DIRECTORATE OF INSTRUCTION CENTRAL AGRICULTURAL UNIVERSITY IMPHAL-795004, MANIPUR E-mail :di,office@yahoo.com STANDARD ONLINE (E-PROCUREMENT MODE) BIDDING DOCUMENTS FOR PURCHASE OF LIBRARY BOOKS Documents to be submitted online for Technical & financial Bid as per Schedule of requirements NOTICE INVITING ONLINE TENDER File no: CAU/DI/270/18-19 | On Dated 11/11/2019 Central Agricultural University (Imphal), an agricultural university having 13 constituent colleges spread across the North Eastern States of India is directly under Department of Agricultural Research and Education, Ministry of Agriculture and Farmers Welfare, Government of India. The Headquarters of the University is located at Lamphelpat, Imphal. The Director of Instruction, CAU, Imphal invites e-tenders through the Website (www. cau.ae.in.) under two bid systems (Technical Bid & Financial Bid) from eligible and qualified bidders for supply of the Library Books of latest editions, CRITICAL DATE SHEET (Section) Tender No. ‘Name of the Organisation Central Agricultural University, Lamphelpat, Imphal-795004, Manipur Date and Time for Issue/ Publishing 11-11-2019 11.00 AM Time Document Download/Sale Start Date [11-11-2019 11.00 AM Time Document Download/Sale End Date | 05-12-2019 09.30 AM Time Bid Submission Start Date and Time | 11-11-2019 12.00 AM Bid Submission End Date and Time 05-12-2019 10.00 AM Date and Time for Opening Bids 07-12-2019 11.00 AM * ‘Address for Communication Director of Instruction, Central Agricultural University, Imphal-795004, Manipur ). “ (S. Basanta Singh) Director of Instruction Director of Instruction + enteal Agricultural University Lmphal - ‘798doR a ge whujaayIMPORTANT NOTES:- 1, Tender Documents can be downloaded from the Central Agricultural University website https:// www. cauac.in. or from the Central Public Procurement Portal URL:hitp://eprocure.gov.in/eprocure/app . Bidders should enroll/register in the e- procurement module of Central Public Procurement Portal through the website: URL:http://eprocure.gov.in/eprocure/app for participating in the bidding process. Bidders should also possess a valid Digital Signature Certificate (DSC) for online submission of bids. 2. Bids received on e-tendering portal only will be considered. Bids in any other form sent through sealed cover/emailpost/fax/manually, etc. will be rejected. 3. Central Agricultural University will not be responsible for any delay in enrollment / registration as bidder or submitting /uploading the offer on e-tender portal. Hence, bidders are advised to register in e-tendering website URL:http://eprocure.gov.in/eprocure/app and erirol their Digital Signature Certificate and upload their quotation well in advance. 4. Any change/corrigendum/extension of opening date in respect of this tender shall be issued through websites & CPP only. Bidders are therefore requested to regularly visit these website for updates. 5. In case, any holiday is declared by the Government on the day of opening, the tenders will be opened on the next working day at the same time. The Director of Instruction, CAU, Imphal reserves the right to accept or reject any or all the tenders without assigning any reason thereof. 6. The interested firms are required to deposit (In original) an Earnest Money Deposit (EMD) in the form of Demand Draft for an amount of Rs.92,000 (Rupees ninety two Thousand) made in favour of Director of Instruction, CAU, Imphal and addressed to Director of Instruction, Central Agricultural University, Lamphelpat, Imphal -795004, Manipurby speed post to the office latest by the last date of bid submission on CPPP. The details of the DD physically sent, should tally with the details available in the seanned copy and the data entered during bid submission time on CPPP otherwise the uploaded bid will be rejected. 7. Instruction for online bid submission: As per the directive of the Government the tender document has been published on the CPP Portal. The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using valid Digital Signature certificates. All bids must be accompanied with all relevant documents. The bids received in time willbe opened in the presence of the bidders/authorized representatives who opt to attend, at the Directorate of Instruction, CAU, Lamphelpat- Imphal, Manipur on the scheduled date & time. 8, Technical and Financial bids must be uploaded in CPP Portal, separately. a) TECHNICAL BID. (Annexure-V) 2[Page1 This part shall contain the technical proposal. The Technical bid (Annexure-V) shall be uploaded in scanned copies of the original document, only. b) FINANCIAL BID (Annexure-VI) This part II ie Financial bid (Annexure-VI) shall be filled in CPP Portal in the given BOQ format. Correction fluid is not allowed to be used. In case there is any correction, the Bidder shall cut the same neatly and put his signature and stamp with date near the place of each correction. This part (i.e Financial bid) shall contain only the rate/amount quoted after discount offered and any other informationldocument which has been specifically asked to be furnished along with the price bid. It is to be noted that the price part shall contain only the Amount quoted (Rs.) after discount and no conditions whatsoever. Any conditions given in this part shall not be considered and may render the offer liable for rejection. The bid shall be signed by a person legally authorized to enter into commitment on behalf of the Bidder. The Bidder shall submit Power of Attomey in favour of the person who is authorized to enter into commitments on behalf of the Bidder. CAU, Imphalwill not be bound by any Power of Attorney granted by the Bidder or changes in the constitution of the firm made subsequent to submission of the bid or after the award of the contract. CAU, Imphal may, however, recognize such Power of Attorney and changes after obtaining legal advice, the cost of which will be borne by the Bidder. ‘The cancellation of any document such as Power of Attorney, Partnership Deed etc. should be communicated by the Bidder to the CAU, Imphal in writing well in time, failing which CAU, Imphal shall have no responsibility or liability for any action taken by CAU, Imphal on the strength of the said documents. Should the Bidder have a relative or relatives in CAU, Imphal, the relevant authority inviting bids shall be informed of the facts at the time of submission of the bid, failing which the bid may be disqualified or if such fact subsequently comes to light, CAU, Imphal reserves the right to take any other action as it deems fit in accordance with any applicable law, rules, regulations of the like in force 0. Financial bid will be opened only of those firms which qualify technical bid. Bids must be submitted by the time as per mentioned in the schedule in the Notice Inviting Tender. This Tender Document Contains 69 pages inclusive of Six Annexure: Instruetion for Online Bid Submission ‘Annexure - I . Detailed Instruction for Online Bid Submission Annexure - 11 . Terms & Conditions for the supply of Library Books ‘Annexure - III 3/Page& Preparation of Bids 4, Tender Acceptance Letter Format 5. Technical Bid 6. Financial Bid Copy to: Ll 2. Registrar/Comptroller, CAU, Imphal 3. All Deans of the Constituent colleges of CAU, Imphal P.S. to Vice Chancellor, CAU, Imphal. Annexure - IV Annexure- V Annexure - VI ). (S. Basanta Sigh) Director of Instruction Director of Instruc Central Agricultural Univer: \ Ac System analyst, CAU, Imphalwith request to upload the tender document on institute's website. 4|Page