STA.

MARIA ELEMENTARY
SCHOOL FACULTY CLUB
(SMESFC)

CONSTITUTION AND BY-

LAWS
 STA.MARIA ELEMENTARY SCHOOL FACULTY
CLUB
CONSTITUTION AND BY-LAWS
PREAMBLE
We, the educators of STA.MARIA Elementary School, for the purpose of supporting
one another in practicing the best instructions, upgrading professional growth, being
globally competitive, being agents of moral resurgence, being the institution of truth, justice
and knowledge do hereby enact and promulgate this by-laws and constitution, with the aid
of our Almighty God, for all the educators of this academe.

Article I:

 NAME OF ORGANIZATION
 

          The name of the organization shall be STA.MARIA ELEMENTARY SCHOOL

FACULTY CLUB hereinafter referred to as the club, with the name being written in proper
sequence with no deviations.

Article II

DEFINITION OF TERMS
 

Club. The word “club” in this document shall refer only to the STA.MARIA
ELEMENTARY SCHOOL FACULTY CLUB and none else.

Teachers. Comprise teaching and non-teaching personnel, to hereby specified -

principal, officer-in-charge, school head, regular permanent teacher assigned to the any
grade level, substitute teacher, kindergarten teacher, floating teacher, and other personnel
hired to adopt, practice or execute an act of teaching to the pupils.

Duties. Duties refer to every responsibility or duty of the club member as defined

under Article IV and VI.

Officers: Refers to the club officers of the STA.MARIA ELEMENTARY SCHOOL

FACULTY CLUB.
 Member: Refers to whomever teacher in STA.MARIA Elementary School who is not
an officer of the club shall automatically be a member of the club.

School. “School” in this document refers only to STA.MARIA Elementary School.

Absence. Means that the SMESFC officer or member is physically not present at a

gathering, occasion, meeting, conference, convention or any event the club is currently
undertaking.

Article III

PURPOSES OF ORGANIZATION
 

The club hereto exists due to the following purposes:

1.    To provide leadership among the teachers in the school towards the successful
realization of a goal, a mission or an activity duly convened and approved by the club;
2.    To clarify any issue in question with respect to the club, its members, officers and
activities;
3.    To define the duties and responsibilities of a club member;
4.    To define the sanctions and penalties to be bared by the erring club member or
officer against the rules and regulations duly constituted by the club;
5.    To serve as a welfare station that improves, upgrades, uplifts or develops
professional growth among its members and officers for the betterment of the
educational quality of the school;
6.    To aid financially for medication and hospitalization of the club member and his or
her immediate family; and
7.    To hone the moral and spiritual well-being of every officer or member.

Article IV

REPONSIBILITIES AND RIGHTS

OF

OFFICERS and MEMBERS.

 

Section 1.Duties and Responsibilities of each Officer

The club has to be constituted of eight (8) offices and eight officers -- the president,
the vice president, the secretary, the treasurer, the auditor, the business manager, and the
Press Release Officer. All officers shall work harmoniously to carry the purposes by which
the club is founded upon.

          Section 1.1  President. The president shall oversee the overall condition and
wellbeing of the club. He shall also put into assurance that every club member is executing
their duties and responsibilities according to the club’s rules and regulations.     Section
1.2: Vice President. The vice president shall assume full responsibility of club leadership
in the absence of the president. However the body has to inform the president about the
actions and decision undertaken by the body.

          Section 1.3: Secretary. All documents concerning the club shall be of the proper

care and obligation of the secretary. He or she shall bare records on the club’s meetings,
activities, memorandums, etc. Aside from the president, the secretary has the sole right on
keeping and drawing any record or document belonging to the club.

              Section 1.4.  Treasurer. The treasurer shall be in-charge of all financial records of

the club. She is also task to take good care of the fund of the club bare secure records of all
financial activities of the club. The treasurer shall disclose all financial matters to the club
president and auditor as required. However,  no club officer can withdraw any amount from
the club fund without proper and accurate inventory.

          Section 1.5. Auditor. The auditor shall audit the financial records of the treasurer
in relevance to the cost of project or activity the club has undergone expenditure to. Any
irrelevance and discrepancy shall immediately be reported to the office of the president for
proper address provided for that proper explanation and evidence be made to support the
argument the office of the auditor has to make.

Section 2. Rights of Every Club Officer and Member

Section 2.1 Every club officer or member has the right to express his or her ideas
provided for that the manner of expressing is done appropriately.
Section 2.2  The club officers or members shall have equal rights of availing
financial, professional, moral, spiritual assistance;
Section 2.3. Each club member or officer shall have his or her right to remain
silent.

          Section 2.4.  Each club officer shall have his or right to resign from the position he
or she has been elected upon;   
Section 2.5.  Each club officer or member has the right to be informed of every
action and decision undertaken by the club;
Section 2.6. Every club officer or member has the right to defend himself or herself
against unjust accusations made against his name;
Section 2.7. Every club officer or member has the right to utilize every equipment
or material owned by the club for the purpose of instructional enhancement or development
only.

Article V

MEMBERSHIP and TERM OF OFFICE

 

          Section 1. Qualification. Every teacher in STA.MARIA Elementary School shall

automatically be qualified and instituted as a member of the club without even signing a
membership form regardless of his or her length of service. A membership fee of Php 100.00
shall be paid annually for the club’s fund. The membership fee shall be paid on or before
the next pay day.
          Section 2. Election. Election of the officers of the club shall be done annually
though a ballot box. A plebiscite is not an option. Shall a member transfers to other school,
a snap election shall be executed a week before the member transfers out of the school to
give way for the turnover of records to the next officer of the same office.

          Section 3.  Removal from Office. No officer shall be removed from office by any
other means but through resignation only.  

          Section 4.  Term of Office. Each office of the club has to serve for two consecutive
school years. Each club officer shall exercise their rights, duties, responsibilities, and
privileges of his office right after the election has been made. Each officer shall serve for two
school years only with the next election marking the end of his or her term.
 

Article VI

RULES AND REGULATIONS

 

          The following rules and regulations shall be deemed affirmative, observed and
followed by the any member and officer:
1.    Every member of the club, regardless of his or her position, shall serve humbly
enough and act cordially enough to reflect the purposes by which the organization is
standing upon;
2.    Each club officer and member shall be aware of his position’s scope and delimitation
to exercise its rights, responsibilities and accountability accordingly;
3.    Every member of the club shall uphold the highest quality of education as possible
which therefore compels him or her to submit oneself to continuous upgrade of teaching
skills and resources informally, non-formally or formally, whichever is possible;
4.    Every member of the club shall support and respect whatever decision the club has
made regarding the matter at hand even if the decision is against his or her personal
perspectives;
5.    Every member of the club shall put God in his or her priorities in every aspect of his
or her life regardless of his or her own religious affiliation. In this regard, he or she shall
exercise religious freedom without question provided for that he or she also respects the
same freedom of others as defined in Article III, Sec. 8 of the Code of Ethics for Public
School Teachers;
6.    Every member of the club has the right to present his or her ideas on improvement
and innovation before the club to be dealt with accordingly provided for that the  said
idea is originally of his own;
7.    No member of the club shall proclaim ownership of any work or physical entity that
is not of his or her own.
8.    Every concern brought before the club shall be dealt and be resolved by the club
members through a plebiscite. The final decision shall be ratified by the majority of the
votes and thus be respected by the rest of the body without further question;
9.    Every club member shall be of highest concern and interest on matters involving the
welfare of the school and take appropriate action accordingly;
10. No document belonging to the club shall be drawn from the club without the
knowledge and approval of the concerned authority;
11. Every club member shall have equal rights in availing every assistance the club can
offer as appropriate;
12. No loans shall be made against the funds of the club.
13. Every member of the club can draw amount from the club fund for the
hospitalization of the member and his or her immediate family provided for that the said
amount be returned immediately but not longer than a month after the amount has
been borrowed.
  

Article VII

FUNDS, PROJECTS and BENEFITS

 

          To carry out the goals of the club, it has to come up with funding. Apart from the
membership fee as the primary source of funding, the club shall also adopt funding
strategies as agreed upon by its members.

          Section 1. Purpose of Funds. The funds of the club shall only be used for the
activities and projects of the club, not for personal expenditures of any officer or member of
the club except from medication. It can be used to procure teaching material to enhance the
teaching quality of teachers and to purchase equipment that contributes to the
enhancement of the school’s overall condition.

The funds can also be used for social and spiritual obligation like attending mass for
offerings, contribution for lost member of the family in the community and relatives of the
club members.

          Section 2. Projects. The projects that shall be funded by the club shall only be for
the school. No projects shall be passed to nurture an individual member in a bias manner.
There club has to come up with a project every term;

          Section 3. Treasury. The club’s funds shall be disposed of by the club treasurer for
safe-keeping. No other club officer or member has the right to withdraw/ get any amount
from the club fund without the approval of the following: President, Treasurer and Auditor.

          Section 4. Excess Funds. In case the club has excess funds, the excess shall be
added to the fund of the club the following term.

          Section 5.  Benefits. A part of the club’s fund shall be allotted for the medication of
the club member and his or her immediate family member. The amount to be allotted for
the medication purposes shall be decided first by the club.

Section VIII

MEETINGS

Section 1.Schedule. The club has to hold a regular meeting every last Friday of
every month. In case that a class suspension is imposed on a Friday, the meeting shall be
rescheduled a day before the affected Friday.
Section 2.Emergency Meetings. Emergency meetings can be held anytime as deemed
necessary.

          Section 3.Decision-making.  A quorum in decision-making shall be observed by the

club in deciding over issues needing final ruling.

          Section 4.Procedures. Each meeting, the club officers and members should observe
the following:
a.)  Presiding and formal opening of the meeting by the club president;
b.)  Reading of the minutes of the previous meeting by the secretary;
c.)  Presentation of issues concerned before the club;
d.)  Deciding on matters at hand by a quorum;
e.)  Reading of  decisions made by the club by the secretary;
f.)   Formally closing of the meeting by the president.

ARTICLE X

Funds

Section 1. Source.  Membership fee, fund-raising activities, IGP, solicitation,

donation.

Section 2. Purpose of Funds.  Club projects, activities, financial aid for medication
and hospitalization of the member and his or her immediate family member.
Section 2.1. Projects. The club shall come up with a project every term.
However, the fund for project shall only be taken from donations, solicitations and
IGP’s. The revolving fund (membership fee) shall not be spent for projects. 
Section 2.2. Revolving Fund. The revolving fund is the accumulated
membership of the club. Part of the fund shall only be spent for emergency
purposes.
Section 2.3. Excess Fund. The excess fund of every term shall be added
to the fund of the following term.

Section 3: Treasury. The club’s fund shall be held by the club treasurer for safe
keeping. No club member shall withdraw any amount without the approval of the president,
vice president, treasurer, and auditor.

ATRICLE XI

Benefits

Section 1. Medication. Every club member has the benefit of claiming financial

assistance from the club for the medication of herself/himself and his immediate family.

Section 2. Teaching Materials and Aids. Every club member has the benefit of
drawing financial assistance from part of the club’s revolving fund for the purpose of
procuring teaching aid and material.

 
 ARTICLE X II

AMMENDMENTS
Section 1. Shall any article or section of this constitution comes obsolete with the
precedence of time, amendments shall formally be granted provided for that every member
of the club of the presiding term shall approve and sign the said motion for amendment.

Section 2. The club has to come up with a Motion for Amendment shall
amendments are necessary to the constitution and by-laws. The said motion shall be
submitted to the office of the president for proper action.

ARTICLE XIII

DATE OF EFFECTIVITY
 

Section 1. These by-laws shall be deemed effective after each member of the club
and other signatories affixed their signatures on this document
 

 
 
MERCY R.RAZON                  JANET C. GAMBOA
President                                              Vice President

ELAINA L. MALLARI                      CAMILLE C. MANLAPAZ

Secretary                                               Treasurer

SUSANA M. SANTOS
Auditor

Noted:
EDILBERTO D. GONZALES
Head Teacher III