IMPORTANT: Kindly read ALL the information entries in this yearbook data guideline.

Appendix
A is found on the next page of the guidelines in this MS Word file.

The Gear 2020

YEARBOOK DATA GUIDELINES
GENERAL GUIDELINES

1. Acquire the soft copy of the e- copy from the authorized yeabook staff at the Student
Publication Office at the Office of the Student Affairs (OSA).

2. Strictly, completed soft copy of the e-copy must be submitted to the yearbook staff on/
before deadline of submission, the schedule of which will be announced/posted at the official
social media pages of the school or at the school bulletin boards. Your respective class mayors
(or any class representatives) will be responsible for the collection of your data copies and they
will be sorting them out in one MS Word file per course and section (NOTE TO MAYORS: Class
names should be arranged alphabetically). The class mayors (or any class representatives) will
also be responsible for the submission of said completed data to the yearbook staff.

3. It is also of high importance that a graduating student will be THE ONE putting the data
entries in the yearbook data e- copies. This is for in any regards that the data will be
personalized by the owner himself/herself and erroneous/wrong entries will be avoided as far as
his/her data is concerned.

DATA E-COPY GUIDELINES PROPER

1. Kindly refer to Appendix A the data e- copy that should be filled out with data entries of the
graduating students. The provided data e- copy should follow the typing specs: 12, font size;
Calibri, font style.

2. Upon filling out, DO NOT put space after “>” on each of the data entries required. Format of
the name entry should be: Surname, First Name, Middle Name

Correct Incorrect
<name>Dela Cruz, Juan Zamora <name> Dela Cruz, Juan Zamora

3. Mother’s name should be the legal name she uses now on public documents, filling out of
forms, etc.

4. For students whose address is in North Cotabato, kindly follow the correct format below.

Correct Incorrect
Poblacion, M’lang, North Cotabato Poblacion, M’lang, Cotabato

5. You can input as much as 5 organizations and 5 awards on your data e-copy.
IMPORTANT: Kindly read ALL the information entries in this yearbook data guideline. Appendix
A is found on the next page of the guidelines in this MS Word file.

6. Organization and Awards format.

 Organization format:

A) If held a position while in the organization;

Position (school year); Member (school year), name of organization

Example:

President, 2018- 2019; Member 2015- 2019, Junior Philippine Society of Mechanical
Engineers (JPSME)- USMKCC Chapter

B) If a member only;
Member (school year); name of organization

Example:

Member 2015- 2019, Junior Philippine Society of Mechanical Engineers (JPSME)-

USMKCC Chapter

 Awards format:

Award won, name of competition, name of event, venue of event

Example:

1st placer, Video- Dubbing Competition, 7th JPSME Southern Mindanao Convention,
USeP, Obrero, Davao City

7. Guiding Principle/Statement should be italicized.

For strict compliance,

The Gear 2020

IMPORTANT: Kindly read ALL the information entries in this yearbook data guideline. Appendix
A is found on the next page of the guidelines in this MS Word file.

APPENDIX A

<name>Achay, John Magarzo

<course/major>Bachelor of Science in Mechanical Engineering
<bday>September 13, 1998
<thesis/project study/feasibility study>Chicken Plucking Machine (Plucking Mechanism)
<OJT/Internship>Department of Public Works in Highways Lanao, Kidapawan City
<organization1>Member 2015- 2019, Junior Philippine Society of Mechanical Engineers
(JPSME)- USMKCC Chapter
<organization2>
<organization3>
<organization4>
<organization5>
<award1>2nd placer, Video- Dubbing Competition, 6th JPSME Southern Mindanao Convention,
USeP, Obrero, Davao City

<award2>3rd placer,Robowars Competition 7th JPSME Southern Mindanao Convention, USeP,

Obrero, Davao City

<award2>2nd placer, Baseball Competition 2017 Unilympic Games, Kabacan North, Cotabato

<award3>1st placer, Baseball Competition 2018 Unilympic Games, Kabacan North, Cotabato

<award4>nd placer, Baseball Competition 2019 Unilympic Games, Kabacan North, Cotabato

<award5>

<guiding principle/life statement>"Instead of worrying about what you cannot control, shift
your energy to what you can create."
Example of the e-copy of Data:
<name>Dela Cruz, Juan Zamora
<course/major>Bachelor of Science in Mechanical Engineering
<bday>June 24, 1999
<address>Sinsuat Street, Kidapawan City
<father’s name>John Ramos Dela Cruz
<mother’s name>Joan Zamora Dela Cruz
<thesis/project study/feasibility study>A Study on Data Presentation by Empirical Statistics
<OJT/Internship>Google Corporation, Silicon Valley, San Jose, California, USA
<organization1>President, 2018- 2019; Member 2015- 2019, Junior Philippine Society of
Mechanical Engineers (JPSME)- USMKCC Chapter
<organization2>
<organization3>
<organization4>
<organization5>
IMPORTANT: Kindly read ALL the information entries in this yearbook data guideline. Appendix
A is found on the next page of the guidelines in this MS Word file.

<award1>1st placer, Video- Dubbing Competition, 7th JPSME Southern Mindanao Convention,
USeP, Obrero, Davao City
<award2>
<award3>
<award4>
<award5>
<guiding principle/life statement>Tomorrow’s another day.