Republic of the Philippines
s) DEPARTMENT OF LABOR AND EMPLOYMENT
a, Intramuros, Manila
ee aaah
DEPARMENT ORDER NO. ay avons
Series of 2019 E
GUIDELINES ON THE IMPLEMENTATION OF THE
DOLE-GOVERNMENT INTERNSHIP PROGRAM (DOLE-GIP)
Pursuant to Executive Order No. 139, Series of 1993, implementing the youth work
program, KABATAAN: 2000, and as provided under Republic Act No. 11260 or the
FY 2019 General Appropriations Act (GAA) on Page 1024 of the GAA Item No. 3.
Government Internship Program, this Department Order is hereby issued prescribing
the standards and procedures for effective implementation of the DOLE-Government
Internship Program (GIP).
SECTION 1. OBJECTIVES
a. To engage beneficiaries into public service by involving them in government
programs and projects, through the various GIP partner agencies;
b. To provide program beneficiaries, particularly the poor/indigent, opportunity to
demonstrate their talents and skills in the field of public service with the
ultimate objective of attracting the best and the brightest who want to pursue a
career in government service, particularly in the fields and disciplines related
to labor and employment; and
c. To fast-track the implementation and monitoring of DOLE programs and
projects related to employment facilitation and social protection, all of which
directly contribute to the goal of inclusive growth through massive
employment generation and substantial poverty reduction.
SECTION 2. SCOPE AND COVERAGE
This Guideline shall apply to qualified beneficiaries in areas with any of the following
conditions:
a. Priority areas for intervention as identified by the Joint Human Development
and Poverty Reduction Cluster and NEDA-Social Development Committee;
b. Implementing National Skills Registry Program (NSRP);
¢. Implementing Child Labor Prevention and Elimination Program (CLPEP) and
other related initiatives;
d. Hit by natural disasters, man-made calamities, or affected by armed conflict;
e. Areas where government regulations that caused displacements were
implemented; or
f. Other areas identified by the DOLE Regional Offices where beneficiaries are
entitled to the availment of the GIP provided that they meet the qualifications.
Page 1 0f 6SECTION 3. DEFINITION OF TERMS:
As used herein, the following terms shall mean:
b.
k.
DOLE - refers to the Department of Labor and Employment who shall
manage and supervise the implementation of the program.
GIP - refers to Government Internship Program, a component of the
KABATAAN: 2000 under Executive Order or EO 139, Series of 1993, which
aims to provide opportunities and engage program beneficiaries to serve the
general public in government agencies/entities projects and programs at the
national and local level.
. Intern/Beneficiary — refers to the individual as qualified recipient of the
DOLE-GIP.
|. Internship — refers to the period of work experience to give beneficiaries
exposure to the world of work. Minimum of three (3) months to a maximum of
six (6) months.
. Stipend — refers to the allowance received by the GIP beneficiaries.
GIP Partner Agencies — refers to the executive, legislative, and judicial
bodies at the regional and national levels, Public Employment Service Offices
(PESOs), public hospitals and public schools or educational institutions,
government financial institutions (GFls), government-owned and controlled
corporation (GOCCs), and local government units (LGUs) within the residence
or in nearby localities of the beneficiaries.
|. GSIS — refers to Government Service Insurance System, a social insurance
institution, who shall issue Group Insurance Accident policies for the
beneficiaries.
. GPAI — refers to Group Personal Accident Insurance issued by the GSIS.
CLPEP - refers to Child Labor Prevention and Elimination Program which
aims to remove children from child labor particularly in its worst form.
Senior Citizen — refers to any resident citizen of the Philippines at least sixty
(60) years old.
PWD - refers to the Person with Disability.
SECTION 4. QUALIFICATIONS
Beneficiaries must be:
b.
c.
Individuals aged 18-30 years old, except those as may be determined by
DOLE Regional Offices based on Section 2 (d) and (e) of this Guidelines;
At least a graduate of High School/Senior High, or its equivalent level under
the Alternative Learning System, or technical-vocational graduate; and
Without work experience except those identified under Section 2 (d) and (e) of
this D.O.
SECTION 5. REQUIREMENTS
Applicants must submit any of the following whichever is applicable:
a. Transcript of Records (TOR); or
b. Form 137/Form 138; or
¢. Diploma or Certificate of Graduation; or
Page 2 of 6d. Certification from the school/institution or any document/proof equivalent to
this effect.
For beneficiaries under Section 2 (d) and (@), a certification from the Barangay that
the applicant is a resident of the areas mentioned shall be submitted.
SECTION 6. PRIORITY FOR INDIGENTS
Applicants who submitted a Certificate of Indigency shall be prioritized to avail the
program.
SECTION 7. DUTIES AND FUNCTIONS
The following duties and functions may be required to be performed by GIP
beneficiaries:
a. Assist the DOLE and its partner agencies personnel/staff;
b. Assist in the encoding of registrants in the PESO Employment Information
System (PEIS);
¢. Assist in profiling child laborer/s, persons with disability (PWD) and senior
citizen in concerned barangays;
moo
|. Assist public school/hospital personnel/staff;
. Assist LGU personnel/staff; and
Perform duties that are not highly-technical in nature assigned by the
government agencies or GIP partners.
SECTION 8. PROGRAM IMPLEMENTATION AND MANAGEMENT
‘A. The Bureau of Local Employment shal
a 2 oye
oa
. Act as Program Manager of the DOLE-GIP;
. Provide technical support and issuance of advisory services to the DOLE
Regional Offices to ensure effective implementation of the program;
. Provide technical support to other participating government agencies/
entities as needed;
. Evaluate and review the proposals submitted by the DOLE ROs prior to
submission to DOLE CO;
. Develop, establish, and maintain a database of DOLE-GIP beneficiaries;
. Monitor progress of implementation of DOLE-GIP at the regional level
and submit accomplishment and assessment reports; and
. Provide pro-forma forms and templates for the implementation and
monitoring of the DOLE-GIP (attached as Annex), as follows:
a) Application Form — Form A
b) Memorandum of Understanding — Form B
¢) Internship Agreement — Form C
4d) Template for Intern's Identification Card/ID measuring 8.5x12cm with
2x2 photo — Form D
@) Certificate of Completion — Form E
f)_List of GIP Beneficiaries — Form F
9) Monitoring Forms — Form G
h) List of Absorbed Beneficiaries — Form H
Page 3 of 6i) GIP Feedback Form — Form |
B. The Regional Offices shall:
1.
2.
Facilitate and supervise the implementation of the Program at the
regional/provincial level;
Shall assist/coordinate with the proponent partner agencies on the
submission of requirements such as profiled list of beneficiaries, work
program, and project proposal and review the same prior to endorsement
to the BLE for endorsement to the DOLE Central Office (DOLE CO);
. Execute with requesting and receiving partner agencies, and/or
instrumentalities, including public schools or institutions, a Memorandum
of Understanding in the implementation of the DOLE-GI
Facilitate the enrollment of beneficiaries to GSIS-GPAI;
. Assign the interns to perform functions in DOLE and other partner
agencies/entities where the DOLE has effected an MOU, as enumerated
under Section 7 of this D.O.;
. Issue identification cards to the interns for purposes of accounting them
as program beneficiaries and, for purposes of claiming their
allowancesistipend. The ID shall have a unique code starting from the
year of implementation and the region where the intern is or will be
assigned (e.g. 19NCR00001). This identification card may be separate
from the ID to be issued by the GIP Partner Agencies;
. Determine, process, and facilitate the payment of the stipend equivalent
to the highest prevailing minimum wage in the Region where the interns
are assigned. The DOLE-ROs may adopt the payroll system, or any
other form or mode of payment for the intern’s stipend/allowance as they
deem efficient and effective;
. Facilitate through the LGU Public Employment Service Offices (PESOs),
educational institutions based on Job Placement Office (JPO), and
Network of Career Guidance Counselors and Advocates the
engagement of the interns in government agencies, particularly in
convergent programs run by government agencies (ie., HELPME,
CLPEP, SPES, NSRP);
. Explore, recommend and forge agreement with financial institution (e.g.
Landbank, Lhuillier, LBC and similar institutions), as far as practicable, to
facilitate the payment of stipend/allowance of the intern;
10.Submit the prescribed GIP Monitoring Forms and the List of GIP
beneficiaries on a quarterly basis to the Bureau of Local Employment
and post the same in their respective websites. The list of beneficiaries
shall be regularly updated and made accessible to the public. No other
information except the names of the beneficiaries shall be posted in the
DOLE-ROs website in compliance with Republic Act 10173 or the Data
Privacy Act of 2012; and
11.Issue a Certificate of Completion to the intern upon fulfillment of the
Agreement.
Page 4 0f 6SECTION 9. DURATION OF ENGAGEMENT, PAYMENT OF ALLOWANCE, AND
GSIS PREMIUM
a. The Internship Agreement shall be for a minimum of three (3) months to a
maximum of six (6) months computed from the date that the Intern reported
for work in his/her office of assignment. Provided that:
1. Former GIP beneficiaries may be re-admitted for a minimum of three (3)
months to a maximum of six (6) months upon recommendation of the
partner agencies, whether local or national; Provided further, that they
will be designated to perform tasks that would enable them to acquire
additional competencies that would merit a potential position, whether
contractual, casual or permanent in the government service; and
2. That such recommendation contains: (a) Performance rating or
evaluation of the intern; (b) Needed skills of the intern for enhancement;
and (c) the Intent to hire or absorb the GIP as a contractual, temporary or
regular employee, subject to the willingness of the intern and applicable
Civil Service Rules and Regulations.
b. For purposes of computation, each month shall be equivalent to twenty two
(22) work days exclusive of special non-working holidays. In case there are
non-working holidays within the duration of the GIP agreement, the period
may extend beyond the end date to utilize the allocated budget for twenty
two (22) work days a month.
Policies on compensatory time off (CTO) shall not be applied to GIP.
However, overtime services rendered and accumulated for eight (8) hours
shall be computed as one (1) working day. The same shall be applied to the
services rendered during holidays which shall form part of the three (3) or
six (6) months period of engagement;
c. Existing minimum wage shall be construed and understood as the highest or
maximum of the regional minimum wage rates;
d. The Intern shall also be entitled to an insurance coverage of not less than
P50,000 but not more than P100,000.00, based on the premium agreed by
the DOLE and the GSIS. The insurance premium shall not be deducted from
the beneficiary's allowance but from the general supplemental budget for
DOLE-GIP; and
e. In case where the intern voluntarily terminated the Internship Agreement
prior to the expiration of the Agreement, the DOLE RO may provide another
intern as a substitute who shall cover only the unexpired term of the
Agreement.
SECTION 10. SPECIAL PROVISIONS: INTERNS FOR DOLE CENTRAL OFFICE
a. The Human Resource Development Service (DOLE-HRDS) shall facilitate
and process the recruitment of applicants for the DOLE Bureaus and
Services; and
Page § of 6b, The DOLE-HRDS shall prepare and submit report to the DOLE-BLE which
includes the list of Interns hired, office of assignment, and their tentative
date of report to work, including beneficiaries absorbed as Permanent, Job
Order, Contractual, or Project Based employees.
SECTION 11. REPEALING CLAUSE
All orders, rules, regulations, and other administrative issuances or provisions
thereof, which are contrary to or inconsistent herewith, are hereby repealed,
amended or modified accordingly.
SECTION 12. EFFECTIVITY
This Guidelines takes effect on the date of the effectivity of Republic Act No. 11260
or the 2019 General Appropriations Act (GAA).
Manila. Philippines, 29 JUL 2019 2019
Secretary
‘Ome of the Secrotry
COMA AU
Page 6 of 6DOLE-GIP FORM A
DOLE REGIONAL OFFICE __
‘GOVERNMENT INTERNSHIP PROGRAM (GIP)
APPLICATION FORM,
INSTRUCTION TO APPLICANTS:
Please fitout lhe required information in this for and attach additonal documents, i necessary.
|i. NAME OF APPLICANT:
Family Name FirstName Middle Name
f2. RESIDENTIAL ADDRESS: ATTACH 2x2 PHOTO WITH NAME AND
SIGNATURE TAKEN WITHIN THE LAST THREE
‘@) MONTHS:
[Tetephone No.
]Motite Number:
[E-mail Address:
[3.PLACE OF BIRTH (tyirovincs)
J4._ DATE OF BIRTH (mmiddlyyyy) Z 7
IS. GENDER TO hae Female
6. CIVIL STATUS [7] Sngie Maried 1D Wiowinidoner
[7. EDUCATIONAL ATTAINMENT
INCLUSIVE DATES
NAME OF SCHOOL _ ES DEGREE OR DIPLOMA
lof 2019.
|CERTIFICATION: certify that all information given in this application are complete and accurate tothe best of my knowledge. |
acknowledge that! have completely read and understood the DOLE-GIP Guidelines as embodied in Department Order No. __, Series
(Transcript of Records
(Barangay Certification
DATE SIGNATURE OF APPLICANT
FOR DOLE-RO/FO Use only
Interviewed and validated by:
INAME and SIGNATURE/Position Gia
Documents Received:
Form s37/138
CO. diploma
Certification from Schools or
any docs equivalent toDOLE-GIP FORM B
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (the Memorandum) made this th
day of 2019, by and between the Department of Labor
and Employment through DOLE ___ Regional Director , hereinafter referred
to as DOLE RO, and
hereinafter referred to as the Goverment Intemship Program (GIP) Partner Agency.
WHEREAS, the DOLE through RO __ and GIP Partner Agency have agreed
to enter into a Memorandum of Understanding for the purpose of achieving the goals
of the Government Intemship Program of the DOLE, that is, to provide opportunities
and engage program beneficiaries to serve the general public in goverment
agencies/entiies’ at the national and local level;
WHEREAS, the DOLE through RO ___, as the implementor of the GIP
undertakes to provide and assign the interns/beneficiaries to the GIP Partner Agency
to perform tasks and duties within those prescribed under Department Order No.__,
Series of 2019;
NOW, THEREFORE, this Memorandum of Understanding is executed to set
forth the duties and responsibilities of the parties hereto, including the terms and
conditions of the MOU with respect to the implementation of the DOLE-GIP.
PURPOSE:
1. To implement the DOLE-GIP in cooperation and partnership with other
government agencies, and instrumentalities to promote exposure to public
service.
DUTIES AND RESPOSIBILITIES OF DOLE-RO:
1. Provide a number of intem/s available to handle the required tasks and duties
as requested by the GIP Partner Agency; and
2. Process and pay the stipend/allowance of the intern equivalent to the highest
Prevailing Regional minimum wage for the services rendered;
3. Process and pay the enrolment of the Group Personal Accident Insurance
(GPA\) of the intern to the GSIS;
4, Adopt a scheme/method in processing the payment of the intem’s
stipend/allowance using any mode/form most efficient and/or expeditious for
the intern’s benefit; and5. Issue and transmit the standard identification card/ID of the intem as
beneficiary of the DOLE-GIP to be used in claiming their stipend/allowance.
OBLIGATIONS OF GIP PARTNER AGENCIES:
In addition to applicable labor rules and regulations, the GIP Partner Agency
shall:
1. Ensure that the Intern will not be exposed to any hazardous undertaking/s
‘specifically provided under the Anti-Child Labor Law and other pertinent laws
relevant thereto;
2. Submit to the DOLE-RO the daily time record of the intern at least two (2)
days before the 15" and 30” of the month for the processing of payment of
the intern's allowance;
3. Submit a report to the DOLE-RO, a complete and/or updated record of all the
intems assigned in their office/department. A special report shall be submitted
to the DOLE-RO, in case of intern's voluntary termination prior to the
completion of the six-month intemship agreement, specifically stating the
reasons for such termination. The report shall be duly signed by the
immediate supervisor of the intern/s.
‘This MEMORANDUM OF UNDERSTANDING shall take effect on the date
signed by the parties herein until the completion of all the interns assigned to the GIP
Partner Agency of their six-month Intemship Agreement with the Department of
Labor and Employment Regional Office through Regional Director
Signed this, day of 2019, in
Regional Director (Government Agency)
DOLE-RO GIP Partner AgencyDOLE-GIP Form C
DEPARTMENT OF LABOR AND EMPLOYMENT
GOVERNMENT INTERNSHIP PROGRAM
(DOLE-GIP)
INTERNSHIP AGREEMENT
THIS AGREEMENT is made by and between the Department of Labor and
Employment as represented by Director of the DOLE Regional Office
No. ___ with office address at :
-and-
Name of |Postal | Effective | Effective | Office and | Work
Intern Address | start date | end date: | Place of | Contact
Assignment__| Person:
WITNESSETH:
1. This Agreement shall govern the relationship of the Inte and the
Government Office where he/she will be assigned and does not create any
employer-employee relationship between the DOLE and the Intern, and will
not be accredited as government service for any purpose/s;
2. That the duration of this Agreement shall be for a minimum of three (3)
months to a maximum of six (6) months computed from the date that the
Intern reported for work in his/her office of assignment, provided that:
a) Former GIP beneficiaries may be readmitted for a minimum of three (3)
months to a maximum of six (6) months upon recommendation of the
partner institution, whether local or national; Provided further, that they will
be designated to acquire additional competencies that would merit a
potential position, whether contractual, casual or permanent in the
government service; and
b) That such recommendation contains the (a) Performance rating or
evaluation of the intern; (b) Needed skills of the intern for enhancement;
and (c) the Intent to hire or absorb the GIP as a contractual, temporary or
regular employee.3) For purposes of computation, each month shall be equivalent to twenty two
(22) work days exclusive of special non-working holidays. In case there are
non-working holidays within the duration of the GIP agreement, the period
may extend beyond the end date to utilize the allocated budget for twenty two
(22) work days a month.
4) That in cases where the Intern will not be able to finish the period of six (6)
months internship program, shall inform/notify the GIP Partner Agency where
the internship is rendered through his/her immediate Supervisor, and report
to the DOLE-RO the intention of ending this Agreement at an earlier date.
5) That the Intem shall be entitled to receive an allowance/stipend from DOLE,
equivalent to the highest prevailing Regional minimum wage where the
internship agreement shall be enforced, payable every 15" and 30" of each
month based on the Intern’s actual attendance, and that absences, tardiness
or under time incurred shall be deducted accordingly; and
6
That the DOLE-RO shall enrol the Intern and pay the one-time GSIS
premium in the amount prescribed by the GSIS, which shall be no later than
‘one (1) week after the Intern has reported for work while this Agreement is in
effect, or during the period of Internship.
Confidentiality: The Intern must maintain confidentiality, when and where
appropriate, during and after the internship, of all the data and information where
‘such information is not already within the public domain and is indicated or
understood to be confidential.
IN WITNESS WHEREOF, both parties have hereunto set their hands this _ th
day of 2019, at :
Signed: Signed:
{insert name }
Director The Intern
DOLE-RO___
Date: Date:
ACKNOWLEDGEMENT
REPUBLIC OF THE PHILIPPINES)
S.S.BEFORE ME, a Notary Public for and in the above jurisdiction, personally
appeared the following:
NAME IDENTIFICATION CARD/ DATE/PLACE
NUMBER ISSUED
known to me to be the same persons who executed the foregoing instrument
and acknowledged to me that the same is their own free will and voluntary act
and deed.
This instrument consists of two (2) pages including this page wherein this
Acknowledgement is written, and is signed by the parties and their instrumental
witnesses on each and every page hereof.
WITNESS MY HAND AND SEAL, this day of , 2019 at
NOTARY PUBLIC
Doc. No. :
Page No. 3
Book No. 3
Series of 2019DOLE-GIP FORM D
DUTIES AND RESPONSIBILITIES
4. Asse DOLE and cer Gorman Agencies Pesan Sa
2 Ercan of rit innn Sit Regiy Sytem
2 Profing leaner be bray
4 Asai pte seen pectoral
5 Aesasrg LGU peromalint
6. Otertonctons nt gh ehniclnratre
nae
ae
“Thicontias nate pen whose scr ont
signure apa arcs a eid DOLE
[Goverment inten Pram Seely
“home i nantadaraia anc reba snared
on separation or end ot program Pane rope et
te yeorrerectve ROS MOS.
DUTIES AND RESPONSIBILITIES.
4. Asst DOLE and eter Gevament Agencies Peserne Sta
2 Encving of rosters ine Ss Raps Sys
3 Profi of cedar nthe brag.
4 Aang pute schol personnels!
5 Asisng LU persernea
{-oterfarcton ret igh nature
IN CASE OF EMERGENCY, PLEASE NOTIFY:
Name:
NooRess
LNG:
‘Tis eerfos ele ponan whose pee and
signe apa rena a ere DOLE
‘overmantintersna Prepar sentry
‘Wis cr i oamvanferaie and mus be sender
pon sepraion of endef progam Ponte ese oss
{oyourerpocve HAOS 9 NOS
PES els) eeeDOLE-GIP FORM E
CBRITFICATIQy,
This is to certify that Mr./Ms. has rendered (three/six) months of
service as intern assigned at the Office of of the
Department of ____under the Government Internship Program (GIP) of the Department of
Labor and Employment (DOLE).
This certification is issued for whatever any legal purpose it may serve him/her.
Signed this day of 2019.
Regional DirectorDOLE REGIONAL OFFICE
GOVERNMENT INTERNSHIP PROGRAM (GIP) BENEFICIARIES MONITORING FORM
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INDICATIVE
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‘TOTAL
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Indicative | Actual [|__Aecomplchment(es of une) T2047 guaget |__Sudeet Ullzation (es of Dee)
‘Area of Operation REMARKS
Target | Target | Actual | vsverr | svear | Allocation 000 | cbigation *
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Total Phtppinos
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TOTAL : = | sorvinLIST OF GIP BENEFICIARIES ABSORBED FOR FY
DOLE-GIP FORM H
DOLE Region_
Name of GIP] Sex | Office of Period of Date Name of
Beneficiary Assignment | Engagement | Absorbed | Employer
‘nly fi-up the above formist of GP beneficiaries absorbed for FY2019.Indcate your DOLE RO Office No. and provide the deta by sting
the names ofthe beneficares, sex office of assignment, period of engagement, date absorbed, nd name of employer. Kindly ema this at
lable dolee@amail com on or before 0S December 20__. Thankyou.
Signature over Printed Name
‘Authorized RepresentativeDOLE-GIP Form |
GIP FEEDBACK FORM.
OFFICE OF ASSIGNMET
DATE OF SEPARATION
We would appreciate if you can openly answer the following questions in relation to your experiences as a GIP beneficiary
during your stay with the Agency. Your responses will be treated with confidentiality and will not form part of your personnel
file,
We believe that the information is vital importance and will assist us in analyzing the factors that will guide the Bureau in
improving/enhancing its programs, policies and systems.
1. Please indicate the kind of work that was given to you at the office or agency.
O Clerical work CO Administrative work O Technical work
CO others, please specify:
2. What competencies have you acquired that you can present in your future employment?
O Communication skitls C. interpersonal skills
O Computer skills O Organizational skills
C. Research skills C. others, please specify:
3. What had been frustrating/difficult/upsetting to you during your stay at the office or agency?
C1 Dealing with supervisors Delayed salary
CO Dealing with peers CO Additional transportation expense
CO. Volume of workload C. Government system
CO] Work environment others, please specify:
4, How did the GIP program help you in terms of personal or professional growth?
CO Improved my communication skills CO Increased my knowledge in government
rocesses
OF increased my confidence t
O improved my inter I skill
C1 Gave exposure in the world of work sea dl ee
C. others, please specify:
C Provided training and experience comet
relevant to my field of study
5. What are your immediate plans after your stint with the office or agency?
C. Continue work in the government service C. Pursue further studies
O Search job ir
the private sector 1 others, please specify:6. What are some of your expectations which the office or agency failed to address?
1 Non-inclusion in trainings and seminars C1 Limited work experience
Cl Not engaged in permanent = Others, please spe
employment by the office or agency
What had been good/satistying/enjoyable to you during your stay in the assigned office?
C. Nature of work CO. Service to the government
1D Work environment Ci Colleagues
CO Work experience CO others, please specif
8. Please check your overall rating at the office/agency as an organization and also with your Division.
‘A. Office/Agency ( ) Very Satisfied (_) Somewhat Satisfied () Satisfied
(_ ) Somewhat Dissatisfied (_ ) Very Dissatisfied
B. Division/Unit ( ) Very Satisfied (_ ) Somewhat Satisfied ee
() Somewhat Dissatisfied (_) Very Dissatisfied
Comments/Suggestions:
DO 185 17 Suspension of Acceptance and Processing of All New Application For Overseas Employment Certificate For All Overseas Filipino Workers Including Direct Hire Workers