Day 2 - PE BC - Consulting Day Presentation 2 - Migration - Simple - Finance PDF

Migration to Simple Finance
February, 2014 Public

Objectives
At the end of this presentation, you will be able to:

 Highlight the advantages of Simple Finance
 Explain the new data model in Simple Finance
 Migrate Financials into Simple Finance
© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 2

Agenda
Introduction Simple Finance

– Architectural Context
– Migration Overview
– New GL Migration
– Simple Finance Migration
Summary

Introduction
Simple Finance
SAP Financials on HANA – the Way Forward
Roadmap HANA empowering Financials

2011 Q4 2012 Q1 2014
SAP HANA Apps on SAP HANA Business Suite Simple Finance

Accelerators & (Next Generation & on SAP HANA
Analytics Strategic
Investments)
Client Client Fiori
SAP Business Suite SAP Business Suite

Simple Finance
Apps
Apps
Analytics
BW
BW
CRM
SCM
SRM
ERP
PLM
Analytics SAP SAP Smart Embedded Cash
SAP Accounting Planning
Business Apps Manag.
Business
Suite Suite
SAP SAP
SAP HANA DB
AnyDB HANA DB SAP HANA DB
AnyDB HANA DB
Side-by-side scenarios Integrated scenarios

Acceleration and New applications All in One: Financials optimized
Deeper insight natively built Business Suite solution and refactored for
on SAP HANA fully integrated for SAP HANA and superior
HANA as database user experience

OLTP and OLAP on One System: Accounting
 One source for Financial and  Highest granularity  Customer-specific

Management Accounting  Not limited by totals or dimensions can be added
pre-configuration easily and consistently
 Quick and flexible  Reduce month-end closing

 All reporting information on  Beautiful User Interface process and postings
line-item-level is available  Intra-month simulations

Unified Financial and Management Accounting
ERP Financials Stability Flexibility

any classic DB
− Data Redundancy
FI
Totals & Indices
Processing − Reconciliation Effort
Document Financial Accounting
Real World − Minor Flexibility
Process Pre-Defined Aggregates
e.g. Invoice
CO Totals
Document Analytics
Management Account.
Simple Finance Stability Flexibility

package 1.0
+ Higher Throughput
Views for totals & + Reduced
indices Financial Reconciliation
Accounting Processing
Real World FI Document + Higher Flexibility
Process HANA views on the fly
e.g. Invoice + Reduced Data Volume
CO Document
Views for totals
Mgmt. Accounting
Analytics + High Performance

- Architectural Context
Simplified Data Model Smart Accounting
Financials Backbone
X
Totals COSP
CO
Document
X
Totals COSS
Posting
e.g. Totals SL Data-Out
Invoice
RW-Interface
X
Index for G/L /
FI X
Totals GL
Reporting
Document
X
Index for A/P
X
Totals A/P
X
Index for A/R
X
Totals A/R
Real World Interface Linked Indices for Totals for

Process Accounting Processing and Processing and
Data Documents Reporting Reporting

Consequences in FI
 Totals tables contain period sums of archived documents
 Index tables contain information from archived documents ( = partially archived

documents)
 Totals tables contain carry forward data ???

 Totals tables contain plan data

FI Data Model
*_BCK
*_DIF FAGLFLEXDF
(6)

Consequences in FI
 Total tables contain period sums of archived documents
 Index tables contain information from archived documents ( = partially

archived documents)
 Total tables contain carry forward data

Where are Balance Carry Forward (BCF) Data Now?
1. OLD balance carry forward entries in New General Ledger (FAGLFLEXT)

 Existing entries stored in table FAGLFLEXT_BCK
 Filling of table FAGLFLEXDF as a difference between FAGLFLEXT_BCK and sum of FAGLFLEXA

(archived documents)
 Generation of balance carry forward amounts in FAGLFLEXA for fiscal years without archived
documents (part of migration)
2. New Balance carry forward values stored as line items (FAGLFLEXA)

• Future year end close Updated Balance carry forward program (transaction
FAGLGVTR)
3. Balance carry forward values in Accounts Payable and Accounts Receivable

• Future year end close Calculated on the fly (transaction F.07 – program SAPF010)

Where are Plan Data Now?
Integrated Profit & Loss Planning

Consequences in FI
 Total tables contain period sums of archived documents
 Index tables contain information from archived documents ( = partially

archived documents)
 Total tables contain carry forward data

New Data Structure in CO I
• Deletion Of Totals Tables

• Actual Data only in line item table
• New tables for storage of Non Actual Data
• Update of new tables via ABAP classes
Totals Tables New Tables Line Item Table

COSP COSS COEP
COSP_BAK COSS_BAK
Primary costs: Secondary all primary and
planned primary planned secondary
actuals, planned costs: actuals, costs,
costs, planned costs, secondary actual costs
commitments, costs, commit-
commitments commitments … ments, …
Line Item No. Period Amount

123 10 100,-
Period Cost Element Amount Aggregation by period
124 10 200,-
10 400000 350,-
125 10 50,-

New Data Structure in CO II
New Read Only Views
CDS View CDS View

COSP COSS
New Tables
Line Item Table
COSP_BAK COSS_BAK COEP
Primary costs: Secondary all primary and
planned costs, costs: planned secondary actual
commitments costs, costs
commitments

New Fields in CO Line Item Table for Reporting
CO line item table

COEP
AWSYS Logical system of the original doc.

AWTYP Reference transaction
AWKEY Reference key
ACCAS Account Assignment
ACCASTY Object Type
PACCAS Partner Account Assignment
PACCASTY Partner Object Type
KOSTL Cost Center
AUFNR Order
AUTYP Order Category
LSTAR Activity Type
PSPNR WBS Element number
PSPID Project number
VBELN Sales document number
VBPOSNR Sales document item
…+ corresponding partner objects
ERKRS operating concern
KWAER controlling area currency
CE4KEY Profitability segment number

Financials Backbone
X
Totals COSP
CO
Document
X
Totals COSS
Posting
Invoice
RW-Interface
X
Index for G/L /
FI X
Totals GL
Reporting
Document
X
Index for A/P
X
Totals A/P
X
Index for A/R
X
Totals A/R


Merged FI and CO
Addressed Business Case

 Harmonize external and internal accounting in line with
international requirements
 Provide intra-month management reporting when needed
 Provide reliable financial statements soon after period close
 Easy to interrogate financial data
Single source of truth
Key Benefits Capabilities

 Single source of truth based on line items  Logical document combining data from FI and CO
 Comprehensive line item based reporting  Financial statement reporting with drill-down to any
e.g. cost of goods sold and responsibility reporting dimension recorded in accounting
 Drastically reduced reconciliation effort  Single planning document containing all relevant
entities
 Single Financial planning model

Logical Document: Join FI and CO Line Items
Key Messages
■ Link between BSEG and COEP: New fields in header and line item tables
■ New reports based on new Hana View: Explain G/L balances on CO entity level / Drill-down from FI to CO
■ Migration for existing documents
AWSYS Log. System of source document

AWTYP Reference procedure
AWKEY Object key
POSNR Accounting document line item number

Financials Backbone
X
Totals COSP
CO
Document
X
Totals COSS
Posting
Invoice
RW-Interface
X
Index for G/L /
FI X
Totals GL
Reporting
Document
X
Index for A/P
X
Totals A/P
X
Index for A/R
X
Totals A/R


Smart Accounting - Data Aging for FI Documents
Swap old data in "cheaper" storage of the database
Partition of Data Base

 Hot
Frequently / Operative/
currently used data in main
memory
 Cold
Rarely used old data in
slower storage
 Define a minimum life for accounting documents to determine the earliest period
after which FI documents can be moved to the cold database area via aging run.

- Migration Steps
Migration Phases for Smart Accounting
• Perform period-end closing activities in asset accounting

• Run reconciliation reports to ensure consistent data/ Run special check report for FI-AA installed via note
Preparation • Execute and save financial reports to allow comparison of financial KPI‘s after migration
• Customizing for New GL (if necessary) and Customizing for initial balance carry forward (in test system)
• Backup (BCK) tables autom. created in DDIC for all tables, which will be made obsolet (totals and index)
• Run check report, if all necessary BCK tables have been created
Technical
• Rename index and total tables into x_BCK
installation of
Smart Fin. • Delete original index and total tables and generate views instead
• Import and Activate new programs
• Import New GL Customizing (if necessary)

New GL • Run migration of data original stored in classical GL into New GL data structures (FAGLFLEXA)
Migration • Execute check report to ensure successful migration step
• Reconcile documents and transaction figures before and after data migration
• Import Customizing of initial balance carry forward (in productive system)
Fin. Data • Perform Simple Finance Migration: Fill Delta-tables, Fill table for AP/AR balances carried forward, Perform
Migration initial balance carry forward, Link line items CO& FI, fill new fields in COEP)
• Regenerate views
• Activate New GL (optional)

• Update FI-AA customizing (in test environment)/ Import FI-AA Customizing (in productive environment)
Post
Processing • Run Reconciliation reports to check data consistency
• Execute financial reports and compare financial KPI‘s with KPI‘s from preparation phase
• Perform process tests to ensure successful migration (in test system)
• Create cold store for old index tables (for partially archived documents)

Migration Customizing & Execution

Migration to SAP Simple
Finance
- New GL Migration
Migration Scope Classic GL to New GL
ERP Financials with Classic GL Simple Finance with New GL
New General Ledger
General Ledger with parallel

accounts parallel accounts in leading ledger
Cost of Goods Sold (UKV with funct. area) Cost of Goods Sold (UKV with funct. area)
Consolidation Preparation Consolidation Preparation
Profit & Loss by Profit Center
Profit Center Accounting for Profit & Loss and selected Balance Sheet accounts
Special Ledger
Comparable with New GL Migration scenario 1

Out of Scope & Limitations
Out of Scope
From Classic General Ledger:
• Switch from parallel accounts into parallel Ledgers
• Special Ledger content into New General Ledger
• Document Split Implementation and Data Migration
• Balance sheet accounts per profit center
From New General Ledger:
• No document split implementation and migration
From Classic General Ledger:

Limita
tions
• Only one ledger (leading ledger)

From New General Ledger:
• Only standard tables are simplified – Z-tables stay as they are
(with SP00)
Basic Settings needed
1. Leading Ledger
Cost of Profit Consolidation

2. Scenarios Sales Center Prep.
3. Accounting Principles
4. Foreign Currency Valuation
5. CO-FI Real Time Integration
6. New Asset Accounting

New General Ledger Migration - Details
New GL
Migration
Wiki-Maskottchen / http://wiki.w311.info/index.php?title=Datei:Maskottchen_mit_Lupe.jpg

New GL Migration - Part I

New GL Migration - Part II

New GL Migration - Part III and IV
into FAGLFLEXA

New GL Migration - Part V
Please follow the Sequence of migration activities according to Migration Guide!

The migration steps have dependencies between each other.
Activation of New General Ledger is the last step before Migration of Asset Accounting!

- Migration Details
Data
Migration
Wiki-Maskottchen http://wiki.w311.info/index.php?title=Datei:Maskottchen_mit_Lupe.jpg

Migration Step I and II
In case of customer specific fields in document tables

and index tables the equally named views have to be
regenerated to include customer fields.
Reconcile FI document checks:

• missing line items
• missing document headers
• zero balance checks

Migration Step III
Handle archived documents:

• Fill delta table for the GL transaction figures
• Fill delta table for the AR transaction figures
• Fill delta table for the AP transaction figures
New G/L Accounting:

• Copy data from the New G/L secondary index tables to the
document table (BSEG_ADD)
After migration from Classic G/L to New G/L Accounting:

• Copy balance carry forward (opening balance) from Classic G/L or
from consolidation preparation to New G/L
Unification of external and internal accounting:

• Prepare CO documents and FI documents in order to establish a
bidirectional link between their line items – fills new fields in FI and
CO for logical one document
Enhanced Details in CO
• Breaks the object number in the CO line item table down into the
single components and fills relevant fields in table COEP accordingly
Example
Object number KSC0100000001110 creates following entries in table COEP:
-> Object type: cost center
-> cost center number: 0000001110

Migration Step IV - Monitor

Migration Step V - Set Links between CO and FI
Documents
Fills Field POSNR, so that FI and CO

documents are linked to one another
at line item level.

Migration Step VI – Reconcile Transaction Figures
Checks transaction figures from backup tables

(e.g. GLT0_BCK) with transaction figures from
equally named views
Error messages have to be clarified

before productive system use

Migration Step VII - Run Check on Migrated Accounting
Documents
Test report which checks, if the migration was

successful for all documents:
• Object number broken down correctly?
• All new fields in line item and header
tables filled correctly?
In case of errors: investigate and correct them

and start the migration again!

Migration Step VIII - Reconcile CO Transaction Figures
Test report which checks, if the totals in CO

are correct after the migration:
The report compares the balances in the

original totals tables COSP_BAK and
COSS_BAK against the new totals calculated
from the individual line items in table COEP.
Execute the report after the migration before

posting any new CO-documents to Simple
Finance.

Conversion and Update of FI-AA customizing settings
more details in RKT session Asset Accounting in Simple

Finance
Data
Migration

Data
Migration

Migration Step for „Cold“ Data
Prerequisite:
Bus. function DAAG_DATA_AGING active
Application indices that correspond to already

archived documents are stored in tables
BSIS_BCK, BSAS_BCK, BSID_BCK, BSAD_BCK,
BSIK_BCK, BSAK_BCK, FAGLBSIS_BCK and
FAGLBSAS_BCK.
This program transfers these table entries into the

cold area of the database.
This Task can be performed after system

downtime!

CAUTION – Sequence of Migration Steps
Please follow the Sequence of migration activities

according to Migration Guide!
The sequence within the IMG is not the overall

sequence across components!

Summary
Simple Finance Migration
Summary - Migration Phases
Training New GL
Preparation
Blueprint and Basic Settings for New General Ledger
Reconciliation, Period-end close activities, reporting snap shots for comparison
Data Base Migration

Technical Installation of Simple Finance
Installation
Reconciliation & Checks
New GL Migration
Optional: New Reconciliation & Checks
GL Migration
Migration of Financial Data (AP/AR/GL/CO)

Data
Migration
Reconciliation & Checks after migration
New GL Activation and FI-AA customizing import

Post Reconciliation /Comparison of Financial KPI‘s
Processing Cold Partition for index tables

Summary - Smart Accounting
+ Higher Throughput
+ Reduced
Reconciliation
+ Higher Flexibility
+ Reduced Data Volume
+ High Performance

References
RKT sessions:
https://websmp209.sap-
ag.de/~form/handler?_APP=00200682500000002672&_EVENT=DISPLAY&_SCENARIO=011
00035870000000122&_HIER_KEY=501100035870000011088&_HIER_KEY=6011000358700
00223260&_HIER_KEY=601100035870000166853&_HIER_KEY=601100035870000258489&
• Simple Finance Solution Overview
• Simple Finance for Technology Consultants
• Asset Accounting in Simple Finance
Online Documentation:
http://help.sap.com/sfin100#section4
• Administrators Guide
• Migration Guide

Summary
You should now be able to

 Explain the new data model in Smart Financial
 Understand the reason for migrating financial data
 Support customers to migrate to Simple Finance

Day 2 - PE BC - Consulting Day Presentation 2 - Migration - Simple - Finance PDF

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Migration to Simple Finance

February, 2014 Public

At the end of this presentation, you will be able to:

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 2

Introduction Simple Finance

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 3

Roadmap HANA empowering Financials

SAP HANA Apps on SAP HANA Business Suite Simple Finance

Client Client Fiori

SAP Business Suite SAP Business Suite

Side-by-side scenarios Integrated scenarios

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 5

 One source for Financial and  Highest granularity  Customer-specific

 Quick and flexible  Reduce month-end closing

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 6

ERP Financials Stability Flexibility

Simple Finance Stability Flexibility

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 7

Real World Interface Linked Indices for Totals for

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 9

 Totals tables contain period sums of archived documents

 Index tables contain information from archived documents ( = partially archived

 Totals tables contain carry forward data ???

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 10

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 11

 Total tables contain period sums of archived documents

 Index tables contain information from archived documents ( = partially

 Total tables contain carry forward data

 Totals tables contain plan data

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 12

1. OLD balance carry forward entries in New General Ledger (FAGLFLEXT)

 Filling of table FAGLFLEXDF as a difference between FAGLFLEXT_BCK and sum of FAGLFLEXA

2. New Balance carry forward values stored as line items (FAGLFLEXA)

3. Balance carry forward values in Accounts Payable and Accounts Receivable

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 13

Integrated Profit & Loss Planning

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 14

 Total tables contain period sums of archived documents

 Index tables contain information from archived documents ( = partially

 Total tables contain carry forward data

 Totals tables contain plan data

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 15

• Deletion Of Totals Tables

Totals Tables New Tables Line Item Table

Line Item No. Period Amount

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 16

New Read Only Views

CDS View CDS View

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 17

CO line item table

AWSYS Logical system of the original doc.

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 18

Real World Interface Linked Indices for Totals for

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 19

Addressed Business Case

Single source of truth

Key Benefits Capabilities

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 20

AWSYS Log. System of source document

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 21

Real World Interface Linked Indices for Totals for

© 2014 SAP AG or an SAP affiliate company. All rights reserved. Public 22

Swap old data in "cheaper" storage of the database