SCHOOL OF COMPUTING AND INFORMATICS

CONTINUOUS ASSESSMENT TEST 1&2

BUCU002 COMPUTER APPLICATIONS

STUDENT’S NAME: JIMALE MOHAMED DAKAT

REGISTRATION NUMBER: BECD/2019/60803

LECTURER: MUCHIRI NYAGA

SUBMISSION DATE : 8/8/2020

The following is an extract of data of products sold by agents of Haraka agency. Use it to answer

the questions that follow.

A B C D E F G H I J
AGENT MONTHLY SALES
NAME
1 JAN FEB MA APRI MA JUN TOT AVE MAX
R L Y AL R
2 NAIKUNI 5,000 2040 2500 1000 6700 2900
3 KAROTI 4650 2150 3500 5400 4500 2400
4 MUGABE 1950 9050 3935 8700 9800 3500
5 BASHIR 3000 5500 6600 3200 2500 5500
6 OWINO 3300 9830 7540 8600 6300 6550

Show how you would use a Function to:

i) Calculate the total Sales per Agent for ALL the Months (4 marks)

The following guidelines can be followed when calculating sum.

  Click on the cell where you want the result of the calculation to appear.
 Type = (press the equals key to start writing your formula)
 Click on the first cell to be added (B2 in this example)
 Type + (that's the plus sign)
 Click on the second cell to be added (C2 in this example)
 Type + again, and the next cell to be added.]
 Repeat until all cells to be added have been clicked.
 Press Enter.

ii) Compute the Average Sales per Agent for ALL the Months (4 marks)
This would be computed by using the AVERAGE function on cell I2 i.e. imputing the function
as follows =AVERRAGE (B2:G2), by dragging the pointer in bottom edge of cell 12 downwards
to 16 the function will be applied to these cells also

This functions computes the average sales per agent for all the months and the average values
displayed in cells I2, I3, I4, I5 and I6 respectively

iii) Compute MAX average value in column J (2 marks)

The maximum average value will be displayed in column J by using the MAX function, i.e.
=MAX (B2:G2) and the maximum value will be displayed.
iv) Explain how the sales manager will represent the average sales in a pie chart
(4 marks)
Pie charts in spreadsheets are used to display specific information by diagrammatical
representations
To represents the average sales you select the average values in in the AVERAGE column and
the agent’s names by highlighting them
On the navigation bar, click on the INSERT options, variety of insert options will be displayed
i.e. Illustrations e.g. pictures, Tables, Charts among others
On the Charts menu select pie charts option and choose the desired style and press ok and the
average sales will be displayed in a pie chart representation.
 a) Outline the procedure for carrying out the following tasks in a presentation
program.
(4marks)

i) Customizing a presentation

Create or open a presentation that has more than one slide. Select the SLIDE SHOW tab.

Click Custom Slide Show to expand the menu, and then select Custom Shows.

If one clicks on a show’s name above, this custom show will start playing back in PowerPoint.
Click New to create a custom Show or Edit an existing one.

Give a distinctive name to your show, select the appropriate slides and click the Add button.

Use the arrows on the right if you want to change the slide order in your custom show.

Then click OK to apply changes

ii) Adding custom animations

On the Insert tab, click Shapes, click Rectangle, and then create a rectangle on the slide.
On the Animations menu, click Custom Animation.
In the Custom Animation task pane, click Add Effect, point to Entrance, and then click Blinds.
Right-click the entrance effect that you added.

b) Explain three different areas where databases application software’s can be used.
(6marks)

Financing- Database software is used in finance for storing information about stock, sales
and purchases of financial instruments like stocks

Manufacturing- in this case it is used for management of supply chain and keeping track of
production of items
 Human Resource- it is used by human resource management for information about
employees, salaries and payroll, paychecks among others.

Education institutions- it is used to store information about course registrations in universities

and colleges, keeping record i.e. Name, Registration numbers, grades etc.

c) Describe the process you would use to send one letter to many people using the mail
merge feature in word (6marks).

1. Choose your document type - Within the mailings tab click the start mail merge button and a
drop down will appear. You can choose from labels, envelopes, emails, letters or a directory.

2. Select your recipients - Here you can choose to "type a new list" where you enter the
recipients into a database one by one, "use an existing list" such as a spreadsheet to import the
data or "select from your Outlook contacts". You can then edit the recipient data should you
wish.

3. Write & insert fields - Now that your document is linked to your recipient data you can add
the individual personalization fields. This includes address fields (use the "address block"
button) and greeting line (e.g. dear Sir or Madam, recipient's first name etc.).

4. Preview results - Check that the fields you've inserted are pulling the correct data through (e.g.
the town field isn't pulling through the county information) and positioned correctly on your
document.

5. Finish & merge - Now that you're happy with your content, and the correct data fields are
being imported, you can finish and merge the document and your data to create the final product.
There are three options here:

 Edit individual documents - Creates a single new document with separate pages for each
recipient.
 Print documents - This sends multiple letters directly to your printer.
  Send email messages - This sends your document as emails rather than hard copies (you
must have email details in your data file to do this).

References

Dahiya, U/ Nagpal, S. Taxman Allied Service; Computer Applications in Management

Linolex Systems, Internal Communications & Disclosure in 3M acquisition, The Petritz

Collection, 1975.

How to Use Microsoft Word PCWorld. 28 May 2012.

Mike Banahan, Declan Brady & Mark Doran, the C Book, Second Edition, Addison Wesley,
Sarkar, A.; Jamnik, M.; Blackwell, A.F.; Spott, M. (2015-10-01). Interactive visual machine
learning in spreadsheets. 2015 IEEE Symposium on Visual Languages and Human-Centric
Computing (VL/HCC). pp. 159–163.

The Scientific American, the Type Writer, New York (August 10, 1872)
1991