Central Office Baluwatar, Kathmandu, Nepal Phone; 977-I-444 i045, 4419804 4419805; 4419807 4410201; 4410158; 4411250 & Fax: 977-1-4441050 NEPAL RASTRA BANK: E-mail: noteprocurement@nrb.org.np Web Sites: www.nrb.org.np Post Box : 359 | Date: 24 September 2019 Currency Management Dey Ref: CVPS/5? (076/77 2 To, All the Interested Bidders Subject: Clarification of the Queries on Bidding Document for Procurement of the Supply, Installation, Commissioning, Testing and Handing over of Eight (8) Currency Verification and Processing Systems for Nepal Rastra Bank Dear Madam/Sir, ‘This refers to queries on bidding document for Procurement of the Supply, Installation, Commissioning, Testing and Handing over of Eight (8) Currency Verification and Processing, Systems for Nepal Rastra Bank, IFB No. NRB/CMD/G/ICB-02/076/77. Please find the clarifications of the queries as follows: | Section of rage | Beng |S | aus Chaeston rom HRB Dosim eee ‘Sinoe bidder has to export and bill to NRB, with the systems arriving at Indian | Only manufacturer of the machines shall be | i tas |(etbaunetceesjomber | appli ardberenmtescns he rs ‘exported to NRB, please clarify if this is | Bank, if determined lowest evaluated see tsaigecttenyareis | socal reponse bo eptvasnen ee Ted ceate salto apts rte Dove netomat tw kl | Sms eh assure 13 1 10.3 a Peo ‘power | purchaser covering the entire period of project eects | pact xem Need los including a permanent site engineer ‘lle Ams . = (Sassen Fase corkn ier Baa mtec ONE onan oy 1st sted Oi, se pousOibe feos yoias” | Aspwinebong oaine« wor ve i [oar [Bomowtnne estore | Sessa te ent acon a | Sia Bens ecteg Ts fol Secon Hay Sieton wc |f Bid is to submitted in Hard Copy, Pasco tas ttl Sego uh gala a eek emerge ces eee ete | ae (Dove need bs aiend hs “onening ‘As per the bidding document i.e. presence of ‘ ara | tenet oanene |e este 24 1 o 434 ‘What is the “approx ‘bid security amount is in the range of 2- NalleoneeleniedmCentral Office Baluwatar, Kathmandu, Nepal a Fax + OT7-1-4441050 NEPAL RASTRA ipank | E-mail: noteprocurement@nrb.org.np gn estan® ‘Web Sites: www.nrb.org.np Canny Maanaea anes it Post Box : 359 Secon oF | Gaye 7 Page | Bising | OM | aves Clarfetion fom NRB Document es a | ease ‘As per the bidding document ie. the bidder shal have buses experince of aaa 15 yeursin suppl, salto, commissioning, tesng, handing ovr, operation, and fa a _| Whether dasumenen pots om prt | mainaras fh sysiom (0 sill ‘substantiated by submission of documentary evidence). such expen th oly Barer company, the parent company shoud participate in the bid. RBs sling exchange at rb pubieton Gate Lo. hug 2018 NPR 1165 ond wo |u Jars | Bemecontmimenressetng | Kon zaasior USD andere, | oe ‘These rates are available in NRB's website, [ge | Baton OP ad OAR whch Ste CP and DAP, ni 9 a [u 156 | Beton Ch @gDAP ivi __| Tobi shal ut in DAP mel va | D2 you sop al pions quisdin... | As prt bang dourentia al pices = (other currencies)? shall be quoted in USD or EUR of GBP. Based onthe daicaonsto he pe b ees, bide nado prepare the al | Bi taking nto soon he oa | candons, nang many ater ting. We | toe anenient ofthe s |i 241 | aul techs hee equi. | See festarendment ofthe bing | sider extoreing the id submission dea by 4 weak fom th dao | pubcaton othe clafletin to pre ba | uats 3 fi Jona ‘We kinaly request you to extend the bid | Please refer to the first amendment of the | subnisson dai fo aleas 4 Wels, | tiding document ze Ts ou understanding covet hate Sunday, Soplorber 25, 20108 NOT @ pamela Ste s fo 244 | govemnenthldayin Nepal an tht | Pease fro ft amendment ofthe dng frobi sbrisson date emai ashe eerene er tect ert 7a ho bing doa. Te machine hal bo primary oportd bythe Bank's Sif) end hal be acompani byetleest ws [w 43 | Penny wt sto scope ot | ects ob spire RE ‘minimum period of business hours of the putchase, assed in Clause Ho. 8201 Les under Seton V Trordrts calle he nasiuere requirement like Air conditioning, Sound we | 43 | Absorber ele we request NRB a share_| Aspe te tiding document. the for pense ofthe are where the | |__| stems ote insted oe each sie | | ‘As NRE willbe seeing a peromance | ae | strane tom ewig drt | Peso rt fst anandnert othe bidng_| over thers, we requostyu to recuce | document | freak to 08 or any que NBs lag.NEPAL RASTRA BANK — Central Office Baluwatar, Kathmandu, Nepal Web Sites: www.nrb.org.np Z Phone: 977-1-4441045, 4419804; < 4419805; 44 19807 4411250 4) ©) Fax: 977-1-4441050 E-mail: noteprocurement@nrb.org.np packing sytem Currency Management Depattment Post Box : 359 Section of | clause so Page | Bidding | C#¥** | queries ‘tarifieation from NRB Document vuln o conser Wit reference orm "Lotorof Commitment for Bank's Undertaking for Lino of Cre can we kindly request that Sallie the bank changes the fomatof tis | Pease refer to fist amendment ofthe bing | : requirement as the bidder may have | document | sufciont iui asses and working capil to france al ofis contacts, incuing this procurrent Fegulerent of Shink rep tbe ss |W 1 (11) | clad a only banding is inthe scope | nats oho fst amendment of he en jing éocuret wraps sal notbe apple a lw cry | because the yt dos nothive | Pease reer tat amendent of he ising ocument ‘Consumables needed during the entire ss fw |e | Somaeionrraiadony eg | acti yaom rete ian erierve waar pred? | Gate No 43 Evuton Cra under Secon “Th bank fal dace wi ew 53 Vv kM) bidder, Me wai proxi specnaonesr t ‘As per the bidding document i.e. the supplier 53 v ‘k (12) | equipment necessary to maintain the ‘i ba __| environment of the system operation. ‘sel provide ol the resources. ‘Bank (NRB) shall provide such | ss |v [tt [reser teopmntsriny te | Arbo itn comet. te pie | __|tecieore he be - Far Bg soca Bo er engl congress ober equpment| sl pov a srs nests er co lw Jey | epotelaenaristeStosty | cpeatn othe sen sn rang Tequrenant Steud be pow by | ernment ray open. atin ne Gina, of van Ctra dr eect __| seit, UPS ee PSI apatlsandd te ity i = 5 |v | C5) faqaemant Shou be proved yn | Ee Eo oad osueton fo Sn ps a tb pele se |v | xq) | tesetesrionszenane | Peas er fitanenenate big | packing system, (same comment as No. | document. 5 eal rode an tbo Wass s+ |v |x [eadpmennecstn omaanthe | ABgeib ng carte, sh ewer gsm pen, Bank UR) sal rode seh vee | nstayeaiprnt sein ote | As pert ig doamenti. te star a 2) | specications ofthe bidder (same shal provide all th resources. cone aa) ~ [Pras i on | a pro Bg snot Lap axesNEPAL RASTRA BANK Central Oftice Baluwatar, Kathmandu, Nepal Phone: 977-1-4441045, 4419804; 4419805; 4419807; 4410201; 4410158; 4411250 Fax 977-1-4441050 E-mail + noteprocurement@nrb.org.np Web Sites: www.nrb.org.np Currency Management Depattment Post Box : 359 Section of Page | Bidding | C'¥8* | Queries Clarieation from NRB Document_| N®- ‘odo te ocal mantenance and repar? | nal mandatory buat east one on-se staf of We can supply oe trang forloeal | the suppliris mandatory engineers, but had to send. taf to ‘work there for years, we have no work via there tis beter tha we can fd a loca agon who can have afd local engineer to do the ater sses serves. 7s phe bdng document Evaluation and co v 7 Ae aS rat ice aan) Qualification of the bidders shall be done as. e ‘stated in Section Il, . "AMG ral pe hour shal be calculated as ana tag | Whats the AMG to per hour? Oe AMG ale quoted by the winning bidde1000, We woul eto ask fra in analy 64 te eT ae Asperthe biog dooumen. : Sv 7E.1__| Who willbe the importer? For last downtime, stoking of 659131 | pase rferto fst amendment of he bd 6 |v 104 | parte athe NRS sto'sroqured as per | [ease frie ist amendment of te biking {he itematonal prasce ‘tl eee fea Joe | AMCs pain advance, Butin & months | Aspe the bidding document ie. payable ered ate completion of respecive hal ye. In Phase Il, 430 days" is mentioned for altass/actvies; however, te dates a |v 2 | should vay daponing on each ‘As pr the bidding document teat. Please Kind check nc corte. secrete The ecu paint abut the technology Speed, 30pcs per second, oursorer | 4. per the bidding document. Each machine 68 a 1 et ete age eae ‘shall have a capacity to process at least 30 Votre Leet ‘banknotes per second. ‘3 sets sorting and binding machine to otk nthe system. i is send us hese of 00h dlnominaion whch bank asked to e ¥ 2 process, we will check if we can bind or space bende ot = “To be clarified with NRB on stalus of P 2019 emissions to be released. | Expect to be issued in 2019. case isnot Fertietvcaot res 20) 20nd cle, issued in 2019, the supplier shall enable the cisions, up to which emission ‘series | machines to pracess as wall. Only one @ |v 5 | Yatantestobe totes. very od | sof ronaing 2012 sab processed ees es nee ae for denominations § to 500 and only one physical avalon al he 3 uatos erase od then tsa possible to build adeptaéon, | Saas of recoding Please provide the nal st of NPR i ‘emissions to be adaptod. a ib veCurrency Management Department _ Central Office Baluwatar, Kathmandu, Nepal Phone: 977-1-4441045, 4419804: 4419805; 4419807; 4410201; 4410158; 4411250 Fax: 977-1-4441050 E-mail: noteprocurement@nrb.ore.np Web Sites: www.nrb.org.np Post Box : 359 Pag Section of Bidding Document Clause No. Queries Clarification from NRB. 6 v 3 ‘Need a ist ofall the types of serial ‘umber characters printed on NPR “The bank shal dsciose ito the winning bidder. 7 ‘We need to get sample notes fo study, 80 far our engineer snot sue ifthere is problem to rejct the decoration notes, please hep to get some sample notes for the doink notes. Thanks! m1 2 is confirm wth bank customer isthe product they demand is our sorting and ‘assembly ine? but our semaine {sorting and binding banknotes processing system) Nas no shred machine wich shred the unfit notes automaticaly ‘The bank shall provide the samples othe wining bidder n Fy ‘We recommend te folowing corfiguraton because the space of each machine room is limited: = (ono) pocket for reject and suspects (without automatic banding) 4 (our stacks for ft and unft notes {ith automatic banding) Ploase refer to fist amendment ofthe bidding document. n Could you disclose the interface of third party shred extraction? ‘Sper the bidding document. The Bank has ino tenders for Banknote Shredding and Briqueting Systom, IFB No, NRB/CMDIGICB- ovorerrT na ‘We would lke to know the details of tho thie-party detector to confim same ‘As per the bidding document ™ ‘Normally Central Banks oniy need 4 pockets Shredder, For Normal ‘portions, only fi notes are sorted into ‘the pockot whoreas Unf recy goes to tho shredder. Even for Audit Mode, 4 pockets are adequate as 2 pockets can be used for Fitnotes and balance 2 for unfit notes. We request NRB to consider reducing the numbers 2s it unnecessarily ‘adds to the cos | Please refer to fst amendment ofthe bidding document ™ ‘Another queston, ow pack the Fit notes ‘and unfit notes, plaase confi with bank, we have plastic package and double ‘crossing plastic tape binding. For unfit noes, if no need to pack then, just reject them othe money basket? [As per the bidcing document. Bndingy packeling is required for every 100 banknotes, 4 234i ‘About the information pining onthe package, we wonder they need to print ‘rly onthe plastic package or onthe label? dogs ‘As per the bidding document, Labels required foreach packet of 100 banknotes,Central Office AGSTRAD Baluwatar, Kathmandu, Nepal m Phone — : 977-1-4441045, 4419804; fee t 4419805; 4419807; 4410201; 4410158; SS lo _ 4411250 \o Wee Fax. 3 977-1-4441050 NEPAL RASTRA BANK... Beal | moeprouremert@nr.og.np c eb Sites: wow.nrb.org.np Currency Management Department Post Box : 359 ‘Section of | Cisse Poge | isting | ES | cuntes Curtin from NR |_| Document [MO | vn Sera (cee nl ie needa fea the sorting and binding oul ¥ ‘aan | 288embly fino , we nood atleast 100 pcs. | The bank shal provide the samples othe for one denomination fortes. You can} winning bidder. | arrange the smlst denomination ae » isha be pad Prease cay fhe sensor hardware m |v 2 Mrvocasnenepadt | Seed ne No of.GRSt Wich machin eadetleTeares aro therein banknotes. Important for 4 |v [sri |seatingertosemot be maladin | TR¢bek stl dacs tote wring ‘the machine ” {machine configuration). Could you discose the inriae of thi m |v sv | ae ‘As por the bidding document. a ‘Generally Central Banks needs Banding only for the FIT Notes as Unfit notes are 5 34—_| drety shredded Kindy confit | Banding ree od takers, except for ‘automatic banding arrangement is. - needed only in 2 pockets for Fit notes. = = The system has ir-buit Ply ay | Somputerproccssor Tobe carte, For | ASperthebiiding docurent ie they shal be ‘Data back up separate server & printer | provided by the supplier. ___| | as obo proved by NRB. a2. | We woul Ine ths clause GOCTOiobs | As pr the bidding document a sis he 102 | doled standard close ate 2 ‘We woul keto aa he preperation of ‘ bad 13 ‘the machine room as the responsibility iis ber te Dar cocoa ee Na 4S ‘and seopeco the Bank (NRB). % |W 183 | Pees ltt th defnionof"Doner | Done ae ZH | These wo clauses appears tobe | as 5 a ting dour a [wu is demseesteer | As por the icing document mela su3 |e wae isle COCHSTODD | 55 eng dosent ‘On delivery of which unit will the 10% = aavance payment bank guarentee be Zi ret « |w 15.1 | famed? Wa tbe paiden debe 2s | 1% atencepayrat sabe done or at ‘stated in (i) or commissioning as stated in | Boss Cy fate Parton pean on = ease ‘amanton 5 cw [m— |ar | sitgenteomargahionss | Samant chon Soros feecch neti ae oon estoy ae | CoTmiesering, and Or Conlon af shipped and commissioned indi. Y nnewise Is the letter of credit (UC) also necessary 6 |v 18:1 | inaction ote to 2) bank guarantees | As perthe bidding document eh requirement? = Inseed of UC, wo woulda payment | 6 |v tate ee eee ea | Aspro biking doounent 6 |v a1 | For( Gi. i), we would trectve | asmonts sal be made machine-wise ‘2 payment per each mactine. laxmlCentral OMtice Baluwatar, Kathmandu, Nepal 977-1-444 1045, 4419804; 1410201; 4410158; 2 9TT-1-4441050 + noteprocurement@nrb.org.np ‘Web Sites: www.nrb.org.np -mail Currency Management Departini¢ht “post Box : 359 eel Clause =e Page | Bidding | Aa"? | Queries Clarification from NRB Document | NO = Sloe | ers il We would ke te warany to sta aor 96 Mil a3 "each" commissioning of the tum key ‘Warranty shall be counted for machine-wise. pe project ofthe system. wea 71 | Whats the vaue of to approved cost | The bid sourty amount sine range fT esimate? 3% ofthe approved cost estate. Is the Incoterms DAP (as per 22.2) or @ |v ie erry The Incoterms is DAP. T Te itl payrant instants doosrit add up to 100% if the advance payment 6 |v 18: | lsstled wih hid nstalment of 40%.) Please eer fo th est amendment of to ‘We would like to discount the LC, cost to " us We request yout eloaso th balance 10% payment also on project ‘As per the bidding document, the balance 96 | vi 16.1 (u) | commissioning agens submission of | 10% shall relzasod only ator compotion of performance bank guarantee of 10% warranty period, vale a : i x Could we recov te bi documentin | e.perhe hddng docunatt The prsperive Ree ea format avalabe in wu bola gounplegp ‘Thanking you. bya pigicey lf ————— (Laxmi Prapanna Niroula) Executive Directorfraret araelt teraat fafrart oer aierseeat Pre-bid Meeting at fet weurft EF Aaa, Bees aT Prorat wahrrewers are fer rote aie Banknote Shredding and Briquetting System (BSBS) # Present Value Pretet fait ar ) x [(PVIPAss, 50) ~ (PVIPAsy, 2)] ane @) x [(19.6004 ~ 1.9135)] na Where, x 17.6869 ‘A= The bid price, net of any discounts, quoted by the bidder for the system on a turn key basis, as specified in Section IV. Bidding Forms. B = The bid price, net of any discounts, quoted by the bidder for comprehensive annual maintenance contract of the system, as specified in Section IV. Bidding Forms. 17.6869 = Present Value Interest Factor of Annuity with discount rate of 3% and AMC for 14 years with payments from 2" year to 15" year. Example with different scenarios: Financial Evaluation of the Bids with Diferant Scenarios of BSBS Machines feet Rate of Net Price of BSBS Machine pa._| AMCI2 | 40000 | 10,500 | 11,000 | 11,500 | 13,000 | 13,500 | 14,000 | 14,600 | 18,000 | 18,500 | 18,000 1% 0.50%. 40,884 | 11,429 | 14,973 _| 12,517 | 14,150 | 14,694 | 15,238 | 15,782 | 16,327 | 16,871 | 17.415 Ph 4.00% 41,769 | 12,357 | 12,946 | 13,534 | 15,209 | 15,888 | 16,476 | 17,085 | 17,653 | 18,241 | 18,830 3 1.50% | 12,653 | 13,286 | 13,918 | 14,551 | 16,449 | 17,082 | 17,714 | 18,347 | 18,080 | 19,612 | 20,245 4% 2.00% 43,537_| 14,214 | 14,891 _| 15,568 | 17,599 | 18,275 | 18,062 | 19,629 | 20,306 | 20,983 | 21,660 She 2.50% 44,422 | 15,143 | 15,664 | 16,565 | 18,748 | 19,489 | 20,190 | 20,912 | 21,633 | 22,64 | 23,075. Currency Verification and Processing System (CVPS) @ Present Value Fratet Pater as ) x [(PrtFAsy, 20) ~ (PVIFAsy, «)] =At @) x 9.4603 Where, At @) x [14.8775 - 5.4172)] ‘A= The bid price, net of any discounts, quoted by the bidder for the system on a tum key basis, as specified in Section IV. Bidding Forms. B = The bid price, net of any discounts, quoted by the bidder for comprehensive annual ‘maintenance contract of the system, as specified in Section IV. Bidding Forms. 9.4603 = Present Val Integest Factor of Annuity with discount rate of 3% and AMC ne 7 ‘years wits paym feats yeasto 10" i Bary dy iS ia eeExample with different scenarios: Financial Evaluation ofthe Bids with Different Scenarios of CVS Machines Ratool | Rate of Net Price of CVPS Machine. ‘ix_|_anterz | tojaoo | 10800 [ 1,000 | 1.500 | 13.000 | +3800 | +6000 | 343800 | 15.000 | s,s00| 16000 AY 0.50% | 10,473 | 10,997 | 11,520 | 12,044 | 13.615 | 14,139 | 14,882 | 15,186 | 15,710 | 16,233 | 16,757 Bh 1.00% | 10,946 | 11,493 | 12,041 | 12,588 | 14,290 | 14,77 | 15,324 | 15,872 | 16,449 | 16,966 | 17,514 3h 1.50% | 11,449 | 11,990 | 12,964 | 13,132 | 14,845 | 16,416 | 15,987 | 16,958 | 17,129 | 17,700 | 18,270 A 2.00% | 11,992 | 12,487 | 13,081 | 13,676 | 15,460 | 16,054 | 16,649 | 17,243 | 17,838 | 18,433 | 19,027 Sh 250% | 12,265 | 12,983 | 13,602 | 14,220 | 16.075 | 16,693 | 17,314 | 17,929 | 18,548 | 19,168 | 19,784 RE SP