COMMISSION ON AUDIT CIRCULAR NO.

75-6A December 15, 1975

TO : All Auditors of the Commission, Heads of Departments, Chiefs of Bureaus,

Agencies & Offices; Managing Heads of Government-owned or Controlled
Corporations; Provincial Governors; City Mayors; Municipal Mayors; Provincial,
City or Municipal Treasurers; and all Drivers Concerned.

SUBJECT : Clarifications on Commission on Audit Circular No. 75-6, dated November 7,

1975 prescribing the regulations for the proper use of government vehicles.

In response to numerous queries received by this Commission from various heads of

government offices and agencies, the following clarifications on Commission on Audit Circular
No.75-6, dated November 7, 1975 prescribing the regulations for the proper use of government
vehicles are hereby issued:

1. The regulations contained in the abovecited Circular No. 75-6 are the same
regulations provided in Presidential Decree No. 733 and in existing circulars and
memoranda, and are intended to apply to all vehicles belonging to the national
government, its subdivisions and instrumentalities, including government-owned
or controlled corporations.

2. The only exemptions to these regulations are: (a) vehicles of officials enumerated
in Section 9 of PD 733, supra, to whom exclusive use of government motor
transportation is given and (b) "security vehicles" as authorized by the Office of
the President, Any additional exemptions shall be granted only by the President.

3. By "security vehicles" are meant those which are engaged in security missions or
intelligence work. The mere use in some government vehicles of security plates
does not necessarily give them the character of security vehicles.

4. Such security vehicles are, for obvious reasons, exempted from the markings of
"For Official Use Only." However, users of said vehicles are required to comply
with the trip ticket requirement as well as with the regulations that government
vehicles be kept in government garages, when not in use for official business.
For the purpose of audit, it is enough that the destination and duration of the trip
is indicated in the trip ticket without specifying the purpose for which the trip is
being undertaken.

5. Government vehicles must be kept in government garages. If the office or

agency does not maintain a garage, a certification to that effect maybe made by
the head of office or agency, duly noted by the unit/agency Auditor. In this case,
said government vehicles may be kept elsewhere, provided that the official to
whom the vehicle is assigned assumes complete responsibility therefor.

6. As regards City Mayors who are not among the officials specifically mentioned in
Section 4 of Executive Order No. 31, Series of 1954 as entitled to government
transportation, they may not avail of a government vehicle in the discharge of
their official functions unless expressly authorized by their respective city
 charters or by the Office of the President, as an exception to said Executive
Order No. 31. In any case, if the authority granted does not define the nature or
extent of their use of government vehicles, the purpose or purposes thereof shall
be the same as that/those prescribed for provincial officials.

7. Finally, it may be stressed that the regulations prescribed in Commission on

Audit Circular No. 75-6, supra, for the proper use of government vehicles are
regulations provided by law. The only role of this Commission in so far as these
regulations are concerned, is to see to it that they are implemented and enforced
strictly in accordance with its bounden duty to safeguard government funds and
property as ordained by the Constitution.

Please be guided accordingly.

(SGD.) FRANCISCO S. TANTUICO, JR., Acting Chairman

Form A

Republic of the Philippines

Department of ________________
________________________________
(Name of Bureau or Office

_________________
(Date)

DRIVER’S TICKET

A. To be filled by the Administrative Official Authorizing Official Travel:

1. Name of driver of the vehicle

2. Government car to be used, Plate No.
3. Name of authorized passenger
4. Place or places to be visited/inspected
5. Purpose

B. To be filled by the Driver:

1. Time of departure from Office/garage A.M./P.M.

2. Time of arrival at (per No. 4 above) A.M./P.M.
3. Time of departure from (per No. 4) A.M./P.M.
4. Time of arrival back to office/garage A.M./P.M.
5. Approximate distance traveled (to and from A.M./P.M.
6. Gasoline issued, purchased and consumed:

a. Balance in tank liters

b. Issued by office from stock liters
c. Add-Purchased during trip liters
TOTAL liters

7. Gear oil issued liters

8. Lub. Oil issued liters
9. Grease issued liters
10. Speedometer readings, if any:
At beginning of trip miles/kms.
At end of trip miles/kms.
Distance travelled (per 5 above) miles/kms.

11. Remarks:

I hereby certify to the correctness of the above statement of record of travel.

_____________________
(Driver)

I hereby certify that I used this car on official business as stated above.

_____________________
(Name of Passenger)

__________________, 19 ______
(Date)
Form B

Republic of the Philippines

Department of _________________________

_______________________________
(Name of Bureau or Office)

MONTHLY REPORT OF OFFICIAL TRAVELS

(To be accomplished for each motor vehicle)

Date _____________________
Vehicle Plate No. _________________________ Driver’s Name _____________________

Distance Gasoline
Traveled Consumed Oil Used Grease
Date (in Kms.) (in liters.) (in liters) Used Remarks

TOTALS

I hereby certify to the correctness of the above statements and that the motor vehicle was used
on strictly official business only.

____________________________
Driver

Approved by:

_____________________________
Administrative Officer

Note: This report should be accomplished in triplicate the original of which, supported by the originals of
duly accomplished Driver’s Record of travel (Form A) should be submitted, thru the Administrative Officer
or his equivalent, to the Auditor concerned.