ABS PLAN APPROVAL SYSTEM 2007 Updated on 19 April 2007 ARS Lecin ~ osgoli shore, Seman te = FSTASLTABLE OF CONTENTS INTRODUCTION... ‘Administration | Profecte) rowing ust | Contacts... Transmittal | INTRODUCTION OF THE TRANSMITTAL SCREEN. Screen Section 1 Screen Section 2... Screen Section 3... : : GUIDANCE TO CREATE TRANSMITTAL. Comments GUIDANCE TO REPLY COMMENT Documents System Notification | Reports | Comment List Repo. Drawings Repor. Updated on 19 April 2007INTRODUCTION Upon login, you will see 2 tabs, namely the Projects tab and the Administration tb ABS Plan Approval vant Sine Corti Note: Only the Administrator has the Administration tab, The Administrator will manage the ABS Plan Approval user accounts and has the rights to add/editremove users or reset passwords for the users created in the ABS Plan Approval Recommendation: ABS recommends the department which manages the headcount of the company to manage the ABS Plan Approval account. Create 2 User Profile for each employee, not the project, for easy user account de-activation/removal Updated on 19 April 2007‘Administration List of users created for the ABS Plan Approval will be displayed te oan 1 (Caan) Cras] (Cramer) ‘The Administrator will create a User Profile for their colleagues who need access to ABS Plan Approval System. Fill in the details appropriately to create a User Profile. The User Name and Password will be sent to the user's email directly, All subsequent ABS notifications generated as a result of user's action wil be sent to the user's email a oe Once Creatns Cinasee) CaO Updated on 19 Aprit 2007 4Projects ‘The projects under your company account will be displayed. ‘ese S20 (epee Pins ae esis stove Sect “umes saneiu wana auapvane co.scTo.) ‘awatce PEARL ‘ane Upon clicking on a Project Number, you will enter the project and find 7 location tabs in the project as shown below. ABS Plan Approval ‘rig ust cota Taste] coment; oocvats] nt nteaten! Reco Updated on 19 April 2007Drawing tst | List of drawings and the drawing details are displayed, This is the tab to manage the drawing details. ABS Plan Approval ec |e 200090 esses Sasa | Hasnaeet | auicacaansal | AN Spee ees titons. |_ niet ove sie |__shvn commons | etre |_neneseda_| Sea rungs sash J har euch _ site r Festrasngtales 38-Apr-2007 Sond. sean Attn Recures Testonvingtiles —— sa.apea0or ond Adin teguind estormgtiled 22-Apr-2009 aso r r rc + Click on the “iter o narrow down the displayed drawings by their status Fillers Dwg Status | Description ‘Acive Received Drawing has been received by ABS Under Review | Drawing received and assigned to an sngheer Complete Complete Drawing@ retummed without outstanding comments Noi Submitted Scheduled Drawing is scheduled for submission ‘Acian Required | Retaned Drawing not retuned. Client's response is required ‘Action Required | Drawings returned with outstanding comments + Click 844242 | to add drawing and its description to the project. Hote: Drawing numberftte shoulé not contain sheet and rev information + Click —vblesd ova: tist_]to upload a submission schedule to the project, using an excel spreadsheet with 3 columns detailing the drawing numbers, tiles and scheduled submission dates, Tips: This is recommended to quickly add multiple drawings tothe project. + Select drawing(s) and click Ste. omments_]to gisplay comments for the selected drawing(s). © Select drawing(s) and click 80s. [to edit the drawing description of drawingis) in the project Note: Submitter should ensure that the drawing description entered matches the drawing description on the drawing, Editing is only allowed up until the drawing has been approved. ‘= Select drawing(s) and click _Remev* 29" _|to remove drawing(s) from the project drawing list Note: Removal is only allowed before drawing has been submited ‘* Select drawing(s) and click ___Oewelosd 2ip Fils _ | to download selected reviewed drawing(s). + Use “Search Drawings" functionality to quickly locate a drawing. Wildcard (%) should be used if the exact drawing numbertile is unknown, + Click “Show Hulls” to display applicable hull(s) against each drawing(s). Updated on 19 April 2007 6List of ABS engineers handling the project and the contact details are displayed Updated on 19 April 2007List ef transmittal and submission details are displayed. Ths is where submission of drawings is always made, through a transmittal ABS Plan Approval es en 09089 oon Tasca J = Click —Steste Tranewitta!_| to make submission to ABS, Note: A transmittal number wil always be created after clicking "Create Transmittal” button. * Select a transmittal and click _E## Trenemisst__|to edit the transmit Nate: Processed transmittal wil not be editable Select a tranemittal with “Not submitted” status and click ——Bemeve Tranemts!_] 10 remove it Noto: Only empty transmittals without file content can be removed. Processed transmittals are not removable, * Glick on the response number to batch download the reviewed drawings and review letter in a zip file Updated on 19 April 2007 8INTRODUCTION OF THE TRANSMITTAL SCREEN The transmittal screen ‘sacen | seat >| sists of 3 maln screen sections. Seon selon’? > Seren sions > Updated on 19 April 2007 8Screen Section 1 ‘+The transmittal number CRxoo0 is located at the top left of the popup. = Guidance tent “W*lme: please click the button if you are new harel appropriately to guide the user. * will change = Click H*!! to view video help for guidance. © Click 99m to submit the transmital to © auto-save Is checked and changes * Click $9¥* to save inputs and changes. By detault, to the transmittal will be saved every 25 seconds. = Click =! to check all checkboxes of all rows in the transmittal. Click “usl* to toggle select the checkbox selection 1 Select the checkboxes for the rows to be deleted and click 2#="© to remove the rows from this transmittal, Click #2! to retrieve all deleted rows that have not been purged from the transmittal. Click “2 to purge all deleted rows. Note: After purge delete, row information will be permanently deleted and not be retrievable in this transmittal, Updated on 19 April 2007 10Screen Section 2 le Browse forthe file to be submited. ‘Submittal item + G*""" _ File to be submitted for ABS review and approval (Default) @ Wformation Dy cover Letter File to be submitted for ABS information - File is the Customer’s Cover Letter detailing submission package (Optional) Date Only applcabie when C7 °°" 8" ig selected and alows the clent to input the date oftheir cover ieter Drawing No, Input drawing number into the emply field, As the drawing number is typed into the field, the dropdown will show details (Drawing number - Drawing Title) ofall drawings in the project that matches the input. Note: If an existing drawing from the project is selected, the Tile field will be automatically populated with the drawing title existing in the system, Drawing No. must be unique. Title Input drawing ttle into the empty field, where applicable. the sheet number inio the empty field. The dropdown shows the sheets for an existing drawing in the project, Noto: For booklet submission, sheet is not equivalent to the number of pages in the booklet. Sheet umber of a drawing must be unique Rev Input the revision number into the empty field. The dropdown shows the revisions of an existing drawing in the project. Revision number should be unique, Hull No. By default, all applicable hulls under the project are selected. Note: Deselect the non-applicable hulls) if the file to be submitted does not cover all ofthe hulls) ‘Add this row to the transmittal. Note: Input data in the yellow section is not part of the transmittal until the *®e" | button is clicked and the row is added to the transmittal, After adding this row to the transmittal, only the File, Sheet and Rev fields are editable, Updated on 19 April 2007 "Screen Section 3 For projects with a subrnission schedule or drawings that have been added into the project from the Drawing List Tab, upon the creation of a transmittal, the drawings that are scheduled to be submitted today or earlier will be populated in the transmittal (max 100). ay eeatase enrvearate 1 Wie tone ama ne anova : Bie Dd The following are the fields that are editable: Browse for the file to be submitted. Note: This field is editable by clicking on the file name. Sheet By default 1 is populated in to Sheet field. - This field is editable by clicking on the number. For booklet submission, sheet is not equivalent to the number of pages in the booklet, Sheet number of a drawing must be unique Rey Input the revision number into the empty fleld Note: This field is editable by clicking on the number. Revision number should be unique. Click = to add additional sheets to the drawing in the row which the + is located. A new row with the seme submittal item, drawing no. tle and Hull No. information willbe automatically populated in the next row below. 4& indicates incomplete information for the row. Mouse-over to view summary of the missing information. Noto: Mouse-over for viewing full information is available for Drawing No., Title, Hull No. in this section. To edit these fields, navigate to the Drawing List Tab and make the changes before/after your transmittal submission, Please note that these fields are non-ecitable after ABS has completed the review. Attention: Please note that rows with incompiete information will not be submitted. Once a transmittal is submitted to ABS, inputs for the rows with incomplete information made in the transmittal will be deleted and retrievable. You may ignore rows displaying drawings scheduled to be submitted to ABS if they are not ready for submission yet. Concentrate on the rows of drawings that you wish to submit in this transmittal Updated on 19 April 2007 2GUIDANCE TO CREATE TRANSMITTAL, Atthe Transmital tab, clickers Transmitat_Jto begin submission ABS Plan Approval Lesa | Maras 360008 wai} = Gtitencmal | Reve Test In general, the following steps apply to add drawings to the transmittal, ts J tae} a) Ps fetes at ae Honest tn et 4, Browse for the File to be submitted 2, Select the Submittal Itom, Defaults to @ "=" 3. Input Date (Hint: Only applicable if Cover Letters selected from Step 2) 4, Input Drawing Ne. (Hint: Select the drawing from the dropdown lst if the drawing exists in the system, Continue typing the Drawing No, ifi's a new drawing, Note: Drawing No, must be unique.) 5. Input Title (Hint: fan existing drawing has been selected from the dropdown list in Step 4, the existing drawing ttle will be populated in this field. For a new drawing, input the title of the drawing in this field.) 6. Input Sheet ("lint If an existing drawing has been selected from the dropdown list in Step 4, the existing sheet(s) willbe displayed in the dropdown. To submit an additional sheet to the drawing, input the new sheet number of the drawing. To submit a complete revision of a sheet, select th sheet to be revised from the dropdown, To submit a fly sheet of a previously submitted booklet, input a unique sheet number such as FS to distinct it as a fly sheet submission. (Note. sheet number of a drawing must be unique.) 7. Input Rev (Mint: Ian existing sheet has been selected from the dropdown list, the existing revision(s) of the sheet will be displayed in the dropdown, input the new revision number of the drawing (Note: revision number should be unique.) 8. By default, all applicable Hull No, under the project are selected, Deselect the non-applicable hull(s) ifthe file to be submitted does not cover all ofthe hull(s) @ Click *Re" [Yo add this row to the transmittal 10. Repeat above steps to add additional drawings to the transmittal Updated on 19 April 2007 13However, if you have submitied a submission schedule or have added a drawings list into the project from the Drawing List Tab, and you wish to submit for those drawings (first-time submission), you only need the following 2 steps to create the transmittal under Screen Section 3: ae taagnes Foneona z oa rr’ ry 1. Browse for the File fo be submitted 2. Input Rev (Note: Revision number should be unique.) Hint: (Ctrl F) function may be used to quickly locate a drawing in the lst. Note: Mouse-over for viewing full information is available for Orawing No. Title, Hull No. in this section. To edit these fields, navigate to the Drawing List Tab and make the changes after your transmittal submission, Attention: Drawing No. should not contain sheet or revision number. This information should be input in thelr respective Steet and Rev fields, Tips: ifthe drawing cannot be located in the list in Screen Section 3, use Screen Section 2 to locate the drawing, You may also use Sereen Section 2 to add drawings to the transmittal Click Submit to submit transmittal. Refresh browser to obtain updated transmittal status information regarding the Submission Date and Status. Status of "Processed means the transmittal has been successfully submitted to ABS, ABS Plan Approval Updated on 19 April 2007 14List of comments and their history are displayed. This is where you can respond to the comments. _ ABS Plan Approval Yestorawingtales } 29 [28401-2007 } oud“ Tensile} cemmuet ABS (39589-2007 ) rc * Select the dropdown fers to narrow down the comments displayed. Updated on 19 April 2007 18GUIDANCE TO REPLY COMMENT Atthe Comments tab, select the comment(s) and click #91 transmis! _] tg make your epi ABS Plan Approval spe raenieal_ eset at nie sae cornet 129 (95494-2007 ) r comment ae (195912007 J r The transmittal screen now consists of 2 tabs, namely the Comments tab and the File List tab. In general, the following steps apply. | et | 2S 1, At the Comments tab, details of the selected comment(s) are displayed with a reply text box. Input your reply to resolve the comment raised in the Reply Text box ise] tna] 2 2. If supporting documents are to be submitted together with the response to the comment, navigate to the File List tab to submit the files Click S¥m to submit the transmittal. Refresh browser to obtain updated transmittal status information regarding the Submission Date and Status. Status of “Processed means the transmittal has been successfully submitted to ABS, Updated on 49 April 2007 16Documents| List of ABS review responses and their details are displayed. ABS Plan Approval ‘aig aa aaa Baving us| centeas)TansitalConvrans Begumente! sytem Hesesion Repos Sonnet te epee Aeewetete ate Review Lote. 13.apr2007 + Click to download document retumed under its respective response number. Updated on 19 April 2007 7Systam NotiReation: Under development. Updated on 19 April 2007 18Reports} At the Reporte Teb, 2 reports are available. ABS Plan Approval eunet it | acs Teslne waa, ‘+ Make the appropriate selections and click Generate Revore I, Comment List Report lity ar brejed end ean elude ve fll read or he ean ey ine wand, 7 Te Hen needs al crnmante se nestor dat epee __eano ana] cin eon rommat eeet © 90 © Drawings Report nen atthe ve are date (ovaneleor and stu) ot exh azuing seHgnat 4 prin bought the vaio he Com Ga for eat eranag etcen tou S95 scropin —duaaaeraron | cen] leony “unaleated” and schacted" ite r Ince ool ungliehed tens + r Report Porat Updated on 19 April 2007 19