fk Outlook Bf OneNote EB Exce PROJECT PLANNING & MANAGEMENT MS Office ProjectCONTENTS a CONTENTS 1, Calendar ... al 2, Tasks and Its Relationships... 3 3, Work Breakdown Structure ee | i 4, Constraints and Recurring Tasks eee 5. Define and Assign Resoutees. ..... 6. Resource Analysis and Levelling... oa oS 7. Tracking. . 19 i 8, Earned Value Analysis . a 9, Filters & Grouping. 10. Multiple Projects... 11. Customization 12. Reports .. 14, Project 2... a | 13. Project 1., | 15, CASE 1~Tata Nano 41 16, Case 2—Restaurant... uso e eorcommdnccorc) CENTREMicrsolt Ones? INTRODUCTION CHAPTER 2 INTRODUCTION ABOUT MSP Microsoft Project or Microsoft Office Project is a Project Management Software program. It is developed and sold by Microsoft. Microsoft Project is designed to assist a Project Manager in; Developing a plan, Assigning resources to tasks, ‘Tracking progress, Managing budget and Analyzing workloads. Microsoft Project is available currently in two editions, = Microsoft Project Standard 2013 and Microsoft Project Professional 2013, “These two are project management software, We also have Mictosoft Project Server. Itis used for project portfolio management. Microsoft Project's proprictary fie format is .mpp. MICROSOFT PROJECT STANDARD 2013 Microsoft Project Standard 2013 gives you new and easier ways to keep projects organized and on track, Take advantage of flexible features that help you get started and make you more efficient and productive. Easily create modern reports to measure progress and communicate project details effectively with your team and stakeholders. MICROSOFT PROJECT PROFESSIONAL 2013 Microsoft Project Professional 2013 gives you powerful new ways to effectively manage important projects. Unlock easy collaboration capabilities to quickly start and deliver win ning projects while leveraging the power of Office 365 ot SharePoint to work from virtually anywhere, Make communication instantancous through seatnless integration of Lyne 2013 to call or instant message team members from Project Professional. 86 WK. WS2 Intreduction OTHER WAYS TO CREATE PROJECTS You can base your project on one of the templates available for Project 2013. Templates contain “standard” information to help you get started quickly. instead of entering tasks, you may need only to edit tasks. For this instead of clicking on the Gantt Chart, you can directly click on the required template and start or else if you ate in Gantt Char view then Go to File > New and select the required template. Ifyou select any template other than Blank Project, Project displays a new project that contains tasks relevant to the title of the template you selected. You ean use this project as a starting point for your project and modify it as needed. Note: You can change the numberof files that Project displays inthe Recent lst, Click the File tab and click Options, in the Project Options dialog box that appears, click the Advanced ta. n the Display section, change the number shown In the ‘Show this Number of Recent Documents box MSP 2013-GUI After clicking on the blank screen on the start-up screen, it will land on the Gantt Chart. Gantt Chart is the Combination of entry table and bar chart. Apart from this usual way there is alse other ways to create a project LANDING PAC Ld nn Fo © = Ban mitt en ere tin an ie Figure 2.2: Gantt chart,Microsoft Office Project CADD e KR Th ‘The Gantt chart is « combination of the entry table and the bar chart. This is the main working area of projects Enury Table ‘The Entry Table will hold a listing of every task included in the project and will show calculated details for each task. The entry table contains columns like indicator field, task mode, task name, duration, start, finish and ete ‘Theres also an option for insert columns Bar Chart “The Bar Chart will show bars drawn to represent the time span of each task against a calendar timescale Customized Ribbon The customized Ribbon is placed in top of the screen. It performs easy way to access the tabs Timeline ‘Timeline view Create a visually compelling “project at a glance” view that includes just the summary tasks, tasks, and milestones that you choose. Timeline view can be easily copied as a graphic image to paste into word or mail and send it to anyone who needs it. ‘Note: Ifthe Timeline isnot visible above the Gantt Chart then go to the View Tab Spit View Group» Timeline Few Bar On the left of the Gantt Chart view bar is present, It will show the various views when we select it and visualize. Note: f the view bar isnot visible then rightclick on the lft end of the Gantt chart and select View Bar 1CALENDAR CHAPTER 3 Wy INTRODUCTION TO CALENDAR Calendars are used to set project and resource working times to accurately reflect resource availability information. Calendar is primary means by which you control when each task and resource can be scheduled for work in a Project CALENDAR TYPES MSP 2013 uses the following types of Calendar. Calendar Base Calendar Project Calendar} Task Calendar Resource Calendar} Standard 24 hours Night Shift Figure 3.1: calendar Types BASE CALENDAR ‘A base calendar is used as a template of project calendar, task calendar and resource calendar, The base calendar is of 3 types. They are Standard, 24 hours and Night shift Standard ca ‘The traditional working day is from Monday to Friday and from 8 A.M. to 5 PM., with one — hour break (12 PM to 1 PM) each day. Only one of the base calendars serves as the project calendar thas no nonworking time. Hts wor ing time is 12:00 AM to 12:00 AM. 24 hours calendar schedules 24 aweek. \ \ YSEX Microsoft Office Project Night Shi Itcovers a “graveyard” shift schedule from Monday night to Saturday morning and from 11 PM. to 8 A.M., with ‘one ~ hour break (3 AM to 4 AM) each day (Figure 3.2), PROJECT CALENDAR: The calendar which is assigned for a project is known as project calendar. TASK CALENDAR ‘Tasks can have their own calendars. By default tusks are scheduled based upon the project calendar. To define unique sy that runs during non-working time, or an office move that can occur only ‘oF specific exception, such as for machi ona weekend, you can create a task calendar for individual tasks. A task calendar that is associated with a task overrides the project calendar Figure 3.2: calendar. RESOURCE CALENDAR: For each resource that you enter, Project creates individual resource calendars based on the settings in the Standard calendar. You can modify those calendars by clicking Change Working Time on the General tab of the Resource Information dialog box. You can also create and assign resource calendars for individual resources or resource groups to indicate specific working hours. For example, you can assign a resource to the swing shift or night shift. You can edit the resources calendars to indicate nonworking time, such as vacations and leaves of absence. Note: Ifyou set up the same calendar each time that you create a new project, consider saving a completed project as a template or adding the calendar to the global file. nas THE CALENDAR Go to project menu > Properties group > click Change Working Time. * Click Create New Calendar. ® Ifyou want to begin with a default calendar, click Create new base calendar. Else you want to create a new calendar based on an existing calendar, click Make a copy of and then click the calendar name in the calendar box. © Inthe Name box > type a name for your new base calendar © Click OK, * On the calendar, select the days you want to change, Click the Detail tab. = For Editing calendars refer Work Weeks and Exception. WORK WEEKS. ‘This tab can be used to specify the working time for the entire week. Select the Work Weeks and click Details in a dialog box. Select any day from the list, Hold Cust key and select other days. 93Chapter 2} Calendar Select the option ser days to these specific ines and modify the working time according to the requirement Use Project default working times for these days: Choose the days that should use the default working times, 8:00 A.M. to 12:00 PM. and 1:00 P/M, to 5:00 PM. ie, fiom Monday to Friday, and nonworking time on weekends, Set days to nonworking time: Choose the days on which no work can be scheduled. The change that you take will be reflected in all the months in the calendar. Set day(s) to these specific working times: To set the working times for the selected days throughout the schedule, type the times that you want work to startin the “From boxes and the times you want work to an end in the “To” boxes (Figure 3.3) EXCEPTION Hany of the days don’t follow the working time as specified in the workweek tab, you can modify it using the Exception option. This is also used to specify periods of non ~ default working time and holidays. To specify a period of Non-working time, click on the exception tab. To specify a holiday, repeat the same proces, If tis repeating, specify the recurrence pattern forthe holiday (Figure 3.4). ae (aan) a Ca) Figure 3.4: eeption 5: Work Week: WORKING HOURS: Ifyou plan to change the Working hours from Project's defaut, itis essential to set them up correctly, ideally before entering any task data the procedure is, Go to change working time dialog box > option. In eption>schedile tab >calendar option for this project. ‘The calendar option for this project contains default start time and end time, hours per day, hours per Calendar option for this project contains default start time and end time, hours per day, hours per week and days per month,Microsoft: Office Project ac epnatersepat: Whee —_[E] et sson: Bai”) futperauste fnew “TS] Teena rete ct tine (810 [2] hating mein ys ce at Iikancntng ue age Danegratine 5008 fe] {Ringe sre pe tg tome & ie tin ine tee pet ae tomreenee 7 oppecme | 1D Sopeeng mene Se igmot tree Peete =) seindtepopatoniguieee Gena [] ores ne ‘imo eesse=) ‘atowhehate tedden: oe nee] an eatin oom [e] oi tee owt eeu onto, (2) "| ene me et Tek ne ante cn tes 71 lo mees erento i Sewn tsetse ees une 1 iltnne geste Newsbeat hae sired os Figure 3.5: Setung Time in Fle Tab, ASSIGNING CALENDAR IN GANTT CHART Creating the calendar, then assign it for your project or task or resource. Same time, the calendar i reflecting in the Gantt chart Procedure: Right click in Gantt chart > Non-working time > Calendar > Ok. TIME SCALE AT A DIFFERENT LEVEL By default, the timescale displays two tiers, but you can customize it to show up to three tiers: Top tier; Middle tier, Bottom tier. In Gantt chart right click select Nomworking time, and then lick the Top tier, Middle tier or Bottom tier tab. ® On the tab for the displayed timescale tier, in the Units box, click the time unit you want to use. In the Label box, click the label you want for displaying the time unit. In the Align box, click the label aligament you want In the Count box, type or select a number to specify the frequency of unit labels on the timescale ties. Shortcuts Move the timescale left - ALT + LEFT ARROW. Move the timescale right - ALT + RIGHT ARROW, 95Microsoft office Project— Mechanical Work Book A 1. Calendar 4. Create a new base calendar that has six working days per week and 10 hours of duty time with a break of 40 minutes in between. ‘The calendar should also include holiday on the third Saturday of the month, Check the calendar by defining few tasks with this new calendar as the project calendar 2 Create a task calendar (Night Shift) for the CCSS Company with Sunday as off; also include Independence Day andl Republic Day as holidays. This task is working only in the night; the shift timing is from 9.00 PM to 7.00 AM. The break in between is from 1.00 AM to 2.00 AM. . Create a three-month project calendar with normal 8 hours as working time, 4, Create a copy of the 24-hour calendar. 5. Create a six-day workweek calendar with 24 hours as working time and find how the task works when the calendar is assigned to that task, 6. Create a project calendar with seven working days per week, and in the same project create a task calendar with sic working days, assign it to any two tasks and check how the tasks work. 7. Create a project calendar with six working days with 9 hours of working time and also create another calendar swith four working days and 8 hours of work per day: Include tasks A, B, C and D with duration for A > 5, B > 5,C>7,D > 7, Assign the Task Calendar to B and Cand check how the tasks are working, 8, Create a six-day workweek calendar and make it asa project calendar and also create seven-day workweek calendar and assign that as the task calendar for a particular task and find the changes inthe task timings. 9. Create a seven-day workweek calendar with 9 hours of work per day, 63 hours per week and 20 working days per month. Find the difference when you give 30 days as days per month and 31 days as days per month, Major difference of this can be seen while doing resources. 10.Do the changes in the fiscal year starts in the Options dialog box and find out the changes in the Gantt Chart timescale. Also find out how to overcome this problem, a 9gNe TASK AND ITS RELATIONSHIP \ TASK ‘Task is an activity performed to achieve the required work and is the basic unit ofthe project. You'll spend much of your time in Project adding and modifying the tasks. In this section deals how to get staited creating a project by entering tasks, duration, milestone ete. TERING TASKS ‘The first level of ereating a project in Microsoft Project is to enter the task name and the duration. If you're not familiar about the sequence of events, Project makes it easy to reorganize tasks in your schedule at any time. For the sample project (organizing an annual meeting), follow these steps to create your first task (book the meeting space) and this is basic to enter the task: Click the Task Name column in the first row of the Gantt table. ‘Type “Book Meeting Space”, The text appears in the cel. © Press Enter to accept the text. When you enter the task, the ID is created. Each task has a unique ID number, but it does not necessarily represent the order in which tasks occur. Information begins to appeat in your schedule. Project lists the task name in the Task Name column, Duration of the task has to be entered. Start date can be fixed by using the calendar which appears by pressing the down attow on the side of start date column. Adding previously entered duration to the start date, Finish date is calculated, Foe a i os SER Ei task wi it ENTERING DURATIONS The task durations is the amount of time you expect it will ake to complete the task. Project can ‘work with task durations that range from minutes to months. Depending on the scope of your project, you can assume the duration of work with task’s durations on the scale of hours, days, and weeks 99 10SABD Chapter 4 | Task and ITS Relationship RE When working in Project, you can use abbreviations for durations Tames 4.1 Shows oueaiow dis ANDREATIONS 11 you enter this abbreviation Ieappeaes like tis And it means ” sin Minute » be Hour ‘ aay Day wk Week me moa Month Task Mode: In task mode there are 2 types of modes. They are Task Mode Manual Schedule Mode Figure 4.1: Task Modes Auto Schedule Mode MANUALLY SCHEDULED MODE: ‘The manually scheduled task placed anywhere in your schedule, and Project won't move it. This new feature gives you greater flexibility and control over planning and managing their schedule. No bars appear in the chart portion of the Gantt chart view. Only after entering the duration the bars will be appeared in gantt chart in light blue colour, The Manual schedule mode is indicated graphically in the chart. In Figure 4.2 shows the Manual Schedule Mode. ‘Shortcit Tor Maral Schedule Made CTRESSHIETEMG AUTO SCHEDULED MODE: Automatically scheduled tasks ate another way in Project schedules. Automatic scheduling provides a highly structured, systematic means of managing the project schedule, Project calculates the earliest and latest dates for tasks for the optimal schedule. The bars represent duration and start and finish dates. In chart the duration is represented graphically. Figure 4.3 shows Auto Schedule. ‘Shoncut for Auto Schedule Mode) TRUS SHIFT SAMicrosoft Office Project PROCEDURE TO SWITCH MODE Task tah > Tasks > select any mode. ee SRTTTAT te teennatne tani HER once mrt mec ee ton ERS ae ereme Tee] te 4 teu eee Le Figure 4.2: Manually & Auto Schedule ‘The Task Mode column displays an icon that shows whether task is being scheduled automatically or manually. You can use the scroll bar located at the bottom of the Gantt table to move to the right and view the Finish Date entry, The above picture shows duration is | day and all are auto schedule, so it ereates start and finish date automatically. Fa ea ne se VCE MILESTONE Milestone itself doesn’t normally include any work; milestones are represented as tasks with zero duration Milestones denote only points in time that mark the start ot completion of some phase of a projeet. Therefore, in the example below the task (“Book the meeting Space” and “Mail out Annual Reports") has duration of 0, which isa milestone that shows a graphical indicator in the project. 1) STpeatmagenen a ewan [=a Figure 4.3: Milestone 101Chanter 4 | Task and (FS Relationship MILESTONE WITH DURATION During the project planning process, intermediate target dates can be set within the overall scope of the project. These are known as key dates or ‘Mi s(ones?, Milestones indicate significant moments in a project's life For Example They may indicate the start or end ofa project phase or the overall project itself, The task with zero duration is nilestone”. In MSP we can also ereate milestone with duration. ‘Move'to'the ret Task or Resource = ENTER: ‘Sv tothe previous Tas or Wesource SHIFTS ENTER. INACTIVE TASK ‘The project scope may change if any task does not take place Longer part in the project. Inactive tasks can remain part of the schedule but those tasks do not affect the project schedule or resource availability, so that you do not lose their information. When you need you can reactivate the task later, else the particular task is disable (but don't delete). The selected inactive tasks from a project plan, does not affect the overall project schedule TOOL! Task > Schedule > Inactive Task oo GaAs edn en a Kea Devcon " temataan | ® FUE Be SE nw Sat Phe Den = + 1Project Management é / a ee | waar imaen [a ls tna vison | hema Gls meluecscerere Riau 7 Figure 4.4: inactive Task ‘Tips The abt to intivae aks avaiable oily TP RELATES MORN PORCINE RELATIONSHIP A Relationship establishes the dependency between any two tasks. Tasks with dependency relationships are linked. ‘A task that must occur before another task is a predecessor task, The task that occurs later in the relationship is. a suecessor task. Fach task can have multiple predecessors and successors, Tasks with dependency relationships are linked. Gantt Charts show these links as lines running between taskbars, an arrow at one end point to the successor task. Some dependency relationships are simple and some relationships are much more complex.Microsoft: Office Project: LYPES OF DEPENDENCY Finisheto-start (FS) A logical relationship in which a successor activity cannot start until a predecessor activity has finished. Example: The awards ceremony (successor) cannot start until the race (predecessor) has finished. ae Start-to-staré (SS) ‘logical relationship in which a suecessor activity eannot start until a predecessor activity has started, Example: Level concrete (successor) cannot begin until pour foundation (predecessor) begins. Finishico-finish FF Alogi has finished. Example: Writing a document (predecessor) is required to finish before editing the document (successor) can Finish. | ie o relationship in which a successor activity cannot finish until a predecessor activity Starrt-to-finis A logical relationship in which a suecessor activity cannot finish until « predecessor activity has. started. Example: The first security guard shift (successor) cannot finish until the second security guard shift (predecessor) starts, LEAD AND LAG head Lead time is overlap between tasks that have a dependency. In Project, enter the lead time as negative lag time. For example, ifa task can start when its predecessor is half finished, you can specify @ finish-to-start dependeney ‘with a lead time of 50 percent for the successor task hay Lag time is a detay between tasks that have a dependency. For example, if you need a two ~ day delay between the finish of one tusk and the start of another, you can establish a finish —to ~ start dependency and specify two ‘days of lag time. Enter the lag time as a positive value, Lag is a certain amount of downtime between the end of one task and the start of another. oie ag aa Be Pawar abe TAK oA ATO HORS ree a ea i bel ask anteing #postve number forage ors negative number foci ENTERING DEPENDENCIES IN VARIOUS WAYS ‘A dependency link can be entered in several ways. When the link is created, project will calculate the new start of the successor task and move the bar to its new date. CLICK AND DRAG BY USING MOUSI Place the mouse pointer on the Centre of the predecessor task bat of the Gantt chart, until the mouse cursor turns into a 4-way arrow. Left click end drag up or down until it changes (oa link image. 103 14jject Microsoft office Project—Flecirical Work Book: 43 EXERCISE 5: Draw the network for the following project. Sino Activity Predecessor __| Duration (Weeks) 1 A 5 1 2 B i 2 3 c 1 4 4 D 2 2 3 i a 3 6 F 3 1 7 G 3 1 8 H 6 2 9 r 4 3 10 I 78. 1 4H 1 K 5 3 ties 2 L 10 1 are ind the critical path and the time for completing the project. EXERCISE 6: Developing Network Diagram & Critical Path. ID__ [Activities Duration _[Predecessors 1 _ [Start of project 0 - 2 [Award electrical contract 3 1 3___|Acoustic insulation 4 1SS*2days. [4 [Install H type cable tray 5 2 5 Install ACDB 4 3 6 [Install SMPS. a 4S Aadays. 7__[Install batiery bank 4 56 8__|Install DDF rack 3 7 9 [Install PAC 5 85S-2days 10 Install pull box 6 9 11 | Cabling, dressing & termination |5 0 12 |Commission PAC iG ul 13__ [Commission SMPS 3 2 14__|End of project - 1B Draw the Network Diagram for cable project find the project end date using MS Office Project. Also find the critical path for the project. The time for each activity is as follows:4 Electrical Work Book—Microsoft office Project EXERCISE 7: Developing Network Diagram & Critical Path. Draw the Network Diagram for Creating General Project Management Template, Find the project end date using MS Office Project. The calendar for a project is as follows: a, Create a 6 days working calendar from 9:00 am to 6:00 pm and 1:00 pm to 2:00 pm as break. b. Determine the minimum number of days required for the completion of the project. ¢ Determine the critical path for the project. fia [Activities Durations [Predecessor 1 [stant 0 : [plowwioviebanen [5 I 13 Analyze the Situation |3 | [a |Sot Mis | ct Execution 3 4 i 16 | Administration | |7 Logistics 8 |Control 8 6 9 Coordinate \2 [62 (10 | Prepare Documents |10 ls a1 |End oO cy Symersydject Microsoft office Project—Electrical Work Book EXERCISE 8: Developing Network Diagram & Critical Path. the Draw the Network Diagram for Overview of Chip Design. a. Create a copy of standard calendar and assign as a Project Calendar. Vd b, Find the project end date using MS Office Project. e c. Find the Relationship diagram of this project. 15 d._ Find the critical path for the project. The time for each activity is as follows: Activities Duration (week) [Predecessor | |Start of the project 0 iF 7 1 12. [Behavioral Modeling, 5 | - 13. |Structured Procedures 4 | Initial Statement 5 Procedural Assignments 6 Blocking Assignments 7 | Non-biocking Assignments |e. [Timing Controls 5 68s 9 [Delay based timing control |4 7 10. Event based timing control |5 89 11 | Generate blocks 3 10 (12. [Bnd of project 0 ul8 Electrical Work Book—Microsoft office Project EXERCISE 9: Developing Critical Path. 1. Draw the Network Diagram for the following activities of a Construction of Electric Fan. 2. Indicate graphically the Critical Path alone using Gantt chart. 3. The calendar should follow 6 days workweck with § hours of working time. Create a Task Calendar of night shift calendar. Assign the task calendar to “Fit the battery” 4, Find the total duration of the project. Id, Activities ‘Duration Predecessor 1 Start "9 - [2 Create a Fan blade l2 i ‘Create a small hole Attach to the motor iD 24 ‘Attach to the motor Fan blade is not attached i$ with motor then make a drilling _- ala 5 | Make drilling if Fan blade is not attached with motor. 3 4 6 T[nspect Blades are attached with motor 4 is 7 |Fitthe battery | 6 §s Connect the motor to the battery hh [oss 9 | Check the motor is working or not [1 |78 [10 [Seat the cas ; 1 io | 11. | Using the super glue for attachment Js i) [12 | Attach the blades 6 n 13. [Install a switeh 7 11,12 14 [Switch on 2 (13 | 15. | Inspect the fan - 2 | 16 | End of project 0 hs By Synergy ——_ —— 15aject Microsoft office Project—électrical Work Book 7 EXERCISE 10; Developing Network Diagram & Critical Path. 'an, a, Create a New Base Calendar that has 6 working days per week and 10 hours of working, time with a break of 1 hour in between. The calendar should also include holiday on Task Republic Day, Independence Day. b. Create a task calendar of 5 days as a working days and 8 hour assign a task calendar to "Document the present configuration’ cc. Find the Network Diagram. d. Calculate the Critical Path, id the Total Duration of the project f. Find the Relationship Diagram of this project lid Act ity [Duration [Predecessor | a —_____ —overreey [1 Start the proje 0 | j2 | Clean your work surface - fo I! : | [3__ [Remove the armature, stator & windings 6 [138 | |4 [Document the present configuration 5 23 | 5 | Take the wire from the tabs on the brush pads 2 SFr 6 | Cut the coils in the wind 3 4 | 7 |Wind free from the armature and/or stator 7 6 8 [Check the insulation 8 68 ss > he Rewind the armature and/or stator using the same gauge F and type of magnet wire that was on the original motor, HH | Recreate the exact winding pattern 112. [Connect the windings 13. Reassemble the motor a | End of working time and CADD ENTRE iySynerg Construction of a building invalves numerous activities that are planned. If you were the Project Planning Professional of the company how will you plan the activities? The activity list is given below: a. Establish a network diageam b. Find Critical Path 5 ‘Heat-treatment of A 15 485+ 5 days | 15 twinge ml a 17 Bod ofthe Proje 1 16 | Microsoft office Project— Mechanical Work Boo) 20Microsof Otis jet WORK BREAKDOWN STRUCTURE CHAPTERS ABOUT WBS ‘A work breakdown structure (WBS), in project management is a deliverable-otiented decomposition (of a project into smaller components. A work breakdown structure clement may be a product, data, service, oF any combination thereof. WBS is hierarchical and incremental decomposition of the project, into phases, deliverables and work packages. WBS is also called as an organized method of dividing a product into sub products at lower levels of detail. Hierarchical decomposition of work is called work breakdown structure. Last Deliverable of work breakdown structure is known as Work Package. The rules of decomposition of project into work breakdown structure are: Rule 1: WBS component should be mutually exclusive. Mutually exclusive means there should not be any overlap or duplication or repetition of elements in work breakdown structure. © Rule 2: 100% Rule 100% rule mean all the lower level should contribute to the higher level, Rule 3: Stop when you know it is enough. Itmeans when you know itis enough to estimate then stop (breaking further should be stopped). : “ a1 A/1/08/SSBB Ay1/08/SSB8/WP Figure 5.4: was 118 ofSY i fr: Office Project EXAMPLES FOR WES NeweSmart PhoneDesign suild Phone Prototype Gamelan. germs software Produce vein | Packaging > Example of WBS Project Management Initiation Design Marketing In Project ‘New Smart Phone Design’ the list of WBS are “Project Management’ ‘Initiation’; “Design, “Build Phone Prototype” and “Marketing” The “Design” and "Build Phone Prototype” WBS contains another two WBS under them, They are “Hardware Design and Software Design” and "Produce Phone and Produce Packaging” respectively. Under the WBS, list of tasks are present. Let us take a WBS “Project Management”, it contains the tasks like “Manage Project Team, Conitol Seope/ Time! Cost and Prepare Status Reports”. Like that each WBS will have ceortain sot of tasks. WBS CODES WBS can be expressed down to any level of interest. Generally, the top three levels are sufficient unless the items identified are high cost of high risk. In that case, be sure to take the WBS to a lower level of definition ABOUT WBS CODES WBS codes are alphanumeric codes that identify each task’s unique place in the outline, In project, subtasks are indented under summary tasks. They can be used for reporting schedules and tracking costs. TYPES OF WBS CODES ‘There are 2 types of WBS code. They are Outline Custom, Number, WBS Code. 7 Wes Codes OUELINE NUMBERS These are the simplest type of WBS code, Project calculates outline numbers for each task based on the outline structure ofthe task list. Outline numbers consist of numbers only, and cannot edit them, It changes automatically ‘when you adjust a task up or down in the task list oF Indent the tasks, 119Microsoft: Office Project: SOLVED PROBLEM For the given list of activities as follows, assign the relationships and schedule the project to find the critical path. And also view Network Diagram, No Task Name Doration Peedcenors Scene © New Smart Phone Desig sedays 1 Proce Management ssauys 585,307 2 Manage rj Ta sais 3 2 Corot Sco Tne! Cos Iséys 2 4 4 Prepare Sas Reports isavs 3 Staion 18 ys 1s ’ 6 Determine Funding Regent 3 ye 7 7 Obtain Funding 1595 ‘ 8 * Finacial Ana Compete days 7 oeaae ee aye 5 4 10 Hardware Desiga 24 days: . 1688. n Design Rai & Col Sytem a 2 2 Dosion Camere Sa 0 B b Dosen User ftrfce a7 2 “ “ Desi Cisng sae b 1 6 andar design complete Ode “ 6 Software Design sodays oss Design Rai Cnt Sytem Sotrare toays ® Design Camera Sore Ways ” » » Design User Interae Ste rodays % 0 2 Sofware Design Coplte Odas 9 15 23No a1 n 2s 2% 2s n 2 » 30 31 2 3 as 36 ” 38 sol 116 Chapter 4 | Task and ITS Relationship Tas Name aration Predecesors Suecenoct Dud Phone Peat on > ass Produce Phone 204s 2889 race Rao & Cont! Sytem Sotwae says Pa Prods Camera Sas » 2s Proce Penis Sys 24 2% Proce Casing Says 2% » Phone Prototype Pauctin Complete dos % Produce Packaging says 2s Proce Sin os for Phone 2s x0 Prace Ml Pack fo Shipping 2 ays » x Packaging Postion Complete aus 30 Marketing s8aays uss ‘Write Marking Pan Says x“ Proce Pin Mari 1s 3 0 Proce TV Commercials Sos au Inlet nome! Mocking Steny 3 én as ” rate Tale Show Eaibic 104s 6 Fa Marking Complete ays an. UTION Using the list of activities, the duration and the relationship are entered in the table. There are different methods for giving the relationship; you can follow any of the methods. You can also click the activity bar and drag to a predecessor activity to form a Finish to start relationship if the relationship is not specified Once you assigned the relationship, you have to schedule the project to find the critical path (early start and carly finish) for each activity. To view the critical path go to Format Tab> Bar styles > Critical tasks. This process will indicate the eritical activity on the Gantt chart in a red colour indication bar as shown in figure a4tt Electrical Work Book—Microsoft office Project EXERCISE 2: Using Indenting & Ouldenting method prepare the Network diagram & apply WBS codes for check an Electric Motor project a, The Calendar that is being followed is 6 days workweek with a working time of 7 hrs, b. Find the Critical Path, Id Activity WBS Predecessor (1 Start Of Project - 0 (AAA 2 _ Check the outside of the motor [3 AAAI |I 3 Check the nameplate on the motor iE AAB_ |- “4 Manufacturer’s Name 5 AABOL [2 Model and Serial Number 5 AABIO2 (4 6 RPM 3 AABIOS |S [7 Horsepower 3 AAB/O4 [5,6 [8 Wiring diagram ao i] 19 Voltage 10 (AAB/NG 7.8 M0 [Current a 7 AABiO7 [985 “IL [Frame Style in ‘AAB/O8_|10 (12 |iype 4 AABIOD [11 413 Check the bearings of the motor 7 AAC “Tt |Check the windings for short circuit to the frame | ‘AAcjo1 [1288 415 _ Check other components of the motor 7 AAD |= 16 | Check the capacitor 2 AAD/OL |14 | 17 Check out the rear bell housing of the motor __|I AADA2 {16 fas [Cheek out the fan 1 AAD/03_|1685+2 days t - - oar it hw lente right motor for the condilions it) nae [20 | Finish OF Project 0 AAE/OL [18 ip Symergya Microsofi Office Project DEFINE AND ASSIGN RESOURCES RESOURCES Microsoft Project 2013 supports three types of Resources, They are work resources, as well as two special — purpose resources: cost and material. Resources are the people, supplies and equipment that enable you to complete the tasks in your project. Apart from these three mentioned resources we also have two more resources. They are generic resources and budget resources. TYPES OF RESOURCES, i Resources | Work Material Cost | Figure 74 Resources types WORK RESOURCE ‘Work resource indicates the people or equipment that consumes time when working on a task. ‘When you set up work resources, you define the amount of time that the resources have to spend ‘on a task for a project (100 percent is full ~ time). 5 MATERIAL RESOURCE ‘While working on a project some material items are needed. They are called as material resources. Material resources such as gasoline or wood or cement bags oF iron rods etc... When a material resource is assigned to a task, appropriate units should be specified for that material resource. Material resources are the consumable items are used to complete tasks in a project. COST RESOURCE It represents a financial cost associated with a task that you need to account for. The value of the cost resource doesn’t depend on the amount of work done on a task or on the duration of a task. Jude categories of expenses like travel, entertainment, and so on, Examples i 133Resources that arent specific like people, equipment or materials, but rather deseriptions of the skills that you need for a task when you don’t know what specific resources are available. The Generic resource feature was designed to work in conjunction with the Resource Substitution Wizard and Enterprise Resources (available in Project Server), You may find generic resources even if you don"t use Project ver You also can set up a resource as a budget resource, this helps to estimate costs of a project, Project provides budget resources so you can specily how work or costs will be allocated during the project. Yo i fa | 7 Budget Resource, Budget resource cannot be assigned tou task. You can assign budget resoutee only to the project summary task Project doesn’t allow you to enter any cost information for a budget resource. Project doesn’t display the project summary task by default. To view the project summary task in the Gantt chart Go to the Gantt chart view » Format tab > Show/Hide group > Project Summary. ABOUT RESOURCE SHEET ‘The Resources are defined in the Resource Sheet. The Resource sheet contains more than 12 fields. The data’s are entered in this field and assigned to a task in the project. WESIATBEE ra tds Aare [ee a aoe i [SD hype Sim ch ee | fee Resource sheetCADD Chepier 7 | Define and Assign Resources nN A: Assignment units Std, Rate! ‘The standard rate is the rate that charged for a resource’s work. Project calculates its default standard rate in hours, but you can specify other time increments, (For Work resources, you can use minutes, days, weeks, mouths, ot ‘years. For material resources, think of the charge as per unit based on the Material Label.) You can also change the time inerement from hours into day, for example, to charge a resource’s use in days, type /d in std. rate column, Ovs. Rave: Ifany work resource is allotted for overtime work, then the rate is charged is known as overtime rate. Again, Project calculates the default rate in hours, but you ean change the default unit just as you can forthe standard rate, Cost/Use: In the Cost(Use column (read as “cost per use"), you supply a rate for costs charged for each use of a particular resource. Resource costs may be based on the Standard rate (which is calculated by multiplying the number of hours times the cost per hour), on the Cost/Use rate (a fixed fee for use ofthe resource), ot on a combination of the two. Project uses a combination of the Cost/Use field and the Std. Rate field when it calculates the cost of a task. Ifyou rented a piece of equipment that costs you $2S/hour plus a set up charge of $100, you would assign a Std, Rate of $25/hour and a CosvUse of $100. teerue At This field specifies how and when Project charges resource costs fo task at the standard rate or the overtime rate ‘The default option is prorated, but you also can select Start or End, with the following results If you select Start and assign that resource to a task, Project calculates the cost for a task as soon as the task begins Ifyou select End and assign that resource to a task, Project calculates the cost for the task when the task is completed. Ifyou select Prorated and assign that resource to a task, Project accrues the cost of the task as the assigned resource completes scheduled work {E'you set the eost-per-use rate for a particular resource and assign that resource loa task, the main purpose of Accrue At fied to determine when the cost is applied to the task at the beginning or the end. 136 2?Microsoft Office Project Base Calendar Itshows which type of calendar is used in a project when scheduling the resource. The calendar identifies working and nonworking time, Project assumes that each resource uses the Standard calendar, you can create resource groups (pethaps to handle shift work) or you can modify an individual resource’s calendar to reflect some special vacation or other unavailable time. Code You can use this field a5 a catch-all field to assign any information that you want to associate with a resouree, using an abbreviation of some sort. Note Project refers to human resources as Work resourees. ‘be suce to spell the group name the same way everytime you use [tf you want oft or sort resource information by group later on. ‘Tips: After you create a resource, Project displays the Resaucce’s ID nurnber on the left edge ofthe Resource Sheet, to the left of the indicator column, ENTER RESOURCE NAMES IN RESOURCE SHEET Task tab > View > click Gantt chart > select Resource Sheet. (01) «Resource tab > Team Planner > select Resource Sheet. (ot) ‘In Gantt chart before the Zoom Slider Resource Sheet icon is present. mao? cme 9098 He WEIR 6 | roounes sm roner vw roms ne Jemnen Tite tae “iby mar in ee as fo formes Figure 7.5: Resources in Resource sheet. ie EDURE TO CREATE GENERIC RESOURCE: Go to Resource sheet. Enter the name field and then double elick > then you will get Resource Information Dialog box. © In General tab enable the Generie check box > click Ok. Or Insert a column “Generic” in the Resource sheet and select Yes. “Tips: The Generic Resource is available only in Project Professional version. ‘Add the Generic field to a resource view when you want to review, filter for or set generic resources. This is especially useful when you're in the process of finding actual resources to replace the generic ones, 1371.2 Control Scape Time? Cost 1Laprepore state Report 4 2iithaton Figure 7.15: Hyperlink Chapter 7 | Define and Assign Resources says md 355 Note: tn Gantt Entry Table (Task) and Resource Sheet (Resources) have the same procedure for creating Notes and Hyperlink, SOLVED PROBLEM Assign the Resources for the Activities and find the Estimated Costs for the project. The List of Resources is as shown below. 146 1dResource Name 1 Project Manager 2 Operational Manager 3. Projct Engineer A Designer Number Task Name 0 New Seat Phone Design 1 Projet Management 2 Manage Project Team 3. Control Scope Time! Cost 4 Prepare Status Reports 5S nitaion 6 Determine Funding Requirement 7 Obtain Funding 8 Financial Analysis Complete 9 Design 10 Hardware Design 1s0oktay 12s0iday } 1300idey 1o00day ‘Resource Names Projet Manager Projet Engineer Projet Bagincer Projet Bagincer Project ManagerMicrosoft Office Project ADD Number Task Name ML Design Ratio & Contl System Designer 12 Design Camera Designer 13 Design User ierce Designer 14 Design Casing Designer 1S Hardware design completo 16 Software Design 17 Design Radio & Control System Sofware Designer 18 Design Camera Software Designer 19 Design User terface Software Designer 20. Software Design Complete 21 Build Phone Prototype 22 Produce Phone 23 Produce Rado & Control System Software Copeation Manager 24 Produce Camera ‘operation Manager 25 Proce lecvoics ‘Operation Manager 26 Proue Casing Operation Manager 27 Phone Prototype Production Complete 28 Produce Packaging 29° Produce Single Box for Phone ‘Operation Manager : 30° Produce Mull Pak fo Shipping operation Manager 31 Packaging Production Complete 32 Marketing 33 Write Marketing Plan Operation Manager 34 Produce Prin Materials Operation Manager 35 Produce TV Commercials prion Manage 36 Implment Internet Marking Sateey opcation Manager 37 Crate Trade Show Exhibit Operation Manager 38 Marketing Complete 147Microsoft office Project—Mechanical Work Book “11+ 5. Define and Assign Resources |. The activities for infrastructure project are indicated below with duration and requirement of deployment of crew for each activity. The resources are limited to only 5. Find the critical path and th needed for each day. HD Active, Detention, - : 1 Stato jest 0 . 2 Review Hardware Environment 5 2 1 | 3 Review Software Environment 5 1 1 | 4 Reve Communion Environment 5 5 1 | 5 Review Conny LAN / WAN 5 1 1 Review Support Envronment 7 2 1 > Review orp con 5 : ‘ 8 Review Curent Infsrctre Complete 1 1 7 ] Jn tentang areas of improve 1 4 1” t | 2 Dein sytem Requements 5 2 n n | CADDY CENTRE 32Synergy &y 2YMENSY Anair-conditioning installation has been broken down into the following activities and restrictions. Deter- mine the total project cost and over~allocated resources if any. The calendar is? days with 9 hrs, of working time. Activity “Dismantle heat exchanger” and “Reuse the tube bundle of heat exchanger” work for 6 days only. 1 stare of Project “ S 2 shutdowa seactor 4 7 5 Dismantle hes exchanger on - 14 ismantle reactor cluran 7 8 a 5 inspect shell of heat exchanger 3 + 16 Raut the tube bundle of heat exchanger 8 3a Replce heating element of column i 46 8 Repai sll of heat exchanger 1 1 > Repice spreaders ofctumn wo 2 10 essemble het exchangers 1 a9 11 _Rensemble reactor column a 1 ra ee 7 an 13 resting a 71032 14 aalnven 7 | Store Keeper (Sk) 1 250 Resident Engineer (RE) 1 “450 . eng ace) i 0 pany amass) : 7 | Foreman (FRM) 2 300 . Fitter (EIT), - 5 “00 Fa wate) Fee wee 00) a 7 | lager (R16) 15 - 150 |e : ope rosoft office Project—Mechanical Work Book a a3-13- 0 a ee ee a mee ea is we ie ab be oh ob ob & bh L fsEl ott Electricat Work Book—Microsoft office Project EXERCISE 2; The activities of ‘Replace light socket’ Project are given below with duration 1% days, Define Resource in Resource Sheet is given below. a. Find the critical path of the project b. Find the Network Diagram of the project. c. Find the cost of the project 4. Find the total duration of the project e. Analyze if there is any over allocation are not fa | Activities [Duration | Predecessor 1 Start — 7 aaa fa [Tam off the electricity tothe particular socket. 3 [5 [Remove the bulb - J [Determine fixture is attached to the ceiling, 5 [Remove the screws or post. 9 (6 [Exposing the insulated wires. \7 5 | beeen wmesaee : |g |Separate the wires From ceiling 4 67 9 \Connect the fixture’s wires 3 \s | 10 [itteead stein ls 11 _ [Fold all the wires back into the junction box {20 910 [12 |tiarn on the circuit breaker 4 i 13, [End 0 \12 | Synergy — $$ ee) w M‘roject ion in hlicrosoft office Project—Electrical Work Book Resources in Resource Sheet Max.units Std. rate i 2 | 400/day 2 350/day i |300/N0 | [a |Screwelriver i- 250/No fF [eine over | Assign Resources to an activity 45 [Resources/Activity 1 J2 (3 [a | 9 |10 | jz 13 “Quality Checker (QC) rc poke poo teh i Electrician (E) eb pp Pap ha Pliers Ceph heh Ph eee Screwdriver =1p : a [ |s_[p Is |5 E Equipment Ef is - js 9 js fr |- hh [s | &oS Electrical Work Book—Microsott office Project EXERCISE 3: The activities for a project are indicated below with duration & how to define Resource in Resource Sheet is given below. a. Find the Critical Path & Network Diagram: b. Find the cost of the project. cf there is any Over Allocation, solve the problem. 1d [Acti n [Predecessor Assign Resources [Start 7 [- [2 [Shutdown reactor 1 [SEL PE+1, EE-L 3 | Dismantle heat exchanger I [C2 W23, PE- 4 |Dismantle reactor column 5 iB C2, 1h, We 5 [Inspect shell of heat exchanger _|6 LS 1 W-5 Reuse the tube bundle l9 5 25-1. We "lof heat exchanger 7 [Replace heating, : z Tamps- 40, W-8, clement of column | | - | 8 [Repair shell of heat exchanger 8 2 W-7, BE-1 (9 [Replace spreaders ofcohumn (20 8 [E-2, W-i0, SE-1, BEL "10 | Reassemble heat exchangers 6 9 W-7, F-15, SE, El 11_[Reassemble reactor column 3 10 [r15 12 [Startup 4 10FF |W-1, T- 1, SE-1, E~1, PE-1 13 [End 0 2 7 Define Resource in Resource sheet 1d [Resource Name |Max. Units |Std. Rate [Material Label 1 Planning Engineer (PE) 1 1500/4 i 2__[Blectrical Engineer (FE) |2 700d = 3__ [Worker (W) 10 250d |- 4 Electrician (E) 3 ‘500/d - ] 5 Safety Engineer (SE) _|2 300d - | 6 Cable (©) I [1000 Roll | 7 Lamps) = 100 Number | j Symergy 37go 3 Synergy 2. Add the following activities to build your network. The duration isin days and the working days per week are taken as six days. Determine the total cost estimated for this project. Find the total duration of the project. Also, find whether there is any over-allocation of the resource. [1 Start of project, ° - [2 Preparation oftender 20 1 [3 -Bvatuation of techneal bid 15 2 {5 Award of contract 7 4 io Erection of elvil steuctures 20 78 }10 Erection of mechanical equipment 35 78 {11 Erection of electrical equipment 28 78 ae ; 5 Microsoft office Project— Mechanical Work Book 38 -16-Mii Resource Assignment pee Work Book crosoft offi (ena be ae oe 4 so 6 - - t - E e - 1 pee a eee See Ss 5s = § _ 1 - 5 ae : ee eed 1 1 ee 10 - 4 2 = = 8 aaa = 3g - = - 4 ke eee 1 ee eed 1 - os > a 5S = = f 5 Requirements 1 “The projects should follow standard calendar. [Analyze resource distribution Identify the over allocated resources. Do the manual leveling and also give the resource availability. Find the changes in the finish date. Find the estimated cost for complete project 17, ao 2Micrsan Oise Project RESOURCE ANALYSIS & ~ Y CHAPTERS yy Y 7 RESOURCE ANALYSIS. Once resources are assigned for each task in a project, itis necessary to check whether there is any over allocated resource. The over allocation is indicated in an Indicator field in Gantt Table, its also indicated in Resource sheet, Resource Graph, Resource Usage, Task Sheet, Task Usage and Team Planner. . VIEWS GANTT CHART ‘We can analyse the Over Allocation through Views. In Figure 8.1 shows over allocation in indicator field. ‘The view in Gantt chart makes it easy for you to create a project and also indicate if there is any problem : in it, It provides the link tasks to create sequential dependencies, see how your project is progressing over time, and view tasks graphically. [0 [= 2 Naw Smart Phone Basin 1 | Poet Management : pa ated ‘Manage Projet eo fos Corr Sepa Tere Ces ‘los Prepare stats eperts Ss) entitn 5 Determine Funding Requrement lite ovis = ancl ansps complet Tos oelgn » Ws trtere sign em0000 ss — alos Drgnocio a contal system srm000 » am alos besgncamers sso oR | alos Deagnurer trace suo 2M | wi os eagncaig sso Bs | sos rare sgn comeete sooo i ae) sete Deen ‘0.0000 von bevy Rio corto system Severe snc0000 w | = nls engncomersoneate siecom 7 i wlan Dre gn Urerintertae setae some om | elon store Desien cole eos i Figure 8.1: Gantt chartMicrosoft office Project—Electrical Work Book 81 Resource Analyze & Leveling EXERCISE 1: The Activitivs fora project are indicated below with duration. Define the Resource in Resource Sheet, which is given below. a. Find the Critical Path, Network Diagram, project Total Duration & Cost b. Find if there is any over allocation this project & level them. Id__| Activities ‘Duration _ [Predecessor 1 (Start 0 2 ac 5D 2% 4 Skeets 5 1s 4 7 (|F 5 5 8 ic % 6 9 |n 2 7 wo I 28 8 nu | 5 [9 2 (kK 20 |98S—days BL B 10,11 [a [Ena = o- 3Electrical Work Book—Microsoft office Project Define Resource in Resource sheet [Td Resource Name (1__[SiteEngineersey [I 200K |= {2 ‘Electrical Engineer (FE) 1 100d [cae as [5000 Roll 5 Std. Rate Material Label Assign Resource to an Activity ld (SE rE icdject Microsoft office Project—Electrical Work Book 53 EXERCISE 2: Add the following activities to build your project, a. The project has 5 working days per week and also includes the National holidays like Republic day, Independence Day, May Day. b. Determine the Total Cost of this project. ©. Find the Total Duration of the project 4. Find out whether there is any over allocation or not, Solve by using “crunching” (peak) method, fc Duration west) [edecenor : " ‘4 2 Order deliver piping 3 [Order and delivery grills 4 (Order and delivery duct 1 [5 [Determine layout of duct___|2 6 [Drawing of wires 2 [5 | 17 [Receiving of material [i [6S +2 days 8 | Inspection of received material |3 \7 {9._| Extension of panel in $5 2 8 | 110 [Panel instaltation 1 9 | 11_ [Panel testing 2 10SE 2 days 12. | Pixing of switch board 3 hn 13. [End 0 _ (2 Resources in Resource sheet Id_[Resource Name _|Max. Units |Std. Rate | 1_ |Site Engineer (SE) |2 2500 __ | 2 [Blectrician (EF) [2 tooo | 3__ [Surveyor (S) 1 900K 4 [Worker (W) 10 | 5 _|Tools (T) = [2000/boxoS Electrical Work Book—Microsoft office Project Assigning Resource: s wit | | a a i tk ES - fp ft 1 — fe Ft eee |oeee Seal : 0 ft a eer eee eee 9 - hf pee i coe |e ees |e | 7 | jpii- fe - if | Note Do the same problem by using different method like a. Resource Availability Method, iy Symergy‘oject \ficrosoft office Project—Electrical Work Book 55 EXERCISE 3: Draw the Network diagram for signal conversion project. The various activities & the resources are as follows. a. The project follows a six-day working calendar with a working, time of 10 hours starting from 7.30 AM to 6.30 PM. b. Find the project finish date and apply the resources to find over allocated resources Do the leveling (by Resource’s Availability Method) and indicate in notes and find the date, change in the fin di. Find the Total Cost of the project. ¢. Draw the Network Diagram of the project. ‘td | Activities [Durations [Predecessor | 1_ [Start 0 e [2 _ [Set the converter box next to the television 5 1 3__|Tum off TV and disconnect devices 6 2 |_| Connect the converter box to an Antenna 10 3 '5 Connect the converter box to the television b (3 {6 _| Plug in the converter box 45, I 7__|Put batteries in the converter box remote control. 6 8 | Tum on the TV and set it to channels. z | 9 Switch on the converter box 5 SEE | 10_|Change the channels, 28 8 - 11_|Check the reception and signal strength. 35 910 | (12_|Set the “Aspect Ratio” format. [20 1 13 End 0 12 Resource Available Td_ [Resource Name Max. Units|Std. Rate__|Type of Resources (1___[Blectrical Engineer (EE) [1 1500 [Work [2 TBlectrician (E) 5 1000/4 Work 3__ [Converter Box (CB) 1000/box [Material able (©) 850/roll | Material Workers (W) 30 4450/4 ‘Work witches (S) = 100/no [Material | Antenna (A) = [2500/no_ Material |a Electrical Work Book—Microsoft office Project Assigning Resources is Note Do the same problem by using different methods like fa. Crunching (Peak method). b. Use Split method, nergy 4boject Microsoft office Project—Electrical Work Book st Dy EXERCISE 4: Draw the network for project of Construction Company. The various activities a th 1e resources are as follows. from 7 AM to 5 PM. The project follows a six-day working calendar with a working time of 9 hours starting b. Find the project finish date and apply the resources to find the over allocated resources. Do the leveling by using delay method and find the change in the finish date. 4. Find the Total Cost of the project. {id [Activities [1 [Start [2__| Preparation of tender [3_[Bvaution oes | Evaluation of commercial bid es Award of contract [s la | 16 [Ordering of equipment [oS 7 |Site handing over js 8 Delivery of equipment |s 9 hg. [10 [Erection of mechanical equipment |29 [11_[Erection of electrical equipment _| 15 10 [12 _lTesting of plant fu 5 On load testing, faz [14_[End of project 1B Resource Available Id_[Resource Name Max. Units [Std/day 1_|[Materials Manager (MM)_[2 2000/4 2 [Engineer (Et) 2 1500 __| 3 [Quality Controller (QQ) [5 1000 | 4 |Cement Cem) cE 500/bag | [5_[Oifice Assistant(A) [2 600d |58 Electrical Work 800k—Microsoft office Project Assigning Resources Toc Cem Note Do the same problem by using crunching (Peak) method, Gp Synergy ———_______—-— 48oject Microsoft office Project—Electrical Work Book 59 EXERCISE 5: Add the following activities to build your project. a. The project has 5 working days per week and also includes the National holidays like Republic day, Independence Day, May Day. b. Determine the Total Cost of this project. Find the Total Duration of the project. dl. Find out the function of cost/use in a project. Durations Predecessor 1 Remove insulation fa = | 2 Inwi use rated connector: 2 [3 Use correct terminal temperature ratings. 3 [2 For aluminum wires and cables 7 use an oxide inhibitor 2 2 [5 [Replace insulation if needed 2 6 _|Mark the conductors. 3 5 | 7 nd 7 0 6 Resource Available Id_ [Resource ate | Cost /use| Type of Resources 1_|Blectrician (2) 1 [500% 1000 [Work | 2 [Cable (C) [ 600/Roll__| 100 Material 3_|Worker (W) ho 40d |= Work 4 [Travel Expense (TE) (= = Cost ning Resources Id/Resources 1 2 5 6 |_| Electrician (E) 1 i 1 [1 - | Cable (C) - Worker (W) ‘Travel Expense (TE) |— E Assign “Travel Expense” to the Task Id “2” and mention the cost. Find the Total Cost of the project and analyze the difference. CADD CENTRE 47TRACKING CHAPTER9 TRACKING Tracking is the process of collecting, entering and analyzing of actual project performance values, such as work on tasks and actual durations, The Tracking is the second major phase of project management ‘The main thing to focus on project planning is developing and communicating the details of a project plan before actual work starts. When work begins, the next phase of projeet management is, (cacking progress, Tracking means recording project details such as what work did by whom, when the work was done, and at what cost, These details are usually called as actual The first phase of managing your projects is planning. After the planning is completed, the implementation of the project starts. Projects are implemented according fo the planned, but itis not possible in many situations. In general, the more complex is project plan and it takes the longer uration than ‘between what you thought would happen (as recorded in the project plan) and what really happened (as tecorded by tracking). Properly tracking actual work and comparing it against the original plan enables you to identify variance and adjust the incomplete task of the plan. ESTIMATES VERSUS ACTUALS ‘Tracking in Project consists of entering information about actuals, such as the actual start date, the actual finish date, and the actual duration of a task. When you enter information about actuals, Project shows you a schedule with projections of how the remaining of the schedule is going to complete, based on your actual activity s planned duration, there is a possibility of variance, Variance is the difference A baseline is a snapshot of your project that you take when you complete the planning phase, or sometimes at the end of some other critical phase, The baseline is a set of data saved in the same file ‘where you tack actual progress data, Project enables you to save up to 11 baselines and an equal ‘number of interim plans during your project. Baseline can show a wide variety of information or you can choose not to display baseline information You can use the Set Baseline dialog box to save up to I baselines and 10 Interim plans for your project, Each baseline is a picture of your project at the time that you save it, and each baseline you set includes information about tasks, resoun s, and assignments.Microsoft Office Project EARNED VALUE ANALYSIS CHAPTER 10 \\«_ EARNED VALUE Bamed Value analysis is a method of performance measurement, Eamed Value is a program management technique that uses “work in progress” to indicate what will happen to work in the future. Famed Value is an enhancement over traditional accounting progress measures. Traditional methods focus on planned accomplishment (expenditure) and actual costs. Earned Value goes one step further and examines actual accomplishment. This gives managers greater insight into potential risk arcas. With clearer picture, managers can create risk mitigation plans based on actual cost, schedule and technical progress of the work. It is an “early warning” program/project management too! that enables managers to identify and control problems before they become insurmountable, It allows projects fo be managed better ~on time, on budget EARNED VALUE FIELDS 5 ‘The Earned value fields are currency fields that measure various aspects of earned value. The following table translates that Project uses to represent the earned value fields with abbreviations . MO Table 10.1: Shows Earned Value Fields & Abbreviations. Earned Value Acronyms New Style ota Ste Dentin ‘uuagetd Cost of Work Originally planed cost ofthe work thi should have been done PV. Plano Value Bows nee Scheduled this time Actual Cost of Work Actual cost expended onthe project (tsk) up until this point AC Actual Cos acwr ms ama a Performed in time. Budget Cost of Work Project Manager's estimate ofthe amount of orginally bud EV Earned Value powr Pues eee foeae eee Performed ted work completed BAC Budget st Completion BAC Budget st Completion Total budget forthe project or tsk) jon, PYE}% Managers estimate of what he final eos ofthe projet’ EAC EsimateatCompletion EAC Eatimate st Completion 2 Mant nes ‘ask wil be i Projet Manager's estimate ofthe cost of the remaining work on ETC Psimateto Completion ETC Estimate to Completion the project (tsk, 176 S|