SEC / P / 09

Security Notore Chemical Industries PLC Rev. No. 2

Rev Date : 17th August, 2016

Title : Process for Expatriate/VIP Transit Security
Page : 1 of 4

1.0 OBJECTIVE: To provide secure and on-time transit security service to all VIP/Expatriate to ensure smooth functioning of
Notore's business

2.0 SCOPE: Start Point: Receive Notore Movement Request Sheet (NMRS) from Admin department.
End Point: Report and documentation of the secure movement

3.0 RESPONSIBILITY & AUTHORITY: HEAD OF SECURITY shall be responsible for the smooth running optimal operation and continual improvement of
this process

4.0 PROCESS DEFINITION: SIPOC DIAGRAM

Process
Resources / Criteria /
Knowledge /
Supplier Inputs Technology Critical Activities Method for Output Customer Requirements
Skills
Control
Admin Travel Protective GPS Technology Receive Notore Movement Request Safe and Expatriate Incident free
Department Request security skill Sheet (NMRS) from Admin Supervision Secure movement
department Transit
move
User Travel Protective Communication Crosscheck movement details for Radio transit Top Safe arrival at
Information driving skill Gadgets route selection and planning communication Management destination
monitoring
Head of Security Approval City/route Mapping Technology Liaise with dignitary for any special SOP Budget Timely departure
knowledge requirement for the secure and arrival
movement movement
Protective Security Logistics Convoy Security Policy
Coordinator Management Return to Base

Protective Security Journey Route Planning Report and documentation of the Traffic
Coordinator Management secure movement. Regualtion

Protective Security Debriefing Strategic VIP/Expatriate

Coordinator thinking Regulation

Vehicle Assessment
Mechanical Skill

Wireless
Communication
Equipment
Communication
Technical
Knowhow
People
Managment

Threat
Assessment

Page : 2 of 3

5.0 INTERESTED PARTIES AND THEIR EXPECTATIONS

Serial Interested Parties Internal/External Needs/Expectations

No.

Expatriates/ Very Important

1 Internal and External Secure transit and timely pick up/drop off
Personalities

6.0 PROCESS MEASUREMENT MATRIX

Measurement Review
Serial No. Parameter Type Unit of Measure Method of Mesurement Record of Frequency Standard / Responsibility Frequency Forum
(Efficiency / Measurement Target
Effectiveness)
1 Convoy Efficiency Number Accident cases reported during Secure Transit Daily Zero transit Protective Weekly Departmental
Accident convoy operation. No of accident log sheet incident Security Weekly
recorded during transit. Data to be Coordinator meeting
collected from accident log sheet.

2 Convoy Efficiency Number Threats against convoy. No of Incident log As Zero transit Protective weekly Departmental
breaches attacks, breakdowns, hijacks on book necessary incident Security Weekly
convoy. Data to be collected from Coordinator meeting
incident log book

3 Adherence to Effectiveness % On time pick up of Expat/VIP. No of Secure Transit As 100% Protective weekly Departmental
scheduled delays. Data source: movement log log sheet necessary Security Weekly
pick up time book Coordinator meeting

4 Adherence to Effectiveness % On time drop-off of Expat/VIP. No of Secure Transit As 100% Protective weekly Departmental
scheduled delays. Data source: movement log log sheet necessary Security Weekly
drop off time book Coordinator meeting
 SEC / P / 09

Security Rev. No. 2

Notore Chemical Industries Ltd
Rev Date : 17th August , 2016

Page : 3 of 4
Title : Process for Expatriate/VIP Transit Security
7.0 PROCESS FLOW CHART:
ACTIVITY No. PROCESS FLOW CHART RESPONSIBILITY

Security Risk Register START

Receive Notore Movement Request

Sheet (24hr Notice) from Admin Protective Security
Movement Request Sheet department.
1 Coordinator

Crosscheck movement details for route

GPS Mapped Route selection and planning Protective Security
Coordinator

Filled SECURITY ESCORT Protective Security

SECURITY ESCORT Plan movement with security team and
4 CHECKLIST CHECKLIST Coordinator
assign duties and responsibilities

5 Protective Security
Liaise with dignitary for any special Coordinator
requirement for the secure movement

Protective Security
6 Stage takeoff 15 minutes before actual Coordinator
departure
7 Issue VIP/Expat Movement
Survey Form Everymonth Filled VIP/Expat Movement Protective Security
Establish contact with dignitary where Survey Form Everymonth
necessary Coordinator

Protective Security
8
Notore Security Maintain constant Radio Coordinator
Communitation Codes Communication Relay with team and Report and document the
Base during the whole journey secure movement

Protective Security
9 Wait for actual departure of dignitary Coordinator
for airport drop offs

10 Protective Security
Return to Base Coordinator

11 Protective Security
Debriefing Coordinator

Filled Notore Secure Road Trip Protective Security

Report/documentation of the Secure Filled Notore Secure Road Trip Log
Log movement Support (PSS)
12

13 Report and documentation of the Protective Security

secure movement Coordinator

END
 SEC / P / 09

Security Notore Chemical Industries Ltd Rev. No. 2

Title : Process for Expatriate/VIP Transit Security Rev Date : 17th August, 2016

Page : 4 of 4

8.0 References:

S.NO. REFERENCE TITLE REFERENCE NO.

1 Security Communication Code SEC/S/10

2 GPS Mapped Route SEC/S/11
3 Security Escort Checklist SEC/F/P -09/01
4 VIP/EXPAT Secure Move Survey Form SEC/F/P -09/02
5 Movement Sheet SEC/F/P -09/03
6 Notore Secure Road Trip Log SEC/F/P -09/04
7 Security Risk Register IAIC/F/P-02/07

9.0 RECORDS:

S.NO. RECORD TITLE RECORD FILE NAME/ LOCATION MAINTAINED RETENTION

NO NO. BY PERIOD
(AT LEAST)
Security
Escort PROTECTIVE SECURITY
1 Security Escort Checklist SEC/F/P -09/01 Checklist PSC OFFICE COORDINATOR 1 YEAR

VIP/EXPAT
Secure Move PROTECTIVE SECURITY
2 VIP/EXPAT Secure Move Survey Form SEC/F/P -09/02 Survey Form PSC OFFICE COORDINATOR 1 YEAR

PROTECTIVE SECURITY
3 Movement Sheet SEC/F/P -09/03 Movement She PSC OFFICE COORDINATOR 1 YEAR
Notore
Secure Road PROTECTIVE SECURITY
4 Notore Secure Road Trip Log SEC/F/P -09/04 Log PSC OFFICE COORDINATOR 1 YEAR

Expatriate
Movemet PROTECTIVE SECURITY
5 Expatriate Movement Schedule SEC/F/P-09/05 Schedule PSC OFFICE COORDINATOR 1 YEAR