INSTRUCTIONS

READ ALL THE INSTRUCTIONS CAREFULLY

1. There are two files one word (Annexure) & one excel(Data entry). PLEASE DO NOT
DELETE, MOVE, RENAME THESE FILE.

2. Place folder MAIL MERGE on C drive only. PATH MUST BE C:\MAIL MERGE ONLY. DO NOT
MOVE, RENAME,DELETE FOLDER. BOTH THE FILES MUST BE IN SAME FOLDER.

3. DO NOT MAKE ANY CORRECTIONS IN WORD FILE (ANNEXURE)

4. In excel file (DATA ENTRY), FILL YELLOW FIELDS ONLY.

5. THIS WILL WORK ONLY IN MS OFFICE-2007 & ABOVE.

6. THOUGH CARE IS TAKEN FOR THE CORRECTNESS OF THE DATA, MANUAL

VERIFICATION/CHECKING IS COMPULSORY.

7. IF YOU FIND ANY MISTAKE/QUERY OR HAVE ANY SUGGESTION OR NEED HELP CONTACT
ON dopacctt1@gmail.com.

8. MACP CASES/SPECIAL CASES WILL NOT BE COVERED IN THIS FILE.

 HOW TO USE??

FIRST TIME CONFIGURATION

1.

1. FIRST OPEN THE WORD FILE GIVEN IN THE FOLDER.

CLICK ON YES
GIVE PATH OF THE EXCEL FILE “DATA ENTRY FOR 7 th CPC” LOCATED IN MAIL MERGE FOLDER OF C
DRIVE.
NOW CLOSE THE WORD FILE. CLICK ON YES TO SAVE THE FILE.
NOW, OPEN WORD FILE AGAIN.

UNDER MAILINGS === SELECT RECIPIENTS === USE EXISTING LIST

SELECT MAIL_MERGE AND CLICK ON OK

CONFIGURATION OF YOUR FILE IS COMPLETED AND YOUR FILE IS READY TO USE.

SUBSEQUENTS USE

OPEN EXCEL FILE LOCATED IN THE FOLDER. MAKE NECESSARY DATA ENTRY. ENTER DATA IN
YELLOW FIELDS ONLY. SAVE DATA ENTERED.
 AFTER MAKING DATA ENTRY, OPEN WORD FILE(ANNEXURE FOR STATEMENT OF
FIXATION). FOLLOWING SCREEN WILL APPEAR .

CLICK "YES"

ON CLICKING YES, FOLLOWING SCREEN WILL APPEAR.

CHOOSE MAILINGS OPTION FROM MENU BAR. FOLLOWING SCREEN WILL APPEAR.
CLICK ON NEXT-NEXT, PAY FIXATION ANNEXURE WILL BE GENERATED ONE BY ONE FOR DATA
ENTRY MADE IN EXCEL FILE.

IF YOU WANT TO VIEW ANNEXURE FOR ENTRY NUMBER 98, ENTER 98 IN THE SCREEN AND ENTER.
ENTRY NUMBER 98 WILL BE SHOWN.
IF YOU WANT TO SAVE ALL THE STATEMENTS IN ONE FILE. CLICK ON THE OPTION FINISH & MERGE
=== Edit Individual Documents

SELECT NUMBER OF RECORDS YOU WANT TO VIEW (ALL OR FROM TO)

CLICK ON OK. A NEW WORD FILE WILL BE POPED UP. SAVE THAT FILE.

If YOU WANT TO MAKE ANY CORRECTIONS IN INDIVIDUAL RECORDS, YOU CAN MAKE THESE IN
THIS FILE.

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