EBS 122 Cum RCD PROJ PDF

ORACLE E-BUSINESS SUITE
RELEASE CONTENT DOCUMENT
Projects
Releases 12.1 and 12.2 (inclusive of 12.0.2 – 12.0.7)
Prepared by EBS Product Management & Strategy
Last Updated: December 19, 2014

Version: 2.5
Copyright © 2014 Oracle Corporation

All Rights Reserved
Table of Contents
1. Disclaimer 1
2. Introduction 2
2.1. Purpose of document 2
3. New and Changed Features in Projects 3
3.1. Oracle Grants Accounting 3
3.1.1. Overview 3
3.1.2. Release 12.0.6 (RUP6) 3
3.1.2.1. Marking encumbrance items for burden recalculation 3
3.1.3. Release 12.1.1 3
3.1.3.1. Award budgeting enhancements 3
3.1.3.1.1. Budget period validations 3
3.1.3.1.2. Automatic summarization of project budgets 3
3.1.3.1.3. Budget Line Sorting Option 3
3.1.3.2. Award status inquiry enhancements 3
3.1.3.2.1. View by budget period 3
3.1.3.2.2. GL and PA date parameters on find expenditure items window 3
3.1.3.2.3. GL date parameters on find commitments window 3
3.1.4. Release 12.1.2 4
3.1.4.1. Federal Financial Report (FFR) 4
3.1.5. Release 12.2 4
3.1.5.1. Payables Integration Enhancement – Support for Self Assessed Tax 4
3.1.6. Release 12.2.4 4
3.1.6.1. Burden Rounding for Sponsored Projects 4
3.2. Oracle Project Billing 5
3.2.1. Overview 5
3.2.2. Release 12.1.1 5
3.2.2.1. Cascading Billing Schedule Overrides 5
3.2.2.2. Agreement Definition Enhancements 5
3.2.2.3. Prepayment Receipt Applications 5
3.2.2.4. Federal Budgetary Accounting for Project Revenue 6
3.2.2.5. Date Effective Funds Consumption 6
3.2.2.6. MGT: Invoice Review Performance Improvements 6
3.2.2.7. MGT: Unbilled Receivables Aging 6
3.2.3. Release 12.2.2 6
3.2.3.1. Standard Invoicing for Adjusted Transactions 6
3.2.3.2. UBR/UER as Control Accounts 7
3.2.4. Release 12.2.4 7
3.2.4.1. Enhanced Projects Intercompany Processing 7
3.2.4.2. Invoice by Bill Group 7
3.2.4.3. Federal Contract Billing 7
3.2.4.3.1. Fixed Price Progress Payment Contracts 8
3.2.4.3.2. Cost Plus Fixed Fee Contracts 8
3.2.4.4. HTML based Project Billing and Funding Setup Pages 8
3.2.4.5. Federal Contract Billing 8
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document ii
3.3. Oracle Project Costing 10
3.3.1. Overview 10
3.3.2. Release 12.1.1 10
3.3.2.1. Federal Budgetary Accounting for Project Expenditures 10
3.3.2.2. Contingency Worker Clearing Projects 10
3.3.2.3. Additional Project Information in Oracle Time and Labor 10
3.3.3. Release 12.1.3+ 10
3.3.3.1. Improved Usability and Audit of Funds Check 10
3.3.4. Release 12.2 10
3.3.4.1. Labor Costing Enhancements 10
3.3.4.1.1. Costing with HR Rates with Support for Multiple Rates per Employee 10
3.3.4.1.2. New OTL Timecard Layout to Support Rate by Criteria 11
3.3.4.1.3. Total Time Reporting for Exempt Employees 11
3.3.4.1.4. Labor Costing using Payroll Actuals 11
3.3.4.1.5. Labor Cost Accruals 12
3.3.4.1.6. Expenditure Batch Reversal Program 12
3.3.4.2. CMRO Integration Enhancements 13
3.3.4.4. Enhanced Cost Collection by Cost Code 13
3.3.4.5. Period Close 13
3.4. Oracle Mobile Project Manager for Oracle E-Business Suite 14
3.4.1. Overview 14
3.4.2. V1.1.0 14
3.4.2.1. Mobile Application Foundation Updates 14
3.4.2.2. Accessibility Improvements 14
3.5. Oracle Project Foundation 15
3.5.1. Overview 15
3.5.2. Release 12.1.1 15
3.5.2.1. New Purge Process for Obsolete Project Data 15
3.5.2.2. iSetup 15
3.5.2.3. Improved Diagnostics 15
3.5.3. Release 12.1.2 15
3.5.3.1. Enhanced Project List Page 15
3.5.3.1.1. Main Project List Region 15
3.5.3.1.2. Worklist and Notification Regions 16
3.5.3.1.3. Report Views Region 16
3.5.3.1.4. Bookmarks Region 16
3.5.3.2. Streamlined Searches 16
3.5.3.3. New Hover Pop Up Windows 16
3.5.4. Release 12.1.3 16
3.5.4.1. Enhanced Project List Page 16
3.5.4.2. Enhanced Diagnostics 17
3.6. Oracle Project Management 18
3.6.1. Overview 18
3.6.2. Release 12.1.1 18
3.6.2.1. New Audit Process for Project Performance Reporting Setup 18
3.6.2.2. New Parameters for Refresh Project Performance Data Process 18
3.6.2.3. Workplan Enhancements 18
3.6.2.3.1. Ability to Delete Published Workplan Versions 18
3.6.2.3.2. Usability Enhancements 18
3.6.2.3.3. New Public API for Creating, Maintaining, and Deleting Programs 19
3.6.2.4. Budgeting and Forecasting Enhancements 19
3.6.2.4.1. Enhanced Automatic Calculation and Derivation Logic 19
3.6.2.4.2. Enhanced Handling of Override Rates on Budget / Forecast Lines 19
3.6.2.4.3. Simplified Addition of Planning Elements and Resources 20
3.6.2.5. Self Service Expenditure Inquiry 20
3.6.2.6. Reporting Pack for Generation and Distribution of XML Publisher Reports 20
3.6.2.7. Budget Integration with Federal Budget Execution and/or 3rd Party Budget 21
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document iii
3.6.2.8. Microsoft Project 2007 Certification 21
3.6.2.9. Project Performance Reporting: Additional Measures 21
3.6.2.10. Project Performance Reporting: Inter-Project Revenue / Billing Amounts 22
3.6.2.11. Supplier Cost Dashboard 22
3.6.2.12. Subcontractor Payment Controls 22
3.6.2.12.1. Support for Pay when Paid Scenarios 22
3.6.2.12.2. Payment Controls for Subcontract Deliverables 22
3.6.3. Release 12.1.2 23
3.6.3.1. Reporting Performance Improvements 23
3.6.3.2. MSP Integration Enhancements 23
3.6.3.2.1. Download Baseline Cost 23
3.6.3.2.2. Download Period to Date/Year to Date Cost 23
3.6.3.3. Enhanced Change Management 23
3.6.3.3.1. Streamlined Control Item Definition 23
3.6.3.3.2. New Supplier Impact Region 24
3.6.3.3.3. Document Versioning 24
3.6.3.3.4. Potential Change Order Report for Customer Approval 24
3.6.3.3.5. Task Creation to Track Change Order Work and Costs 24
3.6.3.3.6. New Search Capabilities 24
3.6.3.4. Project Manager Dashboard for Maintenance of Procurement Deliverables 24
3.6.3.5. Improved Supplier Invoice Payment Controls 25
3.6.3.6. Deductions to Subcontractor Invoices 25
3.6.3.7. Project Security within Oracle Purchasing 25
3.6.3.8. Planning by Fiscal Calendars 25
3.6.3.9. Planning by Manual Entry 26
3.6.3.10. Spread Curve Updates via Task Assignment API 26
3.6.3.11. Default Option to Allow “Assignment Same As Task Duration” 26
3.6.4. Release 12.1.3 26
3.6.4.1. Reporting Performance Improvements 26
3.6.4.2. MSP Integration Enhancements 26
3.6.4.2.1. Support for Non-Shared Task Based Mapping structures 26
3.6.4.2.2. Support for Partially Shared structure 27
3.6.4.3. Enhanced Change Management 27
3.6.4.3.1. Enhanced Cost & Revenue Planning for Change Documents 27
3.6.4.4. Enhanced Retention Invoice Processing for Outstanding Project Deductions 27
3.6.5. Release 12.2 27
3.6.5.1. Planning with HR Rates 27
3.6.5.2. Updated Rates when Generating Forecast from the Workplan 27
3.6.5.3. Planning without Resource Classes 28
3.6.5.4. Planning by Cost Breakdown Structure 28
3.6.6. Release 12.2.4 29
3.6.6.1. Usability: Project Creation and Control Enhancements 29
3.6.6.1.1. Enhanced Options when Creating New Projects 29
3.6.6.1.2. Copy Team Members, Attachments, User Defined Attributes and Transaction Controls 29
3.6.6.1.3. Improved Budgeting and Forecasting Page Navigation 29
3.6.6.1.4. Workplan and Financial Plan Summary 29
3.6.6.2. Update Financial Attributes 29
3.6.6.3. Move Tasks across Top Tasks 29
3.7. Oracle Project Management Extensions for Endeca 30
3.7.1. Release 12.1.3.4 30
3.7.1.1. Endeca Extensions for Oracle Project Management 30
3.7.2. Release 12.2.2.4 30
3.7.2.1. Endeca Extensions for Oracle Project Management 30
3.8. Oracle Project Contracts 31
3.8.1. Overview 31
3.8.2. Release 12.1.3+ 31
3.8.2.1. Copy Status when Creating a Contract from Template 31
3.8.2.2. User Attributes Validation 31
3.8.2.3. Provide Contract Access to Contingent Workers 31
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document iv
3.8.2.4. Project Contracts Public APIs 31
3.9. Oracle Project Procurement 32
3.9.1. Overview 32
3.9.2. Release 12.2.4 32
3.9.2.1. Enable Projects for Procurement Planning 32
3.9.2.2. Create and Manage Project Procurement Plans 32
3.9.2.3. Project Management Command Center View 32
3.9.2.4. Project Buyer Command Center View 32
3.9.2.5. Item Analysis 33
3.9.2.6. Supplier Analysis 33
3.10. Oracle Project Resource Management 34
3.10.1. Overview 34
3.10.2. Release 12.0.3 (RUP3) 34
3.10.2.1. Viewing At-Completion Amounts 34
3.10.2.2. Choosing Displayed Currency 34
3.10.2.3. Reporting Plan Type Data in Context 34
3.10.3. Release 12.1.1 34
3.10.3.1. Resource Search by eMail Address 34
3.10.3.2. Resource Search by Person Type 35
3.10.3.3. Streamlined Navigation on Staffing Home 35
3.10.3.4. Cross Validation of Project and Assignment Dates 35
3.10.3.5. Defaulting of Work Patterns’ From and To Dates 36
3.10.3.6. Improved Exception Handling of Maintain Project Resources Process 36
3.10.3.7. New Public APIs for Resource Management 36
3.10.3.8. Organization Authority: Obsolete Forecast Authority 36
3.10.4. Release 12.1.2 36
3.10.4.1. Update of Start and End Dates for Multiple Requirements 36
3.10.4.2. Select Multiple Roll Ups in a Personalized View 37
3.10.4.3. Support for Schedule Shifts while Maintaining Work Patterns 37
3.10.4.4. Updateable Fields on Scheduled People Page 37
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document v
1. Disclaimer
This Release Content Document (RCD) describes product features that are proposed for
the specified release of the Oracle E-Business Suite. This document describes new or
changed functionality only. Existing functionality from prior releases is not described. It
is intended solely to help you assess the business benefits of upgrading to the specified
release of the Oracle E-Business Suite.
This document in any form, software or printed matter, contains proprietary information
that is the exclusive property of Oracle. Your access to and use of this confidential
material is subject to the terms and conditions of your Oracle Software License and
Service Agreement, which has been executed and with which you agree to comply. This
document and information contained herein may not be disclosed, copied, reproduced or
distributed to anyone outside Oracle without prior written consent of Oracle. This
document is not part of your license agreement nor can it be incorporated into any
contractual agreement with Oracle or its subsidiaries or affiliates.
This document is for informational purposes only and is intended solely to assist you in
planning for the implementation and upgrade of the product features described. It is not a
commitment to deliver any material, code, or functionality, and should not be relied upon
in making purchasing decisions. The development, release, and timing of any features or
functionality described in this document remains at the sole discretion of Oracle.
Due to the nature of the product architecture, it may not be possible to safely include all
features described in this document without risking significant destabilization of the code.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Purpose of document 1
2. Introduction
2.1. Purpose of document

This Release Content Document (RCD) communicates information about new or changed
functionality introduced in Oracle E-Business Suite Releases 12.1 and 12.2, and in
subsequent Release Update Packs (RUPs) and off-cycle patches. For your convenience,
it also includes new or changed functionality introduced in the RUPs for Release 12,
including 12.0.2 through 12.0.7.
The features and enhancements described in this document are grouped by product, and
then by the release in which they first became available, for example, “Release 12.1.1”.
Features released in an off-cycle patch have a special designation – for example, a feature
released after 12.1.1, but before 12.1.2, is designated as “Release 12.1.1+”.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Purpose of document 2
3. New and Changed Features in Projects
3.1. Oracle Grants Accounting

3.1.1. Overview
Oracle Grants Accounting provides your organization with the ability to completely track
grants and funded projects from inception to final reporting. Oracle Grants Accounting
provides a fully integrated system that supports multi-funded projects and the required
compliance terms and conditions by award. Oracle Grants Accounting supports
validation of allowable costs as well as flexible budgetary controls to ensure fiscal
responsibility.
3.1.2. Release 12.0.6 (RUP6)
3.1.2.1. Marking encumbrance items for burden recalculation

Encumbrance items are marked for burden recalculation if either the indirect cost
schedule on the Compliances tab is updated or records are updated, inserted or deleted in
the Override Schedules window.
3.1.3. Release 12.1.1
3.1.3.1. Award budgeting enhancements

3.1.3.1.1. Budget period validations
Budget periods will not be validated across award budgets when those awards fund a
single project. This provides the flexibility to establish award budgets based on the
actual duration of the award, while not being confined based on the existing budgets
already established for the project.
3.1.3.1.2. Automatic summarization of project budgets
Now that you can establish award budgets with any entry method and period
definitions, regardless of the previously created budgets for a project, the award
budgets will still automatically summarize to a project budget viewable in Project
Status Inquiry. Two profile options have been added to identify the budget entry
methods that will be used to summarize the project budgets.
3.1.3.1.3. Budget Line Sorting Option
For a budget that is established with date range periods, a sorting option is available
on the budget lines window. You can now choose to sort the lines by Resource
name, or by effective dates. This provides the flexibility to view the budget lines by
period or by budgeted resource.
3.1.3.2. Award status inquiry enhancements

3.1.3.2.1. View by budget period
A new region has been added to the Find Award Status window that enables the view
to be limited to a single period, range of periods, or inception to date for a particular
award. The parameters will reflect the budget periods entered on the award budget.
3.1.3.2.2. GL and PA date parameters on find expenditure items window
GL and PA date parameters have been added to the Find Expenditure Items window.
3.1.3.2.3. GL date parameters on find commitments window
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Grants Accounting 3
GL Date parameters have been added to the Find Commitments window.
3.1.4. Release 12.1.2
3.1.4.1. Federal Financial Report (FFR)
Most federal grants require recipients to periodically submit reports on their grant’s
financial progress. In the United States, the Office of Management and Budget (OMB)
have consolidated the two most common financial reports, the Financial Status Report
(FSR or SF–269/SF–269A) and the Federal Cash Transaction Report (FCTR or SF–
272/SF–272A), into a single form. OMB is requiring that federal agencies transition to
the FFR by September 30, 2009.
To comply with this change, Oracle Grants Accounting has introduced a new FFR report.
To allow for easy transition, the Financial Status Report and the Federal Cash
Transaction Report are still available for use or for data verification.
3.1.5. Release 12.2
3.1.5.1. Payables Integration Enhancement – Support for Self Assessed Tax

Self assessed tax amounts are taxes for which a purchaser is liable. While the self
assessed tax amount is computed on the supplier invoice, it is not payable to the supplier.
In Release 12, E-Business Tax and Oracle Payables introduced new functionality to
calculate and store self-assessed tax amounts. These tax amounts are interfaced to Oracle
Grants Accounting and recorded as a project expense.
3.1.6. Release 12.2.4
3.1.6.1. Burden Rounding for Sponsored Projects

Organizations may receive awards for various projects. To claim funds, the award
recipient needs to bill the sponsor for cost and overheads incurred. Any variation between
overheads calculated on cost and billing could result in audit objections. To meet these
regulatory and accounting reporting requirements easily, the revenue and invoice process
is enhanced to eliminate rounding differences and match invoice awards with actual
expenditures to the penny.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Grants Accounting 4
3.2. Oracle Project Billing
3.2.1. Overview
Oracle Project Billing helps improve cash flow and project profitability by streamlining
and managing your billing process. You can easily review and manage invoices, revenue,
and funding for all your projects.
This release focuses on key requirements of the U.S. Federal government, including
tracking and handling of reimbursable agreements, advance payments, and revenue
accounting. However, a majority of the features are available and will be beneficial to all
industries.
3.2.2. Release 12.1.1
3.2.2.1. Cascading Billing Schedule Overrides

You can now streamline the process of updating billing schedules information either for
all tasks in a project or for all subtasks of a task. To support this enhancement, two new
Tools menu options are available in the Billing Schedules window. When you update bill
rate or burden schedule information at a project level, you can choose to copy the updates
to the project tasks. When you update the billing schedules information for a summary
task, you can choose to copy the updates to all subtasks. In addition, when you choose a
copy option, you can select whether to apply the updates to all tasks, or to exclude tasks.
THIS FEATURE WAS ORIGINALLY RELEASED IN 11.5.10 FP.M RUP3
3.2.2.2. Agreement Definition Enhancements

To better control billing against agreements and provide more information on
agreements, the following new agreement fields are available:
• Start date: to more accurately control the duration of the agreement
• Customer order number and accounting reference: to track your customer’s
references for the agreement
• Billing sequence number: to control the order in which agreements are used for
billing purposes
• Advance Required checkbox: to control if an advance payment is required before
invoicing can occur
• 15 additional descriptive flexfield attributes (bringing the total to 25): to track
any other information
3.2.2.3. Prepayment Receipt Applications

Prepayment (advance payment) receipts entered in Oracle Receivables can now be
associated with Agreements. These receipts will then be automatically applied to the
Project invoices when they are interfaced to Oracle Receivables. This provides the
ability to earmark cash for a specific agreement up front, and draw down that cash
balance automatically.
An Apply Receipt button is added that allows you to choose the receipts to associate with
the Agreement. A new flag is added to the agreement to identify if an advance is
required for the agreement. When an advance is required, the total funding cannot exceed
the amount of prepayments that have been associated with the agreement. In conjunction
with a hard limit, this ensures that you will not be able to bill the customer more than the
amount received as an advance.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Billing 5
A client extension is available to determine which customers are required to provide an
advance payment. Based on the outcome of the extension, the advance required flag will
be enabled or disabled. A new security function allows you to grant users the ability to
override the flag. The combination of the extension and security function allows you to
ensure that the advance required flag is set appropriately.
3.2.2.4. Federal Budgetary Accounting for Project Revenue

Additional journal entry definitions are available in Oracle Subledger Accounting for the
Federal Budgetary entries required for revenue accounting.
3.2.2.5. Date Effective Funds Consumption

A new attribute on the Project Type form allows customers to enable date effective funds
consumption. When this option is enabled, cost and event transaction dates must fall
within the agreement start and end dates to be billed against an agreement. In addition,
transactions are only billed against the agreement if the full transaction amount can be
funded. This applies to both revenue and invoice generation. When the option is not
enabled, revenue generation supports partial billing for transactions.
3.2.2.6. MGT: Invoice Review Performance Improvements

Enhancements were made to the MGT: Invoice Review report to improve performance
and support the following new runtime parameters:
• Project Status
• Project Closed After Date
• Project Range
3.2.2.7. MGT: Unbilled Receivables Aging

Enhancements were made to the MGT: Unbilled Receivables Aging report to improve
performance and support the following new runtime parameters:
• Project Status
• Project Closed After Date
• Project Range
3.2.3. Release 12.2.2
3.2.3.1. Standard Invoicing for Adjusted Transactions

Prior to this release when an expenditure item is adjusted after it has been billed, the
invoicing process will generate a credit memo to reverse the billing of the original item
and will then include the adjusted transaction on the next standard invoice. With this
release, the reversal transaction and the adjusted transaction can both be included on the
next standard invoice eliminating the creation of the credit memo.
To control processing behavior, a new attribute has been added to the billing set up form
at the project and task level. The valid values for the new attribute are as follows:
• None (Default): Retain existing functionality. Create credit memos when any
expenditure item is adjusted after it has been billed.
• Labor Accruals Reversals Only: Include labor accrual reversals on standard
invoices. For all other adjustment reversal transactions, create credit memos.
• Labor Only: Include adjustment reversal transactions for labor on standard
invoices. For adjustments to non-labor transactions, create credit memos.
• All Transactions: Include all adjustment reversal transactions on standard
invoices.
3.2.3.2. UBR/UER as Control Accounts

Set up Unbilled Receivable or Unearned Revenue (UBR/UER) as control accounts to
prevent users from entering manual journals.
3.2.4. Release 12.2.4
3.2.4.1. Enhanced Projects Intercompany Processing

Global organizations that execute projects across the world typically generate
intercompany transactions across legal entities. In EBS, multiple legal entities may be
defined within the same operating unit. Each entity is required to generate legal
documents and accounting to meet statutory requirements. For instance, the intercompany
transactions may be generated when a project managed by one legal entity requires the
goods or services to that belong to a second legal entity; or resources owned by the first
legal entity are used on a project that is owned by second legal entity.
Using enhanced projects intercompany processing you can borrow resources without risk
of statutory non-compliance, automate end to end flow, improve cash flow by billing
customers accurately, and minimize manual effort and cost of reconciling intercompany
transactions. The enhanced intercompany processing provides a method to generate legal
documentation for transactions spanning legal entities within the same operating unit.
The provider legal entity creates a Receivables invoice, which is interfaced as a Payables
invoice to the receiver legal entity.
3.2.4.2. Invoice by Bill Group

Customers may specify complex billing requirements for large projects or project
providers could break out bills to speed up collections. Some examples are –
• Invoicing is not based on financial plan (does not map to top tasks) e.g. project is
structured by building but bills are required separately for material and labor.
• Travel expenses need to be billed separately from labor cost as they are
scrutinized in detail to speed up cash flow
• Labor is billed weekly and material cost is billed monthly aligned to project
providers payment cycles
• Multiple billers are assigned to a single large project
With the billing group enhancement you have flexibility to generate billing by user
criteria, bill to meet customer specific requirements, and improve cash flow, For instance,
when multiple billing clerks are assigned to a project they can create draft invoices
simultaneously, approve draft invoices in any order, release approved Invoices in the
order they are approved, and delete a single approved invoice. They can also process
invoice billing cycles at desired frequencies appropriate for the types of cost.
3.2.4.3. Federal Contract Billing

Oracle Projects is enhanced to support businesses selling to the US Federal government,
and thus are required to comply with US Federal Acquisition Regulation (FAR) that
includes detailed financial reporting, information security, and audit requirements. The
Federal Contract Billing enhancement specifically addresses billing requirements for
Federal Contracts relating to:
• Fixed Price Progress Payment Contracts
• Cost Plus Fixed Fee Contracts
3.2.4.3.1. Fixed Price Progress Payment Contracts
Fixed price contracts may include incentive fees and progress payments. These
contracts generally include a clause for the contractor to bill progress payments based
on costs using form SF1443. These progress payments are closely administered
through periodic reviews, reviewing and approving progress payment requests,
analyzing liquidations, and taking other actions to protect the Government's interests.
In addition to progress bills, contractors need to generate shipment billing with each
delivery. Progress payments are adjusted through a process of liquidation calculated
by the government agency.
All contracts need to be billed with reference to the contract, contract line / sub line
from inception to date. Invoices need to be grouped for contract line / sub line as
requested by the government agency with allocation by ACRN for payments
received. Details of the contracts, modifications and billing details for progress
payments and cost based reimbursements / fees need to be maintained for audit.
Invoices are presented by uploading data to government systems. Contracts may be
required to report on ACRN funded, billed, funds remaining and fund expiration
dates for responding to DFAS/DCAA audit inquiries.
3.2.4.3.2. Cost Plus Fixed Fee Contracts
Cost reimbursement contracts may include fixed fee, incentive fee and/or award fees.
Fees may be subject to withholding. Fees may be fixed, award or incentive. Fixed
fees, defined on cost reimbursable contracts are billed as a percentage of cost. In
some cases, cost of money or some expenses may be excluded or limited from the
amount eligible for fee billing. Fixed fee may be applicable to withholding. Award
and incentive fee amounts are agreed with the customer before billing. Fee billing
uses form SF 1034 and SF 1035.
All contracts need to be billed with reference to the contract, contract line / sub line
from inception to date. Invoices need to be grouped for contract line / sub line as
requested by the government agency with allocation by ACRN for payments
received. Details of the contracts, modifications and billing details for progress
payments and cost based reimbursements / fees need to be maintained for audit.
Contracts may be required to report on ACRN funded, billed, funds remaining and
fund expiration dates for responding to DFAS/DCAA audit inquiries.
3.2.4.4. HTML based Project Billing and Funding Setup Pages

To avoid multiple switching between Forms and HTML pages, all screens used to
create and manage billing setups and funding arrangements for a project have been
re-written in HTML.
3.2.4.5. Federal Contract Billing

Federal contractors in Defense and Aerospace sectors are governed by Federal
Acquisition Regulation, or FAR. The federal contracts include the commercial terms
specifying how the contractors would receive the payment, such as fixed price with
progress payments, cost plus fixed fee etc. Contractors need to generate bills and
maintain the required audit trail specified by FAR, to receive payments on time.
With this release, Oracle Project Contracts allows the storage of information related to
Accounting Code Reference Numbers (ACRNs), Payment Instructions etc., as well as
enables users to perform fund allocations using ACRNs. This information is then
interfaced to the Oracle Projects Billing application so as to maintain the required audit
trail.
3.3. Oracle Project Costing
3.3.1. Overview
Oracle Project Costing helps you improve the bottom line of your projects by integrating
and controlling all project costs. You can effectively manager project budgets, streamline
processing, automate resource sharing administration and capitalize assets more
efficiently.
3.3.2. Release 12.1.1
3.3.2.1. Federal Budgetary Accounting for Project Expenditures

Additional journal entry definitions are now available in Oracle Subledger Accounting
for the Federal Budgetary entries required for cost accounting. Budgetary accounting
entries can now be created for all expenditures imported, entered or adjusted in Oracle
Projects.
3.3.2.2. Contingency Worker Clearing Projects

A new flag is available to identify a project as a contingency worker clearing project.
When this project is referenced on a Purchase Order, Oracle Time and Labor allows
contingency workers consuming that purchase order to charge time to any approved
project. This new functionality provides improved support for contingent workers who
are hired to work on multiple projects over the life of their engagement.
3.3.2.3. Additional Project Information in Oracle Time and Labor

The project views that control the display of project data in Oracle Time and Labor,
PA_ONLINE_PROJECTS_V and PA_ONLINE_TASKS_V, have been enhanced to
display the Project and Task Names as well as the Project and Task Numbers. Because
new columns have been added to the views, any customer who has customized the views
will need to ensure their customizations are updated to accommodate the new attributes.
3.3.3. Release 12.1.3+
3.3.3.1. Improved Usability and Audit of Funds Check

Users can easily correct errors and speed up resolution of issues identified by the funds
check flow. Users can view balances in the enhanced Funds Check Balances screen that
displays summary balances for the project, and then drill down into the details of
commitments and actual expenses. The enhanced Funds Check Transaction Results
screen then provides the required corrective action to resolve the identified issue.
3.3.4. Release 12.2
3.3.4.1. Labor Costing Enhancements

The following new features are provided to increase flexibility and reduce maintenance
overhead.
3.3.4.1.1. Costing with HR Rates with Support for Multiple Rates per Employee
A new rate source option of “HR” has been added to labor costing rules. When this
option is selected, labor rates will be derived from HR Rate by Criteria matrices.
Rate by Criteria is a feature within Oracle Human Resources (HR) that allows
multiple rates to be defined for an employee based on criteria such as the assigned
project or the type of work performed or the location where work occurred.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Costing 10
Rate by Criteria matrices can also be used to define prevailing rate tables in order to
comply with the Davis-Bacon Act. The Davis-Bacon and Related Acts apply to
contractors and subcontractors performing on federally funded or assisted contracts
in excess of $2,000 for the construction, alteration, or repair (including painting and
decorating) of public buildings or public works. The act stipulates that contractors
and subcontractors must pay their laborers and mechanics employed under the
contract no less than the locally prevailing wages and fringe benefits for
corresponding work on similar projects in the area.
3.3.4.1.2. New OTL Timecard Layout to Support Rate by Criteria
When HR Rate by Criteria matrices are used to store and maintain employee labor
rates, additional attributes must be captured on the timecard in order to retrieve the
appropriate rate to calculate project cost amounts. Therefore, a new OTL timecard
layout has been provided with new fields at the line level to capture job, location and
work type. New online views are also available for each new attribute to allow
customers to customize the list of values displayed to employees during time entry.
3.3.4.1.3. Total Time Reporting for Exempt Employees
The US Federal Government (DCAA Contract Audit Manual, Section 9) requires
contractors to record all labor hours “worked” whether they are paid or not. This is
because labor rates and labor overhead costs can be affected by total hours worked as
opposed to total hours billed. While all hours worked must be recorded, contractors
cannot charge the government for more than was actually paid to the employee.
Therefore a new option called “Total Time Costing” has been added to Labor Costing
Rules to indicate that effective rates should be applied when costing labor
transactions. The effective rate is calculated using the following formula:
Employee Base Hours / Total Hours Worked * Employee Cost Rate
When an employee’s total hours worked exceeds the base hours specified on the
costing rule, cost amounts are calculated by multiplying recorded hours by the
calculated effective rate.
3.3.4.1.4. Labor Costing using Payroll Actuals
A new costing method of “Actual” has been added to labor costing rules. When this
method is selected, labor costs are not calculated by Project Costing but are
interfaced from Oracle Payroll or from a 3rd party payroll system. A new setup form
has been provided to define the payroll elements to be interfaced to Projects and the
distribution method to use when allocating each pay amount to recorded time card
entries or creating miscellaneous project labor transactions. Amounts can be
distributed based on hours or dollars and can be stored as raw cost or burden cost.
The tables below provide a distribution example:
Table 1 – Timecard for Employee A
Project Task Expend Type SLF* Date Hours
A 1 Regular Pay ST 07-Feb-05 8
A 1 1-1/2 Pay OT 07-Feb-05 3
B 1 Regular Pay ST 08-Feb-05 8
Total 43
*Project System Linkage Function
Table 2 – Payroll Cost for Employee A
Expend Cost Distribution
Pay Element Type Amount Type Method
Regular Salary Regular Pay 400 Raw ST Hours
Overtime Salary 1-1/2 Pay 50 Raw OT Hours
Project A Bonus Bonus 100 Raw None
401K 401K 22 Burden Total Raw Amount
Total 572
Table 3 – Costing Results for Employee A

Cost Amount
Project Task Expend Type SLF* Date Hrs Raw Burden
A 1 Regular Pay ST 07-Feb-05 8 80
A 1 1-1/2 Pay OT 07-Feb-05 3 50
B 1 Regular Pay ST 08-Feb-05 8 80
A 1 Bonus MISC 07-Feb-05 100
A 1 401K BTC 9.2
B 1 401K BTC 6.4
B 2 401K BTC 3.2
B 3 401K BTC 3.2
*Project System Linkage Function
3.3.4.1.5. Labor Cost Accruals

When the new costing method of “Actual” is enabled, a new option allows cost
accruals to be calculated by Project Costing and then reversed when payroll amounts
are interfaced from Payroll. This provides project managers a view of labor costs in
between payroll runs and also allows the transactions to be billed if desired. A setup
option provides the ability to enable or disable billing of labor cost accruals.
The cost accrual is calculated by multiplying hours by the employee rate. When the
payroll actual amounts are interfaced, the accrual transaction is fully reversed. The
reversal transaction will be accounted in the same period as the payroll actual
transaction.
3.3.4.1.6. Expenditure Batch Reversal Program
Oracle Payroll has a roll back feature that allows users to reverse or retry a payroll
run. To accommodate this feature and to support error corrections, a new program
has been introduced that will reverse the costing of labor transactions and reestablish
them as uncosted transactions. If an error is detected in a payroll run after it has been
interfaced to Projects, the roll back feature can be used in Oracle Payroll to delete the
run results and the expenditure batch reversal program can be used in Projects to
reverse the cost transactions. When the payroll error is corrected and a new payroll
run is complete, the new amounts can then be interfaced to Projects to properly cost
the project transactions.
The expenditure batch reversal program can also be used when the wrong costing
method is inadvertently applied to a set of transactions. For example, if the labor
transactions for an organization were costed using the “Actual” method and they
should have been costed with a method of “Standard”, the reversal program can be
ran to reverse the transactions, the costing method can be changed, and the
transactions can then be reprocessed with the correct costing method.
3.3.4.2. CMRO Integration Enhancements
Oracle Projects integration with Complex Maintenance, Repair and Overhaul (CMRO)
has been enhanced to support non-routine, unplanned repairs. Prior to this release, a
project is created for each maintenance visit and a project task is created for each CMRO
task. This integration works well to collect costs for schedule work. However, if the
technician decides to do preventive maintenance or discovers other repairs that should be
made to prevent future downtime, the cost related to these unplanned, non-routine tasks
could not be easily tracked in Oracle Projects. In this release, users can now create
additional project tasks to track the additional work.
Also in this release, users also have the ability to associate a new CMRO visit with an
existing project. Top tasks are used in Oracle Projects to track the cost associated with
each maintenance visit. This allows users to track all maintenance visits under a single
project. Refer to the Service Management Release Content Document for more details.

Self assessed tax amounts are taxes that you are liable for, but that do not appear on the
payables invoice. Self assessed taxes are also known as reverse charge or use taxes in
certain tax regimes. In Release 12, E-Business Tax and Oracle Payables introduced new
functionality to calculate and store self-assessed tax amounts. In Release 12.2, the tax
amounts are interfaced to Oracle Projects and recorded as a project expense.
3.3.4.4. Enhanced Cost Collection by Cost Code

Cost collection by cost code lets you use Oracle Project Costing to include cost codes on
all of the transactions that you collect for your projects that are enabled for cost
breakdown planning. Cost breakdown planning is introduced in Oracle Project
Management and provides a new, standardized, user-defined cost classification structure,
modified project setup to enable cost breakdown planning, and enhanced planning and
forecasting by cost code. These features enhance project control that enables you to use
standard cost classification codes for planning, tracking and reporting project costs
designed to help you reduce the size, complexity and maintenance effort of workplans
and financial plans. Enhanced cost planning empowers your ability to control projects by
providing the right cost descriptions for billing, benchmarking and estimating.
Enhanced cost collection by cost code means you select both a task and cost code, based
on defined associations in your project task setup, during time card entry in Oracle Time
and Labor, while entering project cost distributions on purchase orders in Procurement
and invoices in Payables, or when entering expense reports in iExpenses that are charged
to a project. Enhanced search functionality in each module enables full or partial value
searches on task number or task name including partial values for cost codes attributes.
You can also enter pre-approved batches by defining the task and cost code combination
to assign to each imported transaction. The task and cost code values are used to match
the expenditures to the project plans for reporting actuals. You can view the cost code
number and description on each expenditure item.
3.3.4.5. Period Close

The validations for period close are enhanced for transactions for which SLA accounting
is pending the following transactions, transactions that are not interfaced to projects and
transactions for which cost is not distributed.

Self assessed tax amounts are taxes for which a purchaser is liable. While the self
assessed tax amount is computed on the supplier invoice, it is not payable to the supplier.
In Release 12, E-Business Tax and Oracle Payables introduced new functionality to
calculate and store self-assessed tax amounts. These tax amounts are interfaced to Oracle
Projects and recorded as a project expense.
3.4. Oracle Mobile Project Manager for Oracle E-Business Suite

3.4.1. Overview
With Oracle Mobile Project Manager for Oracle E-Business Suite, project managers and
staff can monitor project status and take action on the go.
• View and search my projects list
• Monitor overall project status in dashboard view
• Contact team members and customer contacts
• View open payments summary with drilldown to supplier invoices
• View open receivables summary with drilldown to customer invoices
• View open issues and change orders
• Monitor alerts for budget exceptions and past due transactions
• Collaborate in transaction context using device features like email, phone, and
text
Oracle Mobile Project Manager for Oracle E-Business Suite is compatible with Oracle E-
Business Suite 12.1.3 and 12.2.3 and above. To use this app, you must be a user of Oracle
Project Costing, with mobile services configured on the server side by your administrator.
Users of Oracle Project Billing and Oracle Project Management get additional capability
for customer billing, issues, and change orders.
3.4.2. V1.1.0
3.4.2.1. Mobile Application Foundation Updates

• Improvements in login and configuration flow.
• Ability to change the server URL without reinstalling the app.
• Diagnostics improvements.
3.4.2.2. Accessibility Improvements

• Improvements in related information messages, contextual tab bar and Person
contact card.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Mobile Project Manager for Oracle E-Business Suite 14
3.5. Oracle Project Foundation
3.5.1. Overview
Oracle Project Foundation provides the common foundation (functionality) shared across
the products in the Oracle Enterprise Project Management Solution. The purpose of
Oracle Project Foundation is to package all the common elements of Oracle Projects into
a single place.
Oracle Project Foundation accompanies all of the Oracle Projects applications providing
you with a rich set of features, including:
• Period Definition
• Calendar Definition
• Organization Definition
• Resource Definition and Reporting
• Project and Organization Security
• Project and Task Definition
• Organization Forecasting
• Utilization
• Archive and Purge
Oracle Project Foundation also facilitates the integration of Oracle Projects suite with
other Oracle Applications including Oracle HRMS, Oracle Financials, Oracle CRM, and
Oracle Supply Chain applications.
3.5.2. Release 12.1.1
3.5.2.1. New Purge Process for Obsolete Project Data

This release includes a new concurrent process, ADM: Purge Obsolete Projects Data.
You can use this new process to purge forecast items associated with requirements,
assignments, and unassigned time. You can also purge obsolete project workflow
information, and exception data generated for project resource exception reporting.
3.5.2.2. iSetup
This is the introduction of an API to enable migration of setup entities across instances
are now available for all Oracle Project modules. iSetup also handles standard and
comparison reporting of master entities in addition to data migration.
3.5.2.3. Improved Diagnostics

All R11i diagnostics scripts are now available for R12.1. In addition, some new scripts
have been added to support new R12.1 functionality and architecture changes.
3.5.3. Release 12.1.2
3.5.3.1. Enhanced Project List Page

The Project List page is often the main hub that users interact with when accessing
Oracle Projects. In an effort to make this page more informative and streamline access to
common functions, several enhancements have been added to the Project List page.
3.5.3.1.1. Main Project List Region
The following enhancements apply to the main region of the project list page:
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Foundation 15
• To improve efficiencies and usability, the Action button available in the
Project Home Page is now also available in the project list. Users are no
longer required to drill down before they can execute an action against a
selected project.
• To provide easier access to commonly used reporting values, Quarter to Date
and Year to Date values are now available as attributes displayed in the list.
3.5.3.1.2. Worklist and Notification Regions
A new Worklist and Notification region is available on the Project List page. The
new region displays worklist items and notifications assigned to the user across all
projects for which the user has an active role. Productivity is increased as users are
no longer required to drill down into individual projects to retrieve notifications and
review items that need attention.
3.5.3.1.3. Report Views Region
A new Report Views region allows users to quickly access commonly used reports
and queries. Users first create and save the reports using the Alternative Search page.
All saved reports are then available for reuse and can be retrieved directly from the
project list page. This feature not only provides quicker access to data but also saves
time by allowing users to save queries rather than redefining them each time they
need to view the results.
3.5.3.1.4. Bookmarks Region
A new Bookmark region allows users to streamline retrieval of project-related items
they commonly need to access. Once users select an item to bookmark, the item
appears in the bookmark list until the user removes it. The list of bookmarks is
specific to each user based on the items they choose to bookmark. The bookmark
region is not available on all pages.
3.5.3.2. Streamlined Searches
The following enhancements were designed to streamline project searches:
• Simple and Advanced Search results are now displayed in the main region of the
project list page. This allows users to view the results of their queries and still have
access to other information and links provided on the page.
• New criteria values such as ‘Contains’ and ‘Greater Than’, ‘Less Than’ along with
new filter attributes enhance the user’s ability to create personalized views.
3.5.3.3. New Hover Pop Up Windows

An exciting new feature, called hover pop-up windows, allow users to obtain additional
information simply by hovering their cursor over selected fields on the Project List, Edit
Budget and Edit Forecast pages. A small window will pop up on the screen providing
additional information that was previously only available via drill downs.
3.5.4. Release 12.1.3
3.5.4.1. Enhanced Project List Page

In this release we continue to build on past enhancements to the Project List page by
making the page more informative, streamline access to common functions and make the
page configurable. The enhancements are:
• The project list page includes a report region which was introduced in 12.1.2.
With this release we are further improving the usability of this feature by
allowing users to delete report views that they have created and to know the
criteria and format that went into the creation of a report. The benefits of
these enhancements will allow users to have better visibility into their reports
and be able to manage the volume of reports over time.
• In ‘Alternate Search page’, the user can select and save the combination of
‘search criteria’ and ‘report format’ as a report and then run the report from
Project List page.
• Easily navigate between project list, simple search, advanced search and
alternate search.
3.5.4.2. Enhanced Diagnostics

We have improved our diagnostics collection scripts in this release around Project
Management, Project Performance Reporting, Project Billing and Project Resource
Management.
3.6. Oracle Project Management
3.6.1. Overview
Oracle Project Management provides project managers the visibility and control they
need to deliver their projects successfully. With Oracle Project Management, all elements
of the project lifecycle are integrated and stored in one repository, enabling project
managers to operate more efficiently.
Oracle Project Management is an integrated part of Oracle Projects, a comprehensive set
of solutions that can help you predictably and successfully deliver global projects by
integrating, managing and providing insight into enterprise project information.
3.6.2. Release 12.1.1
3.6.2.1. New Audit Process for Project Performance Reporting Setup

Oracle Projects now includes a new concurrent audit process, AUD: Project Performance
Reporting Setup. You can run this process to generate a report that enables you to review
setup information for Oracle Projects project performance reporting features. This
capability enables you to quickly determine if all mandatory and optional setup
parameters are defined correctly. The increased visibility that this report provides helps
you to ensure that your project performance reporting summarization processes function
correctly and do not generate reporting errors because of improper or incomplete setup.
3.6.2.2. New Parameters for Refresh Project Performance Data Process

The process PRC: Refresh Project Performance Data enables you to refresh all actual
and plan amount data for a group of projects. Depending on factors such as the number of
projects that you specify and the number of workplan and financial plan versions that
exist on each project, the refresh process can take substantial time to complete. To help
minimize processing time and provide you with greater flexibility in selecting the actual
and plan amount data you want to refresh, this process now includes additional selection
parameters. You can now choose whether to refresh only actual amounts or all amounts
(plan and actual). In addition, you can optionally select the workplan and financial plan
versions that you want to refresh.
3.6.2.3. Workplan Enhancements

This release provides several enhancements for Oracle Projects workplan functionality.
3.6.2.3.1. Ability to Delete Published Workplan Versions
You can now delete published workplan versions. You can delete all published
workplan versions except the latest published version, baseline version, and workplan
versions included in a program hierarchy.
3.6.2.3.2. Usability Enhancements
The following enhancements streamline the flows for accessing and maintaining
workplans:
• With this release, you can now view, maintain, and update a workplan
structure from the Update Tasks page. The Update Work Breakdown
Structure page is now obsolete.
• During setup and maintenance of workplan tasks, Oracle Projects now enables
you to indent or outdent multiple workplan tasks in a single step.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Management 18
• In the absence of a latest published workplan version, Oracle Projects now
displays the current working version on the Update Tasks page when you
navigate to the Workplan Tasks subtab.
• Oracle Projects now displays additional confirmation, information, and
warning messages on user interface pages during system processing for the
Apply Latest Progress action as well as the Submit (progress) action. These
messages provide you with status information during processing and advise
you about the availability of the latest progress information.
3.6.2.3.3. New Public API for Creating, Maintaining, and Deleting Programs
With this release, Oracle Projects is introducing a new set of public API procedures
that perform the following tasks:
• Designate a project as a program and indicate whether projects linked to the
program can belong to multiple programs.
• Create links from a program to one or more projects
• Update links from a program to one or more projects
• Delete links from a program to one or more projects
3.6.2.4. Budgeting and Forecasting Enhancements

This release provides several enhancements for Oracle Projects budgeting and forecasting
functionality.
3.6.2.4.1. Enhanced Automatic Calculation and Derivation Logic
In Family Pack M, Oracle Projects introduced new features that enabled you to
automatically calculate and derive quantities and amounts for budgets and forecasts.
The new features included predefined logic that controlled the calculation and
derivation of budget and forecast quantities, rates, and amounts. This release includes
the following enhancements to the predefined calculation and derivation logic:
• You can now track cost and revenue amounts only, or revenue amounts only
(without quantities and rates) in your budgets and forecasts. When you enter
an amount for a plan line and do not specify a quantity, Oracle Projects no
longer automatically copies the amount to the quantity field and sets the rate
value to 1.
• Rate now has a lower precedence than quantity and amount in calculations.
For example, if you enter quantity, rate, and amount for a plan line at the same
time, then Oracle Projects holds the quantity and amount constant and re-
derives the rate.
• If you indirectly override the burden multiplier for a plan line by updating one
of the plan line component amounts that are used to derive burdened cost (for
example, the raw cost or burden cost rate), then Oracle Projects uses the
override burden multiplier in subsequent calculations of burdened cost that are
caused by changes to the raw cost. Similarly, if you indirectly override a
markup percent by updating a plan line component amount that is used to
derive the revenue amount, then Oracle Projects uses the override markup
percent in subsequent revenue calculations.
3.6.2.4.2. Enhanced Handling of Override Rates on Budget / Forecast Lines
With this release, you can directly enter override rates for a planning transaction on
Edit Budget and Edit Forecast pages. In addition, the average rates fields on these
pages are now disabled for entry and are used for display only.
A planning transaction is a budget or forecast line that is identified by a combination
of project and task, planning resource, and transaction currency. The override rates
that you enter on Edit Budget and Edit Forecast pages are retained with the planning
transaction for as long as the planning transaction is retained.
You can enter override rates for raw cost rate, burdened cost rate, and bill rate. When
you enter override rates for a planning transaction, Oracle Projects automatically
applies the override rates to all existing periodic lines and to any new periodic lines
that you subsequently add.
3.6.2.4.3. Simplified Addition of Planning Elements and Resources
You can now add all new, but unbudgeted tasks and resources to a budget or forecast
version. New options are available on the Planning Elements: Select Tasks page to
add either all new tasks and planning resources or new tasks only to the current plan
version.
3.6.2.5. Self Service Expenditure Inquiry

Customers have had the ability in the Forms application to inquire on their expenditures
but did not have the same access in the self service application. With this release we now
offer the ability to drill into expenditure details from the Financials tab.
3.6.2.6. Reporting Pack for Generation and Distribution of XML Publisher Reports
The ability to monitor project performance without accessing the application and archive
the reports you receive for future reference is the key business driver for the reporting
pack.
A reporting pack consists of a set of report templates and named recipients by project
role. The Generate Reporting Pack concurrent program uses the report templates to
generate reports and distribute these reports to the recipients via e-mail. Your system
administrator defines the intervals for the generation and distribution of the reports.
The report template controls the content and layout of each report. Using XML Publisher
tools, your system administrator can create new report templates to configure the content
and output to meet your business needs. Any new or modified report can be added to an
existing reporting pack or used to create an entirely new report set.
Oracle Projects provides a predefined data definition file that contains XML tags for
performance measures and project data. In addition, Oracle Projects provides the
following predefined reports:
• Project Change Document Report - displays all change orders for a project that
are not in cancelled or closed status. The change orders are grouped by type such
as customer initiated or internal. The report displays the impact of the change
orders on budget amounts for the period, quarter, year, and since project
inception.
• Project Committed Cost Report - displays purchase orders, purchase
requisitions, and supplier invoices by vendors since inception of the project.
Commitments can be grouped by vendor, commitment status, or vendor and
commitment status.
• Project Cost Detail Report - displays cost transactions by expenditure type,
expenditure type class, and tasks for a specified range of dates.
• Project Cost Labor Report - displays labor information for employees and
contingent workers. Data includes planned and actual hours as well as cost and
cost per hour for a range of periods. Cost can be grouped by task and person type,
or task and project roles/employees, or by job and expenditure type.
• Project Cost Summary Report - displays information on budgets, actual costs,
cost to complete, and forecasted cost at completion, as well as variances between
budget and actual cost amounts. Cost can be grouped by period, top tasks,
expenditure categories, or by top tasks and expenditure categories. The report
displays period-to-date and inception-to-date information which can be used to
analyze cost trends.
• Project Earned Value Report - displays data and trends for key earned value
metrics by tasks, and also aggregated for the project as a whole. The metrics are
based on ANSI 748 standards and earned value calculation is performed on data
that is available since the inception of the project.
• Project Financial Summary Report - displays budgets, receivables, open
commitments, collections and earned value data.
• Project Forecast Summary Report - displays detailed time-phased actual and
forecast amounts for revenue and cost grouped by tasks. You can use this report
to analyze forecasted, budgeted, and actual cost, revenue and margin trends.
• Project Revenue At Risk Report - displays revenue that is at risk because of
insufficient funding. Insufficient funding may occur as a result of delay in
securing contracts or due to a continuation of work beyond the expiration of the
contract or beyond the contract billing limits.
3.6.2.7. Budget Integration with Federal Budget Execution and/or 3rd Party Budget
The budget integration workflow now supports integration with the Federal Budget
Execution module also known as “FedAdmin”. In addition the workflow can be
customized to interface budget lines to external budgeting applications.
3.6.2.8. Microsoft Project 2007 Certification

Many of our customers are upgrading their copies of Microsoft Project now that the 2007
version is available. Others plan to upgrade in the coming year.
Oracle Project Management now supports integration with Microsoft Project 2007. This
will allow our customers to continue using the convenient, out-of-the-box integration
with Microsoft Project to handle all of their scheduling needs.
3.6.2.9. Project Performance Reporting: Additional Measures

Year to Date, Quarter to Date and At Completion calculated measures, previously
available within Project Status Inquiry are now available on the following pages:
Performance Overview Period-to-Date
Summary/Analysis
Task Summary/Analysis Resource Summary/Analysis
YTD, QTD and At Completion figures are sometimes used by customers who fund
projects on an annual basis. Project managers leverage this metric to determine the
performance of their actuals against plans. The YTD metric also highlights a projects
burn rate and can be an early indicator which if monitored and acted upon reduces
downstream budgeting issues. Lastly, this metric is also widely used within government
agencies and is expected to be visible on many standard government reports.
3.6.2.10. Project Performance Reporting: Inter-Project Revenue / Billing Amounts

Inter project revenue / billing amounts previously available within Project Status Inquiry
are now available on the following pages:
Project List View Workplan Cost
Exception Reporting Performance Overview
Task Summary/Analysis Resource Summary/Analysis
Period-to-Date Summary/Analysis
3.6.2.11. Supplier Cost Dashboard

Release 12.1.1 provides a new dashboard for viewing and monitoring the status of
supplier invoices for a given project. Seeded views allow the user to view all invoices for
a project or all outstanding invoices for the project. Search options are also available to
allow the user to select invoices of interest.
3.6.2.12. Subcontractor Payment Controls

Release 12.1.1 provides new capabilities to support the management and control of
subcontractor payments in Engineering & Construction companies. New capabilities
within Oracle Projects, Oracle Procurement and Oracle Financials allow the end-to-end
management of the following common construction industry scenarios:
3.6.2.12.1. Support for Pay when Paid Scenarios
Many construction firms adhere to a ‘Pay when Paid’ policy for subcontract
agreements, in order to manage cash flow for a project. Specifically, construction
companies will hold the payment of subcontractor bills until the construction firm has
been paid by the owner.
With Release 12.1.1 a new Pay when Paid payment term may be specified for a
subcontract to automatically result in the placing of holds on all subcontractor
invoices under that subcontract, until the corresponding customer payment is
received.
A new Subcontract Payment Controls workbench allows the project manager to
manage these holds, with visibility into both the customer invoices and the associated
subcontractor invoices. Alerted by workflow notifications once the customer
payment is received, the project manager can then choose to automatically or
manually release the corresponding subcontractor invoices. The associations
between the customer invoices and the subcontractor invoices may be automatically
maintained based on the billing of project expenditures in the case of a cost-plus
contract, or may be manually maintained for fixed price contract scenarios.
3.6.2.12.2. Payment Controls for Subcontract Deliverables
Release 12.1.1 also provides support for the tracking and monitoring of subcontract
deliverables that place automatic holds on subcontractor invoices in the case of non-
compliance. Enhancements to Oracle Procurement Contracts allow a subcontract
administrator for a construction project to optionally specify payment impact controls
that will take effect when a particular subcontract deliverable is not met. For
example, if a subcontractor fails to provide their insurance certificate in a timely
fashion per the subcontract terms, holds will be automatically placed on their
incoming invoices based on the contractual dates of the deliverable. These holds
will also be automatically released once the subcontract deliverable compliance is
reinstated.
From the Subcontractor Payment Controls workbench, the project manager can view
a checklist of the all the current subcontract deliverables, to assist in evaluating the
subcontractor status prior to releasing monthly progress payments.
3.6.3. Release 12.1.2
3.6.3.1. Reporting Performance Improvements
With Release 12.1.2, project users will greatly benefit from a dedicated effort to improve the
overall performance of the Project Performance Reporting feature.
Enhancements include:
• New configuration options allow users to control the data volume generated by the
summarization processes. The options provide the ability to turn off summarization
for unused currencies and calendars.
• A new concurrent process allows users to purge old financial and workplan versions
that are no longer needed. This again reduces the volume of data to be summarized.
• To help improve the performance of the PRC: Update Project Performance Data
(UPPD) process, a new concurrent program, PRC: Launch Update Project
Performance has been introduced. This new concurrent program divides and groups
the projects into manageable batches. It sends the batch name as a parameter to the
UPPD process and launches the process automatically for each batch. The UPPD
process will process the project performance data for only those projects that are part
of the batch. The UPPD process can still be run as before, but when launched by the
new program, UPPD processes the daily load of projects more efficiently.
• A new client extension works in conjunction with the new launch process described
able to allow customers to select projects for processing. This gives system
administrators more control to schedule project updates in accordance with business
needs and priorities.
• Technical changes were made to improve load balancing and increase the degree of
parallelism.
3.6.3.2. MSP Integration Enhancements
In Release 12.1.2 there are several enhancements to improve the stability and extend the
coverage of integration with Microsoft Projects.
3.6.3.2.1. Download Baseline Cost
The original baseline cost for a project and the latest published cost can now be sent
to MSP in separate fields. This will give users insight into how planned costs are
changing over the life of the project and provide greater visibility into performance.
3.6.3.2.2. Download Period to Date/Year to Date Cost
Government entities and other companies require that Period to Date and Year to
Date cost values be shown in MSP. Therefore this data has been added to the
interface. Both raw cost and burdened cost amounts are supported.
3.6.3.3. Enhanced Change Management
With this release, significant work has been done to improve the usability and enhance
change control features specifically targeted for the Engineering and Construction
industry.
3.6.3.3.1. Streamlined Control Item Definition
Various control item types can be created to track different types of issues and
changes. For each control item type users select regions of data to be included on
future issue and change documents. With this release, new regions are available to
streamline data entry. By combining the right regions, organizations can ensure that
pertinent data is captured for each document created.
3.6.3.3.2. New Supplier Impact Region
A new supplier region provides improved planning and control for changes that
impact subcontracted work. New cost fields (estimated, quoted, negotiated and final)
are available in the supplier region to track negotiations with the subcontractors. An
audit log maintained as the cost fields are updated can be used to track how
negotiations are progressing and to identify problems that could lead to cost overruns
or schedule delays.
3.6.3.3.3. Document Versioning
Change documents, particularly ones with high impact, can go through many
iterations of review before final estimates are accepted and approved. In order to
track this review process, all change documents now support versioning. At any
given point in time, users can take a snapshot of the entire document. When a
snapshot is taken, a new document version is created to track future updates.
3.6.3.3.4. Potential Change Order Report for Customer Approval
When a change request requires external approval, a new XML Publisher report can
be generated and faxed or emailed to the reviewing parties. A new feature allows
users to lock the change document in order to prevent updates while the document is
in a pending approval state. To support review and approval history tracking, a
potential change order report can be generated and attached to each version of the
change request document. An automatic numbering feature can be used to track the
number of change documents presented to the customer.
3.6.3.3.5. Task Creation to Track Change Order Work and Costs
Frequently organizations wish to track work and costs related to a change order
separately from work performed under the original contract. Work for the change
order may be subject to different billing terms and conditions or the organization may
have internal reasons for segregating the costs. If the work for example is the result
of on-site damages caused by subcontractor negligence, the organization may wish to
recoup the costs from the subcontractor (see below: 3.3.2.5. Deductions to
Subcontractor Invoices).
To better support this business practice, users can now create or initiate the creation
of new tasks directly from the change order document. If the person creating the
change document also has authority to create new tasks, both operations can be
completed at the same time. If the person creating the change document does not
have authority to create new tasks, then the new task is submitted for approval.
While the task is pending approval, it can be used in impact regions of the change
document but the change document cannot be approved until the task has been
approved.
3.6.3.3.6. New Search Capabilities
Large projects can have a high number of change documents. In order to support
quick retrieval for review, edit or approval, new search criteria is provided to query
by supplier or document status.
3.6.3.4. Project Manager Dashboard for Maintenance of Procurement Deliverables
A new feature in Release 12.1.1 provided support for the tracking and monitoring of
subcontract deliverables that place automatic holds on subcontractor invoices in the case
of non-compliance. For example, if a subcontractor fails to provide their insurance
certificate in a timely fashion per the subcontract terms, holds are automatically placed on
incoming invoices based on the contractual dates of the deliverable. The holds are
automatically released once the subcontract deliverable compliance is reinstated.
Also in 12.1.1, a new Payment Controls workbench in Oracle Projects allows the project
manager to view a checklist of all subcontract deliverables to assist in evaluating the
subcontractor status prior to releasing monthly progress payments.
As project managers are frequently responsible for subcontractor management, in 12.1.2,
the Payment Controls workbench has been enhanced to allow project managers to
directly update subcontract deliverables. A project manager with proper security
privileges can update existing deliverables or define new deliverables to track future
subcontractor obligations.
3.6.3.5. Improved Supplier Invoice Payment Controls
The Payment Controls workbench introduced in Release 12.1.1 also gave project
managers the ability to review supplier invoices and manually release pay when paid and
deliverable payment holds at their discretion regardless of whether the deliverable has
been fulfilled or whether the customer has paid for the subcontracted work.
The workbench has now been enhanced to give project managers the ability to place any
invoice on hold at their discretion. This gives project managers more control over when
and how much each subcontractor is being paid each period. This helps project managers
ensure the quality of subcontractor work and also helps them manage cash flow.
3.6.3.6. Deductions to Subcontractor Invoices
Frequently, general contractors need to recoup costs from subcontractors. The general
contractor may have provided fuel to the subcontractor at the work site or the general
contractor may have paid for the subcontractor’s license to operate in a new state. With
less frequency, the general contractor may need to recoup costs for damages caused by
the subcontractor.
To automate the recoupment process, Oracle Projects has introduced deduction
functionality. A deduction can be manually entered, uploaded via an application
programming interface (API) or created by selecting expenditure items for the
expenditure item inquiry window. When a deduction is approved, it is interfaced to
Oracle Payables as a debit memo. To recoup payment, the debit memo is applied to
future invoices submitted by the subcontractor.
3.6.3.7. Project Security within Oracle Purchasing
It is common in project-centric industries like Engineering and Construction for buyers to
be assigned to projects rather than to commodities or item categories. Buyers only have
authority to transact on behalf of the projects to which they are assigned. To help enforce
this business rule, project level security is being introduced in Oracle Purchasing. When
the new security option is enabled, procurement users will only be allowed to view and
update procurement documents that are related to a project on which the user has an
active role.
3.6.3.8. Planning by Fiscal Calendars
Many government contractors and entities use fiscal GL calendars that recognize the
standard 5-4-4 calendar which consists of 5 weeks, 4 weeks and 4 weeks per quarter.
Prior to this enhancement the Even spread curve option recognized each month as the
first to the last day and therefore did not accommodate the 5-4-4 fiscal calendar. As a
result, the forecasted hours for a resource were not properly distributed across the time
phased plan.
To alleviate this problem, a new option, Fiscal Calendar, has been added in addition to
Curve for spreading amounts across planning periods. This will allow users to more
accurately represent time phased plans without requiring manual entry of override
amounts.
3.6.3.9. Planning by Manual Entry
Government contractors are required to forecast remaining work as accurately as possible
to aid comparisons and adherence to submitted plans. Frequently manual entry of time
phased planning amounts is the only way to accurately reflect the intended work patterns
of resources. This is why PMBOK notes non-derived, i.e. manual, entry of estimate to
complete (ETC) values as a standard requirement.
Prior to this enhancement, forecasting required the use of a spread curve and during
forecast generation manually entered planning amounts were overridden. With this
release, a new “Copy ETC from Plan” checkbox allows users to bypass the use of spread
curves when forecasting cost. When the new option is enabled, all time phased values
entered on the workplan are honored.
3.6.3.10. Spread Curve Updates via Task Assignment API
Users frequently need to change the Spread Curve associated with a resource assignment.
Prior to this enhancement the user was required to navigate to each task and manually
update each assignment. To aid automation, the Update Task Assignment API has been
enhanced to support updates to the Spread Curve value. This provides users with the
flexibility to develop mass update capabilities and eliminate time consuming manual
entry.
3.6.3.11. Default Option to Allow “Assignment Same As Task Duration”

To simplify the interface of project assignments, the “Assignment Same as Task
Duration” flag can now be enabled at the project level. When most resource assignments
share the same duration as the task, users can now enable the project flag rather than
being required to update the flag for each individual task.
3.6.4. Release 12.1.3
3.6.4.1. Reporting Performance Improvements

With Release 12.1.3, project users will greatly benefit from improved performance of the
Project Performance Reporting feature.
The enhancements include a new parameter that has been added to the Launch Update
Project Performance Data and the Update Project Performance Data concurrent programs
to filter on project status. Customers will be able to choose a specific project status from
an LOV before running the program. This will improve the performance of the programs
by allowing customers to streamline the processing.
3.6.4.2. MSP Integration Enhancements
In Release 12.1.3 there was a couple of significant enhancement to fully extend the
coverage of integration with Microsoft Projects.
3.6.4.2.1. Support for Non-Shared Task Based Mapping structures
The Non-Shared Task Based Mapping option enables you to map individual
workplan structure tasks to individual financial structure tasks. This gives you the
greatest flexibility in sharing information between your structures.
Prior to release 12.1.3 customers on our R12 version could not fully integrate with
Microsoft Projects if they had chosen to use the Non-Shared Task Based mapping
between the workplan and the financial plan.
3.6.4.2.2. Support for Partially Shared structure
Partially Shared structure mapping enables you to map workplan and financial
structures up to a particular point for your projects, which is useful for example when
you don’t want all of your workplan details in your financial plans.
Prior to release 12.1.3 customers on our R12 version could not fully integrate with
Microsoft Projects if they chose to use the Partially Shared structure option. All
structure options are now fully supported in Release 12.1.3 and 11i.
3.6.4.3. Enhanced Change Management

With this release, the change control features in Oracle Projects have been enhanced to
meet specific business needs for the industries that typically use this functionality.
3.6.4.3.1. Enhanced Cost & Revenue Planning for Change Documents
You can use a project change document to plan for estimated changes in your direct
costs or supplier costs, providing enhanced support for the cost issue planning
process. This feature provides project managers improved control over project costs
resulting from changes.
Revenue impacts for the cost issue are automatically calculated based on estimated
cost changes for cost-based revenue plans, or may be entered manually for projects
with separate cost and revenue plans. Users can then view the impact to the project
budget, which is automatically generated from the estimated cost and revenue
changes. You can then consolidate the planned changes in cost and revenue from
multiple change requests into a single change order, to view, approve and implement
the budget impacts.
3.6.4.4. Enhanced Retention Invoice Processing for Outstanding Project
Deductions
With this release, the handling of retention invoices has been enhanced to take into
consideration any outstanding project deductions. When validating retention invoices in
Oracle Payables, a check will be made to verify that all project deductions have been
processed. Outstanding project deductions may indicate that there are pending back
charges or other miscellaneous costs that need to be recovered from your suppliers, and
which need to be taken into account before the retention is released. If there are any
unprocessed or unapproved deductions in Oracle Projects, the retention invoice will be
placed on hold, until the deductions are processed. This payment hold may also be
manually released from the supplier payment control workbench.
3.6.5. Release 12.2
3.6.5.1. Planning with HR Rates

When labor costing is performed using rates defined in HR, an option is available to
enable the same rates for planning purposes. This ensures that planned amounts on the
work plan and financial plans accurately reflect the anticipated actual cost. See above:
3.3.3.1.1. Costing with HR Rates with Support for Multiple Rates per Employee
3.6.5.2. Updated Rates when Generating Forecast from the Workplan

When rate-based resources are assigned to the workplan, plan amounts are calculated by
multiplying the planned quantity by the resource rate derived from the planning rate
schedule. Prior to this release, when rate schedules were updated with new rates after
resource assignments were made, users had to manually select the refresh rate option
after generating new forecasts to update planned amounts based on the updated rates.
The forecast process will now automatically refresh rates when you generate the forecast
using the workplan as the source.
3.6.5.3. Planning without Resource Classes

In Release 12.2, you now have the ability to plan resources without assigning them to one
of the fixed resource classes of People, Equipment, Material Items and Financial
Element. Disabling planning by resource classes allows you to plan at a higher level.
For example, you can plan by task and expenditure category and actual cost amounts
from any source such as employee labor transactions from Oracle Time and contingent
worker labor transactions from Oracle Payables can roll up to the same plan line.
3.6.5.4. Planning by Cost Breakdown Structure

Planning by cost breakdown provides new, standardized, user-defined cost classification
structure, modified project setup to enable cost breakdown planning, and enhanced
planning and cost collection by cost code. These features enhance project control that
enables you to use standard cost classification codes for planning, tracking and reporting
project costs designed to help you reduce the size, complexity and maintenance effort of
workplans and financial plans. Enhanced cost planning empowers your ability to control
projects by providing the right cost descriptions for billing, benchmarking and estimating.
You can define as many standardized cost classification structures, or cost breakdown
structures (CBS), as you need for each business unit. You define a cost breakdown
structure using standard look ups that you populate with the cost attributes you need for
classifying costs. Then you assign cost attributes to each cost classification segment
specified in your cost code structure (e.g., locations, organizations, disciplines). By
linking cost attributes in lower level segments to attributes in higher level segments, you
form a breakdown structure that helps you to track, control or report project costs by cost
codes. Modified project setups allow you to associate a single, active CBS to each
enabled project, and use the code structures within the CBS to plan your cost budgets and
generate forecasts. Only new projects can be enabled for CBS planning and once you
plan a budget or generate a forecast with actuals, you cannot change the associated CBS
for any project.
To insure that only the approved cost codes are available for planning and for charging
costs to a task, you define the cost codes that can be used for any task in the Task Setup
page. Only codes associated to the task can be used for creating workplan or financial
plan task assignments and for charging when creating project-costed transactions in
source modules (e.g., OTL, PO, and AP). Codes at any level/node of the CBS can be
assigned and you can use available options to copy sets of codes from other tasks. For
shared or split structures, codes for WBS are copied to FBS and you can add additional
codes to the FBS. While you can use cost breakdown planning with any project structure
type, such as fully-shared or partially-shared, you cannot use it with budgets that are
integrated with the General Ledger or when you enable supply chain project costing.
Enhanced cost collection by cost code means you select both a task and cost code, based
on defined associations, during time card entry in Oracle Time and Labor, while entering
project cost distributions on purchase orders in Procurement and invoices in Payables, or
when entering expense reports in iExpenses that are charged to a project. Enhanced
search functionality in each module enables full or partial value searches on task number
or task name including partial values for cost codes attributes. You can also enter pre-
approved batches by defining the task and cost code combination to assign to each
imported transaction. The task and cost code values are used to match the expenditures to
the project plans for reporting actuals. You can view the cost code number and
description on each expenditure item.
When you view your workplans, budgets and forecasts, the hierarchy you define as CBS
cost code segments is used to summarize plan values based on your defined cost
attributes. New viewing options provide an overall plan summary by cost codes and as
well as a cost code summary for a specific task.
3.6.6. Release 12.2.4
3.6.6.1. Usability: Project Creation and Control Enhancements

3.6.6.1.1. Enhanced Options when Creating New Projects
When creating a new project, users can copy values from a template or from an
existing project using a single page instead of multiple pages. This simplifies
navigation and enables users to view the values for options to be copied. Users are
also able to copy additional options from the template or source project after the
initial project is created.
3.6.6.1.2. Copy Team Members, Attachments, User Defined Attributes and
Transaction Controls
To Be Defined
3.6.6.1.3. Improved Budgeting and Forecasting Page Navigation
New navigation options on financial plan editing pages make updates to budgets and
forecasts easier and more efficient. Users can use arrow keys to navigate across rows
and columns, adjust column widths, freeze rows and columns, hide and show
columns and sort columns of the financial plan tables easily. Column alignment,
currency precision and definable number of rows are also displayed to make table
values easier to read.
3.6.6.1.4. Workplan and Financial Plan Summary
A new reporting page displays earned value measures in a single report view. The
report is available for all fully shared structure projects and integrates work plan and
financial plan information to calculate new measures.
3.6.6.2. Update Financial Attributes

To Be Defined
3.6.6.3. Move Tasks across Top Tasks

Users can move tasks across top tasks in the work breakdown structure (WBS). This provides the
flexibility to change the WBS task structure after creating the project. Key accounting and
business rules are validated to ensure the data is consistent and to prevent errors.
3.7. Oracle Project Management Extensions for Endeca
3.7.1. Release 12.1.3.4
3.7.1.1. Endeca Extensions for Oracle Project Management

Project Managers and their teams need clearer insight into their project status and results
to identify potential issues early so they can take proactive, corrective actions quickly.
This need is even greater for large projects with complex workplans or project structures
and numerous resources to manage. Endeca Extension help Project Managers avoid
schedule delays by warning them of late tasks before they affect project deadlines and
budgets, and allowing them to act on tasks that are behind schedule to keep projects on
track. Endeca Extensions can help Project Managers improve their productivity by
identifying and updating required progress and schedule changes quickly, making
progress or schedule changes consistently across tasks and providing the ability to update
multiple financial plans at the same time. The extensions can also help reduce project risk
by identifying tasks with financial risk and enabling efficient investigation and update
plans to avoid financial impacts.
The extensions include new overview pages for projects, workplans, financial plans and
expenditures. The new overview pages use Endeca technology to provide flexible and
robust searching and guided navigation, intelligent information about the project status or
results such as charts and graphs and configurable table layouts to make finding
information quick and easy. New Oracle Project Management pages are seamlessly
integrated to allow you to select information from the Endeca overview pages and make
efficient updates to workplan tasks and financial plans.
3.7.2. Release 12.2.2.4
3.7.2.1. Endeca Extensions for Oracle Project Management

Features included in release 12.1.3.4 Endeca Extension for Oracle Project Management
can be implemented on base release 12.2.2.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Management Extensions for Endeca 30
3.8. Oracle Project Contracts
3.8.1. Overview
Oracle Project Contracts supports the contract management needs of project driven
organizations, including commercial and government contractors, agencies, and
subcontractors. These organizations operate in a project centric environment
characterized by:
• Changing contract specifications.
• Volatile demand and long lead-times.
• High percentage of procure-to-contract components and services.
• Contractual requirements for billing.
• Incremental funding in multiple currencies.
• Compliance of government regulations.
Oracle Project Contracts addresses budgetary constraints, contract margins, flow down of
contract information to subcontractors, and prioritization of deliverables. The Contract
Organizer window provides a single entry point to access and define contract documents.
Through the Contract Organizer window, you can access different functional regions
including authoring, deliverable tracking, funding, hold management, contract revisions,
and other contract related activities.
3.8.2. Release 12.1.3+
3.8.2.1. Copy Status when Creating a Contract from Template

Oracle Project Contracts now allows users to copy the status specified on a Template
while creating a new contract from it. System provides the user with an option to achieve
this.
3.8.2.2. User Attributes Validation

Oracle Project Contracts now provides the capability for one to explicitly check the
existence of values for all mandatory User Attributes and validity of values provided for
all User Attributes. This validation is carried out across the entire contract document.
3.8.2.3. Provide Contract Access to Contingent Workers

Prior to this release, contingent workers were not provided direct access to contracts
within the application. Hence, organizations had to use workarounds in order to
effectively utilize their contingent work force, such as using regular employees’ access
information. This posed as a big security threat for the project based organizations.
Contingent workers can now be provided access to the contracts through the use of a
profile option “OKE: Allow Contingent Workers”. If this profile is set to ‘Yes’,
organizations would be able to provide contract access to the contingent workers.
3.8.2.4. Project Contracts Public APIs

Oracle Project Contracts now offers a wide range of public APIs to carry out Create,
Update and Delete operations at various levels in the entire contract document, in
addition to the already existing APIs. With this release, users can update and delete
contract header, lines and deliverables. The APIs now enable users to create, update and
delete billing events and user defined attributes. Users can also create and update contract
parties and roles, as well as update project status. These APIs will help in increasing the
usability of the application and productivity of the users.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Contracts 31
3.9. Oracle Project Procurement
3.9.1. Overview
Oracle Project Procurement enables project managers and project buyers to collaborate
and align their activities when planning, tracking and managing the acquisition of
products, materials and services needed to complete a project. Built using the power of
Endeca for EBS, the application integrates project management information from Oracle
Project Management, project cost information from Oracle Project Costing and
procurement documents, supplier and buyer information from Oracle Sourcing and
Procurement. This combined information provides key insights, metrics and access to
common actions necessary to support decisions and ensure strategic alignment of
procurement activities with the project’s objectives.
Use Project Procurement’s project procurement plan to plan and track acquisitions
needed to complete your projects. Use specialized analysis tools to explore your plans
and your procurement history with suppliers and items and ensure selection of the best
options. With command centers for both project management and project buyer users
built on the same, integrated information, you can make decisions using up-to-date and
common measures that enhance project execution and minimize project wastage.
3.9.2. Release 12.2.4
3.9.2.1. Enable Projects for Procurement Planning

To use Project Procurement, you enable procurement planning in the project setup page.
Once enabled, the project is displayed in the command centers and project managers can
upload new or updated procurement plans.
3.9.2.2. Create and Manage Project Procurement Plans

Once you enable a project for procurement planning, you can upload a project
procurement plan. The plan specifies the materials or services needed for a project task
and location, including a monthly schedule of the required items to insure project buyers
know how much of the item is needed, when it is required and where to have it delivered.
You can also enter a budget amount and suggest a supplier.
3.9.2.3. Project Management Command Center View

From the EBS Endeca Extension for Project Management Project Overview page, you
can access the Endeca-based project management command center. This page is specially
designed to provide integrated project and procurement information for the project
manager. From the command center, project managers can view project financial and
schedule information, determine if materials are available to start scheduled tasks, update
procurement plan line statuses, replace items for a procurement plan lines, initiate new
requisitions using the integrated shopping cart and see the status of procurement
activities, including orders and deliveries.
When the project plans need to be updated, the project manager has access to update task
dates or other information to insure the project schedule and plan information is aligned
to the procurement schedule. Managers can also access specialized Endeca-based Item
and Supplier analysis pages for researching procurement history.
3.9.2.4. Project Buyer Command Center View

The buyer command center view is specially designed to provide integrated project and
procurement information for project buyers. From the Endeca-based command center
view, buyers can view the status of procurement plan lines and initiate sourcing or
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Procurement 32
procurement activities to insure the needed materials or services are delivered in time to
meet the project schedule and meet the quality and reliability standards required. Buyers
can identify sources of supply, initiate and track negotiations with suppliers using the
integrated document builder, compare bids from suppliers and view the current state or
details of existing procurement agreements and orders.
Alerts, charts, graphs and metrics insure that from the command center, buyers can
identify and resolve procurement issues, insure a balanced workload and track the
performance of the project procurement process so that the project schedule and budget
stay on-track.
3.9.2.5. Item Analysis

Use the Item Analysis pages to explore the history of items used in your projects. Past
performance, including on-time delivery, quality and item suitability, can be evaluated or
compared to the items requested in the procurement plan to ensure the right items are
selected.
3.9.2.6. Supplier Analysis

Use the Supplier Analysis pages to explore the history of suppliers who have provided
materials or services used in your projects. Past performance, including on-time delivery,
quality or supplier capabilities, can be evaluated or compared to the items requested in
the procurement plan to ensure the best suppliers are selected.
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Procurement 33
3.10. Oracle Project Resource Management
3.10.1. Overview
Oracle Project Resource Management enables companies to manage human resource
deployment and capacity for project work. Built using Oracle’s proven self-service
model, Oracle Project Resource Management empowers key project stakeholders, such as
project managers, resource managers, and staffing managers, to make better use of their
single most critical asset: their people.
With this application, you can manage project resource needs; profitability and
organization utilization by locating and deploying qualified people to your projects across
your enterprise. As a result, you can improve customer and employee satisfaction,
maximize resource utilization and profitability, and increase your competitive advantage.
3.10.2. Release 12.0.3 (RUP3)
3.10.2.1. Viewing At-Completion Amounts

This enhancement enables users to view both the Total budget amounts and At
Completion budget amounts on the Project Home page and the Project Performance
reporting pages. Users can also view the effort in the Financial region.
3.10.2.2. Choosing Displayed Currency

Users can now select the desired calendar and currency in which to view project
information on the project list, Project Home page, and the performance tracking and
reporting pages.
3.10.2.3. Reporting Plan Type Data in Context

Users can now view the plan type data using a new Plan Summary region in the
Budgeting and Forecasting pages. The region provides the plan type data in the context of
the page it is being viewed.
3.10.3. Release 12.1.1
3.10.3.1. Resource Search by eMail Address

The “My Resources” screen (Projects: Resources > Resources) now enables users to
search through the resource pool by name, person number, email address, or
organization:
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Project Resource Management 34
This enhancement makes searching easier for global users accessing people in countries
such as Taiwan, China, Japan, etc. who do not maintain person information in the English
language but do record email addresses in English.
3.10.3.2. Resource Search by Person Type

For some customers, much of their resource pool includes partners and contingent
workers (subcontractors). When searching for resources to assign to requirements, these
customers may wish to first limit the search scope to their employee population and then
if no suitable match is found, to search amongst partners and contingent workers.
By providing the ability to search for resources by person type, users can quickly narrow
their search to their desired population. This provides the added benefit of maximizing
revenue by first assigning employees before resorting to outside workers.
3.10.3.3. Streamlined Navigation on Staffing Home

To allow for quick navigation to commonly accessed pages, a new link is added to
Project List on the Staffing Home for My Projects.
3.10.3.4. Cross Validation of Project and Assignment Dates

Insufficient validation of start and end dates for requirements and assignments against
respective dates for the project results in poor record keeping and inaccurate resource
availability information.
Enhancements to validate dates populated by users for requirements, assignments, and
project team roles at the time of entry will help to ensure precision and accuracy in all
associated analytics and reporting subsequently used by staffing, resource, and project
managers.
The following new validations are added in this release:
• Project Resource Management now ensures that requirement start dates are equal
to or greater than the project start date and less than the project end date and that
finish dates are equal to or less than the project end date but greater than the
project start date.
• Assignments cannot be added beyond the project end date.
• A project team role end date cannot be beyond the project end date. If the roles
are created before the project end dates are entered, users will receive an error if
they later try to enter an end date that is earlier than the end date for existing
roles.
• When project transaction dates are moved corresponding assignment dates are
validated against the new project dates. If the new project transaction dates fall
outside the dates for existing assignments, users are given an option to shift the
assignment dates or cancel the date adjustment.
3.10.3.5. Defaulting of Work Patterns’ From and To Dates
Some users at customer sites may enter up to 100-200 requirements per day across all
geographies and operating units. To increase productivity, work pattern from and to dates
will default from the requirement start and end dates.
3.10.3.6. Improved Exception Handling of Maintain Project Resources Process

PRC: Maintain Project Resources has been enhanced to deliver improved exception
handling and notification when it encounters errors while processing employee records.
3.10.3.7. New Public APIs for Resource Management

With this release, Oracle Projects is introducing a new set of public APIs for Oracle
Project Resource Management. These new APIs enable you to create and maintain
requirements, assignments, and candidates from an external or legacy system. The new
APIs fall into the following four categories:
• Requirement Public APIs: These APIs enable you to add, update, or delete a
requirement, and to partially or fully staff an open requirement.
• Assignment Public APIs: These APIs enable you to add, update, or delete an
assignment, and to submit an assignment for approval.
• Candidate Public APIs: These APIs enable you to add, update, or delete a
candidate, and to add a review comment for a candidate.
• Competence Public APIs: These APIs enable you to add, update, or delete
competence elements for a project role or open assignment.
3.10.3.8. Organization Authority: Obsolete Forecast Authority

This feature removes the forecast authority functionality from the organization authority
form and also removes existing security data relating to forecast authority.
Forecast Authority was introduced to support the PJR forecasting functionality. In
Projects 11i Family Pack M the PJR forecast functionality became obsolete and was
replaced by the new HTML based forecasting functionality. The new forecasting
functionality has its own security mechanism and does not honor the old forecast
authority model.
Additionally, this change will improve the performance of security calls to organization
authority because the existing security data is being removed.
3.10.4. Release 12.1.2
3.10.4.1. Update of Start and End Dates for Multiple Requirements
Resource Managers are often required to make updates to the requirements they manage.
Commonly updated attributes include team role, staffing priority and requirement start
and end dates. The Update Requirements page provides users with a single page to
update multiple assignments. However, prior to this release, the requirement start and
end dates could not be updated from this page. Users were required to navigate to the
Update Duration page for each requirement to update the dates. As Resource Managers
frequently manage a large number of requirements, this process was very inefficient.
Therefore, the Update Requirement page has been enhanced to support the update of
requirement dates.
3.10.4.2. Select Multiple Roll Ups in a Personalized View
Searching for resources and projects is a very common task for Resource Managers.
Therefore, a streamlined search process makes their job much easier. In the past,
personalized views could be pointed to an organization but the search results returned not
only the selected organization but also all subordinate organizations that roll up in the
hierarchy they selected.
This release of Oracle Projects has added a new search interface which allows the user to
specify which organization hierarchy they wish to search and at which level of the
hierarchy they start their search. This enhanced approach to searching for projects and
resources will greatly streamline searches and allow users to find needed information
much more quickly by only returning relevant results.
3.10.4.3. Support for Schedule Shifts while Maintaining Work Patterns
Oracle Project Resource Management offers the ability to specify particular work
patterns for resources that can change over the life of a task. For example a resource
might be assigned to a task for 5 hours the first week and then 10 hours the following
week, and finally the standard 40 hours per week for the third week. However, project
schedules often change due to unforeseen circumstances and frequently tasks are delayed.
Prior to this enhancement if shift duration is used to delay the start of a task, for example
by one week, then the work pattern was not being properly retained. In the above
example, a shift of one week due to a project delay would change the work pattern to 10
weeks, 40 weeks and 40 weeks. The planned 5 hours for the first week of the task is
dropped and 40 hours for the third week is derived from the default calendar.
With this enhancement, the work pattern is retained. In our example, regardless of when
the task starts, the resource will work 5 hours the first week, 10 hours the second week
and 40 hours the third.
3.10.4.4. Updateable Fields on Scheduled People Page
To improve productivity, the Scheduled People page has been transformed from a read
only page to an updateable page. Certain fields, including the Start Date, End Date, City,
Region and Location ID, can now be directly updated without requiring drill down to the
resource requirement or assignment. The Scheduled People page was also enhanced to
enable viewing and updating multiple project team roles and assigned resources from a
single page.

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ORACLE E-BUSINESS SUITE

RELEASE CONTENT DOCUMENT

Prepared by EBS Product Management & Strategy

Last Updated: December 19, 2014

Copyright © 2014 Oracle Corporation

2.1. Purpose of document

3.1. Oracle Grants Accounting

3.1.2.1. Marking encumbrance items for burden recalculation

3.1.3.1. Award budgeting enhancements

3.1.3.2. Award status inquiry enhancements

3.1.5.1. Payables Integration Enhancement – Support for Self Assessed Tax

3.1.6.1. Burden Rounding for Sponsored Projects

3.2.2.1. Cascading Billing Schedule Overrides

3.2.2.2. Agreement Definition Enhancements

3.2.2.3. Prepayment Receipt Applications

3.2.2.4. Federal Budgetary Accounting for Project Revenue

3.2.2.5. Date Effective Funds Consumption

3.2.2.6. MGT: Invoice Review Performance Improvements

3.2.2.7. MGT: Unbilled Receivables Aging

3.2.3.1. Standard Invoicing for Adjusted Transactions

3.2.3.2. UBR/UER as Control Accounts

3.2.4.1. Enhanced Projects Intercompany Processing

3.2.4.2. Invoice by Bill Group

3.2.4.3. Federal Contract Billing

3.2.4.4. HTML based Project Billing and Funding Setup Pages

3.2.4.5. Federal Contract Billing

3.3.2.1. Federal Budgetary Accounting for Project Expenditures

3.3.2.2. Contingency Worker Clearing Projects

3.3.2.3. Additional Project Information in Oracle Time and Labor

3.3.3.1. Improved Usability and Audit of Funds Check

3.3.4.1. Labor Costing Enhancements

Table 3 – Costing Results for Employee A

3.3.4.1.5. Labor Cost Accruals

3.3.4.3. Payables Integration Enhancement – Support for Self Assessed Tax

3.3.4.4. Enhanced Cost Collection by Cost Code

3.3.4.5. Period Close

3.3.4.6. Payables Integration Enhancement – Support for Self Assessed Tax

3.4. Oracle Mobile Project Manager for Oracle E-Business Suite

3.4.2.1. Mobile Application Foundation Updates

3.4.2.2. Accessibility Improvements

3.5.2.1. New Purge Process for Obsolete Project Data

3.5.2.3. Improved Diagnostics

3.5.3.1. Enhanced Project List Page

3.5.3.3. New Hover Pop Up Windows

3.5.4.1. Enhanced Project List Page

3.5.4.2. Enhanced Diagnostics

3.6.2.1. New Audit Process for Project Performance Reporting Setup

3.6.2.2. New Parameters for Refresh Project Performance Data Process

3.6.2.3. Workplan Enhancements

3.6.2.4. Budgeting and Forecasting Enhancements

3.6.2.5. Self Service Expenditure Inquiry

3.6.2.8. Microsoft Project 2007 Certification

3.6.2.9. Project Performance Reporting: Additional Measures

3.6.2.10. Project Performance Reporting: Inter-Project Revenue / Billing Amounts

3.6.2.11. Supplier Cost Dashboard

3.6.2.12. Subcontractor Payment Controls

3.6.3.11. Default Option to Allow “Assignment Same As Task Duration”

3.6.4.1. Reporting Performance Improvements

3.6.4.3. Enhanced Change Management

3.6.5.1. Planning with HR Rates

3.6.5.2. Updated Rates when Generating Forecast from the Workplan

3.6.5.3. Planning without Resource Classes

3.6.5.4. Planning by Cost Breakdown Structure