Answer the following questions in the specified area (add more lines/insert images if needed).

Save file in word format then upload.

Q.No.1. List the difference between a general Information System and ERP.
Answer:
General Information System
1) A General Information system is a
database that stores information about
organization or company departments.
2) General Information System is used to
capture, store and process information.
3) Allows managers to use this information
to manage workflows, make data-driven
decisions, and make reports.
4) The basic idea of the General
Information System is to process data
from the organization and present it in
the form of a report from time to time.
5) General Information System monitor
and tracks performance against
organizational programs.
(4:)
ERP
1) It is a system that allows companies to
manage their information efficiently,
facilitate information sharing, business
planning.
2) Enterprise Resource Planning is a computer-
based program that combines various
functions such as start-ups, accounting,
inventory management, human resources.
3) It facilitates customer interaction and
controls relationships with suppliers and
vendors.
4) Apply discipline and order around the
business.
5) Supports administrative tasks.

=====================================================================================
Q.No.2. Define Challenges of ERP (4:)
Answer:
Some challenges of ERP are as follows:
1. Identify which processes need to be integrated:
The first challenge of ERP is trying to figure out what your existing processes and programs can benefit
from ERP integration.
2. Insufficient flexibility:
If the ERP system does not change sufficiently, your company may be able to comply with its own
procedures to comply with ERP in order to operate.
3. Resistance to change:
Without the obvious benefits of ERP solutions, people do not really like change and replacing this
integrated system will not lead to deterrence and reduction of your team.
4. Poor salesmen:
It happens all the time an IT consumer is driven by a silver marketing team but only when the system is
deployed you see how much performance limitations are working and how this will affect your best
performance.
5. Maintenance costs:
All ERP systems need regular maintenance, which is consistent with the associated repair costs. The ERP
system may seem cheap to start with, but if you do not incur the cost of repairs attached to it before you
start, you may end up paying a lot of money for it. This is another reason to choose your vendors carefully
before making a decision.

Page 1 of 4
=====================================================================================

Q.No.3. A company has 4 departments, accounting and finance, manufacturing, orders and
Invoicing and pay roll. Define from where we should start Implementing ERP and Justify? (6:)
Answer:
The implementation process should start at the accounting and finance department. This is a critical
department where management of resources is centered and improved processes in this department will
have a positive impact on the overall organization.

Explanation:
Utilization of ERP in this department will result in improved business data analytics and consequently lead
to for better, more accurate and actionable decisions.
It will also enhance efficiency and effectiveness of different operations within the organization.
Provides basic financial statements such as income statements, balance sheets and more. In contrast, ERP
provides many different types of reports.
It will give you more control over your business. You can see the impact of the bottom line of events and
decisions in real time.
Financial information is confidential, and no organization can disclose it publicly. ERP offers the
opportunity to protect and edit information and manage it in the way an access organization would like to
allow.
=================================================================================

Q.No.4. Please justify in points, why cost is major factor in finalizing or rejecting ERP? (4:)
Answer:
Cost is the most important factor in choosing and rejecting ERP.
ERP software can be costly. This means that when you create your ERP budget, you will need access to
your company's financial information and budget information. After all, you do not want to lose your
money while trying to use your solution.
So, when calculating how much it will cost your business, you need to look at these various factors.
Because ERP is so expensive, you have to make sure it beats all the major points of your company and
that its costs are not too important for your company to manage.

===============================================================================

Q.No.5. Why we need to check the company who develops ERP, and what we need to check? (4:)

Page 2 of 4
Answer:
We need to check the company that develops ERP because it is financial and sets the direction for your
ERP project. If the right decision is made, the ERP consulting company can help make ERP choices and
make the job more successful. If the wrong decision is made, ERP advisors will immediately send the IT
manager to the inactive local office.
Things we need to check:
ERP Firm Background: Know who you are buying from. Update staff list at
Their website also verified against a company profile and LinkedIn personal accounts.
Firm Consultation Experience: What is the firm experience with ERP selection or ERP implementation?
Ask to see their last 20 indicators, including project type, project completion date, and results.
Individual Counselor Experience: What is the experience of a mentor in a company?
Methodolgy: What is the purpose and goal of their approach and is it in line with their company
philosophy?
References: What industries do they work with? And what size companies do they work with? Indications
are important, but you should make sure these are real as well.
====================================================================================
Q.No.6. Should we need to develop team inside our company, Why? (4:)
Answer:
Yes we should develop a team inside our company.
Teamwork involves different people and different groups throughout your business working together to
increase their efficiency and achieve a common goal. There are many ways to organize groups in which
certain groups are organized by a particular product being developed, while others are organized by a
specific process, such as production or research. In addition to providing team members with experience,
the benefits of teamwork include efficiency, savings, creativity and ethics.Collaboration is important
because of the problem-solving problem found in many minds working on the solution. When one person
works for a particular problem company, only that person has the knowledge and experience he or she
can get to find solutions. Working together, team members combine their combined ideas to produce
unique ideas for dealing with problems.

=================================================================================

Q.No.7. Pakistani government needs a system in which, they should keep record of all the
Schools, classes, their staff and teachers, expenses occur there, require funds, structure
Development, any other teacher training. Should they need ERP, and what processes or

Page 3 of 4
functions that ERP should give to support the cause. (4:)
Answer:
Yes the Pakistan government requires an ERP to support the outlined functionalities nation-wide.

An Enterprise Resource planning system also known as an enterprise system has been described by
several experts but with slight differentiation define ERP systems as a unified, consolidated, and reliable
network of business systems built in a single platform that support management of core business
activities such as finance, sales, purchasing, and human resource. 

The ERP should provide the following functionalities:

1. Human resource for teachers and other employees in the sector
2. Financial management for funds and expenses
3. Procurement management for managing consumables
4. Warehouse (store) management for asset registration e.g. Schools and classes
5. Student registration management for admission and students records
6. Library management for both electronic and hardcopy study resources

**THE END**

Page 4 of 4