Musaddiq Ahmad(19pwmec4667)

Peshawar, Pakistan ,25000

03378008762 musaddiq.2k@gmail.com

07-07-2020

Mr. Haider khan

HAQ electronics company pvt Ltd,
Hayatabad phase 6.

Dear Mr. Haider,

Bringing the best security system for the public is our priority. This is 21st century, a century where people buy
things which can give them value. Our company (Musaddiq group of companies) has launched a DOOR
SECURITY ALARM SYSTEM and we need a best and valuable seller partner which can give value to our
customers and can sell our product more quickly and give convenience to our customers. We have surveyed and
find that you are providing the best and friendly experience to your customers and you will provide a good
company to us.

The product which we have launched is theft caught machine which is easy to install anywhere, such as in
hospitals, in homes, in schools and in many places where security is needed. Our product will provide a friendly
experience to customers and you will not be dishearten by our product. Because we have introduced this product
after doing the survey from 5000 people in Peshawar. The other reason for our uniqueness is our brand new name
of the system, THE MR. GUARD.

Our company will be glad to see your company as our prime partner. We will looking be forward to a positive
gesture from your company.

Sincerely,

Musaddiq Ahmad(19pwmec4667)

Q.2
 ANSWER:

Good opening and Closing in Business Communication:

The need for good, clear and efficient communication in modern business environments is more
significant than ever. The main distinction between personal and business correspondence can be
observed in their tone, structure, and purpose. They must be effective at facilitating and maintaining
business relations and can’t be too formal. The studies and research shows that the first 20 seconds are
very crucial wherein the marketers gain your attention. In today’s world of globalization and borderless
economy, effective communication is crucial for successful functioning of any industry. It ensures a
balance between organizational objectives and each party’s view leading to great actions, success and
profitability.

Many times great people having Ph.d’s look like they are nothing more than a zero. It is because
of their small communication ability. They have great idealistic minds but they cannot deliver those
ideas on a page or to someone else. We see a lot of sell person’s which book their orders in a glance. It is
due to the ability of best communication.

Suggestions of good opening and closing business communication:

Effective communication allow the reader and listeners to thoroughly understand everything you are saying.. Here
are a few tips that can help:

1. Know Your Goal and State It Clearly 

Effective written communication has a clear purpose, and that purpose is communicated to the reader. Explain in
clear terms what you want the reader to do.

2. Use the Correct Tone for Your Purpose

Tone can help your writing be more effective. Certain forms of communication. Writing to someone you know
well would need a more informal tone. The kind of tone depends on the audience and purpose of the writing. 

3. Keep Language Simple

Do not try to impress with big words. This can make the reader work harder, and you want to make it easy to
understand what you’re saying.

4. Stay on Topic and Keep It Concise

Effective written communication stays on topic. Avoid information that is not relevant. Clarity is key. Less is more
when it comes to length. Keep sentences and paragraphs short and concise, since long, complicated sentences will
slow the reader down.

5. Use Active Voice

Using an active vice will strengthen your writing. It’s easier to understand sentences that are written in the active
voice.

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