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Procurement of Health Sector Goods: Trial Edition
Procurement of Health Sector Goods: Trial Edition
STANDARD PREQUALIFICATION
DOCUMENT
Procurement of Health
Sector Goods
World Bank
Washington, D.C.
April 2002
1
[insert country]
[insert project name]
Loan No. [insert loan no.]
This invitation for prequalification follows the general procurement notice for this project that
appeared in Development Business No. [insert number] of [insert date].
The Government of [insert country] has received a loan from the International Bank for
Reconstruction and Development (IBRD) toward the cost of the [insert name of project], and
it intends to apply part of the proceeds of this loan to payments under the contracts for supply
of the following Goods:
Lot Ref. Lot Description Dosage/Form
No.
Note: applications may be made for prequalification for one or more of the contracts.
The [insert implementing agency name], implementation agency for the above Project,
intends to prequalify suppliers and/or firms for supply of the above said Goods. . It is expected
that invitations to bid will be made in [insert month and year].
Prequalification will be conducted through prequalification procedures specified in the current
edition of the World Bank’s Guidelines: Procurement under IBRD Loans and IDA Credits,
and is open to all bidders from eligible source countries, as defined in the guidelines.
Interested eligible bidders may obtain further information from and inspect the prequalification
documents at the [insert name of agency] (address below) from [insert office hours]. A
complete set of prequalification documents in [insert language] may be purchased by
interested bidders on the submission of a written application to the address below and upon
payment of a nonrefundable fee of [insert amount in local currency] or in [insert amount in
specified convertible currency]. The method of payment will be [insert payment method].
The document will be sent by [insert delivery procedure]. All banking costs shall be borne
by the bidder.
Applications for prequalification should be submitted in sealed envelopes, delivered to the
address below by [insert date], and be clearly marked “Application to Prequalify for the
[insert number(s) and name(s) of Lots].”
The Purchasers Implementing Agency:
General Instructions to Applicants - GITA 3
Lot and 1.3 If so indicated in the PITA, bids will be invited for one or more
Package items, or for individual Contracts (lots) each comprising at least
eighty percent (80%) of the total number of items required under
the lot. In both cases, each item offered must comprise the full
quantity required under that item.
Type of 1.5 The bidding documents, type of contract and method of payment
Contract are indicated in the PITA.
(a) defines, for the purposes of this provision, the terms set forth
below as follows:
Bidders participate only if they can establish that they (i) are legally and
financially autonomous, and (ii) operate under commercial law.
No dependent agency of the Borrower or Sub-Borrower under a
Bank-financed project shall be permitted to bid or submit a
proposal for the procurement of goods or works under the project.
4. Qualification Criteria
General 4.1 Prequalification will be based on Applicants meeting all of the
following minimum pass–fail criteria regarding their general and
particular production and distribution experience and capacities,
quality assurance, and other relevant information as demonstrated
by the Applicant’s responses in the Information Forms attached to
the Letter of Application.
Required 4.2 The Applicant shall provide evidence that it meets the qualification
Quality criteria specified in PITA, and has a successful performance
Assurance history in accordance with criteria specified in PITA
Particular 4.3 The Applicant shall provide evidence that it has the financial,
Experience technical, and production capability necessary to perform the
Contract,
(a) that it has successfully completed or substantially completed
at least the number of similar contracts for supply of the
goods and within the period stated in the PITA. The goods
may have been supplied by the Applicant as a manufacturer
or by its agent, with references being submitted to confirm
satisfactory performance,
(b) that it has achieved an annual production rate during the
above period as specified in the PITA; and
(c) that it has generated an average annual turnover during the
above period as specified in PITA.
Manufacturi 4.4 The applicant should have manufactured and marketed
ng
Experience (a) the specific goods subject of bidding specified in the PITA
for at least the number of years stated in the PITA, and
(b) similar goods for at least the number of years stated in the
PITA.
General Instructions to Applicants - GITA 7
5. Domestic Preference
Eligibility 5.1 If so indicated in the PITA, and for the purpose of bid comparison,
the Purchaser will grant a margin of preference to goods
manufactured in the Purchaser’s country. On the basis of information
submitted by Applicants and available at the time of notification, the
Purchaser will inform prequalified Applicants of their apparent
eligibility to qualify for the domestic bidder price preference (subject
to subsequent confirmation at bid evaluation). Domestic preference
may be provided in the evaluation of bids for bids offering goods
manufactured in the country of the Borrower if the bidder establishes
to the satisfaction of the Borrower and the Bank that:
(a) labor, raw material and components from within the country of
the Borrower will account for more than 30 percent of the
EXW price of the product offered, and
(b) the production facility in which those goods will be manufactured
or assembled has been engage in manufacturing/assembling such
goods at least since the time of bid submission.
6. Requests for Clarification
Notificatio 6.1 Applicants are responsible for requesting any clarification of the
n prequalification documents. A request for clarification shall be made
and in writing to the Purchaser’s address indicated in the PITA. The
General Instructions to Applicants - GITA 9
Response Purchaser will respond to any request for clarification that it receives
earlier than 14 days prior to the deadline for submission of
applications. Copies of the Purchaser’s response, including a
description of the inquiry but without identifying its source, will be
forwarded to all purchasers of the prequalification documents.
7. Submission of Applications
Delivery 7.1 Submission of applications for prequalification must be received in
sealed envelopes either delivered by hand or by registered mail to the
address, and not later than the date stated in the PITA. The name and
mailing address of the Applicant shall be indicated on the envelope,
which shall be clearly marked as indicated in the PITA. A receipt
will be given for all applications submitted.
Late 7.2 The Purchaser reserves the right to accept or reject late applications.
Applicatio
ns
Language 7.3 All information requested for prequalification shall be provided by
Applicants in the language indicated in the PITA. Information may
be provided in another language, but it shall be accompanied by an
accurate translation of its relevant passages into the language
indicated in the PITA. This translation will govern and will be used
for interpreting the information.
Lack of 7.4 Failure of an Applicant to provide comprehensive and accurate
Informatio information that is essential for the Purchaser’s evaluation of the
n Applicant’s qualifications, or to provide timely clarification or
substantiation of the information supplied, may result in
disqualification of the Applicant.
Material 7.5 Applicants, and those subsequently prequalified or conditionally
Changes prequalified, shall inform the Purchaser of any material change in
information that might affect their qualification status. Bidders shall
be required to update key prequalification information at the time of
bidding. Prior to award of contract, the lowest evaluated bidder will
be required to confirm its continued qualified status in a
postqualification review process.
(a) amend the scope and cost of any contract to be bid under this
project, in which event bids will be invited only from those
applicants who meet the resulting amended prequalification
requirements;
The PITA below is formatted for prequalification related to either one or more items,
or for individual contracts (lots). Part A relates to general matters that are common to
both processes. Part B relates to specific requirements for one or more items, or for
individual contracts (lots).
GITA These particular instructions and related Information Forms (IF) are intended
Sub-Clause to complement, amend, or supplement the provisions in the GITA. In the
Reference event of conflict or ambiguity, the provisions in the PITA shall prevail over
those in the GITA.
1.2 The Purchaser: [insert name and complete mailing address, telephone and fax
numbers, and electronic mail address of Purchaser]
1.3 Bids are being invited for [indicate “one or more items,” or “individual
contracts (lots)”]
Note: The amount of domestic preference will be equivalent to (i) the amount of
duties and other related import charges which a nonexempt importer would
have to pay for the importation of the goods offered from abroad and to be
directly imported or (ii) 15 percent of the CIF or CIP bid price of such goods if
said duties and charges exceed 15 percent of such price.
12
Address:
The Purchasers Implementing Agency:
Name
Address
Tel.
Fax.
Email:
Contact person:
7.3 Language:
(e.g. slice and package), etc., a period between fifty-six to eighty-four (56 to
84) days is considered appropriate, including seeking the Bank’s “no
objection.”]
Particular Instructions to Applicants - PITA 14
1.2 The goods to be supplied: [insert need for goods, i.e., 1st line
Pharmaceuticals for treatment of Tuberculosis]
1.3 [Insert details of “one or more items” or “individual contract (lots)”]
1.5 Type of Contract
(i) that, in the case of an Applicant offering to supply Goods under the
Contract that the Applicant manufactures or otherwise produces
(using ingredients supplied by primary manufacturers) that the
Applicant:
Dear Sirs:
We hereby inform you that you are prequalified for bidding for the above cited
contract. A list of prequalified and conditionally prequalified Applicants is attached to this
invitation.
On the basis of information submitted in your application, you would [not] (insert if
appropriate) appear eligible for application of the domestic bidder price preference in bid
evaluation. Eligibility is subject to confirmation at bid evaluation.
We now invite you and other prequalified Applicants to submit sealed bids for the
execution and completion of the cited contract.
You may obtain further information from, and inspect and acquire the bidding
documents at, our offices at [mailing address, street address, and cable/telex/facsimile numbers] .
A complete set of bidding documents may be purchased by you at the above office,
on or after [time and date] and upon payment of a nonrefundable fee of [insert amount in local
currency], on the day of payment. The method of payment will be [insert payment method].
All bids must be accompanied by a security in the form and amount specified in the
bidding documents, and must be delivered to [address and exact location] at or before [time and
date]. Bids will be opened immediately thereafter in the presence of bidders’ representatives
who choose to attend.
Please confirm receipt of this letter immediately in writing by cable, fax, or telex. If
you do not intend to bid, we would appreciate being so notified also in writing at your
earliest opportunity.
Yours truly,
Authorized signature
Name and title
Purchaser
* This basic form may be adapted by the Purchaser to notify conditionally prequalified.
Letter of Application 18
LETTER OF APPLICATION
[letterhead paper of the Applicant including full postal
address, and telephone, facsimile and telex numbers, and
cable address]
Date:
To:
Name of Project:
*Note: If prequalification refers to only one contract, delete the following paragraph and
table, and insert the single contract reference and title.
* We have indicated (by signature) in column (3) below our preference for individual contract
consideration, or for any combination thereof within our prequalified capacity as assessed by
you.
Preferred
Contract reference* Contract title* individual contract
(1) (2) (3)
1.
2.
3.
4.
etc.
(c) the place of incorporation (for Applicants that are corporations), or the place of
registration and the nationality of the owners (for Applicants that are
partnerships or individually owned firms).
3. Your Agency and its authorized representatives are hereby authorized to conduct any
inquiries or investigations to verify the statements, documents, and information submitted in
connection with this application, and to seek clarification from our bankers and clients
regarding any financial and technical aspects. This Letter of Application will also serve as
authorization to any individual or authorized representative of any institution referred to in the
supporting information to provide such information deemed necessary and as requested by
yourselves to verify statements and information provided in this application, such as the
resources, experience, and competence of the Applicant.
4. Your Agency and its authorized representatives may contact the following persons for
further information:
Personnel inquiries
Contact 1 Address and communication facilities
Technical inquiries
Contact 1 Address and communication facilities
Financial inquiries
20 Letter of Application
amend the scope and value of any contracts to be bid under this project;
in which event, bids will be invited only from those Applicants who
meet the resulting amended prequalification requirements; and
(c) your Agency shall not be liable for any such actions under 5 (b) above.
6. The undersigned declare that the statements made and the information provided in the
duly completed application are complete, true, and correct in every detail.
Signed Signed
Name Name
1. Name of Firm:
2. Street Address: Postal Code: City: Country:
18. Proof of product and facility registrations with purchaser’s country regulatory
authority and international agencies (e.g., WHO Certification Scheme, GMP)
22 Particular Instructions to Applicants - PITA
19. Name of government agency(ies) responsible for inspecting and licensing of facilities
in the country of origin of the raw material and or processing of the goods:
21. Production capacity: [insert peak and average production capacity over the last three
years in units/day or units/month, etc.]
22. List of names and addresses of sources of raw material and what products they will be
used in:
23. Proof of raw material product and facility registrations with purchaser’s country
regulatory authority and international agencies (e.g., WHO Certification Scheme, GMP):
27. Are all finished products tested and released by quality control prior to release for
sale?
Yes No If not, why?
28. List control tests done during production? If so list.
30. List tests conducted after production and prior to release of product on market:
31. List product recalls linked to defects during the last 36 months. Include reason and
date of recall.
Letter of Application 23
32. Are technical documents available in: [Purchaser should insert language]
Yes No
33. Working languages (Language of bid and contract): [Purchaser should insert working
language]
Section 4. Experience
44. Contracts over [insert amount] during the last three years:
Purchaser Value Year Goods/Services Supplied Country of
Destination
Section 5: Other
45. Please list any disputes your company has been involved in over the last 3 years:
Year Award FOR Name of client, cause of litigation, Dispute amount
or AGAINST and matter in dispute (current value, US$
applicant equivalent
46.We hereby certify that the information provided in this form is correct, and in the event of
changes, details will be provided as soon as possible.
Signed: ___________________________________
Date:__________________________
To:
Signed: ___________________________________________________________
Date: ______________________________________
In the capacity of [ insert: title, position, or other appropriate designation ] and duly
authorize to sign this Authorization on behalf of [ insert: name of
manufacturer or producer ]