Reference document for tendering

Logged in with user creator. click the button annual procurement plan menu.
App creation page appears. Filled app details, field names are given below.
1. Entity Name
2. Parent Entity Name
3. Start Fiscal Year
Procurement Details
1. Procurement Category: Consultancy, Goods, Other Services, Works
2. Procurement Details
3. Budget Sub-Head No.
4. MPP Reference
5. Selection Process
6. Type of Contract
7. Preparation of Terms Workplace wise and Approved Date(TOR)
8. Estimated Cost Preparation Date
9. Estimated Cost
10. Date of Publishing Notice for Abbreviated List
11.Date of Report Submission after Evaluation of Abbreviated List
12.Approved Date of Abbreviated List
13.Approved Date of Documents Relating Proposal
14.Date of Sending Documents relating Proposal
15. Last Date of Receiving Proposal
16.Date of Evaluation and Approving of Technical Proposal
17. Date of Information about Proposal Approved
18.Date of Evaluation of Financial Proposal
19. Date of Contract
20.Date of Initiation of Work
21.Date of Completion of Work
22.Comments
23.Select Action: Send for review
24.Select Person: reviewer name
After submition these data App has been send to reviewer.

Login with reviewer

Then reviewer will review,
reviews all details and assign to approver.
Login with approver –
Approve bulk option for bulk approval. After that approver need to unlock app
for creation of document. After that creator can creates the documents.

Creation of a bid document

Create document for APP, a pop up is showing enter template information.

1. Bidding Procedure --
2. Bidding Document Of - single envelope / double envelop
3. Template – GON online, up loadable
4. Bidding Type – open
5. Copy from existing Bid – Yes, No

After submition user need to input general info first –

Quotation Information’s are showing prefilled as user has filled earlier.
After that user need to fill Quotation Schedule information

1. Quotation Document Publication Date

2. Last Date for Quotation Submission
3. Quotation Submission Address
4. Quotation Opening Date
5. Quotation Opening Address

Now user need to input Cover Page information

 1. Quotation Number (Title change by bid procedure) – unique no.
2. Contract ID
3. Bid Document Fee
4. Bank Details for Bid Doc Fee
Input bank details - Bank Name, Account Name, Account Number, Office
Code Number, Revenue Code Number -- Validation not available.

BDS - Instruction to Bidders: security amount and bank details --- bid security
amount should be auto calculated and populate in input.
After that Evaluation and Qualification Criteria
Eligibility Criteria
Company registration certificate, VAT/PAN registration certificate, other
document
After that
Schedule and requirement
1. List of Goods and Related Services
2. Delivery and Completion Schedule
3. Technical Specifications
4. Drawings - for work
After that user need to input Special Conditions of Contract
Special Conditions of Contract
The warranty period
Advanced payment - percentage
Addition document - upload addition documents
Summary - pre populated all entered values. Quotation Opening Committee
Add Quotation-Opening Committee - Add Quotation-Opening Committee -
Select opening Committee.
After that assign this to reviewer.
Login with reviewer review document then assign to approver for approval.
Login with approver and review all details then approve, send modification,
and reject is showing. On approver panel there is no need for select person to
assign.
Published the bid document.

Bid participation by seller/service provider

Created a document of that APP sent it to reviewer, reviewer reviews and sent
it for approval to approver. After that approver approves then it is submitted
the bid by approver.
Participation has been done by the filling all requirement. They need to upload
eligibility document and enter financial data in BOQ, paying the document fee
and bid security. After that supplier submitted the participation on this by
entering the otp and verify then the bid submition has been done.

Bid opening

Logged in with approver and click on opening menu then authentication with
opening committee. List appeared choose bid and clicked on action then bid
details appeared with participation organization. Generated opening record
Bid document. A file downloaded. The file need to signed by opening
committee member and upload by upload signed bid record button. Then
clicked on complete bid opening proceeding.
After that login with approver and clicked on Bid record link on my pending
task. Then show the bid record. After checked and send to review or cancel.
After that user need to login and review and send for approval of chief of
committee. Then send it to evaluation committee.
evaluation
Logged in with approver and click on evaluation from my pending task on
dashboard. Then need to authentication with evaluation committee.
After evaluation committee approve. Evaluation report generated. Then send
to chief approval. After that approver process the contract. Generate LOA.
After that approver can process the contract.