New Century Information System

Procedure Codes: 00000-00

1st report (daily appointment list)

 Schedule appointment times

 Patient names
 Service to performed(include procedure code and description)

2nd report (call list)

 Patients who are to be reminded of their next day’s appointment(include patient name, telephone
number, appointment times, provider name)

3rd report (weekly provider report)

 Lists each providers and the weekly charges generated

 Month-to-date (MTD) and year-to-date (YTD) summary

4th report (statement—preprinted form (produced monthly))

1. Header Information
 Statement date
 Head of household name and address
 Previous month’s balance
 Total household charges (MTD)
 Total payments (MTD)
 Current balance

2. Bottom section
 All activity for the month in date order

1. Monthly Activities

Patient’s name Service date Procedure code Description Charge

2. Payment and Insurance Claims

Amount Date Status Running Balance

5th report (insurance report)

 Weekly Insurance company report

 Monthly Claim status report

6th report (computer-generated postcard for patient’s next appointment)

Context Diagram DFD
 PATIENT PROVIDER

Monthly Statements 0 Provider Information

Patient Payments
Patient Information Daily Appointment List
New Century
Insurance Payment Information
Insurance Claim Call List
System
Weekly Provider report

Current Procedure
Terminology Codes

AMERICAN MEDICAL
OFFICE STAFF
ASSOCIATION
INSURANCE
COMPANY