Contents

MAIN
▪ Project Charter
▪ Objective and Deliverables
▪ Scope
▪ Required Resources

▪ Roadmap
▪ Project Duration
▪ Milestones

▪ Progress Status

Appendix

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Project Charter
Objective and Deliverables

▪ Enable a seamless integration of xxx and xxx to ensure delivery of daily operations
and fulfil internal and external customer requirements.
Objective ▪ Capture additional synergy across functions through process optimization and
standardisation where potential man-hours can be translated to additional savings.

▪ Integrated structure across xxx and xxx

▪ Optimized and standardised processes
Deliverables ▪ Additional synergy of xxxx (can only identify once further due diligence is
completed)

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Project Charter
Scope

In-Scope Linked Projects

▪ Xxx/xxxx ▪ IT Infrastucture and ERP Implementation

▪ All integration Workstream ▪ Property Rationalisation
▪ IT
▪ Accounts and Finance
▪ HR and Admin
▪ Operations
▪ Legal – Ops
▪ Customer Mapping
▪ Procurement
▪ QHSSE
▪ ReBranding
▪ Buidling Upgrade

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 Project Charter
Estimated # of Hours and Required Resources

Minimum
Name of Department / %
Project Role Expected Remarks
Resource Function Involvement
Hours/week

Overall Integration
Project Manager Integration 100% 40hrs/week Full Time
Manager
Steering 1hr
Integration Steering Committee 100%
Committee (x5) (x5)/week
One lead should be
Workstream Leads Lead Specific Workstream 20%~30% 2hrs
<per workstream> identified for each
(x11) Integration per week (x11)/week
workstream
Minimum of 2
resources to be
Workstream 10%~20% 1hr
<per workstream> Functional Expert/SME identified to work on
Members (x22) per week (x22)/week
integration
deliverables

Estimated (minimum) # of hours spent for Integration = 89 hours per week

Estimated # of people involve in the Integration = 39* people

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* Not including resources from other OPCO’s/location.
Project Charter
Estimated Cost**

Estimated
Estimated Total Cost
Cost Description Amount Remarks
Qty (SGD)
(SGD)

Direct

Man-Hour (Salaries)

Infrastructure/Equipment/Etc.

Travel Related

Consulting Services

Other Expenses

Indirect

Overhead

General Admin Cost

** To be Completed once assessment is completed for all workstream.

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Project Charter
Estimated Additional Financial Synergies***

Due Diligence
Workstream Description Build-Up Plan Remarks
Projection

IT

Accounts & Finance

HR & Admin

Operations

Legal – Ops

ReBranding

Building Upgrade

Customer Mapping

Procurement

QHSSE

5 *** To be Completed once assessment is completed for all workstream.

Project Roadmap
Project Duration & Milestones

INTEGRATION
PLANNING IMPLEMENTATION POST INTEGRATION

Integration Branding HyperCare Implementation

Planning Initiative Review
(21 Jan
(02 Jul) Commence (25 Mar)
• Monitoring for
• Due (28 Sep) sustainability • Post Merger
Diligence • New Name Integration
Launch Evaluation

July 2018 Aug Sept Oct Nov Dec Jan 2019 Feb Mar Apr

Functional Hand Over Transformation

Workstream (moving forward)
Integration (18 Feb)
• BAU
• Closing and
(20Aug)
sign-off • Continuous
• Integration Improvement
carve-out
• Merger Deal
done

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Project Status
Update as of 10 July 2018

Integration 100 Days Work Stream Hyper Care Hand Over Post Merger
Planning Plan Starts Implementation Stage Integration
Review

02 Jul 2018 16 Aug 2018 3 Sept 2018 21 Jan 2019 18 Feb 2019 25 Mar 2019

Overall Project Status ▪ Level of details across plan still needs to establish and in
progress
% Forward
Schedule Budget Quality
Complete Trend

~ xx%

Achievement this Month Planned Action Next Month

▪ Finalised overall charter ▪ Finalise Communication Matrix

▪ Carry out initial discussion with workstreams ▪ Finalise overall integration plan
▪ Started building over all (detailed) integration plan ▪ Consolidate Workstream project plans
▪ Started working with workstream leads to create their individual ▪ Conduct a due diligence for each workstream
project plan

Top Risk / Issues Key Interdependencies

▪ Communication ▪ Closing the deal is crucial (15 Aug). Over all direction when
the deal is done.

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On Track At Risk Off Track Milestone Finished NS Not Started Trending: Improving trend for future No change Worsening trend for future
Project Status: G Y
R F
Appendix

Appendix
▪ Governance Structure
▪ Team Members
▪ Project Plan

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Appendix
Governance Structure

Steering Committee

Integration
Management
Office
PM, Comms & Change

Workstream Lead
(11)
Setting up the governance
structure provides a clear
escalation path and a home
base for all integration
activities.

**** A separate cost centre can be set-up to capture all integration related expenses.
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Project Charter
Workstream Members

Workstream Lead Team Members Remarks

IT

Accounts & Finance

HR & Admin

Operations

Legal – Ops

ReBranding

Building Upgrade

Customer Mapping

Procurement

QHSSE

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Appendix
Project Plan (High Level)

Tasks Jul ‘18 Aug Sep Oct Nov Dec Jan ‘19 Feb Mar Apr May Jun

Integration Planning
Establish master plan
Conduct initial due diligence
Approve Comm Plan
Finalise first 100 Days plan
Implementation
Workstream/s starts integration
Allseas & Phoenix consolidated under AMOS
Communicate structure changes
Capture additional synergies
Update related documents
Establish key process metrics
Training…
HyperCare Stage
Hand Over
Sign-off for all Workstream 20 Aug
Post Integration
Conduct post merger evaluation
28 Sep
Post Merger Eval report out
Closing
25 Mar

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