Form # fm 01-05 Issue 1

FILING SYSTEM

File No File Name CONTENTS

Blanks BOQ, Specs, Addendums, Drgs, Pretender and post tender

T1 Tender Documents - Unpriced correspondents
(All stamped as "Tender Documents")

T3 Tender Documents - Priced By item and sequence by Alphabetical order

Cover letter with priced BOQ, Tender bond, Program & histogram, MOU,
C1 Form of Tender
Letter of Acceptance, Contract Agreement and Site Handing Over Letter

C2 Original Contract Documents Same as tender documents but stamped as "Contract Documents"

C3 Variation Orders By item, Submitted and approved with log

1 Mobilization Site Staff, Site Mobilisation Plan, Site Equipments, Program, Labour Histogram

2 Authorities Correspondence & By authority, in and out together, date sequense

Approvals

In and Out separated. File in cronological order & maintain an active and up-
3 CLIENT Correspondace
to-date log

MAIN CONTRACT
4A File in cronological order. Maintain an active and up-to-date log
Correspondance In

MAIN CONTRACT
4B File in cronological order. Maintain an active and up-to-date log
Correspondance Out

5 Insurance and Bank Labours, Equipments, Store, Productivity etc… (each in a separate file)

6A Payment Certificates In GCGC submitted payment applications & approved payment certificates

6B Payement Certificates Out Subcontractors' submitted payment applications & approved payment
certificates

7 Shop Drawings submittals Shop Drawings Submitted by GCGC

8 Material Submittals Material Submitted by GCGC

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 Form # fm 01-05 Issue 1

FILING SYSTEM

File No File Name CONTENTS

9 Meetings With the MAIN CONTRACT/ CLIENT & authorities. Each Meeting type in
separate file

10 Subcontractors/Suppliers By name of suppliers and subcontractors

11 Site Reports Labours, Equipments, Store, Productivity etc… (each in a separate file)

12 Quotations By Item

General Program of Works, from 1st submission till approval in and out
13A Programs
sequense (by date)

13B Programs From subcontractors (By Subcontractor)

14A Quantities and Cost Control Quantities separate and cost control separate

14B Cost Control Reports and notes

15 Internal Memos & Misc. By Date

16 Tests & Results By type of test. Maintain an active and up-to-date log

17 Safety Submitted and approved Safety Plan, tool box talks, instructions, Violations,
Assessment, Accidents

18 QA/QC Submitted and approved QA/QC Plan. Check requests for material & work

19 Snag lists Received as well as closed

20 Handing Over PAC and FAC Certificates

IA ISO Correspondences InterMemo(s) ISO / Correspondences

IB ISO Documents QHSEMS Documents / Standards

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