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The Clerk’s Office reviews Proposed Orders which are uploaded to the docket with the pleading for acceptable format prior to routing or approval.
Chambers has directed the Clerk’s Office that Proposed Orders should be submitted following the below guidelines. If a proposed order received by the Clerk’s Office cannot be
quickly revised to comply with these guidelines using Adobe Acrobat or WordPerfect X3 the Clerk’s Office has been directed to contact the submitting party for a new Proposed
Order. This contact may be in the form of a phone call, email, or Notice to Filing Party.
DO NOT scan orders then submit them as Proposed Orders. Scanned documents are not revisable to the extent the court often needs.
DO use a word processing program such as WordPerfect or Microsoft Word and publish, or save as a PDF which will create a revisable PDF document.
DO refrain from using elaborate formatting such as (but not limited to) special characters (see Fonts below), borders, graphics, special date codes, data merging, special
colors, hyperlinks, and column formats.
MARGINS
DO try to use ½" margins (0.5") at the top and sides of the document.
We understand some instances this will not be possible in order to create a nice appearing document. However, as a general rule ½" (0.5") margins are acceptable.
FONTS
DO try to use the same font style and point size throughout the document.
ONLY USE Fonts from the list below:
Arial (Regular)
Arial (Bold)
Arial (Italic)
Arial (Bold Italic)
Courier (Regular)
Courier (Bold)
Courier (Oblique)
Courier (Bold Oblique)
Helvetica (Regular)
Helvetica (Bold)
Helvetica (Oblique)
Helvetica (Bold Oblique)
Times (Regular)
Times (Bold)
Times (Italic)
Times (Bold Italic)
Times New Roman (Bold)
Times New Roman (Italic)
Times New Roman (Bold Italic)
Symbol
ZapfDingbats
COURT INFORMATION
DO start Orders with court information in CAPITAL LETTERS, centered at the ½" top margin.
DO NOT include wording such as “Southern Division”, or “Northern Tier”, or “Harrisburg Office”.
DO use the words “IN THE” and “FOR THE”.
ACCEPTABLE:
CAPTION - Always:
Format using Party Names in ALL UPPERCASE LETTERS (i.e., JOHN DOE)
Format Party Designation in mix of Upper and Lower case letters. (i.e., Debtor, Respondent, Movant)
Include CHAPTER - Place above Case Number.
Include CASE NUMBER - Place below Chapter.
Include the MATTER for which the order pertains. - Place below the case number.
When separating party information from Case/Chapter Number a SOLID LINE IS PREFERRED.
BODY OF ORDER
DO NOT use lines to separate the caption of the document from the body. Lines, due to the various methods in which they can be created, are frequently a problem to
work with. They are frequently removed before orders are signed.
Undesirable line separation example:
Upon consideration of ...... (This is the court’s preferred language for Orders.)
After notice and hearing ..... (Acceptable IF there actually was a notice and/or hearing on the matter.)
After notice and opportunity to be heard...
DO NOT use any kind of underscoring tool to create a blank within the body of the Order.
(Example: A hearing will be held on ___________, 2008 at ________o’clock.)
DO leave a blank space without any underscoring for hearing information. Extra points if you leave the exact number of spaces necessary to spell the month in which the
order is being signed.
SERVICE LIST
SIGNATURE AREA
DO leave at least 3" of space at the bottom of the page for the Judge’s signature. If there is not 3" of space left at the bottom of the page, DO NOT simply add another
blank page. DO remove the last line from the preceding page onto the last page. The Judge will NOT sign a blank page.
SIGNATURE LINES - DO NOT include Judge signature lines, titles, or name.
The court’s signature process includes all that is needed for signing. DO NOT put any text, underlines, title or Judge name where the Judge’s signature should be placed.
DO NOT include the text “By the Court,” or “Dated:”.
The court’s signature process automatically includes all this information for dating and signing.
IF WE CANNOT WORK WITH WHAT IS SUBMITTED, you will receive notification requesting you submit the proposed document again until an acceptable document is
received. This contact may be in the form of a phone call, email or a Notice to Filing Party.
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