 11

4.1. REQUIRED USER INPUT ....................................................................................................... 11

5. INVOICE AMOUNT .................................................................................................. 12

5.1. REQUIRED USER INPUT ....................................................................................................... 12

6. GENERAL LEDGER ACCOUNT NO. ..................................................................... 13

6.1. REQUIRED USER INPUT ....................................................................................................... 13

7. LINE ITEM AMOUNT ............................................................................................... 14

7.1. REQUIRED USER INPUT ....................................................................................................... 14

8. INPUT TAX CODE ................................................................................................... 15

8.1. REQUIRED USER INPUT ....................................................................................................... 15

9. COST CENTER ........................................................................................................ 17

9.1. REQUIRED USER INPUT ....................................................................................................... 17

10. PAYMENT TAB ...................................................................................................... 18

10.1. REQUIRED USER INPUT ..................................................................................................... 18

11. INDIVIDUAL PAYEE .............................................................................................. 19

11.1. REQUIRED USER INPUT ..................................................................................................... 19

12. ALTERNATIVE PAYEE DETAILS ......................................................................... 20

12.1. REQUIRED USER INPUT ..................................................................................................... 20

13. SIMULATE ............................................................................................................. 21

13.1. REQUIRED USER INPUT ..................................................................................................... 21

14. POST ...................................................................................................................... 22

14.1. REQUIRED USER INPUT ..................................................................................................... 22

15. DOCUMENT NUMBER .......................................................................................... 23

15.1. REQUIRED USER INPUT ..................................................................................................... 23

16. SAP EASY ACCESS MENU .................................................................................. 24

16.1. REQUIRED USER INPUT ..................................................................................................... 24

17. POST OUTGOING PAYMENTS: HEADER DATAT ............................................. 25

17.1. REQUIRED USER INPUT ..................................................................................................... 25

18. PROCESS OPEN ITEMS ....................................................................................... 26

18.1. REQUIRED USER INPUT ..................................................................................................... 26

19. PARTICULAR INVOICES ...................................................................................... 27

19.1. REQUIRED USER INPUT ..................................................................................................... 27

20. DOCUMENT OVERVIEW ...................................................................................... 28

20.1. REQUIRED USER INPUT ..................................................................................................... 28

21. POST OUTGOING PAYMENTS DISPLAY OVERVIEW ....................................... 29

21.1. REQUIRED USER INPUT ..................................................................................................... 29

22. AMOUNT ENTRY ................................................................................................... 30

22.1. REQUIRED USER INPUT ..................................................................................................... 30

23. SIMULATE ............................................................................................................. 31

23.1. REQUIRED USER INPUT ..................................................................................................... 31

24. CHECK ALTERTERNATIVE PAYEE .................................................................... 32

24.1. REQUIRED USER INPUT ..................................................................................................... 32

25. POST ...................................................................................................................... 33

25.1. REQUIRED USER INPUT ..................................................................................................... 33

26. DOCUMENT NUMBER .......................................................................................... 34

26.1. REQUIRED USER INPUT ..................................................................................................... 34

27. SAP EASY ACCESS ............................................................................................. 35

27.1. REQUIRED USER INPUT ..................................................................................................... 35

28. PRINT FORM FOR PAYMENT DOCUMENT ........................................................ 36

28.1. REQUIRED USER INPUT ..................................................................................................... 36

29. PRINT ..................................................................................................................... 37