Personnel Administration Module Overview

 Establishes organizational hierarchies.

 Used to perform essential personnel administration tasks

such as
 Hiring employees
 Performing organizational reassignment
 Salary adjustment
 Termination action

1
Infotype

 Infotype is a logical grouping of data fields.

 In the R/3 System, the information units with which

master data is entered are called Infotypes.

 e.g. Org Assignment, Personnel data, Addresses, Basic

pay, Planned working time etc.

2
Subtype

 Subtypes are used to subdivide info type records.

 You can use them to subdivide info type data by subject

matter, which makes the information easier for you to
access and manage, or to assign different control
features (such as time constraints) to different subtypes.

 e.g. Addresses Infotype has subtypes Permanent

Address, Home Address, Emergency Address etc.

3
Infotype Functions

4
Useful Screen Buttons

On any screen in SAP, the green checkmark means enter. If you prefer, you can also
use the enter key on your keyboard.

The green arrow (back) button will take you back one screen in the application in which
you are currently working. If you are at the initial application screen, the green arrow will
return you to the SAP Easy Access menu.

The yellow up arrow (exit) button will take you back to the SAP Easy Access screen.
Occasionally, if the application you are using has more than one level, the yellow exit
arrow will only exit you from the application you are currently in, and place you in the
higher level application

The red X button (cancel) will cancel the application you are currently using, and
return you to the SAP Easy Access menu with a single click.

The create session button will open a new SAP session in addition to the one currently in
use. While it is not necessary to have more than one session open, it can be very helpful.
Many users will have at least two sessions open at a time, one to change or create system
data, and another to look at other areas for reference.

5
The help button can be very, well, helpful. When used properly it can give fast, relatively
easy to understand, definitions of user actions. To use the button, position your cursor on
the object you wish to know about, and click the help button. An information screen will be
displayed describing the object.

The local layout customization button is used to change individual user display. The last
section in this guide will cover these functions.

This is the dropdown menu button. You will encounter this button connected to any
textbox which has pre-populated values to choose from.

To save the data for a task you are working in, choose or press CTRL + S

6
Transaction ‘PA40’ – Personnel Actions

Hiring/ Promotion/
Transfer/ Separation
Action

7
8
 Choose “ action Type –
 Hiring
 Early retirement/retirement
 Promotion
 Leaving
 Registration
 Provide the Date of joining - DD.MM.YYYY and Execute the action
by pressing F8 or by clicking the Icon
 Fill the required joining related field as below –
 Date
 Reason for action
 Position no.
 Personnel Area
 Employee Group
 Employee Subgroup
 Check the hiring action data and save entry by clicking save Icon
or press Ctrl+S

9
10
 Transaction PA30 (Master data maintenance) is used to
create, change or view data.

 Steps:
1. Enter Personnel no. i.e. Employee no.
2. Enter Infotype no. to be created or changed
3. Enter Subtype if any
4. Click on Create button or Change button

11
Transaction ‘PA30’ – Master data Maintenance

Maintain Infotype (PA30)

12
PA30 Initial Screen

4. Click on Create or Change

1. Enter SAP Employee no.

3. Enter Subtype
2. Enter Infotype no.

13
Infotype 0001 (Organizational Assignment)

14
 Infotype 0001 is Organizational Assignment.
 Infotype table PA0001
 Inportant Fields:-
 Start Date – End Date
 Personnel subarea
 Payroll area
 Administrators
 Grade
 Sub department
 Work place
 Zone
 Region
 HOD

15
Fill Data and
click on SAVE

16
Infotype 0002 (Personnel Data)

17
 Infotype table PA0002
 IT0002 is Personnel data.
 Important fields:-
 Start Date – End Date
 Title
 Last name
 First name
 Middle name
 Gender
 Birth date
 Birth place
 Country of birth
 Nationality
 Marital status

18
19
Infotype 0006 (Addresses)

20
 Infotype table PA0006
 Subtypes:-
 Permanent Address
 Home Address
 Emergency Address
 Important fields:-
 Address Type
 Street and House no.
 City
 Region
 Country

21
22
Infotype 0007 (Planned Working Time)

23
 Infotype table PA0007
 Importatnt fields:-
 Start Date
 End Date
 Work Schedule Rule
 Time Management Status

24
25
Infotype 0008 (Basic Pay)

26
 Infotype table PA0008
 Important fields:-
 Start Date – End Date
 Type
 Area
 Group
 Wage Type
 Amount

27
28
Infotype 0009 (Bank Details)

29
 Infotype table PA0009
 Important fields:-
 Start Date – End Date
 Bank Detail Type
 Payee
 City
 Bank Country
 Bank key
 Bank Account
 Payment method
 Payment Currency

30
31
Infotype 14 (Recurring Payments/ Deduction)

32
 Infotype Table PA0014
 Important fields:-
 Start Date – End Date
 Wage Type
 Amount

33
34
Infotype 0015 (One Time Payment/ Deduction)

35
 Infotype table PA0015
 Important fields:-
 Wage type
 Amount
 Date of Origin

36
37
Infotype 0021 (Family Member/ Dependants)

38
 Infotype table PA0021
 Subtype :-
Spouse Child
Divorced Spouse Legal Guardian
Father Testator
Mother Guardian
Domestic Partner Stepchild
Child of Domestic Partner Emergency Contact
Registered partner Related Person

 Important Fields :-
Type of Family Record First Name
Last Name Date of Birth

39
40
Infotype 22 (Education)

41
 Infotype table PA0022
 Subtypes:-
 Z- series for Mahyco Education Establishment
(Z1 to Z9, ZA to ZK)
 Important fields:-
 Start Date – End Date
 Education establishment
 Education/Training
 Institute/Location
 Country key
 Certificate
 Duration of course
 Final grade
 Branch of study

42
43
Infotype 0023 (Previous Employment)

44
 Infotype table PA0023
 Important fields :-
 Start Date – End Date
 Employer
 City
 Country
 Industry
 Job
 Work contract

45
46
Infotype 0028 (Internal Medical Services)

47
 Infotype table PA0028
 Subtype 0001 (General Data)
 Important fields :-
 Examination Date
 Examination no.
 Blood Group
 RH Factor
 Height
 Weight
 Value
 Specification

48
49
Infotype 0040 (Objects on Loan)

50
 Infotype table PA0040
 Subtype
(To be configured)
 Important fields :-
 Start Date – End Date
 Object on Loan
 Number and Unit.

51
52
Infotype 0041 (Date Specifications)

53
 Infotype Table PA0041
 Important fields :-
 Start date – End date
 Date type
 Date (for corresponding date type)

54
55
Infotype 0105 (Communication)

56
 Infotype table PA0105
 Subtypes :-
 System user name
 Office Email
 Private Email
 Alternate Email
 Work Phone
 Cell Phone
 Fax
 ZOrgTix ESS user ID
 Important fields :-
 Start Date – End Date
 Type
 ID Number

57
58
Infotype 0185 (Personal IDs)

59
 Infotype table PA0185
 Subtype :-
 Superannuation of India
 Pan
 Passport
 Important fields :-
 Start Date – End Date
 ID number
 Issuing date
 Valid date
 Place of issue
 Country of Issue

60
61
Infotype 0587 (Provident Fund Contribution)

62
 Infotype Table PA0587
 Important fields :-
 Provident Fund Trust ID
 Provident Fund Number

63
64
Infotype 0589 (Individual Reimbursements)

65
 Infotype table PA0589
 Important fields :-
 Start Date – End Date
 Wage Type
 Amount

66
67
Infotype 0591 (Nominations)

68
 Infotype table PA0591
 Subtype : Legal Heir
 Important fields :-
 Start Date – End Date
 Nominee
 Relation
 Share

69
70
Infotype 2001 (Absences)

71
 Infotype Table PA2001
 Subtypes :-
 Casual Leave
 Sick Leave
 Privilege leave
 Special leave

 Important fields :-
 Start Date – End Date
 Absence type
 Absence hours
 Absence days
 Calendar days
 Quota used

72
73
Infotype 2006 (Absence Quotas)

74
 Infotype table PA2006
 Subtypes :-
 Casual leave quota
 Sick leave quota
 Privilege leave quota
 Important fields :-
 Start Date – End Date
 Category
 Time
 Quota no.
 Deduction
 Deduction from (date)
 Deduction to (date)

75
76
Personnel Administrator Standard Reports

Standard Reports

77
Some Standard SAP Reports:

 S_PH0_48000450 – Date Monitoring

 S_PH9_46000216 – Service Anniversaries
 S_PH9_46000225 – Powers of Attorney
 S_PH9_46000224 – Education and Training
 S_PH9_46000223 – EEs Entered and Left
 S_PH9_46000222 – Family members
 S_PH9_46000221 – Birthday List
 S_PH9_46000220 – Vehicle Search List
 S_AHR_61016354 – Telephone Directory
 S_AHR_61016356 – Time Spent In Any Pay Scale Area/ Type/ Group/ Level
 S_AHR_61016357 – Defaults for Pay Scale Classification
 S_AHR_61016358 – Reference Personnel Numbers
 S_AHR_61016360 – HR Master Data Sheet
 S_AHR_61016362 – Flexible Employee Data
 S_AHR_61016369 – Employee List
 S_AHR_61016370 – List of Maternity Data
 S_AHR_61016359 – Severely Challenged
 S_L9C_94000095 – Headcount Change
 S_AHR_61016373 – Headcount Development
 S_AHR_61016374 – Nationalities
 S_AHR_61016376 – Salary According to Seniority
 S_AHR_61016378 – Assignment to Wage Levels
 S_PH0_48000510 – Ad Hoc Query

78