A drawer is a box shaped container that fits into a piece of furniture which can be drawn out

horizontally to expose its contents. Drawers are built into numerous types of furniture’s
including cabinets, desks and chest of drawers. Some drawers incorporate a locking
mechanism to secure the contents especially office desk drawers. The key purpose of a
drawer is to address an effective filling management system, which make sense to the owner. 

My desk drawer comprises of three storage shelves, which vary in size with the top drawer
being the smallest, the middle one being slightly bigger and the bottom drawer being the
biggest and lockable.  

I have categorised the contents of my drawers according items that I use for writing, items
used for presentations and items that I use for storage of information and other confidential
objects.

The first category comprises of items, which I use for writing, and most of these objects are
frequently accessed hence placing them on the top drawer. Items will include biros, pencils,
staplers, white board markers, erasers, rulers, stencils and sharpeners. All these will be kept
in the top drawer as they are light and are frequently accessed at any given point of time. A
good example could be the need for a pen as soon as I receive a phone call from customers so
that I can quickly jot down some notes. 

The second category will comprise of objects that I will use for presentations, these will
include white board papers, notebooks, diaries, textbooks, manuals, standard operating
procedures and bond paper for printing. This drawer will keep these materials, as they are key
for the processing of information and presentation to customers and visitors who come into
my office. These items are sequentially organised and labelled according to dates for easy of
reference. 

The first two drawers’ contents are not confidential meaning any of my team members can
ask to use them at any given point in time. 

The third and final category comprises of objects that I will use for storage and archiving of
information. The bottom drawer will contain flash disks, flat files tagged and mostly objects
which are confidential these will include, external drives, server room access keys, and
registers. This drawer always stays locked all times, as it contains sensitive details in form of
files and disks. The objects I will keep in this drawer are considered private and confidential
until their retention period has expired. 

There is not standard way of defining the order in which desk drawer contents should be
organised however, the key is to ensure that the owner designs his filing system in a way that
is most efficient to him. A highly automated organisation like my company, where its almost
90% paperless you will find out that most of the items loaded in drawers will not be used
most of the time as they have been replaced by systems. Collaboration software’s enables us
to work on documents and present on network projectors without writing down any notes.
Smart projectors enable users to write on screen and share notes through emails with real
time updates.