PROJECT A-SURE

User Training Manual

MATERIAL MANAGEMENT
UNPLANNED DELIVERY COST IN LOGISTICS INVOICE
VERIFICATION

CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan

    
 

Document Number

Document Number Document Date

unplanned delivery cost.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

17 November,
01 / 001 NA NA
2007

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TABLE OF CONTENTS

1.  LEGEND ..................................................................................................................... 5 

2.  TRANSACTION ACCESS PATH ............................................................................... 6 

2.1.  REQUIRED USER INPUT ......................................................................................................... 6 

2.2.  SAP SCREEN SNAP .............................................................................................................. 6 
2.3.  DESCRIPTION ........................................................................................................................ 6 

3.  COMPANY CODE ...................................................................................................... 7 

3.1.  REQUIRED USER INPUT ......................................................................................................... 7 

3.2.  SAP SCREEN SNAP .............................................................................................................. 7 
3.3.  DESCRIPTION ........................................................................................................................ 7 

4.  HEADER TAB - BASIC DATA: INVOICE DATE & POSTING DATE ....................... 8 

4.1.  REQUIRED USER INPUT ......................................................................................................... 8 

4.2.  SAP SCREEN SNAP .............................................................................................................. 8 
4.3.  DESCRIPTION ........................................................................................................................ 8 

5.  HEADER TAB - BASIC DATA: SUPPLIER'S INVOICE AMOUNT .......................... 9 

5.1.  REQUIRED USER INPUT ......................................................................................................... 9 

5.2.  SAP SCREEN SNAP .............................................................................................................. 9 
5.3.  DESCRIPTION ........................................................................................................................ 9 

6.  HEADER TAB - BASIC DATA: INPUT TAX CODE ................................................ 10 

6.1.  REQUIRED USER INPUT ....................................................................................................... 10 

6.2.  SAP SCREEN SNAP ............................................................................................................ 10 
6.3.  DESCRIPTION ...................................................................................................................... 10 

7.  ALLOCATION DOCUMENT .................................................................................... 11 

7.1.  REQUIRED USER INPUT ....................................................................................................... 11 

7.2.  SAP SCREEN SNAP ............................................................................................................ 11 
7.3.  DESCRIPTION ...................................................................................................................... 11 

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8.  HEADER TAB - DETAILS ........................................................................................ 13 

8.1.  REQUIRED USER INPUT ....................................................................................................... 13 

8.2.  SAP SCREEN SNAP ............................................................................................................ 13 
8.3.  DESCRIPTION ...................................................................................................................... 13 

9.  HEADER TAB - BASIC DATA: INVOICE AMOUNT ............................................... 14 

9.1.  REQUIRED USER INPUT ....................................................................................................... 14 

9.2.  SAP SCREEN SNAP ............................................................................................................ 14 
9.3.  DESCRIPTION ...................................................................................................................... 14 

10.  SIMULATE INVOICE .............................................................................................. 15 

10.1.  REQUIRED USER INPUT ..................................................................................................... 15 

10.2.  SAP SCREEN SNAP .......................................................................................................... 15 
10.3.  DESCRIPTION .................................................................................................................... 15 

11.  ANALYZE ACCOUNTING ENTRIES & POST ...................................................... 16 

11.1.  REQUIRED USER INPUT ..................................................................................................... 16 

11.2.  SAP SCREEN SNAP .......................................................................................................... 16 
11.3.  DESCRIPTION .................................................................................................................... 16 

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1. Legend

ICONS EXPLANATION

Create (F5)

Change (F6)

Display (F7)

Copy (Shift+F9)

Delimit (Shift+F1)

Delete (Shift+F2)

Overview (Shift+F8)

Cancel (F12)

Save (Ctrl+S)

Back (F3)

Exit (Shift+F3)

Cancel screen (F12)

EXAMPLES EXPLANATION

The field is mandatory - it must be filled in order to proceed

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2. Transaction Access Path

2.1. Required User Input

Access the Transaction screen.

2.2. SAP Screen Snap

2.3. Description
  
To Post a Logistics Invoice, you can access the transaction via following path:

Logistics --> Materials Management --> Logistics Invoice Verification --> Document Entry --> Enter
Invoice (MIRO)

Alternatively, you can directly access the transaction by typing the transaction code in the command field:
MIRO

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3. Company Code

3.1. Required User Input

Maintain Company Code number in the pop-up field and press 'Enter' key.

3.2. SAP Screen Snap

3.3. Description
  
As you enter the screen, you may be asked for the Company Code you are working for.

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4. Header Tab - Basic Data: Invoice date & Posting date

4.1. Required User Input

Go to Header Tab - Basic Data &
Maintain the Invoice Date &
Review the Posting date and change if required.

4.2. SAP Screen Snap

4.3. Description
  
Invoice Date:
This field represents the original date of issuance of Invoice. The date which is stamped on the supplier's
invoice document.

Posting date:
This date in this field is the date in which the accounting entry is to be recorder in FI CO.

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5. Header Tab - Basic Data: Supplier's Invoice Amount

5.1. Required User Input

Go to Header Tab - Basic Data &
Maintain the Amount Field

5.2. SAP Screen Snap

5.3. Description
  
This field holds the Total amount of the supplier Invoice (inclusive of all taxes) which is verified against the
purchase order and the Goods receipt line item amounts.

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6. Header Tab - Basic Data: Input Tax Code

6.1. Required User Input

Go to Header Tab - Basic Data &
Maintain Tax code field by selecting appropriate tax code from the drop down list.

6.2. SAP Screen Snap

6.3. Description
  
The tax code represents a tax category which must be taken into consideration when making a tax return
to the tax authorities. A number of input tax codes are defined for PTCL (starting with letter Y). There are
calculation procedures and G/L accounts defined in the system for each tax code. These help in
calculating and posting of tax amount is appropriate accounts, which eventually helps you in preparing the
tax returns.

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7. Allocation Document

7.1. Required User Input

At Item Level, Select Document Category: Purchase Order/Scheduling Agreement
Maintain the document number of the Purchase Order & Press 'Enter' key.

7.2. SAP Screen Snap

7.3. Description
  
Specifies the document category to which the invoice refers. You can allocate the Invoice to any of the
following document categories:
• Purchase Order
• Delivery Note
• Bill of Lading
• Service Entry Sheet
• Vendor

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When you enter the application again, the system suggests the last document type that you chose.
In PTCL, generally you will use the document category, Purchase Order

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8. Header Tab - Details

8.1. Required User Input

Go to Header Tab - Details &
Enter the amount in field 'Unpl. Del. Csts'

8.2. SAP Screen Snap

8.3. Description
  
The Unplanned Delivery cost is the cost which is identified at the time of Invoice arrival only. To
incorporate such invoices you need to enter them in a special field, Unplanned delivery cost in Details tab.

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9. Header Tab - Basic Data: Invoice Amount

9.1. Required User Input

Maintain 'Amount' field.

9.2. SAP Screen Snap

9.3. Description
  
The total invoice amount along with the unplanned delivery cost is maintained here.

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10. Simulate Invoice

10.1. Required User Input

Click on the 'Simulate' button.

10.2. SAP Screen Snap

10.3. Description
  
Simulate function is for you to analyze the accounting entries before posting so that any issues /
inconsistencies can be identified.

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11. Analyze Accounting Entries & Post

11.1. Required User Input

Analyze accounting entries.
Click on 'Post' button.

11.2. SAP Screen Snap

11.3. Description
  
As the invoice is simulated, the accounting entries are displayed with all necessary details. any warning /
errors are also affected and the final balance (variance between the matching documents) is also
displayed.

Further, the traffic light signal is updated according to the situation.

Notice that the, unplanned delivery cost is distributed among the line items proportionally.

By default, the system is configured to post all such unplanned costs on materials (proportionally).
However, for the cases where there is not sufficient stock coverage, the amount will be posted as a price
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difference to a separate GL account automatically.  

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