Tender Cost Rs.

500/-

SCHEDULE – ‘A’

OFFICE OF THE DIRECTOR

ALL INDIA INSTITUTE OF MEDICAL SCIENCES
ANSARI NAGAR, NEW DELHI-110029

Sr. No. of tender : ________________________________

File No. : XX-146/CHA/05-06/St.
Name of the party in whose : ________________________________
favour the tender form has ________________________________
been issued ________________________________

(SEAL OF THE OFFICER)

The Director,
All India institute of Medical Sciences,
Ansari Nagar, New Delhi-110029

Dear Sir,

1. I/We hereby submit our tender for the Appointment of Custom House and freight forwarding Agent (Air/Sea/FPO
(ITO) & Consolidation Services on three years rate contract basis.

2.I/We now enclosing herewith the FDR/Bank guarantee/D.D.No.________________Dated____________for

Rs.50,000/- drawn in favour of the “DIRECTOR, AIIMS, NEW DELHI” towards EMD/BID Security. Tender not
accompanied with EMD/Bid Security alongwith Techno-Commercial Bid (Part-I) shall be summarily rejected.

3. I/We hereby agreed to all the terms and conditio ns (attached), stipulated by the AIIMS in this connection including
penalty etc.

4. I/We have noted that over written entries shall be deleted unless duly out & re-written and initiated. Tenderers
are duly signed (No thumb impression should be affixed).

5. I/We undertake to sign the Contract/Agreement, if required, within seven days from the issue of the letter of
acceptance, failing which our/my Security deposit may be forfeited and our/my name may be removed from the
list of contractor at the AIIMS, New Delhi.

6. I/We have gone through all terms and conditions of the documents before submitted the same.

Yours faithfully,

Signature tenderer with Full Address

WITNESS _______________
WITNESS _______________
WITNESS _______________
WITNESS _______________

1
 ALL INDIA INSTITUTE OF MEDICAL SCIENCES
ANSARI NAAR, NEW DELHI-110029
(SCHEDULE – ‘B)’
GENERAL TERMS & CONDITIONS

Tender Ref. No. : XX-146/CHA/05-06/St.

Subject : Appointment of Custom House and freight forwarding Agent

(Air/Sea/FPO (ITO) & Consolidation Services on three years rate contract
basis.

Date of Submission : 2006 upto 12.30 P.M.

Date of Opening : 2006 at 3.00P.M.

________________________________________________________________________________________

1. Tender should be submitted to the Director, All India Institute of Medical Sciences, Ansari Nagar, New Delhi-
110029 under sealed cover failing which the tender shall be rejected.

2. The tender forms be clearly filled type written giving full address of the tenderers/himself /themselves his/their
authorized agent on his/their behalf. Alterations/overwriting/cutting unless legibly attested by the tenderer, shall
disqualify the tender.

3. The rate contract will be valid for three years.

4. TENDER SHOULD INVARIABLY BE SUBMITTED IN TWO BID SYSTEM CONTAINING TWO

PARTS AS DETAILED BELOW: -
PART-I : TECHNO COMMERCIAL BID IN ONE SEALED COVER.
PART-II : PRICE BID/FINANCIAL BID IN ONE SEALED COVER.

BOTH THE SEALED ENVELOPES SHOULD THEN BE PUT IN OUTER COVER INDICATING
THEREON :

i) Reference No. of the tender: ___________________________________________________________

ii) Tender regarding: ___________________________________________________________________

iii) Due date for submission for the tender: __________________________________________________

iv) Name of the firm: ____________________________________________________________________

PLEASE NOTE THAT PRICES SHOULD NOT BE INDICATED IN THE TECHNO-

COMMERCIAL BID. THE PRE-QUALIFICATION DOCUMENTS INCLUDING
EMD/BID SECURITY AS REQUIRED IN THE TENDER DOCUMENTS SHOULD INVARIABLY BE
ACCOMPANIED WITH THE TECHNO-COMMERCIAL BID.

NOTE: - TENDERS SUBMITTED WITHOUT FOLLOWING TWO-BID SYSTEM PROCEDURE AS

MENTIONED ABOVE WOULD BE SUMMARILY REJECTED.

5.THE FORWARDING LETTER/SCHEDULE -A DULY SIGNED INVARIABLY BE

RETURNEDALONGWITH QUOTATIONS FURNISHED FAILING, WHICH THE TENDER SHALL BE
REJECTED.

6. The tenderers should take care that the rates and amount are written in such a way that interpolation is not possible,
no blanks should be left which would otherwise make the tender rejected.
2
7. The tendered rates should be kept opened for a period of 6 months for the date, the tenders are opened.
8.EACH TENDER SHOULD BE ACCOMPAINED WITH AN EMD/BID SECURITY AMOUNTING TO
Rs.50,000/- IN THE FORM OF BANK GUARANTEE FROM ANY NATIONASIZED BANK (VALID FOR
THIRTY NINE MONTHS FROM THE DATE OF OPENING OF TENDER) OR BY WAY OF DEMAND
DRAFT/FDR DRAWN IN FAVOUR OF “THE DIRECTOR, AIIMS, NEW DELHI AND THE SAME
SHOULD BE FROM ANY SCHEDULED BANK (AS PER THE LIST ENCLOSED) FAILING WHICH
THE TENDER SHALL NOT BE CONSIDERED FOR ACCEPTANCE AND WILL BE OUTRIGHTLY
REJECTED. CHEQUE IS NOT ACCEPTABLE AT ALL. THE EMD/BID SECURITY DEPOSITED
AGAINST OTHER TENDERS CANNOT BE ADJUSTED OR CONSIDERED FOR THIS TENDER. NO
INTEREST IS PAYABLE ON EMD/BID SECURITY. THE EMD OF UNSECCESSFUL FIRMS WILL BE
RETURNED AFTER FINAL SELECTION.
9. Any action on the part of the vendor to influence anybody in the Institute, will be taken as an offence, he will not be
allowed to participate in the tender and his tender will be summarily rejected.
10. Mixed quotations will not be considered for acceptance.
11. Excise duties & other such levy imposed by the Govt. of India from time to time will be authorized extra on
demand with adequate thereof.
12. The Director, AIIMS reserves the right to cancel/reject full or any part of the tender , which do not fulfill the
conditions stipulated in the tender.
13. Tenders submitting tenders would be considered to have considered and accepted all the terms and conditions. No
inquiries verbal or written shall be entertained in respect of acceptance or rejection of the tender.
14. TENDER SHALL BE REJECTED IF THE COPY OF SERVICE TAX REISTRATION CERTIFICATE
AND LATEST SERVICE TAX CLEARANCE CERTIFICATE IS NOT FURNISHED. Service tax and
other statutory levies should be shown separately alongwith charges and should not be included in the basis
charges, otherwise it will not be considered.
15. The tenderer shall furnish a Non-blacklisting certificate that the firm has not been blacklisted in the past by any
Govt./Pvt. Institute. The tenderer/supplier has to give an affidavit on non-judicial stamp paper of Rs.10/-
duly attested by the notary that there is no Vigilance/CBI case pending against the firm/supplier.

16. The tenderer shall furnish following certificates alongwith technical bid, as applicable, otherwise quotation shall
be summarily rejected: -
a) A declaration by the proprietor of the firm, in case, the firm is proprietorship firms on non-judicial stamp paper
of worth of Rs.100/- duly attested.
b) An attested copy of partnership deed duly registered by the Registrar of Firms, in case of partnership firm.
c) An attested copy of article of memorandum with constitution of firm and guidelines, in case, of private limited
firm with name, photo & signature of all Directors.
17. Satisfactory Performance Report(s) during the last 2 years from any Govt./Semi Govt. organizations having
performed similar type of job on Organization’s letter head be attached by the bidder along with technical bid
failing which such offers will be rejected by the committee and no further correspondence will be entertained in
this regard. The firm should also submit list of organizations where the similar job has been performed in the last
two years.
18. The charges charged for the Stores/Equipment’s, under the reference, by the vendor shall in no even exceed the
lowest price at which the vendor provides the similar services to any other person/organization/ Institution during
the currency of the contract as per fall clause adhered by D.G.S.& D. If at any time, during the said period the
approved vendor reduced the said charges of similar services to any other person/organization/ Govt. Institution/
Co. Operative Stores at rate lower than the quoted rates, he shall forthwith notify such reduction to the Director,
All India Institute of Medical Sciences and the chares charged for similar services after the date of coming into
force of such reduction or rate shall stand correspondingly reduced and should attach an undertaking on non-
judicial stamp paper of Rs 10/- duly attested by the notary otherwise quotation shall be summarily rejected.

3
19. The evaluation criteria adopted by AIIMS would apply uniformly to all tenderers. A duly constituted Technical
Selection Committee will shortlist the technical Bids on the basis of technical parameters including possible visit
of firm’s premises, if considered necessary. Based on the technical details, vendors will be short-listed further and
the names of short listed vendors will be announced to the respective vendors only whose technical bids qualify for
opening of the Financial/Commercial bids. The price bids of only those vendors, short listed from the technical
bids will be opened in the presence of their representatives on a specified date and time to be intimated to the
respective vendors, and the same will be evaluated by a duly constituted Committee.
20. Service tax or any other kind of tax (es) must be separately mentioned against each item and a copy of the Service
Tax Certificate should also be furnished, failing which the tender shall not be considered for acceptance, in case,
no Service tax is chargeable prices must be quoted as net.
21. The tenders on allotment of contract shall sign the contract within 07 (Seven) days of the confirmation sent to him
on the acceptance of his rates, failing which the EMD/Bid Security will be forfeited in part/full at the discretion of
the Director, AIIMS, New Delhi.
22. In-complete quotation shall be summarily rejected.
23. Initially tender is being floated/awarded for three years with the condition that if the performance of successful
bidder during the rate contract period is found satisfactory, the same contract can be extended further on year to
year mutual agreement basis on same terms & conditions.
24. The Courts at Delhi will have the jurisdiction to try any matter, dispute or reference between the parties arising out
of the contract. It is specifically agreed that no Court outside and other than Delhi Court shall have jurisdiction in
the matter.
25. Any failing of omission to carry out the provision of the contract by the supplies shall not give rise to any claim by
any party, one against the either, if such failure of omission or arises firm an act of god, which shall include all acts
of natural calamities such as fire, flood, earthquake hurricane or any pestilence or from civil strikes, compliance
with any stature and/or regulation of the Government’s lookouts and strikes, riots, embargoes or from any political
or other reasons beyond the contractor control including war (whether declared or not) civil war or state or
insurrection, provided that notice or the occurrence of any event by either party to the other shall be given within
two weeks from the date of occurrence of such as event which could be attributed to force major conditions.
If at any time, any question, dispute or difference whatever shall arise between the two parties (AIIMS on the
one hand and vender on the other hand) in relation to the purchase either of the parties may give to the other notice
in writing the existence of such a question, dispute or difference and the same all be referred to two arbitrators, one
to be nominated by the firm. Either party shall serve such a notice of the existence of any question, dispute or
difference in connection with this purchase within 30 days of the beginning of such dispute failing which all right
or claims shall be deemed to have been forfeited and absolutely barred.
Before proceeding with the reference the arbitrators shall appoint/nominate an umpire. In the event of the
arbitrators not agreeing in their award the umpire appointed by them shall enter upon the reference and his award
shall be binding on the parties. The venue of the arbitrator shall be at AIIMS.
The provision of the Indian Arbitration and Reconciliation Act, 1996 and of rules framed if under and any
statutory modifications thereof shall be deemed to apply and be incorporated for the supply, installation and
commissioning etc.
Under every or any such reference the cost of any incidents to the reference and awards respectively shall be at
the discretion of the arbitrators on in the event of their not agreeing of the Umpire appointed by them who may
determine the amount thereof or direct the same to be fixed as between solicitors and client or as between parties
and shall direct by whom and in what manners the same shall be borne and paid.
26. Tenders not confirming to these requirements will be summarily rejected and no correspondence thereof shall be
entertained whatsoever. The technical selection Committee shall have the right to ask any additional
certificate/documents, if required, from the firm.

27. Compliance with any stature and/or regulation of the Government, lockouts and strikes, riots, embargoes of from
any political or other reason beyond the suppliers control including war (whether declared or not) civil war or state
or state or insurrection, provided that notice or the occurrence of any event by either party to the other shall be
given within two weeks from the date of occurrence of such an event which could be attributed to force majure
conditions.
4
28. Consignment should be released within 5 (five) days after receiving complete documents from concerned
office/AIIMS.
29. Delivery order must be collected the very next day after receiving the intimation/Fax/Cargo arrival Notice from the
AIIMS, New Delhi or directly from the principal.

30. Any action on the part of the tender to influence anybody in the said Institute will be taken as an offence
and the tender submitted by the firm will subsequently be rejected.
31. The tenderer should have complete similar work (Clearance of foreign consignments from custom house)
costing not less than the amount equal to Rs.15,00,000/- in the last year and should attach documentary
proof in this regard, failing which their tender shall not be considered.
32. Generally, AIIMS importing equipments mainly from the countries like USA, UK, Germany, Japan, Netherland,
France, Singapore and Hongkong, hence the tenderer should have direct tie -up with their overseas counter parts
(Consolidators) in the aforesaid mentioned countries to avoid delay in lifting the consignments to AIIMS (New
Delhi) from their respective countries. The tenderer should enclose documentary proof (Agreement with the
consolidators) in this regard alongwith the techno-commercial bid, failing which their tender shall not be
considered.
33. The tenderer should be registered with the Customs Department for their consolidation services. The copy of the
Registration in this regard should be attached, failing which their tender shall not be considered.
34. The tenderer should have a separate PDA Account with the AAI as well as PNB, Custom House for depositing
TSP & demurrage charges and Custom duty respectively and should enclose documentary proof in this regard
alongwith the techno-commercial bid, failing which their tender shall not be considered.
35. The tenderer should have open policy with any Govt. approved insurance company for arranging insurance on the
FOB consignments and should enclose documentary proof in this regard alongwith the techno-commercial bid,
failing which their tender shall not be considered.
36. The vendor will submit the following information/ certificates alongwith techno-commercial bid (Part-1) failing
which the tender shall be summarily rejected:
a) Copy of valid CHA License Number with date _______________________________________
b) Number of Employees working ___________________________________________________
c) Bankers Names & Address_______________________________________________________
d) Whether they have arrangement to clear the consignment at odd hours_____________________

37. If the tenderer gives a false statement on any of the above information, the firm/supplier will not be considered and
their quotation/tender shall be deemed to be rejected and the security deposited/ Performance Security will stand
forfeited.
38. Payment to the approved vendor for clearance of consignments as per agreement payment terms at AIIMS shall be
made through cheque or electronic clearing system. In case of cheque, the same will be dispatched through
registered post and postal charges shall be deducted from their bills.
39. If the above-mentioned certificates/documents are not submitted along with the tender, such offers will not be
considered and will be out rightly rejected.
40. IN CASE OF THE TENDER DOUMENTS DOWNLOADED FROM THE WEBSITE: -
THE BIDDERS MAY DOWNLOAD THE TENDER DOCUMENTS DIRECTLY FROM THE WEBSITE
AVAILABLE AT www.aiims.ac.in, www.aiims.edu. & www.tender.gov.in IN SUCH CASE, THE BIDDERS
ARE REQUIRED TO SUBMIT THE TENDER COST FEE OF Rs.500/- (NON-REFUNDABLE) BY WAY OF
SEPARATE DEMAND DRAFT DRAWN IN FAVOUR OF DIRECTOR, AIIMS, AND THE SAME SHOULD
ESSENTIALLY BE ENCLOSED ALONGWITH THE TECHNO COMMERCIAL BID. THE BIDDERS
SHOULD SPECIFICALLY SUPERSCRIBE, “DOWNLOADED FROM THE WEBSITE” ON THE TOP LEFT
CORNER OF THE OUTER ENVELOPE CONTAINING TECHNO COMMERCIAL BID & PRICE BID
SEPARATELY. IN NO CASE, THE TENDER COST FEE SHOULD BE MIXED WITH EMD AMOUNT. THE
TENDERS NOT FOLLOWING THE ABOVE PROCEDURE WILL BE SUMMARILLY REJECTED.

5
 ALL INDIA INSTITUTE OF MEDICAL SCIENCES
ANSARI NAGAR, NEW DELHI-110029
Tender No.: XX-146/CHA/05-06/St.

(ADDITIONAL TERMS & CONDITIONS OF CHA & CONSOLIDATION SERVICES)

1. That the approved Agent shall act as clearing, consolidating, forwarding and transporting agent for the AIIMS,
New Delhi for clearing, consolidations, forwarding and transporting of packages of equip ments/machines,
scientific, consumable goods, chemicals and reagents etc. received from foreign countries at Airport/ICD
TKD/FPO (ITO)/New Delhi.

2. The Agent shall be required to perform all the duties which are required under the Custom Act, 1962 as amended
from time to time and take such steps to ensure that the interests of the AIIMS, New Delhi are protected on the
clearing of its Stores.

3. At the time of shipments arriving in their consolidations, the Agent will give to AIIMS a pre-alert over telex/fax
or telephone before the actual arrival of shipments so that AIIMS, can arrange for funds and other related
documents.

4. The Agent will deliver the delivery order through special messenger the same day or the next day of the arrival of
the shipment only in case of goods, arriving on their consolidation services. However, they shall keep a watch on
airlines for shipments arriving directly.

5. The Agent will collect the documents such as N.M.I.C./C.D.E.C. and bank attested invoice etc. latest by the next
working day thereafter, or as and when the Institute makes them available.

6. The Agent will send their man daily to the Institute to keep a track over the fresh letters of credit being opened by
the AIIMS and delivery of the documents.

7. The Agent shall be responsib le for finalization of the bill of entries and release of the consignments from the
Airport/CSD/TKD/FPO (ITO) within 5 working days from the date of receipt of the documents and date of
delivery of consignment to the AIIMS. In case the documents are hande d over to the agent in the afternoon,
5 days shall be worked out from the next day. However, if the documents are sent to the agent in forenoon,
even that day shall be taken into account while calculating 3 days. In case of any delay beyond 5 working
days, the agent shall be liable to pay the demurrage/godown rent/ware housing charges/detention charges etc.
provided the delay is attributable to the agent. The decision of the Director, AIIMS, New Delhi on this matter
shall be final and acceptable to agent who will not challenge the same on any ground whatsoever.

8. The bills for the work done shall be submitted fortnightly by the agent and payment will be made by AIIMS, New
Delhi to the agent within 30 (thirty) days of the receipt thereof subject to scrutiny/verification by the AIIMS, New
Delhi.

9. The Agent shall maintain day-to-day records of the clearance made and submit fortnightly reports to the AIIMS,
New Delhi of the work done by him. The fortnightly statement shall be accompanied by a statement giving
reasons with details of the accounts payable by/recoverable towards warehousing charges attributable to him
communicated to him within 7 days of its receipt for payment by a crossed cheque within the next 3 days. In case
of failure of the clearing agent to make the payment within the stipulated period, the same will be recovered from
his dues without any further notice to him. The decision of Director, AIIMS, New Delhi in this regard will be
final and binding on both the parties.

10. It is incumbent on the agent to examine carefully all packages of each consignment arrived at the airport with the
respective invoice and measurements/packing list etc. If at the time of physical examination of the consignment
any damage or loss to goods is noticed, the same shall be brought to the/notice of AIIMS, New Delhi, as well as
to the Insurance Company immediately for arranging a Surveyor for surveying the consignment.

6
11. If at any time, the consignment is not cleared within the/stipulated time or found to be lost in trans it after
clearance or other wise, the responsibility will be devolve upon the agent.

12. The Agent shall maintain close liaison regularly with the Stores Officer/concerned Department, AIIMS, New
Delhi. He shall collect documents daily/whenever called on phone and shall take steps for finalization of Bill of
Entries filed with the Customs and are finalized as early as possible and any hold up for want of documents
etc. For such finalization should be promptly brought to the notice of AIIMS, New Delhi.

13. The Agent shall be held responsible for any delay on his part where he does not file the Bills of Entry with
Customs or does not confirm any discrepancy to AIIMS, New Delhi within a period of 4 working days. The
warehousing/ware age charges other than handling charges will be recovered from the agent for any delay due to
his negligence.

14. The Agent shall deposit a sum of Rs.1,50,000/- in form of Bank Guarantee for the same from a scheduled bank
valid for 39 months or by way of DD/FDR drawn in favour of the “Director, AIIMS, New Delhi-110029” within
30 days after issue of the rate contract in additions to the EMD deposited with tender for due performance of the
contract.

15. The AIIMS, New Delhi has already opened a pre-deposit Account (P.D.A. A/c) with International Airport
Authority of India (IAAI) & Punjab National Bank (Customhouse) New Delhi. The CWC/Godown charges
relevant to the Bill of Entries shall be debited to the P.D.A. A/c and custom duty charges shall be debited to the
Punjab National Bank (Customhouse) account. The Agent will however, keep a constant liaison with IAAI &
Punjab National Bank (Customhouse) account in this matter and will ensure the issuance of necessary adjustment
of account by the IAAI & Punjab National Bank (Customhouse) account in favour of AIIMS, New Delhi
regularly every fortnightly or at earlier intervals so as to maintain a reasonable balance with IAAI at all times.
These accounts will be collected personally by the agents and handed over to the Stores Officer (D.O.), AIIMS,
and New Delhi within two days of their receipt from IAAI. The CHA agent shall be required to re-conciliate the
accounts of P.D.A.

16. The approved vendor has to clear the consignments coming through ICD Tughlakabad (Sea consignment) by
paying all expenses (Govt./Pvt.) at their own and expenses incurred will be reimbursed to the approved vendor as
per agreement rates, terms & conditions and after production of the documentary evidences.

17. The approved vendor will keep a constant liaising with IAAI & Punjab National Bank (Custom house) with
regard to maintenance of reasonable amount in PDA & custom duty at IAAI and will inform/intimate to the
Institute concerned officials well in advance before both the accounts are likely to reach to their minimum level
(Minimum level fixed for the PDA Account is Rs.1,00,000/- & Minimum level fixed for the Custom duty is
Rs.15,00,000/-) so as to maintain a reasonable balance with IAAI & Punjab National Bank (Custom house) to
enable the Institute concerned officials to make necessary arrangement for recouping the said accounts, failure to
comply the above instructions, the extra expenditure incurred due to delayed information/insufficient amount in
PDA & custom duty at IAAI will be borne by the approved vendor.

18. The All India Institute of Medical Sciences, New Delhi reserves the right to enter into similar agreement
simultaneously or afterwards with any other contractor(s)/clearing Agent(s) as it may think fit any time during the
period(s) the agreement is in force.

19. The AIIMS, New Delhi will be at liberty to get any consignment directly released through the Indian Agents who
represent their foreign principals, in India or by making its own arrangements or by any other agents if and when
considered necessary. The agent will be precluded from filing any claim for loss/damages on this account.

20. In the event of unsatisfactory services or on stoppage of clearance work by the agent, the Director, AIIMS, New
Delhi reserves the right to get the work done from out side agency at their risk and cost and also to terminate the
contract at any time without assigning any reasons. In case of any dispute about the interpretation of the clause,
the decision of the Director, AIIMS, New Delhi, will be final and binding.

7
21. This contract may be terminated at any time by either party by giving 2 months written notice by registered Post
with acknowledgement due.

22. Force majeure with adequate proof would be considered by both the parties. The decision of the Director, AIIMS,
New Delhi, will be final.

23. The jurisdic tion of all suits shall be within the Courts at Delhi/New Delhi.

24. The clearing Agent shall pay freight out of their own pocket for the consignments arrived on freight collection
basis either the consignments arrived by Air or by Sea or through FPO (ITO), which will be reimbursed to them
within 2 weeks.

25. No demurrage charges have to be paid by the Institute if the consignments are imported through them as they are
experts on handling both the works i.e. clearance of consignment and consolidations agents, provided the
documents are given to them in time. Thus the Institute will be required to pay only nominal handling charges of
IAAI. In case the consignments air lifted by principal’s/firm’s consolidators and all related documents are handed
over to the clearing agent in time, then no demurrage charges shall be paid by the Institute.

26. All claims towards damaged/perished goods are to the recovered through Insurance Company/carriers by the
AIIMS, New Delhi with the help of clearing agent. The clearing agent will assist and guide as and when required
during such claims of damaged/perished goods from concerned Departments/Agencies.

27. The rate contract shall be levied subject to any Government levies, fuel surcharge, war surcharge introduced from
time to time after submission of an adequate proof from the related Department thereof. All consignments should
be delivered to the CSD (Stores Section, DO) or to the concerned person/Departments duly receipted.

28. All consignments which are arrived under FOB contract on freight to pay basis shall be cleared by the clearing
Agents duly paying the freight, Insurance charges etc without any delay on their part and the corresponding
amount should be claimed in their final bills by the clearing agent.

29. Consignments shall be cleared by those clearing agents who are approved clearing agent at the time of placement
of the orders.

30. The consolidator will give pre-alert intimation to AIIMS before the actual arrival of each shipment.

31. The consolidator will provide all shipping documents to the Institute within 24 hours from the date of landing of
cargo failing which demurrage will be recovered from them.

8
XX-146/CHA/05-06/St. for the appointment of Custom House and freight forwarding Agent (Air/Sea/FPO
(ITO) & Consolidation Services.
Check List of Certificates/ Documents required to be submitted in the Techno -Commercial Bid-Part-I

The tenderer are advised to submit the following certificates under the category of “Vital documents” invariably
along-with Techno-Commercial Bid. If these documents are not submitted/ conditions not met, the quotation shall be
summarily rejected and no further correspondence, in this regard, shall be entertained.

• Violation of two-bid system (Clause No.04)

• Forwarding letter /Schedule – ‘A’ (Clause No.05)
• EMD/bid amount. (Clause No.08)
• Service tax Registration/Clearance Certificate (Clause No.14)
• Non-black listing declaration on non-judicial stamp paper duly attested by the notary (Clause No.15)
• Declaration reg. Proprietorship/partnership/limited firm (Clause No.16)
• Satisfactory Performance report on Organization’s letter Head and List of Organizations for the last 2
years (Clause No.17)
• Fall clause declaration on non-judicial stamp paper duly attested by the notary (clause no.18)
• Turnover equal to Rs.15,00,000/- in the last year. (Clause no.31)
• Direct tie-up with overseas counter parts (Consolidators) alongwith documentary proof (Clause No.32)
• Registration with the Custom Department for Consolidation services (Clause No.33)
• PDA Account with AAI & Punjab National Bank, Custom House (Clause No.34)
• Open policy with any Govt. approved Insurance Company (Clause No.35)
• CHA License No., Number of employee working, Bankers Name & Address etc. (Clause No.36)

9
 ALL INDIA INSTITUTE OF MEDICAL SCIENCES
ANSARI NAGAR, NEW DELHI-110029
(SCHEDULE – ‘C’)
FINANCIAL BID (PART-II)
No.XX-146/CHA/05-06/St.

Appointment of Custom House Agent and Freight Forwarding Agent (Air/Sea/FPO (ITO)/ on three
years rate contract basis at AIIMS.
A. Job requirements : -

1. Clearance of consignments from Airport/(Custom house) receiving by AIR including transportation on door
delivery basis.

2. Clearance of consignments from ICD, Tughlakabad (Custom House) receiving by Sea including transportation
charges on door delivery basis.

3. Clearance of consignments from FPO (ITO) (Custom House) receiving by POST including transportation charges
on door delivery basis.

B. Offered Rates: -

1. Agent commission/Attendance charges _____________________________________________________

2. Delivery order charges per cargo ___________________________________________________________

3. Transportation including loading & unloading and delivery charges ________________________________

4. Custom examination/inspection charges ______________________________________________________

5. Documentation charges___________________________________________________________________

6. Crane/ fork lift charges___________________________________________________________________

7. Perishable charges_______________________________________________________________________

8. Service tax_____________________________________________________________________________

9. Any other charges ___________________________________________________________________

II. CONDOLIDATION SERVICES:

a) In case of CIF contracts: Freight and Insurance will have to be collected from the supplier by the
consolidator limited to the amount indicated in the supply order.
b) In case of FOB contracts: The following charges will be additionally borne by AIIMS only on FOB
contracts. Consolidation services, in case done by AIIMS’s approved
consolidator, no demurrage charges will be paid.
i) Consolidation service charges, if any_______________________________________
ii) Discount offered on latest IATA tariff______________________________________
iii) Any other charges______________________________________________________

Note:
• Those vendors who have both services (Clearance of consignments from IAAI (Custom
house), ICD, Tughlakabad (Custom House), FPO (ITO) (Custom House) and
CONDOLIDATION SERVICES) will only be considered.
• Selection will be made on composite basis.
10