Secretary invite all the members except chairman into the meeting room.

When the chairman enter, all members should stand up until the chairman give the permission to
sit.

1) Opening the meeting

Acap : assalamualaikum and good morning to all of you. So how are you guys?
All : waalaikumussalam. Fine……..
Acap : so if we are all here, let’s start our meeting now.

2) Welcoming and introducing participants

Acap : before that, I want to introduce our member. it’s a pleasure to welcome Mr.
Naim from our MKT department, Ms. Nor Atiqah from Art & Design Department. Not to
forget our new treasurer, I’d like to introduce Mr. Dos Laili and last but not least Ms. Aida,
our secretary.

3) Stating the principal objectives of a meeting

Acap : like we all know, we want to launch a new product before at the end of this year
which is Beauty Casing. It is a combination of phone case and make up items. So today we
want to discuss about what element we should focus more on making this product.

4) Giving apologies for someone who is absent

Acap : before we start, mrs secretary is there anyone who is absence today?
Aida : yes mr chairman, sadly Mr ahmad and Ms Aina from Human Resources
department cannot be with us today because they has a seminar in Sabah.
Acap : oh really, for how long?
Aida : only 3 days mr chairman and if im not mistaken, today is the last day of their
seminar.

5) Reading the minutes of the last meeting

Acap : everyone lets go over the report of our last meeting. Ms. Aida could you please
read the last minute meeting
*Aida bg minit meeting dkt semua member*
*then baca minit tu*
Acap : Has anyone have a questions or comment to make?
Dos : Mr Chairman, I think the unpaid seponsorship amount from Yayasan Warisan
Johor was wrongly type as RM400. It should be RM4,000 if im not mistaken.
Acap : is it right Ms aida?
Aida : oh yes, the exact amount should be RM4,000.225
Acap : is there any other correction?
All : no
Acap : So Ms Aida, please make a correction on this matter. Can someone propose that
the minutes be passed as a true record?
 Naim : I proposed that the minutes to be passed as a true record
Atiqah : I second the motions.
*aida bg minit meeting kata acap untuk di sign*

6) Dealing with recent development (matter arising out of the minutes)

Acap : So now, let’s move into the next agenda. Are there any matter arising out of the
minutes?
Naim : Yes Mr chairman the project with XYZ Gadget.
Acap : So naim, can you tell us about the progress of our project with XYZ Gadget?
Naim : so far, XYZ Gadget have give a good cooperation to make the project success and
they also say they would like to increase their sponsor for the project
Acap : sounds good. I like that. So ms atiqah what about the advertisement to hire a
new worker? Any progress?
Atiqah : I almost complete on designing our advertisement and I think I can complete it by
next week.
Acap : great Ms atiqah. Don’t forget to show me later.

7) SPECIAL BUSINESS
Acap : okey let’s proceed to the next agenda which is special business. We are going to
discuss about the beauty casing that will launch at the end of this year. So, If you have any
suggestion, you can present your view
Naim : I propose that ………………
Dos : I wish to support the motion
Acap : Is there any objection?
Atiqah : Yes, Mr chairman. I have a suggestion that we should do ………………………
Acap : Yes. That’s right.
Acap : Let’s vote. Those who agree, plase raise up your hand. Ms secretary, please
count.
Aida : 1,2,3,. 3 Mr chairman. It look like majority have agreed.
Acap : so, everyone agrees with the idea to put a beauty casing with the compact
powder and 2 lipstick that can use also for blusher. Mr Naim you can start planning to
choose the compact powder and 2 lipstick colour that suitable for beauty casing for the
next meeting. Okey, is there any addition for this project.
Atiqah : Yes I do, I want to proposed about the type of phone which is iphone 5s and
above …………………….
Naim : I wish to support the idea
Dos : why not we ……………………………..
Acap : lets put this to a vote. Ms aida please count
Aida : 1,2,3. 3 Mr chairman that agreed the proposal.
Acap : well majority agree with motion. So, Ms Atiqah please make prepared the
proposal for the next meeting. Now we are going to discuss about the price. Can anyone
propose?
Dos : Yes Mr chairman, I would to propose ………………………………
Naim : Haaaa that’s right I second the motion
Atiqah : Argue
Dos : Argue
 Acap : Wow that was a great idea to attract customer to buy. This is how we are going
to setting the price…………………….. okey now lets vote. Ms aida please do count for me.
Aida : 1,2,3,4. 4 Mr. chairman, It was a large majority that agreed the motion.
Acap : So all are agree. So, Mr Dos could u please make a proposal for the next meeting.

8) Finishing up (any other business)

Acap : I think we’ve covered the main item for today. Is there any other business that
anyone would like to add?
Atiqah : mr chairman, I would like to inform that the preparation of our company family
holiday that we will held at the end of next month are almost complete.
Acap : good, I bet everyone cannot wait for that.
Dos : yeah I agreed, who doesn’t like holiday?
Acap : yes its true mr naim. So anything else?
Aida : mr chairman, I would like to add that mostly our staff had requested to change
the venue for the company family holiday.
Acap : oh really, why was it?
Aida : they think its too far since most of them have a family.
Acap : ok nevermind, we will discuss this matter on the next meeting.

8) Suggesting and agreeing on time, date and place for the next meeting

Acap : since we already complete our agenda. Should we decide when our next meeting
will be?
Aida : mr Chairman, what about 20 november ?
Acap : oh don’t tell me you already forget. Its my wedding day.
Aida : oh right I forgot.
Acap : others?
Naim : I suggest we do it on the 25 november. Is it okay?
Acap : Is there any objection?
All : Noooooo! Great
Acap : does anyone has any idea what time and were the meeting will be?
Dos : I suggest we do it in this meeting room and the same hour like now, 9.00 am
Acap : does averyone agree. Ms Aida please take note and make a notice to all
members.
All : yeah !!!!!!!!!!!!!!!!!!!!!!!!!
Aida : Alright, I will Mr. Chairman

9) Thanking participant for attending / Closing the meeting

Acap : so everyone, thank you for attending this meeting and give your cooperation. See
you guys in the next meeting. I declared this meeting is closed. We end this meeting with
tasbih kifarah and surah al-asr. Assalamualaikum, and bye everyone.