Republic of the Philippines Department of Education 18 AUG 2014 DepEd ORDER No. 37.5. 2014 IMPLEMENTATION OF THE DEPARTMENT OF EDUCATION (DepEd) AND DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT (DSWD) FUNDED SCHOOL-BASED FEEDING PROGRAM (SBFP) FOR SCHOOL YEAR (SY) 2014-2015 To: Undersecretaries Assistant Secretaries Bureau Directors Directors of Services, Centers and Heads of Units Regional Directors Schools Division Superintendents Heads, Public Elementary Schools All Others Concerned 1. The Department of Education (DepEd), through the Health and Nutrition Center (HNC), and the Department of Social Welfare and Development (DSWD), shall implement the School-Based Feeding Program (SBFP) for School Year (SY) 2014-2015 to address the undernutrition problem and short-term hunger among public school children. 2. For this school year, the Program will prioritize 562,262 or 100% of the Kindergarten to Grade 6 pupils categorized under severely wasted in all schools based on the nutritional status report as of SY 2011-2012. The Program will also cater to pupils from Kindergarten to Grade 6 categorized under wasted if funds are still available. The 120-day Feeding Program is expected to improve the nutritional status of the children which is expected to result in 85-100% classroom attendance and improve the children’s health and nutrition values and behavior. 3. The Program shall also be implemented in partnership with local government units (LGUs), and non-government organizations (NGOs), and civic society organizations (CSOs). 4. The schools division offices (SDOs) are expected to initiate and orient the LGUs and other partners about the Program and create local alliance in order to cover more school children. 5. The regional Technical Working Group (TWG), in coordination with their DSWD-Field Office (FO) counterpart, is expected to lead the implementation of the Program and the orientation activities for the divisions and schools under them. Likewise, they are expected to monitor the activities of the SDOs such as the request for funds, submission of required documents from the schools, timely release of funds to the school heads (SHs), progress of implementation, and liquidation of funds. a Depa Complex, Meralco Avene, Pasig Cty 1600 AW 3-7208/69 630-4876 037.6200 4 wuvw-depedaorh 93-7228 /632-13616. The schools, divisions, and regions shall submit their respective Monthly Physical and Financial Reports. The school is expected to submit the report to the SDOs every fifth day of the month. The SDOs shall consolidate the report and submit to the regional offices (ROs) every 15 day of the month. The ROs shall consolidate the report and submit to the DSWD FOs every 224 day of the month, copy furnish Health and Nutrition Center (HNC). 7. The schools implementing the SBFP funded by DepEd-DSWD and Partners are required to submit a Program Terminal Report to the SDOs immediately after the end of implementation. The SDOs shall consolidate the report and submit to the ROs. The ROs shall consolidate the report and submit to the DSWD-FOs, copy furnished the HNC. 8. All regional directors (RDs), schools division superintendents (SDSs), and SHs are enjoined to extend full administrative support to the management of the Program. 9. The following documents are enclosed for reference: Enclosure No. 1 : Operational Guidelines on the Implementation of ‘School-Based Feeding Program for SY 2014-2015; Enclosure No.2: SBFP Forms; Enclosure No.3: Physical and Financial Report: Enclosure No.4: Program Terminal Report; and Enclosure No.5: Monitoring Tool. 10. Immediate dissemination of and strict compliance with this Order is directed. BR. ARMIN A. LUISTRO FSC Secretary Encls.: As stated References: DepEd Order Nos.: 87, s. 2012 and 54, s. 2013 To be indicated in the Perpetual Index under the following subjects: CLASSES FUNDS HEALTH EDUCATION POLICY PROGRAMS SCHOOLS ‘Ama/CAR-DO Implementation of he Dept DSWD funded SUF O391-May 27/August 15, 2014(Enclosure No. 1 to DepEd Order No. 37, s. 2014) Department of Education ‘SCHOOL-BASED FEEDING PROGRAM Operational Guidelines SY 2014-2015 Table of Contents |. Description Il, Objectives Ill, Coverage A. Priority Target Beneficiaries 8. Duration IV. Budget Allocation per Region V. Partnership-Building and Creation of Local Alliance A. Value of Partnership-Building B. Partnership Arrangement C. Coordination Mechanism 1. Coordination Meeting 2. Roles and Responsibilities in the Coordination Process 3. Resolving Partnership Issues/ Conflicts 4. Planning for Sustainability VI. Schoo! Level Implementation Arrangements and Conduct of Daily Feeding ‘A. Creation of SBFP Core Group 8. Orientation of Program implementers C. Commodities D. Procurement and Delivery E. Feeding Proper 1. Mechanics 2. adherence to Food Safety F, Storage and Control System Vil. Eligible Expenses VIII, Procedure and Fund Availment IX. Roles and Responsibilities X. Program Monitoring and Evaluation A. Nutritional Assessment of Beneficiaries B. attendance of Pupils C. Monitoring and Evaluation D. Submission of Reports 1. Physical and Financial Reports 2, Terminal Report £. Awards and Incentives 1. Granting of Service Credits to Teachers 2. Search for Outstanding School Implementer of SBFP XI. Complementary Activities ‘A. Deworming B, Good Grooming and Personal Hygiene C. Integration of Essential Health Care Program (EHCP) D. Food Production in Schools ~ Gulayan sa Paaralan E, Waste Segregation and Composting F, Productivity, Life, and Values Development Training,1 Description The Department of Education (DepEd) recognizes the importance of good nutrition for the improvement of academic performance of learners. It is considered to be a sound investment in education as it is associated with increased enrolment, improved attendance, better performance, decreased repetition, and decreased dropout. Hence, DepEd proposed in the 2014 Budget a School-Based Feeding Program (SBFP) that will cater to a targeted 562,262 severely wasted (SW) schoolchildren in Kinder to Grade 6 nationwide. The proposal was approved but the budget was lodged with the Department of Social Welfare and Development (DSWO) as President Benigno C. Aquino directed the DSWD to implement a national feeding program that will cover the daycare center pupils and the schoolchildren. With the thrust of President Benigno C. Aquino’s administration to strengthen and maximize Public-Private Partnerships along implementation of various programs and projects, the SBFP shall be implemented in partnership with the Local Government Units and Non- Government Organizations (NGOs)/ Civil Society Organizations (CSOs) to sustain the initiative of partners and pool the resources to cover more beneficiaries. The SBFP aims to provide hot meals to children following the developed standardized recipes using malunggay and 20-day cycle menu utilizing locally produced and/or grown foods. By following the menu, the beneficiaries are assured of additional 300 calories per day to address their nutritional deficiencies. To avoid commodity fatigue, a variety of vegetables from their garden produce may be added in the menu, This is the reason why schools are encouraged to establish vegetable gardens to serve as food basket and have a ready source of vegetables in school. Food preparation may be handled by the homeroom Parents and Teachers Association (PTA) on rotation basis, the home economics/feeding teachers, or a combination of the homeroom PTA and the home economics/feeding teachers. The feeding program is also utilized as an avenue for the development of health and nutrition values and behavior among the children. The SBFP is to be implemented at the school level in accordance with decentralization efforts introduced through R.A. 9155 and the policy principles of School-Based Management (SBM) of DepEd. It is expected that the SBFP will be included as part of the School Improvement Plan (SIP). I. Objectives General: To prioritize the rehabilitation of 562,262 severely wasted (SW) children into normal nutritional status at the end of 120 feeding days. Specifically, this interagency Program aims to: 1. ensure 85-100% classroom attendance of the target beneficiaries; 2. develop positive health promoting values and behavior among beneficiaries and Page 23. extend the program to wasted (W) children in areas where there are local government or non-government partners that will contribute additional resources. Ill. Coverage A. Priority Target Beneficiaries The priority target beneficiaries shall be the SW Kinder to Grade 6 pupils in identified schools. Schools shall take the responsibility of feeding identified severely wasted students either through DepEd DSWD Funds or through collaboration with the LGUs, NGOs, PTA and other stakeholders. Schools that will not recieve DepEd/DSWD funds, or has no partner stakeholders to cover their SW children may source out funds from school MOOE, canteen proceeds and other related income generating projects that may also be utilized for this purposes. Smaller schools that have no capacity to fund themselves should be prioritized in the DepEd-DSWD SBFP funds as Central schools has more opportunities and greater cpability to seek out partners for implementation. Schools that do not have access from any of the above given fund sources but still has SW children for feeding is requested to be reported to School Health Division (SHD) Central Office for proper action in coordination with the Office of Partnerships and External Linkages. The W learners shall be included in the feeding program if funds are still available and/or if there are local government, non-government organizations and other partners that would cover the W children, following the partnership guidelines (DepEd Order No. 54, s. 2013). In the selection of wasted beneficiaries, priority should be given to Kinder to Grade 3 learners. These children are prioritized due to high level of dropout rate, vulnerability to illnesses, and under nutrition and are considered at the critical stage of mental and physical development. 1. All schools are expected to have conducted the nutritional assessment of Kinder to Grade 6 pupils for SY 2014-15 in the first three weeks of June 2014. 2. Each school is expected to identify the SW and W pupils and submit to the DepEd Division Office (DO) not later than June 30, 2014 the names of the SW and W pupils, nutrition profile (birthdate, age, weight in kilograms, height in meters, date of weighing, and nutritional status), location of school, name and contact number of Principal and/or authorized personnel and District Supervisor using SBEP Forms 1 and 2. duly signed by the School Head. The List of SW pupils shall be segregated from the W pupils. In the submission of the Master List of Beneficiaries for SBFP (Form 1), the schools may use the Learner Information ee Page 3System (LIS). In the LIS, SBFP Form 1 may be generated or downloaded after all the pupils in the schools have been enrolled and their height and weight have been encoded. A generated Form 1 from the LIS in Microsoft Excel Format already has information on the name of pupils, sex, date of birth, date of weighing, age in years/months, weight in kilograms, height in centimeters, body mass index (BMI), nutritional status, and name of guardian. The school has to encode the data in the columns for the pupil’s participation in 4Ps or SBFP in previous years. Once the school has filled-out all the needed information, SBFP Form 1 may then be printed and signed by the School Head for submission to the DO. In areas where Internet connection is not available, the schools may also opt to manually fill-out the SBFP forms and submit the signed hard copy to the DO. Please note that only the names of the SW and W pupils included in the SBFP shall be listed in SBEP Form 1. 3. The names of the beneficiaries for the feeding program whether : a) partner- funded, b). DepEd-DSWD-funded; or c) school-funded shall be submitted to the DO using SBFP Forms 1 and 2. The list shall be segregated by funding source 4. All SBFP Forms 1 & 2 submitted by the schools shall be compiled by the DOs grouped by funding source; the DO shall also prepare SBFP Form 3 based on the EBEIS data. The DO shall submit to the Regional Office (RO) compiled SBFP Forms 1, 2, & 3 not later than July 11, 2014; the DO shall likewise submit copies of SBP Forms 1, 2, & 3 to their partners. 5. The RO shall consolidate the compiled SBFP Forms 1, 2, & 3 Reports submitted by the Division Offices. A Regional Consolidated Report of the DepEd-DSWD funded schools will be submitted to the DSWD Field Office (FO) on or before July 18, 2014, copy furnished DepEd-SHD. Regional Consolidated Reports from partner funded schools shall be submitted to DepEd-SHD. 8. Duration To achieve a significant impact on the nutritional status of the children, the feeding shall be done for 120 days, five times a week (with classes). It is expected to be implemented within July 2014 to March 2015, but the start of feeding activity shall not be later than September 2014. The number of feeding days can not be shortened. IV. Budget Allocation per Region The regional allocation for SBFP R.A. 10633 General Appropriations Act FY 2014 is as follows: Page 4Region _|_ Target # of Beneficiaries” Budget Allocation (in PhP) 1 " | __| cu VA _ VB _ : 58 320.00 lv 99,406,080.00 {vl 88,118,400.00 Vil _ _88,181,760.00 Vil 56,223,360.00 _ x 34,289,280.00 x 33,655,680.00 x ___35,230,080.00 Xi 29,437,440.00 Caraga 20,810,880.00 CAR a /869,76( __| ARMM 56,634,240.00 NCR 112,652,160.00 TOTAL: 1,079,543,040.00 i, —_ ae | — based on the DepEd Nutritional Status Report SY 2011-12 The budget allocation for feeding is P15.00 per beneficiary multiplied by 120 feeding days while the budget allocation for operational expenses allowed under Section Vil of this guidelines is P1.00 per beneficiary multiplied by 120 feeding days. V. Partnership-Building and Creation of Local Alliance A. Value of Partnership-Building Recognizing that by working cooperatively with partners, the SBFP can result to greater impact, scale, reform and sustainability. The LGUs, NGOs, and other private sector groups can be tapped in the implementation of the SBFP in order to reach out to more pupils. Partnerships can provide a better opportunity to harness the strengths and competencies of each partner. They can also help in finding new ways of doing things to achieve a commen vision since each partner can bring in its own unique value to the partnership, especially resources, which will enable SBFP to reach more children in need. B. Partnership Arrangement The DepEd will work with partner organizations in the provincial, city, and/or the municipality levels willing to support a feeding program and will create a local alliance for the SBFP implementation, except in places where the LGUs are not keen about supporting a feeding program and there are no NGOs providing such services. ed Page 51. Identification of Potential Partners for SBFP. a. DepEd DO shall make an initial list of current and potential SBFP partners which may include the LGUs, NGOs/CSOs, professional organizations, religious groups, local private sector groups, migrant organizations, cooperatives or people's organizations that produce crops and other food items that can be used for the feeding program b. DepEd DOs shall formalize the partnership through a Memorandum of ‘Agreement (MOA) containing the terms of the partnership. It is important that each partner is aware of his/her roles and responsibilities. c. The partners will implement the SBFP on a task-sharing and cost-sharing basis. Each one will be assigned a number of schools based on the resources that each one will contribute. d. Regardless of which partner is assigned in each school, the program will be implemented at the school level according to the minimum standards set by DepEd for school feeding in its Department Order 54, s. 2013, 2. Convening the Planning Meeting a. Once the list of potential partners is ready, DepEd DOs will initiate and orient the current and potential partners about SBFP and the need to build partnerships and create local alliance in order to cover more schoolchildren. b. In areas where the LGU agrees to partner in the SBFP, the LGU shall take the lead in convening and managing the other partners as identified by the DepEd DO. In preparation for the planning meeting, the DepEd DO shall prepare the program of activities for the convening of partners. The DepEd DO may also provide sample of invitation letters. These may help the LGU staff make the coordination work more efficient. c. The planning meeting may take the form of one big gathering for local alliance-building, or a series of more targeted conversations with the target partners. DepEd DO shall work out with the LGU what is more doable and strategic given the LGU's current relationships with the stakeholders d. In cases when the LGU is not available to support the SBFP for SY 2014-2015, the DepEd DO shall take the lead in convening the current and potential partners for the SBFP. €. Itis recommended to include the following elements in the planning meeting‘* Commitment setting among all partners with concrete modes of support (manpower, financial donations, etc.) Oversight of process and output generation Reporting mechanism for gathering data ‘+ Setting of performance indicators and key result areas to make the oversight function more effective and efficient. 3. Mapping and Assignment of Schools at the Division Level a. The partners will agree on schools to be covered and the target number of beneficiary schoolchildren in the locality, covering all those identified as SW. The number of W beneficiary schoolchildren will be determined by the partners depending on available fund sources. b. The DO shall map the schools with SW under three categories — those to be covered by partners, those to be covered under DepEd-DSWD funds, and those to be locally funded by the schools. School/s assignment shall be finalized not later than the 4th week of June 2014. c. If there are still schools with SW that cannot be covered by the DepEd-DSWD funds, partners, or school funds, the DO shall identify these schools and report to the Office of the Undersecretary for Partnerships and External Linkages or the SHD on or before July 18, 2014. 4. Special Cases a. If there are partners who are interested to do school feeding but cannot meet the 120 day feeding period as suggested in Department Order 54, s. 2013, the DO shall pool the resources from other partners to complete the standard number of feeding days. In cases where there are no other partners to fund the remaining days, the number of beneficiaries may be decreased to suffice the budget of the donor to complete 120 days. b. Partners are not allowed to implement the program simultaneously in one (1) school except for food that would complement the hot meals, e.g. (a) hot meals/snacks + nutritional beverage (i.e. fresh milk, Nutri-juice, etc.), (b) hot meals/snacks + vitameal, (c) hot meals/snacks + vitamin supplements. C. Coordination Mechanism With the involvement of various partners in the SBFP, a mechanism for coordination must be established to ensure that agreements during the planning meeting will be carried out effectively and efficiently: Page 71. Coordination Meeting The SBFP local alliance shall regularly meet within the school year to keep track of the progress and identify challenges and corresponding solutions in the SBFP implementation. It is recommended that the coordination meetings of the local alliance be held (a) before the start of the program in June 2014 (aside from the Planning meeting); (b) midyear (October 2014), and (c) year-end (January 2015). The coordination meeting can cover the following topics: a. Program monitoring including trouble-shooting b. Mid-year and Year-end evaluation results of SBFP ¢. Updates on data needed from each partner involved 2. Roles and Responsibilities in the Coordination Process Roles in the coordination process of SBFP local alliance shall be made clear and agreed upon by each of the local alliance member and that decision-making process be made in consultation with all of the members. a. Convener: the essential characteristic of the convener is that they have the credibility and authority to bring together current and potential partners to the local alliance. In areas where the LGU agreed to be a partner of the SBFP, the convener can be the LGU, but in close coordination with the DepEd DO. However, in areas where the LGU is not available, the DepEd DO should act as the convener. b. Facilitator- the DepEd DO is recommended to facilitate the coordination process and ensure that it is moving forward and all partners are invested in the process, The facilitator role may not be limited to the DepEd but may also be played by the LGU or the NGO/ private sector group of the local alliance. Regardless of who plays the role, the person to be assigned must have the facilitation skills that will lead to the achievement of the goals set by the local alliance. c. Stakeholder/Partner representative- all of the members of the local alliance are encouraged to actively participate, invest in the process, own and commit ‘to the program to achieve its success. 3. Resolving Partnership Issues/Conflicts The DepEd DO shall formalize the partnership with the LGUs, NGOs, private sector and/or other groups through a MOA containing the outline of basic roles and responsibilities of each party. In cases when partnership issues arise, managing it is necessary. Oe Page 84, Planning for Sustainability a. The DepEd DO shall develop a regular monitoring and reporting mechanism with the LGU and/or other partners that are members of the local alliance. Buy-in of LGU and stakeholders increase when they see that improvements and results happen within increments of time. b. An important part of sustaining the LGU's support to the program is to include the project into the Annual Investment Plan/Annual Budget of the LGU. It is recommended that the LGU (province, city level, and also its subcomponents, i.e., municipalities, barangays) pass local resolutions that reflect the support of the LGU through allocation of manpower, technical, and financial resources for the sustainable implementation of the project. The DepEd DO shall ensure that in the discussions, the provincial or city planning officers, treasurer, accountant, COA representative, barangay chairpersons, legislative heads of the committees for youth, health, and education are included. They can serve as local champions to include the project in the main plans and budget of the LGU. VI. Schoo! Level Implementation Arrangements and Conduct of Daily Feeding Creation of SBFP Core Group The School Heads/Principals shall create a SBFP Core Group selected among the school personnel (EPP/feeding teacher or as designated by the Principal) and parents who shall be responsible in managing and implementing the program for the whole feeding cycle. They can be replaced for valid reasons only. The SBFP Core Group shall be composed of two (2) teaching personnel and one (1) parent ‘or one (1) teaching personnel and two (2) parents. The names of the members of the ‘SBFP Core Group shall be submitted by the School Head to the DepEd DO as reference in granting service credits to teachers. The SBFP Core Group shall be responsible of the following: 1. Identify the target beneficiaries based on the set of criteria provided and for approval of the School Head; 2. Prepare the data enumerated under Section II! of this guidelines; 3. Finalize the cycle menu for the whole duration of feeding, the Work and Finacial Plan (WFP), and the Project Procurement Management Plan (PPMP) for approval of the School Head and for submission to the DO;4. Together with the School Head, identify parents/volunteers who shall help in the whole duration of the program (these parents/volunteers should be in good health condition); 5. Prepare the schedule of parents/volunteers who shall prepare the foods, cook the menu for the day, prepare the feeding area, supervise the daily feeding and wash the dishes; 6. Train the parents who shall help in the food preparation; 7. Do the recording and reporting using SBFP Forms; and 8. Submit the terminal report at the end of feeding to the Division Office through the District Office. B. Orientation of Program Implementers 1. DepEd DOs in coordination with the local Technical Working Group (TWG) shall conduct an orientation among school Principals or School Heads and teachers. 2. The schools shall conduct an orientation and consultative meetings among the school personnel, day care workers, barangay officials, organizations of community and parents (i.e. PTAs, DCSPGs) and other stakeholders before program implementation to ensure effectiveness, common understanding of the program and the roles and responsibilities of implementers and stakeholders. It is also a good opportunity to seek the support of the community members (i.e., school alumni, affluent families, private corporations) in providing weighing scales (beam balance), storage facilities (refrigerators or freezers), and cooking and feeding paraphernalia. 3. Orientation topics shall include: Overview of the program Background/rationale Operational and partnership guidelines Roles of PTA and other stakeholders in program implementation Training/Cooking demonstrations for teachers and parents Food preparation and food safety concepts space Commodities The Principals/School Heads shall have the authority to decide the menu/ food items to feed the children based on the suggested recipes. In choosing the food commodity, special consideration should be given to the availability and sustainability of supply in the area, reasonability of the prices and nutritional value that will help address the nutritional deficiencies of the target beneficiaries.A one-month or two-month cycle menu consisting of rice and a viand shall be prepared and followed. It is also encouraged to include fruits in the meals or milk from local dairy farmers if the budget accommodates or if provided by partners. Nutritional drinks provided by partners may also be given to the beneficiaries provided it is approved by the Food and Drugs Administration (FDA). The schools shall provide and maintain a record of the food items donated by parents or other stakeholders such as fruits, vegetables, sack of rice, etc in the Office of the Principal. The school property custodian shall keep track of the donations to ensure it is properly used as agreed upon by the donor and the principal. From the Cycle Menu, the School Head and the SBFP Core Group shall determine and prepare the complete list of ingredients needed for the entire duration of the feeding period using the Request For Quotation (RFQ) form/Market form. D. Procurement and Delivery 1. For DepEd-DSWD funded and school-funded Programs: The procurement of the food commodities shall follow school MOOE procedures in accordance with DepEd Order No. 12, s. 2014 and the provisions of Republic Act 9184, otherwise known as Government Procurement Reform Act, and its revised implementing rules and regulations (Rule 1, Sec. 4.3 of the IRR). 2. For SBFP schools covered by partners: The schools shall follow the procurement methods of the feeding partners. E. Feeding proper Feeding time shall be decided by the School Head in consultation with the SBFP Core Group and PTA according to the needs of the children and practicability of feeding. It shall be conducted at the school feeding center/area or separate room to avoid disruption of classes. 1, Mechanics: a. The food commodities shall be served and consumed inside the feeding area. Food commodities shall not be brought outside the school premises. b. The parents of the beneficiaries shall provide the basic feeding utensils such as plates, spoons and forks. Placemats, table napkins/towels, and other feeding paraphernalia may also be used. They shall likewise be responsible for the washing of used utensils. Schools are not allowed to collect any money from the parents. c. The Principal or School Head or his/her authorized representative shall be responsible for supervising the daily feeding. Page 11d. Feeding shall commence as soon as food stocks are received. fe. Highest standard of hygiene for the preparation and serving of food must be practiced and observed. f. Aside from feeding, the children should be taught proper hygiene such as washing of hands before and after eating, table manners, good grooming, simple concepts on health care, and importance of nutrition for their health and development, among others. The feeding teachers are encouraged to discuss daily the meal for the day and the nutrients that can be derived from the meal 8. In order to facilitate the feeding and not to over-burden teachers, the PTAs and other volunteer workers shall be mobilized and tapped to assist in the conduct of the feeding. h. In cases where beneficiaries become overweight/obese, they shall continue to be fed but will be referred to the PE teacher for involvement in physical activities/exercises and to the School Nurse for health counseling i. Beneficiaries who are not gaining weight or continue to be severely undernourished shall be referred to the health personnel for further assessment. j. The SBFP Core Group is encouraged to minimize food wastage by practicing portion control. k. Children who participated in daily feeding shall be recorded in SBEP Form 4. |. In cases of any interruption i.e., school is used as temporary evacuation center, the Principal or School Head shall ensure that the feeding activity shall be for the targeted children only. Adherence to Food Safety Food safety standards shall be strictly enforced and adhered to at all times by complying with the following in accordance to DepEd Orders No.14,5.2005 and No. 52, 5.2008: Availability of potable water and hand washing facilities; Well-maintained, clean, well-ventilated and pest-free environment; Proper selection of foods and ensuring they are fresh and in good quality; ‘Washing/cleaning food items before storing; Storing dry goods dry storage area and perishable foods in cold storage area; Preparing/Cooking of foods on the day it will be served; Provision of food covers and containers for safekeeping; Hygienic practices on food preparation, cooking display, serving and storage; Ensuring that non-food items are not in the kitchen area, or if it cannot be avoided, they should be properly labeled and segregated from food items; j. Observing the expiry dates of food commodities; and k. A first-in first-out (FIFO) policy shall be observed in withdrawing stocks from the storeroom. rom sep ange Page 12F. Storage and Control System ‘A system on storing and control of food items in schools should be in place to ensure a smooth program implementation. School Heads must allocate a space in school for storing foods. If no space is available, the Principal may coordinate with the PTA or barangay officials for the provision of storage areas. To avoid the demand for large storage spaces, a staggered delivery system of food commodities may be arranged with ‘the supplier. VIl. Eligible Expenses for Deped DSWD Funded Schools: ‘A. Budget Allocation ‘The budget allocation for feeding is P15.00 per beneficiary multiplied by 120 feeding days. The schools are expected to procure locally available food commodities, Funds for operational expenses are included in the budget at P1.00 per beneficiary multiplied by 120 feeding days. The expenses allowed under this program are basic cooking utensils, common office supplies needed for the preparation of reports, minimal transportation expenses, water, LPG, charcoal, firewood, and kerosene. 8. For Monitoring and Evaluation 1. Regional Offices shall receive an amount of Ten Thousand Pesos (P10,000.00) multiplied by the number of its divisions. Such amount will be used for the transportation requirements during the conduct of monitoring activities. 2. Division shall receive an amount of Ten Thousand Pesos (P10,000.00) for the transportation requirements during the conduct of monitoring activities. VIII. Procedure and Fund Availment of DepEd/DSWD Funded Schools ‘A. The DSWD FO shall transfer 100% of the funds to the DepEd RO upon si MOA and submission of required documents. ing of the B. DepEd RO shall transfer the funds in full to the DOs upon submission of the WFP with the list of schools and the target number of beneficiaries based on the budget allocated per division for SY 2014-2015 (See Section IV of this guideline). C. DepEd DO shall allocate the funds and the final beneficiaries per school using the actual NS Baseline Report for SY 2014-15 to be submitted by the schools not later than the fourth week of June 2014. 1. If the total number of SW children for the whole division is less than the budget allocation for the division, W children may be included in the beneficiary list prioritizing K to Grade 3 pupils until the budget allocation is reached. et Page 132. If the total number of SW children for the whole division is more than the budget allocation for the division, the DO shall actively look for partners/ donors, to ensure that all SW pupils in the division will be covered by a feeding program. School MOOE, School canteen funds as well as other school funds may also be used in the feeding program as stated in Section IIA of this Guideline. D. Schools to be covered by partners shall not be included in the DepEd-DSWD funds except when the food provided by the partner is milk or other nutritional supplements and/or beverage that will complement the hot meal provided by the SBFP. E. Upon receipt of funds and the required documents from the schools, a check shall be prepared and issued by the DO in favor of the School Principal/Head. The remaining allocation of the recipient schools shall be released upon submission of liquidation reports pertaining to the previous releases. F, The manual on the Simplified Accounting Guidelines and Procedures for the use of Non-Implementing Units/Schools shall be adopted to account the receipts, utilization and liquidation of funds of non-implementing units. G. Division Accountants are reminded of the necessary bond of the School Principals/Heads. Additional bond shall be sourced from the MOOEs of Division Office. H. Allocation from canteen proceeds and other related income generating projects may also be utilized for this purpose. |. The Schoo! Head is primarily responsible in the liquidation of the funds released to them by the Schools Division Superintendent. In cases when the School Heads cannot be granted new cash advances, the DO shall take over the procurement and financial operations relative to program implementation. K. The DepEd DO Accounting Division shall process the liquidation reports and submit to the DepEd RO a liquidation report duly certified by the DO Accountant and approved by the Schools Division Superintendent and duly acknowledged and received by the DO COA. L. The DepEd RO Budget and Finance Division shall submit within 30 days after completion of the project to DSWD FO a final liquidation report on the utilization of funds duly certified by the Accountant and approved by the Head of the DepEd in accordance with COA Circular No. 94-013 dated December 13, 1994. The liquidation report to be submitted to DSWD FO must be acknowledged and received by the auditor of DepEd as basis in the recording in the books of accounts. Page 14M. Upon post audit, any disallowance issued by the Division Office Auditor shall be recorded and adjusted in the DO books of accounts and copy furnished the DepEd RO and DSWD FO for the latter’s adjustment in its books of accounts. N. DepEd shall refund to DSWD any unused funds 30 days after the program completion. IX. Roles and Responsibilities A. The SBFP TWG shall be organized at the national, regional, and division levels which shall be from DepEd and DSWD. The TWG shall review and recommend program policies, coordinate and monitor program implementation, and provide guidance and support to school implementers. B. The Regional and Division TWGs shall be composed of, but not limited to, the DepEd focal person and his/ her alternate, Adopt-a-School coordinator, accountant, procurement personnel, and DSWD FO representative/s. C. The roles and responsibilities of OSWD and DepEd are as follows: DSWD Central Office (CO) 1. Act as the lead agency in managing and coordinating the implementation of the SBFP and Supplementary Feeding Program. 2. Monitor and provide technical assistance to the field offices regarding the implementation of the program 3. Submit reports on the implementation of the program to the Department Secretary, and Office of the President. DSWD FO: 1. Enter into a MOA, using the prototype MOA crafted by the DSWD- Protective Services Bureau (DSWD-PSB), with the DepEd ROs to define the roles and responsibilities of each party. 2. Facilitate transfer of funds to DepEd RO per COA Circular 94-013 date December 13, 1994. 3. Support the resource requirements of the orientation and monitoring activities by the DepEd ROs and DOs. 4. Jointly with the DepEd ROs & DOs, orient the School Heads on the program & its implementing guidelines. 5. Monitor and coordinate with the DepEd ROs in the implementation of the SBFP. 6. Access to the Sustainable Livelihood Program/Sustainable Livelihood Associations to provide the commodities needed in the schools for the SBFP. 7. Submit monthly physical accomplishment and financial report on the utilization of funds and quarterly accomplishment (baseline, 3. months thereafter and terminal) on the nutritional status of children to Central Office-Protective Services Bureau. Page 1S8. Conduct of quarterly consultation dialogue as necessary. DepEd Central Office (CO): 1. Through the Office of the Undersecretary for Programs and Projects and HNC, shall act as the lead implementers of the SBFP to address the under nutrition problem and short-term hunger among public school children. Conduct program implementation orientation to DepEd Regional focal persons/Division and School Heads. 3. Submit to DSWD CO target school to implement the program together with the lists of target beneficiaries. 4, Monitor and provide technical assistance to DepEd ROs in the implementation of the SBFP. 5. Submit monthly physical and financial accomplishment and baseline, three months thereafter and terminal NS Report of children to the DSWD CO. DepEd ROs: 1. Enter into a MOA, using the prototype MOA crafted by the DSWD-PSB, with the DSWD FO to define the roles and responsibilities of each party. 2. Jointly with the DSWD FO and DepEd DOs, orient the Accountants, COA ‘Auditors, and Schoo! Heads on the program and its implementing guidelines. 3. Submit to DSWD FO target schools to implement the program together with the lists of target beneficiaries, project proposal, and master list of beneficiaries, copy furnished DepEd HNC. 4. Designate permanent project focal persons to ensure that implementation of the SBFP is administered. 5. Oversee the implementation of the program and ensure timely release of funds to the DOs, and liquidation of funds by the DOs. 6. Ensure proper coordination and active engagement with LGUs, NGOs/CSOs, and other groups undertaking the school feeding program. 7. Monitor and provide technical assistance to DepEd DOs in the implementation of the SBFP. 8. Submit physical and financial accomplishment report to the DSWD FO on the status of implementation of the SBFP using the provided template, copy furnished DepEd HNC. 9. Submit to DSWD FO liquidation report on time. DepEd Do: 1. Forge partnerships with LGUs and/or NGOs/CSOs in areas where there are LGUs and/or NGOs/CSOs that are willing to partner for the SBFP. 2. Orient the School Heads/ Principals on the program and its implementing guidelines. 3. Submit to DepEd RO target schools to implement the program together with the lists of target beneficiaries. 4. Oversee the implementation of the program and ensure prompt liquidation of funds by the schools. Page 16Designate permanent project focal persons to ensure that implementation of the SBFP is administered. Ensure the timely release of funds to the schools. Ensure proper coordination and active engagement with LGUs, NGOs/CSOs, and other groups undertaking the feeding program. ‘Submit to DepEd RO liquidation reports on time. Submit monthly physical and financial accomplishment report to the DepEd RO on the status of implementation of the SBFP. 10. Monitor the compliance of the schools to the guidelines, procurement process, health and nutritional assessment and other complimentary activities. 11. Consolidate and submit to DepEd RO the terminal from the schools NO o@ DepEd Schools: 1. The School Heads/ Principals shall organize the SBEP Core Group which shall be responsible for the following ‘* finalize the cycle menu for the whole duration of feeding for approval of the School Head; * identify the target beneficiaries based on the set criteria for approval of the School Head/Principal; * together with the School Head, identify parents/volunteers who shall help in the whole duration of the program; ‘* prepare the schedule of parents/volunteers who shall prepare the foods, cook the menu for the day, prepare the feeding area, supervise the daily feeding and wash the dishes; * orient the parents on food preparation and food safety; © conduct nutrition related activities with parents; and ‘* do the reporting and recording using the SBFP forms. Submit to DepEd DO the list of SW and W beneficiaries. The School Head/ Principal shall oversee the daily implementation of the feeding program from procurement, actual feeding, health and nutritional assessment, disbursement and liquidation of funds, and complimentary activities. Submit to DepEd DO liquidation reports on time. Submit monthly physical and financial accomplishment report to the DepEd DO on the status of implementation of the SBFP. Ensure proper coordination and active engagement with LGUs, NGOs/CSOs, and other groups undertaking the feeding program 7. Submit to DepEd 00 a consolidated terminal report after the completion of the program. ve 2X. Program Monitoring and Evaluation A. Nutritional Assessment of Beneficiaries 1. Height and weight of beneficiaries in targeted schools shall be taken by the school nurse or the teacher on the first. three (3) weeks of classes using SBFP Forms 1 & 4. This data shall also be the basis for assessing the improvement on the nutritional status of the children at the end of the program. a. The World Health Organization Child Growth Standards shall be used as the basis for the computation of the nutritional status. b. Baseline data shall be taken at the start of the feeding, every three (3) months and end-line data at the end of the program. 2. A calibrated weighing scale, preferably beam balance, shall be used to take the weight; and stee! tape to take the height. B. Attendance of Pupils Daily attendance of pupils and conduct of feeding shall be accomplished by the SBFP Core Group using SBFP Form 4. This will be used to monitor as to whether there was improvement on the attendance of the pupils and in their nutritional status. Monitoring and Evaluation 1. The program shall be monitored periodically to assess efficiency and effectiveness. The Schoo! Head is expected to monitor daily the feeding activities and program implementation. School Heads/ feeding coordinators shall also monitor the learners under the Pantawid Pamilya Pilipino Program of DSWD {4Ps) that are included in the feeding program to make sure that these children are able to attend the feeding activity. Observations, issues encountered and actions taken, good practices shall be included in the Program Terminal Report. 2. The division TWG is expected to monitor compliance of the schools to the guidelines, procurement process, health and nutritional assessment, and the conduct of complementary activities such as deworming, food production, waste segregation and composting, integration of Essential Health Care Program (EHCP), good grooming and personal hygiene, and productivity, life, and values development training. The SBFP Focal Person and the division TWG shall conduct monthly visits to selected schools using the attached monitoring tool. Observations during school visits, issues encountered and actions taken, good practices shall be included in the Program Terminal Report. 3. The regional TWG is expected to monitor the activities of the DOs such as the request for funds, submission of required documents from the schools, timely release of funds to the School Heads, progress of implementation, and liquidation of funds. The SBFP Focal Person and the regional TWG shall conduct Page 18quarterly visits to divisions using the attached monitoring tool. Observations during school visits, issues encountered and actions taken, good practices shall be included in the Program Terminal Report. 4. The national TWG may monitor the program in cases where there are issues/concerns needing resolution from the central office. 5. During monitoring activities, all monitors are expected to correct practices that are not in accordance with the guidelines and provide recommendations to problems/issues at hand which are within their function. Problems/issues needing resolution from higher authorities must be referred immediately for prompt action. ‘Submission of Reports 1. Physical and Financial Reports All schools shall submit to DO the Monthly Physical and Financial Reports using the prescribed format from DSWD. The DepEd DO shall consolidate and submit the report to the DepEd RO. The DepEd RO shall consolidate and submit the report to DSWD FO, copy furnished DepEd HNC. 2. Terminal Report a. All School Heads shall submit a terminal report to include the following: program accomplishments, list of names of beneficiaries, issues encountered and actions taken, procurement process, good practices or lessons learned, personnel involved, and pictorials before and after feeding, during the feeding activities, and goods procured. b. All terminal reports shall be submitted to the DepEd DO through the District Office, then to the DepEd RO, then the DepEd ROs to DepEd HNC, copy furnished DSWD FO; and DepEd HNC to DSWD CO, ¢. The DepEd ROs and DOs are expected to consolidate all reports before submission to the DepEd HNC. d. These procedures apply to schools both SBFP DepEd-DSWD and SBFP-Partner funded. Awards and Incentives 1. Granting of Service Credits to Teachers The services rendered by the teachers who are members of the SBFP Core Group beyond the required eight hours of service or during weekends and holidays are eligible for service credits in accordance to the provisions of DepEd Order No. 53, s. 2003 “Updated Guidelines on Grant of Vacation Service Credits to Teachers”. The School Heads are responsible for requesting such incentives for approval by the SDS. Page 192. Search for Outstanding School Implementer of SBFP The best school implementer of SBFP shall be recognized and awarded accordingly at the end of the feeding period based on the following criteria: a. percentage of beneficiaries rehabilitated to normal status; b. compliance with guidelines; . prompt submission of liquidation reports; d. establishment of vegetable garden; . good practices developed and lessons learned; f. involvement/support of parents and community; 8. advocacy and social/resource mobilization activities A best school implementer of SBFP shall be identified from each region and the Most Outstanding SBFP Implementer shall be awarded from among the seventeen (17) regional winners. XI. Complementary Activities A. Deworming 1. Beneficiaries shall be dewormed before the start of the feeding so that the children will get the full benefit of the nutrients of the food. 2. The Department of Health shall provide deworming medicines through the DepEd regional/ division offices. The deworming medicines will be distributed to the schools. 3. The school nurse/feeding coordinator, teacher-in-charge, barangay health workers shall obtain parental approval before administering the deworming medicines and should be under the supervision of the medical officer. B. Good Grooming and Personal Hygiene Beneficiaries shall be required to practice good grooming and observe personal hygiene such as wearing of clean clothes, proper haircut for boys and well-combed hair for girls, proper hand washing before and after eating, tooth brushing, and keeping nails short and clean. The feeding teachers shall do a quick inspection before feeding starts. C. Integration of the Essential Health Care Program (EHCP) 1. The EHCP is a school-based health program of the DepEd in partnership with the LGUs, Fit for School Inc., and other stakeholders like UNICEF, Procter and Gamble, GMA Kapuso Foundation, Lamoiyan Corporation and Philippine Dental Page 20Association (PDA). The program advocates simple, doable and cost-effective health interventions that will promote cleanliness and prevent sickness among our school children. EHCP is taught in schools and daycare centers as venues for health promotion and behavior change as they are the most appropriate places to reach children in a structured and organized way. The package consists of daily handwashing with soap, toothbrushing with fluoride toothpaste and bi-annual deworming of children. Particular attention should be given to the importance of handwashing with soap and water as the simplest, most cost-effective way of improving sanitation and hygiene; reducing incidents of diarrhea by 44%; reducing acute respiratory infection by 25%; and preventing skin and eye infections and intestinal worms; thereby, increasing school attendance by 20% and improving academic performance. Under EHCP, each child gets one toothbrush and has access to toothpaste, soap and deworming tablets. The amount needed for these materials is only P25 per child for the entire school year. D. Food Production in Schools- Gulayan sa Paaralan 1 Gulayan sa Paaralan Project (GPP) of DepEd is one of the sub-programs of National Greening Program (NGP). It aims to promote production of foods that are rich in protein, carbohydrates, vitamin A and iron as major input to school feeding. This serves as source of vegetables to sustain the supplementary feeding in schools. in compliance to DepEd Memo No. 234, all schools should plant at least 50 malunggay trees within the school premises. An area in the school shall be allotted for production of nutrient-rich fruits and vegetables like: legumes, root crops, leafy green and yellow fruits and vegetables for feeding of underweight school children as well as to provide planting materials for home gardens. In urban areas, schools may adopt an urban gardening technology. The schools may source initial planting materials from the local agriculture office. The schools may coordinate with the barangay council to designate an area in the community where the parents of the beneficiaries could establish a communal vegetable garden as primary source of vegetables for the supplementary feeding. Initial planting materials may be provided to the households by the local agriculture office or the barangay council upon request. Retention of good seeds and planting materials shall be encouraged as a regular source of replanting materials for sustainability.E. Waste Segregation and Composting 1. Practice waste segregation and ensure the provision of containers for biodegradable, non-biodegradable and recyclable materials. 2. Practice waste management, use of 5Rs (reduce, reuse, recycle, repair, and rethink),and composting to minimize garbage. 3. Avoid using styro foam and plastic containers. F. Productivity, Life, and Values Development Training The schools may coordinate with the LGUs, in collaboration with NGOs and other government agencies, to conduct trainings on the following areas for parents in order to sustain family food security, increase school retention and improve the nutritional status of children in the long term. 1 Formation of health promoting values and behavior Sustainable food production/gardening technologies Bio-intensive gardening (BIG) Food Always In The Home (FAITH) approach Gulayan sa Paaralan Project Fish culture using cement tank/drum Urban gardening Livelihood/income generating projects Nutrition education ‘* Nutrition education in schools aims to create positive attitudes, skills and promote life-long healthy eating and lifestyle behaviors. Thus, nutrition concepts consistent with the Nutritional Guidelines for Filipinos should be integrated in class discussions. ‘* Information education and communication materials provided by the NNC, i.e. posters on the Daily Nutritional Guide for Children 7-12 years, vegetables, eggs; Pagkaing Sapat at Abot Kaya exhibit materials; billboard ‘on Gabay sa Wastong Nutrisyon, vegetable and egg; and Pabasa sa Nutrisyon kit may be used. Page 22,(Enclosure No. 2 to DepEd Order No. 37, s. 2014) Peper a SBFP Forms Form 1 - Master List of Beneficiaries for SBFP Form 2 - Summary of Beneficiaries per Grade Level Form 3 - List of Schools and Contact Details Form 4 - Daily Feeding Program Record Form 5 ~ School Program Terminal ReportSBFP Form 4 Division/Province: City’ Municipality/Barangay Name of School / Schoo! District Department of Education Region __ ‘Master List Beneficiaries for School-Based Feeding Program (SBFP) Name of Principal Name of Feeding Focal Person = our Beneficiary agein 106 | utr as of SBFP in Date of Birth ‘Weighing / ‘Weight | Height Nutritional No. Name Sex| nooner] teasing |%°/| "tug | em) | YS: |sttn arecares] —Nemeot Parents Previous (m/oo/yvvy) |" Gd Years haw ves.ocNal_| Prepared by: Noted? Feeding Focal Person School Principal / Officer-in-Charge Note: This form shall be prepared by the school, to be compiled by the DO, and for final compilation by the RO, for submission to DSWD-FO, copy furnished DepEd-HNCSBFP Form 2 Division/Province: Department of Education Region _ SCHOOL-BASED FEEDING PROGRAM (SBFP) City/ Municipality/Barangay : Name of School / Schoo! District Number of Undernourished [School Children by Grade Level Total Enrolment —————$——__—_—_—. Nutritional Status at Start of Feeding ‘Tracking of Beneficiaries No. of Severely No. of No. of 4 Ps % | Wasted | % | Wasted | % | Beneficiaries No. of Pupils who are beneficiaries in Remarks 1. Kinder l2. Grade | 13. Grade I J4._ Grade Ill IS. Grade IV 6. Grade V 17. Grade Vi Total Prepared by: ‘SBFP DepEd Focal Note: This form shall be prepared by the school, to be compiled by the DO, and for final compilation by the RO, for submission to DSWD-FO, copy furni: DepEd-HNC Noted by: Unit ChiefSBFP Form 3 Department of Education Region SCHOOL-BASED FEEDING PROGRAM (SBFP) Division/Province: ‘School District/City/ Municipality Name of District a Name of Schools BEIS ID No. Schoo! Address Name of Barangay) Supervisors/ Contact Number | a cfciaries School Principal or OICs| Prepared by: Noted by: ‘SBFP DepED Focal Unit Chie? This form shall be prepared by the DO, for final consolidation by the RO, for submission to DSWD-FO, copy furnished DepEd-HNCSBFP Form 4 SCHOOL-BASED FEEDING PROGRAM FORTHE MONTHOF SY. —_ schoo Grade; See ‘ACTUAL FEEDING eee PRE FEEDING nawecor ur. | eecay | S229 -—T itera cute Tonerang | 7] arn SEL" ge | an | Sex HHCY HT Owe Pi] Bae oan Bae | | om | ig {raven ®® |"0x"fraenh 1] 213] 41 8] 6) 716] ol iolsil al 13] tal wl s6] a7] al TEGEND. ‘A Nional Sats 8. Deworming| Actual Feeding Foreiayo. For below O70 [Sar Severay wasted [SU Gavrny undewegnt[[X)-fatavemnes | [)- Frese wea \w - vases fu- unserer (0) denormed (x) Abeer, not sens IN Nowal Iy- Neat fos) Presant serves tie low ew low. cvensaer Note: This form shall be prepared by the school to be consolidated using SBFP Form 5 Poge 1Region Division District NAME OF PUPIL. ‘SCHOOL-BASED FEEDING PROGRAM FOR THE MONTH OF »SY. ‘Section '2a| 25] 26] 27] 28| 55] 30] 37) 32] 33) 3 | 3536] 37 | 38] 30] | a7] | aa] aa] aS] ae] a7] | aw] 5] 51 | 5] 5S] Sa] |e] 5] 5H] 5] . Actual Feeding (a) Bream sone 4) aosert, no sere Jo} - Present sere tice age 2‘SCHOOL-BASED FEEDING PROGRAM FOR THE MONTH OF “SY, Region oi atc eseeensseeneseE Schoo Distt. Grade: Section. ‘ACTUAL FEEDING NAME OF PUPIL fei 62 [65 641651 66] 67| 68] 65] 70] 77] 72] 75] Ta] 75] 76] 77] 7H 75] 65] BT] a] a5) 62) a5] 68] 7] eB] 85] 50] 91] 92] 95] 92] 95] 06] 97] 28] 65] 105] ot Actual Feeding 13) Present eaves I(x) aber, rar sone low) Prsert cred tise psge3Region Division District NAME OF PUPIL ‘SCHOOL-BASED FEEDING PROGRAM FOR THE MONTH OF Schoo! Grace! ‘Section ‘ACTUAL FEEDING Ed Ge RE RO Actua Feeding (a) Preserved A) peat nt seve ss) Presee, sere sce sy. age 4SBEP Form ‘SCHOOL-BASED FEEDING PROGRAM CONSOLIDATED NUTRITIONAL STATUS AND ATTENDANCE REPORT Region Divsion/Distict Scheo!: BEIS IO/No GRADES AND SECTIONS PERCENTAGE Oo] aa [SwSu] wo ATTENDANCE TOTAL Cegend, For é-1070) Farbeiow 673 satay WaT [S0- Severe unceraeight Iw waves lu- Underweight jow-Cnereignt low. Cvewent Prepared By Noted by: ‘Clasercom Adviser School Nuree ‘School Head Note: This form shall be prepared by the school using the data from SBFP Form 4.(Enclosure No. 3 to DepEd Order No. 37, s. 2014) SBFP PHYSICAL AND FINANCIAL REPORTS 1. Regional Physical and Financial Report 2. Division Physical and Financial Report 3. School Physical and Financial Report‘School-Based Feeding Program Accomplishment Division Physical and Financial Report egon fet Bran | Tae pF Tal Soe Franch Sas Renan io | “Benet ‘a ‘1 m Powe ae wat wea Pe canna Sanaa Shoat | oy sorP Geeta] SSS | yo orsarPsenetcnin | Tth® | spec en (62) (32) (4.2) (42.3) ua a oar aa Tea aR] een 8 Saree een] fess aay eae] aay Kecrnes|vandorod] Taner | ets) [rests] Usaon] “te23) oe fro" | “wose’ | “wr ean [eas ern | am Gand {Total‘School-Based Feeding Program Accomplishment Regional Physical and Financial Report enon _ ie me Tage Tapa Taasaved er Tear ras woe | Bane o ‘a sce a m1 2 Woof Wo. of amber | "ore aan ASCH Caan aon as 7 sere | ersorrserenates | SIO no ot sre Beetcs| pig | PE » 62 ae i) scina | fer} eR a aa | Sa a a on) | | aan a] | aa eva] rencera| rancor] era) [50 [ua] Wels) a> ean | a0" | es (oan [aa iy | 612) (Grand Total‘School-Based Feeding Program Accomplishment ‘School Physical and Financial Report Region Asof Name of Schoo! BEIS ID No Province | School | Target based from WFP Actual Served Other Remarks (i) | bistret| (3) (4) Services Financial (6) 7) @ No. of aa Cash Utiization fairl Feedin : (6.1) No. of SBFP Benefi eeding | ccty) (3.1) ys A (4.2) (5) as] Non. | Total | 4Ps | Non. | Total ‘Amount | Utlization] _% | Balance 1.1) | aps | (tay | 411) | aPs | (44.3) Received | 6.1.2) (6.1.4) (3.1.2) (4.1.2) frD0 6.41.1)(Enclosure No. 4 to DepEd Order No. 37, s. 2014) PROGRAM TE MINAL REPORT (PTR} A, Program Accomel Status of Implementation: Completes (incieate number of days completed) Discontinued For continuation Grade Level Roof | Not Target. | Actual | Seneficiaries | Beneficiaries i Dewormed | who are alse | | aes 7 | Beneficiaries s Kinder _L a i [Grades 16 ! | i ~ (Total Financial Sietus ‘Amount Received DO | Amoi 8. Nutritional Status Nutritional Staws Severely | i Wasted/Underweight | (swésu) i Wasted/Underweight i (wf) | Normal {Ny Overweight (OW) (Ob:SSFP Sorm 5 C. Percentage Attendance Month | Month | Month | Month | Month | Month | Month | Average Be | | 8 ais |} 6 | 7 of | Month: ! i 17 i i ] ! | } | ' i D. Issues Encountered & Actions Teker E. Procurement Process Gooe Practices or Lessons Learned G. Personnel involved H. Pictorials(Enclosure No. 5 to DepEd Order No. 37, s. 2014) MONITORING TOOL 1. Regional Office 2. Division Office 3. SchoolSCHOOL-BASED FEEDING PROGRAM DepEd-DswD. SY 2014-2015 MONITORING TOO: (Regional Office} Division: Date. 1, Creation of Municipal/City level Locai Alliance = Preparatory Meetings © Actual Meetings with pertners © Signing of MOA © Mapping of Schools “> DepEd-DSWD funded Partners 2. Release of funds from DepEd RO to DepEd DO Feeding Cost Training Cost Amount released in 00 * Date Received © No funds Allocated 3. Transfer of funds irom DepEd-DO to Schopis Yes No © Budget Allocation per Schoo! ® Issuance of checks to Schoo! Heads Ist tranche 2nd tranche 4, Orientation of SBFP © Number of Schoois with orientation ® Number of Schools with no orientation Partnership with various stakeho'ders in the Region * NGO 2 Go * (Gu © Founcation 6. No. of Schools under Dep£d-DSWO funds No. of Schoois funded by partners Preparation of Data for the Prog: © List of Schools ane beneficiaries+ DepEd-OSWD beneficiaries Partners lutritiona! Assessment ‘i Baseline Midtine sw w N ow ° TOTAL © Division Work and Financial Plan 8. Submission of Physical and Financial Report of Schools * Number of Schools with report © Number of Schools without report 9. Submission of Liquidation Report to 90 ‘* Number of Schools with liquidation ‘© Number of Schoois without liquidations 10. Monitoring of the Program 5 + SBP TWG Members > Number of Schools monitored © Frequency of monitoring 41. Program Resuits ‘© Improvement of Nutritional Sttus © improvement in attendance Development of desirable health And nutrition habits Development/improvement of Good grooming and personal hygiene 22. issues and concerns Submitted bySCHOOL-BASED FEEDING Geped-oswo s¥ 2024-2015, PROGRAM MCRITORING TOOL {Division Office) 2. Creation of Municipal/City tevel Locai Alliance Preparatory Meetings Actual Meetings with partners Release of funds from DepEd 90 to Schoo! Amount released to Schoo! Astiranche Date Received Orientation of SBFP with orientation no crientation Date’ 2nd tranche ae 4. Partnership with various stakeholders in the Schoo! NGO Go Lou Foundation 5. Preparation of Data for the Program List of beneficiaries Nutritional Assessment Baseline sw w N ow ° TOTAL Division Work and Financial > Cycle Menu Project Procurement Management Pian 8. Program Management Date Started Midline EndiineNo. Of feeding days as of date of visit Expected no. Of days completion Procurement method followed Nutrition Education during feeding 2 Weighing scale used in schoo! ay © Parents Involvement Complementary Activities * No, of beneficiaries deworme ¢ With functional Schoo! Gar © Waste segregation and composting » Adherence to food safety Submission of Monthly Physical and Financial Report and SBFP forms + No. of Schools with report 7 2 No. of Schools without report Submission of Liquidation Report * No. of Schools with liquidation + No. of Schools without liquidation issues and Concerns Submitted by :SCHOOL-BASED FEEDING PROGRAM Depes-DSWwo SY 2014-2015 MONITORING TGOL {School} School: Date:__ — 1. Preparation of Data for the Program List of beneficiaries © Nutritional Assessment Baseline Midtine Endline sw _ oe) Ww — N — ow ee ° ae TOTAL * School Work and Financi * Cycle Menu © Project Procurement Management Plan 2. Release of funds from DepEd DO to Schoo! + Amount released in Schoo! % Asttranche * 2nd tranche ® Date Received * No funds Allocated Orientation of SBFP © with orientation © ac orientation 4. Partnership with various stakeholders in the Schoo! i Pl © NGO * Go * lou © Foundation 5. rogram Management © Date Started © Expected no. of days completion * Procurement method followed * Nutrition Education during feeding © Weighing scaie used in schoo!© Compliance te cycle menu ® Attendance of the beneficiaries © Parents involvement Development of Health and Nutrition Values @ Proper handwashing * Prayer before and after meai © Good grooming and personal hygiene Complementary Activities © No. of beneficiaries dewormed © With functional School Garden ‘© Waste segregation and composting © Adherence to foad safety ° st 8. Submission of Monthly Physical and financial Report and SBFP forms + without report 9. Submission of Liquidation Report * with liquidation * without liquidation 10. Issues and concerns Submitted by