ST THOMAS CHRISTIAN COMMUNITY

SECOND MEETING HELD ON 5th OCTOBER 2015 IN MUKONO

AGENDA
1. Opening prayer
2. Introduction of members present personally
3. Opening Remarks from the Director AHS
4. Review of the previous minutes
5. Word from the Elder
6. Opening of the organization Bank Account
8. Soliciting for funds for the organization
9. Closing Remarks

MEMBERS PRESENT:
1. Mr. Kalisa Eliab
2. Ms. Babirye Joviah
3. Mrs. Anite Amongin
4. Ms. Ssewante Rollen
5. Mr. Akandinda John

MIN.01/10/2015: Opening Prayer:

The opening prayer was led by Ms Ssewante Rollen and the meeting commenced at: 11:00 am.

MIN.02/10/2015: Introduction of members present personally:

Members present introduced themselves starting with the Director.

MIN 03/10/2015: Opening Remarks of Director AHS

The Director thanked the members for the good turn up, however he said the organization required to
embark on the registration process with the National NGO board or District NGO Board to obtain the
legal operational permit with official stump, which he said would be of great benefit to the organization.

The Director suggested that the organization should get a website when it starts its activities. He also
introduced the issue of opening a bank account; asking members to pay their annual subscription and
membership fees to help with operational costs, and opening of the account.

Matters Arising
One of the members asked when the organization was to start its activities but the Director clarified that
a work-plan for the organization was in place; procedural activities would start as soon as the
organization got some money. However, bigger activities would await legalization of the firm and
substantial funding.

Mr. Kalisa Eriab moved the motion to register the organization and he was seconded by Ms Ssewante
Rollen. All members appreciated the need to register the organization to obtain a certificate of
registration and be recognized. Members resolved to have AHS registered as an NGO, non-
government, non-profit-making and non-sectarian organization.
MIN .04/10/2015: Review of the previous minutes:
The secretary read the minutes as members noted emerging issues.

MIN.05/10/2015: Word from the Elder:

The elder was not present so we proceeded to the next agenda.

MIN .06/10/ 2015: Opening of the organization account in the Bank:

The Secretary stressed the need of opening up the account for the organization and its importance to
the organization as security for the funds adding that it may serve any other official benefit to the
organization. The members agreed to the suggestion and proposed to open up the bank account in
Centenary Rural Development Bank, Crane Bank or Stanbic Bank before the end of November 2015
and the signatory for the account will be the Director only.

MIN. 07//10/2015 Soliciting funds for the organization:

Members resolved that funds of the organization would mainly be got through lobbing and writing of
proposals. However, members were urged to donate as they could afford. Local channels included
payment of membership, and annual subscription.

MIN. 08/10/2015 Closure:

The meeting ended at 12:30 pm and the closing prayer was led by the Ms. Ssewante Rollen, the
technical advisor.

Minutes Recorded by: Confirmed by:

…………………………….Date: ……………......... ……………………………...Date:………………

Mr. Akandinda John Mrs. Babirye Joviah
DIRECTOR SECRETARY