TIDCO - Proposal

Tamil Nadu Industrial Development Corpn Ltd
(TIDCO)
Request for Proposal (RFP)

For preparing Detailed Proposal for establishing a
Petroleum, Chemicals and Petrochemicals Investment Region
(PCPIR) in Ramanathapuram District, Tamil Nadu
Selection of Consultants
Managing Director
Tamil Nadu Industrial Development Corpn Ltd,
19-A, Rukmini Lakshmipathi Salai
Egmore, Chennai –600 008
Phone: 044-2858 9118,; Fax: 044-2855 3729
March 2010
TABLE OF CONTENTS
SECTION 1. LETTER OF INVITATION…………………………………………………3

SECTION 2. INFORMATION TO CONSULTANTS/BIDDERS …………………….4
DATA SHEET…………………… ………………………… ………...9
SECTION 3. TECHNICAL PROPOSAL - STANDARD FORMS……………………..12
SECTION 4. FINANCIAL PROPOSAL - STANDARD FORMS………………………20
SECTION 5. TERMS OF REFERENCE…………………………………………………21
ANNEX 1 ………………………………………………………………… .. 24
ANNEX 2 ……………………………………………………………… … 28
ANNEX 3 ………………………………………………………………… . 29
ATTACHMENT 1 ……………..……. ………………………………………………….. 30
Disclaimer
Information contained in this Request for Proposal (“RFP”) document and/or subsequently provided to
Bidders, whether verbally and/or in documentary form by or on behalf of Tamil Nadu Industrial
Development Corporation Ltd. (TIDCO) or any of its employees or advisors (collectively referred to
as “TIDCO Representatives”), is provided to the Bidders on the terms and conditions set out in this
RFP document and any other terms and conditions subject to which such information is provided. This
RFP document is not an agreement and is not an offer or invitation by TIDCO to any other party. The
purpose of this RFP document is to provide interested parties with information to enable formulation
of their proposal.
This RFP document does not purport to contain all the information each Bidder may require. The
Bidders should conduct their own due diligence, investigations and analysis and should check the
accuracy, reliability and completeness of the information in this RFP document and obtain
independent advice from appropriate sources. TIDCO Representatives make no representation or
warranty and shall incur no liability under any law, statute, rules or regulations as to the accuracy,
reliability or completeness of the RFP document and concerned with any matter deemed to form part
of the RFP document, award of the assignment, the information and any other information supplied by
or on behalf of TIDCO or otherwise arising in anyway from selection process.
The prospective Bidder will be responsible for all obligations to its staff, their payments, complying
with the labour laws, minimum wages Act and any other Act relevant for the working of the Bidder’s
staff. Under no circumstances, TIDCO will be responsible for any non-compliance with statutory
requirements of the bidder’s staff.
TIDCO may in their absolute discretion, but without being under any obligation to do so, update,
amend or supplement the information in this RFP document from time-to-time, after intimating the
same to the Bidders. TIDCO reserves the right to accept or reject any or all proposals without giving
any reasons. Bidding process shall be governed by Laws of India and Courts at the State of Tamil
Nadu will have jurisdiction over matter concerning and arising out of this RFP document.
PCPIR(Rmn) -Request for Proposal
Section 1. Letter of Invitation

………. .2010
[Name and address of Consultants]
Dear Sir,
Government of Tamil Nadu has directed Tamilnadu Industrial Development

Corporation Limited (TIDCO) to prepare a detailed proposal on establishing a Petroleum,
chemicals and Petrochemicals Investment Region (PCPIR) in Ramanathapuram District,
Tamil Nadu
2. An area of about 258 Sq. Kms along the coastal stretch of Thiruvadanai Taluk has
been identified by the District Administration for the PCPIR in Ramanathapuram District. It is
on the western side of East Coast Road (which runs along sea coast adjoining Palk Bay).
3. Now, TIDCO intends to select a Consultant / Consortium of Consultants to prepare a

Detailed Proposal for establishing PCPIR in Ramanathapuram District, Tamil Nadu
4. The Request for Proposal (RFP) includes the following documents:

Section 1 - Letter of Invitation
Section 2 - Information to Consultants
Section 3 - Technical Proposal - Standard Forms
Section 4 - Financial Proposal - Standard Forms
Section 5 - Terms of Reference
We request you to kindly submit the bids duly completed as per this RFP on or before 3.00
PM on 28.04.2010.
Yours faithfully,
For Tamil Nadu Industrial Development Corpn Ltd
For Managing Director
Strictly confidential Page 3 of 30

Section 2. Information to Consultants
2.1 INTRODUCTION
2.1.1 The Consultants/ Firms are invited to submit a Technical Proposal and a Financial
Proposal, as specified in the Data Sheet for the services required for the Assignment
named in the Data Sheet. The Proposals will be the basis for contract negotiations and
for signing of a contract with the selected Consultants / Firm.
2.1.2 TIDCO will select a Consultant / firm among those whose proposals are accepted, in
accordance with the evaluation methodology indicated in Clause 2.5.3.
2.1.3 The Consultants must familiarize themselves with local conditions and take them into
account in preparing their Proposals. To obtain first-hand information on the
Assignment and on the local conditions, consultants may visit TIDCO before
submitting a Proposal. The Consultants may contact the officials named in the Data
Sheet to obtain additional information on the Assignment.
2.1.4 Please note that (i) the costs of preparing the proposal and of negotiating the contract,
including visits to TIDCO, are not reimbursable as a direct cost of the Assignment;
and (ii) TIDCO is not bound to accept any of the Proposals submitted.
2.1.5 TIDCO reserves the right to accept or reject any bid, and to annul the bidding process
and reject all bids, at any time prior to the award of Contract, without thereby
incurring any liability to the affected bidder or bidders or any obligation to inform the
affected bidder or bidders of the grounds for TIDCO’s action.
2.1.6 TIDCO also reserves the right to terminate the contract on the grounds of negligence of
obligations as per the accepted bid conditions and/or any other reasons not attributable
to TIDCO and/or on account of any Force Majeure events that may be decided solely at
the discretion of TIDCO. In such cases the compensation shall be restricted up to the
amount paid by TIDCO and no claim whatsoever for any compensation shall be
entertained by TIDCO.
2.2 CLARIFICATION AND AMENDMENT TO RFP DOCUMENTS
2.2.1 Consultants may request clarifications on the RFP document. Any request for
clarifications must be sent in writing by paper mail, cable, telex, facsimile, or
electronic mail to TIDCO’s address indicated in the Data Sheet. TIDCO will give its
response (including an explanation of the query, but without identifying the source of
the query) at a pre-bid meeting to be convened on the date mentioned in the data sheet
under the title “Information to the Consultants” and will send it by mail, facsimile or
electronic mail to those who procured RFP document after the pre bid meeting.
TIDCO reserves the right to change the date of such pre-bid meeting.

2.2.2 At any time before the submission of Proposals, TIDCO may, for any reason, whether
at its own initiative or in response to a clarification requested by an invited firm,
modify the RFP documents by amendment. Any amendment shall be issued in writing
through addenda. Addenda shall be sent by mail, cable, telex, facsimile, or electronic
mail to all tenderers who have been issued this RFP and will be binding on them.
TIDCO will also upload the addenda in its website. TIDCO may at its discretion
extend the deadline for the submission of Proposals.
2.3 PREPARATION OF PROPOSAL

2.3.1 Consultants are requested to submit a Proposals (clause 2.1.1) written in the
language(s) specified in the Data Sheet.
2.3.2 Consultants are advised to visit the area where the location for the proposed PCPIR in
the Ramanathapuram District has been identified before submission of a proposal. The
costs and liabilities if any and arising out of such visits by the consultants are not
reimbursable by TIDCO. The location map is enclosed with this document as
ATTACHMENT -1 for references.
Technical Proposal
2.3.3 In preparing the Technical Proposal, consultants are expected to examine the
documents comprising this RFP in detail. Material deficiencies in providing the
information requested may result in rejection of a Proposal.
2.3.4 If a firm considers that it does not have all the expertise for the Assignment, it may
obtain a full range of expertise by associating with individual consultant(s) and/or
other firms or entities in a joint venture relationship or sub-consultancy, as appropriate
2.3.5 The Technical proposal should provide the following information using the attached
Standard Form (Section 3A):
(i) A brief description of the firm’s organization and an outline of recent experience
on assignments (Section 3B) of a similar nature. For each assignment, the outline
should indicate, inter alia, the profiles and names of the staff provided, duration
of the assignment, contract amount, and firm’s involvement.
(ii) A description of methodology and work plan for performing the assignment
(Section 3C).
(iii) The list of the proposed staff team by specialty, the tasks that would be assigned
to each staff team member, and their timing (Section 3D).
(iv) CVs recently signed by the proposed professional staff and the authorized
representative submitting the proposal (Section 3E).
(v) Activity (work) schedule (Section 3F).
2.3.6 The Technical Proposal shall not include any financial information.

Financial Proposal
2.3.7 In preparing the Financial Proposal, consultants are expected to take into account the
requirements and conditions of the RFP documents. The Financial Proposal should
follow Standard Forms (Section 4).
2.3.8 Consultants must express the price of their services in Indian Rupees.
2.3.9 The Data Sheet indicates how long the proposals must remain valid after the
submission date. During this period, the consultant is expected to keep available the
professional staff proposed for the assignment. TIDCO will make its best effort to
complete negotiations within this period. If TIDCO wishes to extend the validity
period of the proposals, the consultants who do not agree have the right not to extend
the validity of their proposals.
2.4 BID SECURITY, SUBMISSION, RECEIPT, AND OPENING OF PROPOSALS

2.4.1 The original Proposal (Technical Proposal and Financial Proposal - Clause 2.1.1) shall
be prepared in indelible ink. It shall contain no inter-lineation or overwriting, except as
necessary to correct errors made by the firm itself. Any such corrections must be
initialed by the person or persons who sign(s) the Proposals. An authorized
representative of the firm initials all pages of the Proposal. The representative’s
authorization is confirmed by a written power of attorney accompanying the Proposal.
2.4.2 For each Proposal, the Consultants should prepare the number of copies indicated in
the Data Sheet. Each Technical Proposal and Financial Proposal should be marked
“Original” or “Copy” as appropriate. If there are any discrepancies between the
original and the copies of the Proposal, the original governs.
2.4.3 A Bid Security for an amount of Rs. 50,000/- (Rupees Fifty thousands only) in the
form of a Crossed Demand draft payable at Chennai drawn in favour of “Tamil Nadu
Industrial Development Corpn Ltd.” from any Scheduled bank shall be submitted
along with the Original Proposals. Those proposals not accompanied by Bid Security
will be treated as Non responsive and will be liable to be rejected. Bid Security of the
successful bidder will be retained until the assignment is completed as per the Contract
signed. The Bid Security of the unsuccessful bidders will be returned within two
weeks of completion of the selection process. TIDCO is entitled to cause forfeiture of
the Bid Security if the Bidder revokes / withdraws the Bid during the period of its
validity and / or fails to comply with the conditions of the Letter of Award.
2.4.4 The original and all copies of the Technical Proposal shall be placed in a sealed
envelope clearly marked “Technical Proposal,” and the original and all copies of
Financial Proposal in a sealed envelope clearly marked “Financial Proposal” and
warning: “Do Not Open with the Technical Proposal.” Both envelopes along with the
Bid security Demand Draft (Clause 2.4.3) shall be placed into an outer envelope and
sealed. This outer envelope shall bear submission address and other information
indicated in Data Sheet.

2.4.5 The completed Technical and Financial Proposal together with the Bid security
Demand Draft (Clause 2.4.3) must be delivered at the submission address on or before
the time and date stated in the Data Sheet. Any Proposal received after the closing
time for submission of proposals shall be returned unopened.
2.4.6 After the deadline for submission of proposals the Technical Proposal shall be opened
immediately. The Financial Proposal shall remain sealed until all submitted proposals
are opened publicly.
2.5 PROPOSAL EVALUATION

General
2.5.1 From the time the bids are opened to the time the contract is awarded, if any
consultant wishes to contact TIDCO on any matter related to its proposal, it should do
so in writing at the address indicated in the Data Sheet. Any effort by the firm to
influence TIDCO in TIDCO’s proposal evaluation, proposal comparison or contract
award decisions may result in the rejection of the consultant’s proposal.
2.5.2 Evaluators of Technical Proposals shall have no access to the Financial Proposals until
the technical evaluation is concluded.
Evaluation of Technical Proposals

2.5.3 TIDCO and / or a committee constituted by TIDCO would evaluate the proposals on
the basis of their responsiveness to the Terms of Reference, applying the evaluation
criteria, sub criteria and point system specified in the Data Sheet. Each responsive
proposal will be given a technical score. A proposal shall be rejected at this stage if it
does not respond to important aspects of the Terms of Reference and/or if it fails to
achieve the minimum technical score indicated in the Data Sheet.
Public Opening and Evaluation of Financial Proposals; Ranking

2.5.4 After the evaluation of technical proposal is completed, TIDCO shall notify the
consultants those have secured the minimum qualifying mark, indicating the date and
time set for opening the Financial Proposals. The notification may be sent by
registered letter, cable, telex, facsimile, or electronic mail. The proposals of those
Consultants that did not meet the minimum qualifying mark shall be considered non-
responsive to the RFP and Terms of Reference, indicating that their Financial
Proposals will be returned unopened after completing the selection process.
2.5.5 The Financial Proposals of only those consultants who have scored the minimum of 50
points in the technical proposals shall be opened. The financial proposal, which has
the lowest price will be treated as the preferred Bidder and invited for negotiation.
2.5.6 Financial Proposals shall be opened publicly in the presence of consultants’

representatives who choose to attend. Name of the consultant, quality scores, and the
prices shall be read aloud and recorded when Financial Proposals are opened.

2.6 NEGOTIATIONS
2.6.1 Negotiations will be held at the address indicated in the Data Sheet. The aim is to reach
agreement on all points and sign a contract. Negotiations will include a discussion of
the Technical Proposal, the proposed methodology (work plan), staffing and any
suggestions made by the firm to improve the Terms of Reference. TIDCO and firm
will then work out final Terms of Reference, staffing, and bar charts indicating
activities, staff, periods in the field and in the home office, staff-months, logistics, and
reporting. The agreed work plan and final Terms of Reference will then be
incorporated in the “Description of Services” and form part of the contract. Special
attention will be paid to getting the most the firm can offer within the available budget
and to clearly defining the inputs required from TIDCO to ensure satisfactory
implementation of the Assignment.
2.6.2 Having selected the firm on the basis of, among other things, an evaluation of proposed
key professional staff, TIDCO expects to negotiate a contract on the basis of the
availability of experts named in the Proposal. Before contract negotiations, TIDCO
will require assurances that the experts will be actually available. TIDCO will not
consider substitutions during contract negotiations unless both parties agree that undue
delay in the selection process makes such substitution unavoidable or that such
changes are critical to meet the objectives of the assignment. If this is not the case and
if it is established that key staff were offered in the proposal without confirming their
availability, the firm may be disqualified.
2.6.3 The negotiations will conclude with a review of the draft form of the contract. To
complete negotiations TIDCO and the firm will initial the agreed contract. If
negotiations fail, TIDCO will invite the firm whose proposal was the second lowest
bid to negotiate a contract.
2.7 AWARD OF CONTRACT
2.7.1 A Letter of Award (LOA) will be issued followed by the negotiations. After issuance
of LOA, TIDCO will promptly notify other consultants on the shortlist that they were
unsuccessful and return the Financial Proposals of those consultants who did not pass
the technical evaluation (clause 2.5.4)
2.7.2 The firm is expected to commence the Assignment immediately after acceptance of
the LOA.
2.8 CONFIDENTIALITY
2.8.1 Information relating to evaluation of proposals and recommendations concerning
awards shall not be disclosed to the consultants who submitted the proposals or to
other persons not officially concerned with the process, until the winning firm has
been notified that it has been awarded the contract.

Data Sheet
Information to Consultants
Clause
Reference
2.1.1 A Technical and a Financial Proposals are requested: Yes
The name, objectives and description of the Assignment are:
1. Name of the Assignment: PCPIR in Ramanathapuram Dist - – Preparation of
Detailed Proposal
2. Objectives and the description of the Assignment: As detailed in the attached
Terms of Reference.
2.1.3 The name, address, and telephone numbers of TIDCO’s official is: Thiru T.
Willington, Director (Projects) , Tamil Nadu Industrial Development Corpn Ltd ,
19-A, Rukmini Lakshmipathi Salai, Egmore, Chennai –600 008; Phone: 044- 2855
3727; Fax: 044-2855 3729; email: twtidco@gmail.com
2.2.1 Clarifications requested will be given during the Pre Bid meeting and / or will be
communicated to the all those who have procured the RFP, by mail, facsimile or
electronic mail. The time table for the Bidding process is given below:
Date
Issue of Advertisement 29.03.2010
Receipt of request for clarifications to be given at the 9.04.2010
pre bid meeting.
Pre Bid meeting 15.04. 2010
Last date for purchase of RFP Documents 26. 04.2010
Submission of proposals 28. 04.2010
2.3.1 Proposals should be submitted in the following language: English
2.3.9 Proposals must remain valid for 90 days after the submission date
2.4.2 Consultants must submit an original and two additional copies of each proposal.
2.4.4 The proposal submission address is: as given in the Letter of Invitation
The information on the outer envelope should also include: “ PROPOSALS FOR
CONSULTANTS FOR “DETAILED PROPOSAL - PCPIR IN
RAMANATHAPURAM DIST.”
2.4.5 Proposals must be submitted not later than the following date and time: on
28.04.2010 at 3.00 PM
General Consultants means Consultants / Consortium of Consultants

2.5.3 Evaluation Criteria and points to be given under each parameter of the Evaluation Criteria :
Evaluation Criteria Points
I Specific Experience of the Firm 60
a. Experience in preparation of detailed project reports / proposals 25
for the development Petroleum, Chemicals and Petrochemicals
Industrial Area/Zone Development projects of more than 5000
Hectares, Corridor (of >50 Kms) Development projects
b. Experience in design of area development of not less than 1000 10
Hectares acres, Corridors (of >50 Kms).
c. Experience in design and engineering of utilities systems (water 10
supply & distribution / Power distribution) for large industrial
Areas/Clusters of not less than 1000 Hectares, Corridors (of
>50 Kms)
d. Experience in Financial advisory on Industrial Area/Zone, 10
Corridor Development projects with total outlay of not less than
Rs.500 crores
e. Experience in designing of contracts / concessionaire 5
agreements for BOOT / DBOOT projects of not less than
Rs.500 crores of total outlay
II Approach & Methodology
Adequacy of proposed work plan & methodology covering the 10
following :
(a) Understanding of the Terms of Reference; interpretation,
comments and coverage of TOR for its adequacy 2
(b) Quality of Methodology
- Specific and strategic approach in carrying out the
assignment
- Innovativeness and orientation. 2
(c) Work Programme
- Organization, staffing and activity schedules
- Duration and input of staff months. 2
(d) Presentation on approach & methodology to the 4
committee constituted by TIDCO
III Qualifications and competence of the key staff for the Assignment 30
a. Experience in preparation of detailed project reports / 20
proposals for development of large extent Industrial Area /
Zone , Corridor Development projects
b. Experience in Financial advisory on Industrial Area / Zone , 5
Corridor Development projects
c. Experience in designing of contracts / concessionaire 5
agreements for BOOT / DBOOT / BOO projects

Following method will be adopted for assigning points for the respective parameters
under the Evaluation Criteria:
Evaluation Criteria prescribed Method of assigning points
I - (a), (b), (c) , (d) & (e) - 50% of the total points under each of these
parameters will be assigned if the bidder had
completed atleast one project.
- Remaining 50% of the total points will be

assigned based on a linear scale with 100%
of total points to be assigned to the bidder
who has completed five projects, under
respective criteria.
II - (a), (b), (c) & (d) - Assigning the score under these criteria will
be decided by TIDCO after scrutiny of the
proposal received from each of the bidder
and presentation to TIDCO/Committee
constituted by TIDCO
- TIDCO’s decision assigning the score under

these criteria will be final.
III - (a), (b) & (c) - 50% of the total points will be assigned to
the bidder having atleast one key staff having
experience under the respective criteria.
- The remaining 50% of the total points will be

assigned based on linear scale with 100% of
the total points to be assigned to the bidder
who has five members of staff having the
experience stated under the respective
criteria.
The minimum technical score required to be qualified is 50 Points

Section 3. Technical Proposal - Standard Forms
3A. Technical Proposal submission form
3B. Firm’s references
3C. Description of the methodology and work plan for performing the
assignment
3D. Team composition and task assignments
3E. Format of Curriculum Vitae of proposed professional staff
3F. Activity (work) schedule.

3A. Technical Proposal Submission Form
[Location, Date]
From: (Name of Firm) TO: (Name and Address of TIDCO)
______________________
______________________
______________________
Gentlemen:
Subject: – Detailed Proposal for PCPIR in Ramanathapuram District - Appointment of

Consultants
We, the undersigned, offer to provide the consulting services for the above in
accordance with your Request for Proposal dated [Date], and our Proposal. We are hereby
submitting our Proposal, which includes this Technical Proposal, and a Financial Proposal
sealed under a separate envelope.
If negotiations are held during the period of validity of the Proposal, i.e., before [Date]
we undertake to negotiate on the basis of the proposed staff. Our Proposal is binding upon us
and subject to the modifications resulting from contract negotiations.
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorized Signature:
Name and Title of Signatory:
Name of Firm:
Address:

3B. FIRM’S REFERENCES
Relevant Services Carried Out in the Last Five Years

That Best Illustrate Qualifications
(Using the format below, provide information on each reference assignment for which your
firm/entity, either individually as a corporate entity or as one of the major companies within
an association, was legally contracted.)
Assignment Name: Country:
Location within Country: Professional Staff Provided by Your

Firm/entity(profiles):
Name of the Client: No. of Staff:
Address: No. of Staff-Months; duration of

assignment:
Start Date (Month/Year): Completion Date Approx. Value of Services (to be

(Month/Year): expressed in INR as per the prevailing
conversion rates on the date of issue of
Advt by TIDCO inviting expression of
Interest).
Name of Associated Consultants, if any: No. of Months of Professional Staff,
provided by Associated Consultants:
Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and functions
performed:
Narrative Description of Project:
Description of Actual Services Provided by Your Staff:
Firm’s Name:

3C. DESCRIPTION OF THE METHODOLOGY AND WORK PLAN

FOR PERFORMING THE ASSIGNMENT

3D. TEAM COMPOSITION AND TASK ASSIGNMENTS
1. Technical/ Managerial Staff
Sl. No. Name Position Task
1.
2.
3.
4.
..
..
2. Support Staff
Sl. No. Name Position Task
1.
2.
3.
4.
..
..

3E. FORMAT OF CURRICULUM VITAE (CV) FOR

PROPOSED PROFESSIONAL STAFF
Proposed Position:
Name of Firm:
Name of Staff:
Profession:
Date of Birth:
Years with Firm/Entity: Nationality:
Membership in Professional Societies:
Detailed Tasks Assigned:
Key Qualifications:
[Give an outline of staff member’s in-depth and successful experience and training most
pertinent to tasks on assignment. Describe degree of responsibility held by staff member on
relevant previous assignments and give dates and locations, Reference projects, Client’s
acknowledgments of successful completion of projects. Use about half a page.]
Education:
[Summarize college/university and other specialized/management/ professional education of

staff member, giving names of schools, dates attended, and degrees obtained. Use about one
quarter of a page.]

Employment Record:
[Starting with present position, list in reverse order every employment held. List all positions
held by staff member since graduation, giving dates, names of employing organizations, titles
of positions held, and locations of assignments. For experience in last ten years, also give
types of activities performed and Client references, where appropriate. Use about three-
quarters of a page.]
Languages:
[For each language indicate proficiency: excellent, good, fair, or poor; in speaking, reading,
and writing ]
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, these data correctly
describe me, my qualifications, and my experience.
Date:
[Signature of staff member and authorized representative of the Firm] Day/Month/Year
Full name of staff member:______________________________________

Full name of authorized representative: ___________________________

3F. ACTIVITY (WORK) SCHEDULE
A. Activity Schedule:
Week wise Program (in form of Bar Chart)

[1st, 2nd, etc. are weeks from the start of assignment]
Sl. Item of Activity 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th 13th 14th 15th 16th
No. (Work)
_______________
_______________
_______________
_______________
_______________
B. Completion and Submission of Reports
Reports: Programme: (Date)

1. Interim Report - Presentation to TIDCO
2. Draft Report submission & Presentation to
TIDCO
3. Presentation of final report to TIDCO &
presentation to TIDCO
4. Final Report (After modifications if
any)& Presentation to Govt of Tamil Nadu
Section 4. Financial Proposal - Standard Forms
FINANCIAL PROPOSAL SUBMISSION FORM

[Location, Date]
From: (Name of Firm) TO: (Address of TIDCO)
_____________________
______________________
Gentlemen:
Subject: Detailed Proposal – PCPIR in Ramanathapuram Dist. - Appointment of

Consultants- Financial Proposal
We, the undersigned offer to provide the consulting services for the above in accordance
with your Request for proposal dated xxxxx and our proposal (technical and financial
proposal) dated xxxxx. Our attached financial proposal is for the sum of Rs. (Figs)
(Rupees. Words only/-). This amount includes all applicable taxes including local which
we have estimated at Rs. (Figs xxx) (Rupees. words only/-) and is exclusive of the
Applicable Service Taxes.
Our financial proposal is binding upon us upto expiration of validity period of the
proposal, i.e. date xxx.
We undertake that, in competing for and if the award is made to us, in executing the above
contract, we will strictly observe the laws against fraud and corruption in force in India
namely “Prevention of Corruption Act 1988”.
We understand you are not bound to accept any proposal you receive.
Lump sum fee for providing services Fee in Rs. figure. (Rupees in words)
including out of pocket expenses and all
other expenses, taxes complete but
excluding service tax.
Yours sincerely,
Authorized Signature:
Name and Title of Signatory:
Name of the Firm:
Address:

Section 5. Terms of Reference
5.1 Scope of work

5.1.1. Announcement of the Policy for promotion of Petroleum, Chemicals and
Petrochemicals Investment Regions (PCPIR) by the Department of Chemicals and
Petrochemicals in May 2007 has been a key initiative aimed to:
- Accelerate promotion of investment in the chemical and petrochemical sectors so as to
make India a hub for domestic and international markets;
- To take advantage of global shift in demand and production for petrochemicals and
channelise substantial investments in this sector to support the increased demand and
to use the growth as a multiplier for the overall GDP growth.
5.1.2. A Petroleum, Chemicals and Petrochemicals Investment Region (PCPIR) would be
a specifically delineated region with an area of > 250 square kilometers planned for the
establishment of manufacturing facilities for domestic and export led production in
petroleum, chemicals & petrochemicals, along with the associated services and
infrastructure. A PCPIR would be a combination of production units, public utilities,
logistics environmental protection mechanisms, residential areas etc. It would have
A processing area, where manufacturing facilities, associated logistics and other
services and infrastructure will be located, and
A non- processing area which may include residential, commercial and other social
infrastructure.
Minimum processing area will be about 40% of the total designated area, i.e., around 100
sq km. The processing area may or may not be contiguous.
5.1.3. The PCPIR may include one or more Special Economic Zones, Industrial Parks,
Free Trade & Warehousing Zones, Export Oriented Units, or Growth Centres, duly
notified under relevant Central or State Legislation or policy. All the benefits available
under relevant legislation or policy will continue to remain available to the said Zones or
Parks, forming part of the PCPIR.
5.1.4. The PCPIR could cover existing settlements/industries & estates/ services and
would therefore benefit from and be complementary to the region. It may not be required
to acquire the entire area comprising the PCPIR, but the State Govt. may notify the same
under the relevant Act for proper planning and zoning to ensure coordinated development.
5.1.5. Each PCPIR would have a refinery/ petrochemical feedstock company as an anchor
tenant. The internal infrastructure of the PCPIR will be built and managed by a Developer,
or a group of Co-developers. The external linkages will be provided by Government of
India and the concerned state government. The users of external as well as internal
infrastructure will pay for its use, except to the extent that the government supports the
service through budgetary resources.

5.1.6. Government of Tamil Nadu has mandated Tamilnadu Industrial Development

Corporation Limited (TIDCO) to prepare a detailed proposal on establishing a Petroleum,
Chemicals and Petrochemicals Investment Region in Ramanathapuram District, Tamil
Nadu
5.1.7. An area of about 25,783 hectares along the coastal stretch of Thiruvadanai Taluk
was identified by the District Administration for the PCPIR in Ramanathapuram District. It
is on the western side of East Coast Road (which runs along sea coast adjoining Palk Bay).
The area stretches for about 45 km North - South and the width is between 2.50 to 7.50
kms. It is a contiguous plain terrain
Concept Note
5.1.8 A concept note on establishing PCPIR in Ramanathapuram dist. was assembled
by TIDCO in Sept 2009 and it was submitted to Govt of Tamil Nadu. This concept note
has been forwarded to Dept of Chemicals and Petrochemicals , Govt of India in Dec 2009
by the State Govt.
5.1.9. The Detailed proposal to be prepared should be as per the Format prescribed in the
Annexure-2 of the PCPIR Policy of Govt. of India. The methodology to be adopted and
the work to the completed by the consultants under several titles of the said Format are
given at ANNEX - 1. In addition details of infrastructure requirements for the proposed
PCPIR, the recommended location / alignments marked in relevant maps and cost
estimates will be given in detail as per list given at ANNEX - 2.
5.1.10. The various aspects of the proposal as said above will be compiled and the draft of
the required document/ proposal will be presented to TIDCO by the consultants. The
suggestions if any made by TIDCO during the presentation will be incorporated and the
final proposal will be submitted to TIDCO. After submission of the final proposal and
presentation of the proposal to Govt of Tamil Nadu by TIDCO, the consultants will
reassemble the proposal if required based on any modifications / changes that are directed
by Govt of Tamil Nadu, before forwarding it to Govt. of India.
5.1.11. This document along with the recommendations from the State Govt. will
thereafter be submitted to Department of Chemicals & Petrochemicals, Govt of India, as
the proposal / application for establishing a PCPIR in the Ramanathapuram District of
Tamilnadu. The consultants will assist TIDCO to present the detailed proposal to Dept. Of
Chemicals and petrochemicals and other concerned Depts. and Committees in Govt of
India to whom this proposal will be referred for relevant scrutiny / approval. The
consultant will provide the required data to all these Depts. / committees said above as and
when required.
5.1.12 Other Terms

TIDCO will provide the consultants with the information so far collected by it for
the purpose of preparing the PCPIR proposal as per the list in ANNEX 3.


The information provided and the proposal prepared by the consultant should be
kept confidential. The use of information for any purpose other than the purpose
that may be prescribed by TIDCO from time to time, is not permitted except in
connection with the performance and services agreed to by the consultants.
The release of the report or part thereof to any person / entity at any stage prior to
the completion of the services set out in this proposal will be at the directions from
TIDCO.
5.2 Indicative time frame
The consultants are expected to complete the assignment as below:
Activity Time
Submission of Inception report (on 2 weeks from the date of acceptance of
concept and methodology to complete the Letter of Award (LoA)
the Detailed proposal )
Submission of Interim Report & 6 weeks from the date of receipt of
Presentation to TIDCO comments on inception report
Submission of Draft Report to TIDCO 2 weeks from the date of receipt of
comments on the interim report from
TIDCO
Final Report / Presentation to TIDCO 2 weeks from the date of receipt of
comments on Draft report from TIDCO
Presentation of Final Report (with 2 weeks from the date of presentation of
modifications / changes, if any ) to the final report to TIDCO
Govt of Tamil Nadu
5.3 Fee Proposal

The consultants are required to quote a lump sum fixed fee in Rupees for carrying
out this assignment as per the scope of works covered in this RFP. The component
included in the total lump sum charges which relate to the scope of work under
item No.5.1 should be indicated separately and such component shall include
details of estimated man days, man day charges, out of Pocket Expenses etc for
assistance to TIDCO in the scope of work described under item No.5.1. TIDCO
reserves rights to prune down / delete scope of works described in 5.1 as per its
requirements.
547 Terms of Payment
Activity Details of payment
Submission of Inception Report 25% of the total fees
Submission of Draft Report & Presentation to TIDCO 25% of the total fees
Submission of Final Report 10% of the total fees
Approval by State Govt and Submission of the 20 % of the total fees
proposal to Dept of Chemicals and Petrochemicals,
Govt of India
Scrutiny by Dept of Chemicals and Petrochemicals 20% of the total fees
and Approval by the High Power Committee of Govt
of India
.
ANNEX - 1
The methodology to be adopted and the work to the completed by the Consultant under the formats as prescribed in the
PCPIR Policy of Govt. of India
Format of Proposal Methodology and work to be completed

The Legal Framework in the state under - The proposals can be presented on the same lines of those proposed in case of
which the PCPIR is proposed to be formed the PCPIR in Cuddalore / Nagapattinam District with respect to
And a. Legal Framework
Methodology to be adopted for Land i. Notification of PCPIR
Acquisition and Resettlement & ii. Development Authority
Rehabilitation iii. Statutory Local Authorities in PCPIR
iv. Development Charges
v. Management Board for PCPIR
b. Land acquisition
c. Resettlement & Rehabilitation
- Extracts from the Proposal for a PCPIR in the Cuddalore / Nagapattinam

Districts on the Legal Framework in the State under which the PCPIR is
proposed to be formed and Methodology to be adopted for Land
Acquisition and Resettlement & Rehabilitation will be made available to the
Consultants.
The Location along with demarcation of - The identified PCPIR area as indicated in the Concept note prepared by TIDCO
the identified area with map and clearly will be surveyed by the consultant’s team for demarcation of the PCPIR site with
identifiable landmarks identifiable landmarks and block/taluks falling within the area.


The total area of the proposed PCPIR, with a. The consultants will collect details on:
proposed Zoning Plan indicating the - Existing land use of the designated PCPIR area
Processing & non-Processing area - Existing manufacturing units if any, area occupied, the nature of activities
and feedstock used.
- The existing basic & social infrastructure
- Availability of trained manpower, educational & training institutions
b. Based on the area details, the location and land area for processing activities
will be demarcated
c. The details of the proposed processing activities in the PCPIR, the feedstock
Requirement and the source & availability of the feedstock
will be presented.
d. A Zoning Plan for the proposed PCPIR will be developed demarcating the
proposed processing & non-processing area. The guidelines as given in
the PCPIR policy and other Planning Norms will be followed for
preparation of the Zoning Plan.
Details of Anchor Unit & Developers - The details of the identified prospective Anchor unit, its feedstock availability,
the investment proposed for such prospective Anchor unit and its short term /
long term plans will be presented in the proposal.
- The selection procedure that is to be adopted for selection of developers for

Industrial infrastructure including area development will be presented in the
proposal.
(A preliminary concept proposal received by TIDCO for setting up a 12 Million

tonnes per year capacity petroleum refinery project in the proposed PCPIR will
be made available to the Consultants. This concept proposal if found feasible,
may be included as the Anchor unit or one of the Anchor units of the proposed
PCPIR in consultation with TIDCO).


Environmental Assessment - The Environmental Assessment will include assessment of suitability of the area
proposed for PCPIR from the Environmental perspective. The study area may be
a 25 Kms radius spread from the PCPIR area proposed.
- Environmental assessment will be presented with respect to Soil, Topography,
Hydrology, Meteorology, Temperature, Relative Humidity, Wind speed &
directions, Air quality, Noise Quality, Terrestrial Ecology, Land Use pattern and
Socio Economic Status
(The details on Topography, River stream and drainage, Climate, Ecology, Bio-
physical environment, Coastal Eco system, Water resources, Soil quality,
Cropping pattern Land use, Socio economic conditions of the
Ramanathapuram District including the Thiruvadanai Taluk where the
proposed PCPIR area has been identified, that are available with TIDCO may
be used for the Environmental Assessment.)
Estimated potential for generation of - The Consultant will work out and present the details based on the expected
economic activity and future growth, incl. investments in the proposed PCPIR.
potential investment from domestic & - The employment potential of the planned investment will be worked out and
foreign sources presented.
Existing & proposed Infrastructure for - Consultant will assess the data given in the in concept note of TIDCO for the
external linkages( rail, road, port, airport, external linkages and internal roads for the PCPIR and the utilities (Water,
telecom) and basic infrastructure (power, Power, Effluent Treatment facilities) already available and proposed.
water, effluent disposal) - Additional details, as may be required, will be collected by the Consultant on
existing connectivity infrastructure (rail, road, port, airport, and telecom) and
basic infrastructure (power, water, effluent disposal) from relevant agencies.
- Based on these, the Consultant will prepare plans for the proposed infrastructure
to be built by the Central Govt., the State Govt. and through/by other agencies
including private sector for the proposed PCPIR with their cost estimates.
- The infrastructure layout plan incl. existing and those proposed for PCPIR will
be presented by Consultant.


Financial aspects of the proposal, mode of - The infrastructure investment for the PCPIR will be funded either by the Central
financing the infrastructure investments. Govt / the State Govt / Developers under PPP mode and by private sector. The
mode of financing for the infrastructure investments together with the timeline
for implementation will be worked out by the Consultant in consultation with
TIDCO / State Govt Departments ( if required) and presented.
- All the infrastructure projects will be tabulated giving details of the nature of the
projects, and funds requirement and source of funding (from GoI. State Govt and
through PPP mode and by Private sector)
Proposed Management Structure of - The Consultant will present the Management Structure of the Management
PCPIR Board and Supervisory Body in line with what has been proposed in the proposal
for PCPIR in the Cuddalore / Nagapattinam Districts)
(Extracts from the Proposal for a PCPIR in the Cuddalore / Nagapattinam

Districts on Management Structure PCPIR will be made available to the
Consultants).
Commitment of State Govt to provide basic - The Consultant will present the details on upgrading / construction of internal
infrastructure roads and other infrastructure in the PCPIR that are to be done by State Govt. as
per PCPIR Policy
External linkages for which support is - Details of the external linkages and other infrastructure projects proposed to be
required from the Central Government, executed by Govt. of India as per PCPIR Policy and means of funding for such
and their tentative costs projects by Govt. of India directly and / or under any other funding schemes of
Govt. of India incl. Viability Gap funding Scheme etc.

ANNEX - 2
Details of infrastructure requirements for PCPIR, the location / alignments proposed

are to be marked in relevant maps and cost estimates are to be given:
Highways National Highways (NH) State Highways (SH)

N H passing thru PCPIR S H passing thru PCPIR
Under conversion to 6 lanes Under conversion to 4 lanes
To be converted to NH To be converted into S H
Cost of conversion Cost of conversion
N H linkages outside PCPIR
Kms required for outside linkage
Cost of linkage
Rail Railway line passing thru PCPIR
Kms required to be linked within and outside PCPIR
Costs of Railway Linkage
Rail linkage outside and its distance from PCPIR
Cost of linkage
Railway cargo handling and storage facilities required
Investment required for cargo handling facilities
Port No. of Berth (existing / under construction )
Capacity
Utilization (% average in the last three years)
Bulk cargo Berthing facilities required
Investment required
Liquid cargo Berthing facilities required
Investment required
Container Terminal facilities required
Investment required
Airport Airport-Location and distance from PCPIR
Up-gradation details
Investment required
Power Power availability
Power required in PCPIR
Investment required
Water Water sources for PCPIR
Water required in PCPIR
Investment required
Effluent Effluent generated in PCPIR
treatment
Investment Required for treatment of plants
Sewage Investment Required
Treatment

ANNEX - 3
Information available with TIDCO for preparing the PCPIR proposal

i) Tamilnadu Acquisition of land for Industrial Purposes Act-1997
ii) Tamilnadu Industrial Facilitation Bill-2008
iii) New Industrial Policy-2007 (of Govt. of Tamilnadu)
iv) Micro, small and medium Industries Policy-2008 ( of Govt. of Tamilnadu)
v) Survey of India map of the proposed PCPIR area
vi) The concept note prepared by TIDCO for Ramanathapuram PCPIR
vii) Extracts from the Proposal for a PCPIR in the Cuddalore / Nagapattinam
Districts on the Legal Framework in the State under which the PCPIR is
proposed to be formed and Methodology to be adopted for Land Acquisition
and Resettlement & Rehabilitation and Management Structure PCPIR
viii) Relevant and available details on Assessment of Natural Gas demand and
preliminary feasibility of gas pipeline Infrastructure in Tamil Nadu.

ATTACHMENT 1
(Please note that an A2 size of this map will be made available to those who procure RFP
document from the TIDCO office (Address given in the Data sheet) upon written request.)

TIDCO - Proposal

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TIDCO - Proposal

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Tamil Nadu Industrial Development Corpn Ltd

Request for Proposal (RFP)

SECTION 1. LETTER OF INVITATION…………………………………………………3

Section 1. Letter of Invitation

[Name and address of Consultants]

Government of Tamil Nadu has directed Tamilnadu Industrial Development

3. Now, TIDCO intends to select a Consultant / Consortium of Consultants to prepare a

4. The Request for Proposal (RFP) includes the following documents:

For Managing Director

Strictly confidential Page 3 of 30

Section 2. Information to Consultants

Strictly confidential Page 4 of 30

2.3 PREPARATION OF PROPOSAL

Strictly confidential Page 5 of 30

2.4 BID SECURITY, SUBMISSION, RECEIPT, AND OPENING OF PROPOSALS

Strictly confidential Page 6 of 30

2.5 PROPOSAL EVALUATION

Evaluation of Technical Proposals

Public Opening and Evaluation of Financial Proposals; Ranking

2.5.6 Financial Proposals shall be opened publicly in the presence of consultants’

Strictly confidential Page 7 of 30

Strictly confidential Page 8 of 30

General Consultants means Consultants / Consortium of Consultants

Strictly confidential Page 9 of 30

Strictly confidential Page 10 of 30

- Remaining 50% of the total points will be

- TIDCO’s decision assigning the score under

- The remaining 50% of the total points will be

The minimum technical score required to be qualified is 50 Points

Strictly confidential Page 11 of 30

Section 3. Technical Proposal - Standard Forms

3A. Technical Proposal submission form

3B. Firm’s references

3D. Team composition and task assignments

3E. Format of Curriculum Vitae of proposed professional staff

3F. Activity (work) schedule.

Strictly confidential Page 12 of 30

3A. Technical Proposal Submission Form

From: (Name of Firm) TO: (Name and Address of TIDCO)

Subject: – Detailed Proposal for PCPIR in Ramanathapuram District - Appointment of

Strictly confidential Page 13 of 30

3B. FIRM’S REFERENCES

Relevant Services Carried Out in the Last Five Years

Assignment Name: Country:

Location within Country: Professional Staff Provided by Your

Name of the Client: No. of Staff:

Address: No. of Staff-Months; duration of

Start Date (Month/Year): Completion Date Approx. Value of Services (to be

Narrative Description of Project:

Description of Actual Services Provided by Your Staff:

Strictly confidential Page 14 of 30

3C. DESCRIPTION OF THE METHODOLOGY AND WORK PLAN

Strictly confidential Page 15 of 30

3D. TEAM COMPOSITION AND TASK ASSIGNMENTS

1. Technical/ Managerial Staff

Sl. No. Name Position Task

Strictly confidential Page 16 of 30

3E. FORMAT OF CURRICULUM VITAE (CV) FOR

Years with Firm/Entity: Nationality:

Membership in Professional Societies:

Detailed Tasks Assigned:

[Summarize college/university and other specialized/management/ professional education of

Strictly confidential Page 17 of 30

Full name of staff member:______________________________________