2011 TAEA Houston Area Youth Art Month (YAM) Competition and Exhibition

Friendly Reminders:
Please read carefully, there have been some changes!!!
Be Professional, please be patient as we are always in need of volunteers
Follow the guidelines, this will minimize errors
Take pride in your students’ work, please mat properly

Eligibility:
Only current TAEA members who have paid their membership fee by the contest date may
submit student work for this show.
Each TAEA member may submit a maximum of six entries
All entries must be original work of the student

Categories: (specify grade level or Art I, II, III, IV, etc.):

Note: If you teach 5th and 6th grade, you must fill out two separate forms with two separate portfolios
• Elementary K – 5
• Junior High/Middle School/Intermediate 6 – 8
• High School Art I, Art II, Art III, Art IV, etc.

Guidelines for Two dimensional works:

Must be exactly 18 x 24 inches including the white mat. There will be no exceptions and work
will not be accepted at check in.
Mats must be at least two inches wide all the way round and may contain a colored insert if
needed.
2D work must be submitted in a sturdy portfolio with one inventory form attached outside and
one inside for repacking at the end of the competition.

Guidelines for Three dimensional works:

Work cannot exceed 18 inches in any direction.
Each 3D piece must be packed in a separate box with a copy of the inventory form taped or
glued to the box indicating the work contained
3D work is not eligible for the Traveling Show

Additional Guidelines FOR ALL WORK:

Paperwork must be complete, typed and printed with the correct amount of copies at the time
of check-in. Handwritten forms will not be accepted
There must be 1 portfolio for each teacher, portfolios holding artwork for more than one
teacher will not be accepted.
If you teach 5th and 6th grade, you must have 2 separate portfolios with separate inventory and
entry forms.

Forms: PLEASE PAY CLOSE ATTENTION AND SEE DIAGRAM

Inventory Forms - Make four (4) copies of the completed form
(1) One copy attached securely (taped or glued) to the exterior of the portfolio (2D) or box (3D)
(2) One copy placed inside the portfolio or box for repacking at the end of the competition
(3) Submit one copy at the check-in table
(4) Retain one copy for your records
Entry Forms - Make two (2) copies of the completed form for each work entered
(1) An entry form must be securely attached to each artwork according to the directions on the
entry form
(2) The second copy of the entry form must be turned in at check-in (1/2 of this copy will be
returned to you at check-in)

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 2011 TAEA Houston Area Youth Art Month (YAM) Competition and Exhibition

Receiving:
Saturday January 29, 2011 from 8:30 AM to 11:00 AM
Owens Intermediate School (Alief ISD)
6900 Turtlewood Drive, Houston, Texas 77022

Please do not walk around the school to look at entries, unless you are authorized personnel, no one
is allowed beyond the second check-in table.

Pick up and Return of Entries:

All entries not selected for the exhibit must be picked up by the teacher or a designated person
between 3:00 PM and 4:00 PM at T. C. Owens Intermediate School on the same date. No early
pick-up is allowed.

Judging: 11:30 AM - 1:00 PM (The school is closed at this time and will not open until 3:00)

Awards:
• Best of Show Overall
• Best of Show Elementary
• Best of Show Middle School
• Best of Show High School
• Traveling Show

YAM Exhibit Information:

The YAM exhibit will be held at the Glassell Jr. School, 5100 Montrose Blvd. Houston, TX 77006. A total
of 75 pieces will be selected for the exhibit. The Traveling Show will consist of 45 pieces taken from the
75 art works exhibited. These works will be displayed in 12 locations over the next twelve months. Work
from the 2010 TAEA Area VI YAM Traveling Show will be delivered to the Fine Arts Supervisors in March
2011.

FAQ:
How do I type on a PDF format?
When you RSHQ D PDF file in the Adobe Acrobat program, scroll down to the field desired. Begin
ZLWKWKH(QWU\)RUPE\FOLFNLQJRQWKHVSDFH to the right of TAEA #. $ flashing curserZLOODSSHDU
WKDWwill allow you to start typing. Press the tab key to advance to the next field. 'LVUHJDUGSRSXS
PHVVDJHVWKDWPD\DSSHDU

What is considered a portfolio?
2 poster boards stapled together, anything with a sturdy front and back held together on 3 sides is
acceptable. Please remember that each teacher must have their own portfolio even if one
teacher is dropping off multiple work for other art teachers, they all must have separate portfolios.
If this is not followed, work will not be accepted.

Am I able to view the art work that is dropped off or take pictures?
nd
No one is allowed past the 2 check-in table, therefore work cannot be viewed. This will cut
down on work being damaged or misplaced. Please do not ask a volunteer or YAM coordinator if
you can view the work. During pick-up time you will only be permitted to walk to the library/pick-
up area to take art work that was not selected for the exhibit. A CD will be provided at the
supervisor’s meeting so that your art supervisor can make a copy of it on their flash drive or a
slideshow will be provided on the TAEA website.

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 2011 TAEA Houston Area Youth Art Month (YAM) Competition and Exhibition

Can I pay my membership fee at the contest?

Membership fees must be paid before you arrive to the school. Please print out receipt as
proof of payment if you pay your membership a week before the contest date.

Am I able to volunteer on the day of the contest event?

Absolutely! We are always in need of volunteers. Please see the volunteer coordinator after
checking in your student entries. ☺

Remember; be kind and courteous to the folks working this event. We are all judges,
educators, area representatives and volunteers donating our time for the benefit of you
and your students. Feel free to offer suggestions or your time to make this event run
successfully. Thank you for your patience and cooperation.

Contact:
Jean King jking5@houstonisd.org 713-775-6672
Lee Ann Jackson leeann.jackson@cfisd.net
Gretchen Bell gretchen.bell@cfisd.net

Receiving:
Saturday January 29, 2011
8:30 AM to 11:00 AM
Owens Intermediate School (Alief ISD)
6900 Turtlewood Drive
Houston, Texas 77022

Pick-Up and Return of Entries

Saturday January 29, 2011
3:00 PM to 4:00 PM

More information regarding the exhibit and reception will be announced on the TAEA
website.

Exhibit:
Glassell Jr, School
5100 Montrose Blvd.
Houston, TX 77006
713-639-7700

Reception:
March 27, 2011
Museum of Fine Arts Houston
1001 Bissonnet Street
Houston, TX 77005
713-639-7300

Traveling Show:
Itinerary will be available as soon as possible

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 (For YAM use only)
Dist. code and # Award

Entry Form: Make 2 copies of completed form, attach 1 copy to back of artwork - taping only the top portion of the
form. 1/2 of 2nd copy will be returned to you for your records, the other 1/2 is required for our records.
PLEASE TYPE ALL FORMS, then print and get signatures. Thank you for your cooperation.
Teacher’s Name (First and Last) Teacher’s Email Teacher’s Phone # (cell)
and TAEA Membership #

School Name Category: ES or JH/MS + Grade District (Name + ISD or Private)

Level or HS + Course

Student’s Name Parent’s Name Parent’s Phone

Title of Artwork Medium (For YAM use only)

Dist. code and # Award

I understand that my work may be selected for the Texas Art Education Association Traveling Youth Art Month
Exhibit. I also understand that my artwork may travel for one year and will not be returned until the tour is complete.
I agree to allow my artwork to be displayed, photographed and/or published for educational non-profit visual art
publications, products and exhibitions. I hereby release TAEA from any liability should the artwork be lost, damaged
or stolen.

____________________________ ___________________________ _________________________

Student signature Parent Signature if student is under 18 For YAM use only: Award Code
...........................................................................................................................................................................................

(For YAM use only)

Dist. code and # Award

Teacher Duplicate (Do not attach lower section to Artwork – YAM staff will remove this section as necessary)
Teacher’s Name (First and Last) Teacher’s Email Teacher’s Phone # (cell)
and TAEA Membership #

School Name Category: ES or JH/MS + Grade District (Name + ISD or Private

Level or HS + Course

Student’s Name Parent’s Name Parent’s Phone

Title of Artwork Medium (For YAM use only)

Dist. code and # Award

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Inventory Form: Each teacher may enter a total of 6 artworks. Please print the requested information and make 4
copies: 1 for your records, 1 to place inside the portfolio or box, 1 to be attached on the outside of the portfolio or
box, 1 to be submitted at check-in for our records. ALL FORMS MUST BE TYPED, handwritten forms will not be
accepted. Thank you for your cooperation.

Teacher’s Name Teacher’s phone number Teacher’s Email Address

School Name School phone Principal’s Name

School Street Address City and Zip code School District

# Student Name Title of Artwork Medium Grade/HS For YAM

Course use only

Emergency Contact name and number of teacher dropping off entries:

Name: Cell:

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 2011 TAEA Area VI Youth Art Month Competition and Exhibition Check List

Current TAEA Membership

Maximum of six (6) entries

2D work outer dimensions 18 x 24” including mat - no larger or smaller

¾ White 2” mats - minimum width, but must total to 18 X 24 with art work

¾ Sturdy portfolio

¾ All paperwork complete and legible

¾ Four (4) copies of Inventory Form

• Attached to exterior of portfolio

• Inside portfolio

• Turned in at check-in

• Retained for your records

¾ Two (2) copies of Entry Form

• Attached to work

• Turned in at check-in

3D work maximum 18” in any dimension

ƒ Securely packed in sturdy box

¾ Four (4) copies of Inventory Form

• Attached to exterior of box

• Inside portfolio

• Turned in at check-in

• Retained for your records

¾ Two (2) copies of Entry Form

• Attached to work

• Turned in at check-in

This is for your use.

 WHAT YOUR ARTWORK SHOULD LOOK LIKE

FRONT

Minimum 2 inch border not

including a color insert
18 X 24 for mat and art work

BACK

Entry/Parent Permission form

Only the top half taped to artwork

COPIES YOU SHOULD HAVE WHEN CHECKING IN

Inventory Form 4 copies

Entry/Parent Permission Form
One copy on outside of portfolio 2 copies
One copy on inside of portfolio One copy for back
One copy to turn in at check in of artwork
One copy for your records
One copy to turn in
at check in
 This award is presented to

In recognition of
Participation and Outstanding Artwork
Entered in the 2011 Youth Art Month
Art Competition.

Art Teacher

Cheryl Evans
Texas Art Education Association President
Jean King, Lee Ann Jackson, and Gretchen Bell
Texas Art Education Association Area VI Representatives
 2011 YAM Volunteer Form

We are always in need of volunteers as the YAM contest grows every year.
Please join the TAEA Area VI Representatives, TAEA members and Art Supervisors
for a day of good conversation and sharing of ideas!

Name: _______________________________________________

Address: _____________________________________________

_____________________________________________________

Phone:
(HM) ____________________ (Cell) ______________________

Email: ________________________________________________

School District: _________________________________________

School Name: ___________________________________________

Grade/art level you teach: __________________________________

Name of District Art Supervisor: _______________________________

Email of Art Supervisor: ______________________________________

The TAEA Area VI Representatives will use this information for YAM volunteer
purposes only. Please Indicate times you are available to work, the shifts are listed
below. You can choose longer shifts or work the entire event time of
8:20 AM- 4:20 PM (you’ll be surprised how time flies).

Shifts:
• 8:20-11:00 AM
• 11:00-2:00 PM
• 1:00-4:30 PM
• All day, 8:20-4:20 PM (lunch will be provided)

Availability: ____________________________

There will be a short YAM training to ensure the volunteers know their job duties so that
the contest can run smoothly. YAM volunteers will also receive a certificate with proof
of hours to use towards professional development hours if your district allows it. We
appreciate your support! ☺

Please send this form to the YAM volunteer coordinators:

Lee Ann Jackson leeann.jackson@cfisd.net
Gretchen Bell gretchen.bell@cfisd.net