Millennium Challenge Account Côte d’Ivoire

RECRUITMENT ADMINISTRATIVE SUPPORT

SERVICES
MCA-CI/CONSULT/QCBS/018

PRE-PROPOSAL MEETING: APRIL 2ND, 2019

04/02/2019
 1. How Procurement is Organized?
2. MCC Program Procurement Guidelines
3. MCC Procurement Core Principles
4. Procurement Selection Method (QCBS)
5.
TABLE OF Requirements Specific to PPG
- Price reasonableness Analysis
CONTENTS - Eligibility Criteria
- Debriefing
- Interim Bid Challenge System
6. Overview of the RFP
7. Scope of Services

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HOW IS PROCUREMENT
ORGANIZED ?

MCC : Millennium MCA-CI :

Challenge Millennium
Corporation: Challenge Account
Provider of the Côte d’Ivoire:
Grant Management of the
Fund

Procurement Fiscal Agent (FA):

Agent (PA): Contracted to
Contracted to carry administer the
out the procurement finances of the
processes on behalf MCA-CI
of the MCA-CI

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PROCUREMENT HOW DO WE
PROCESS PROCURE ?

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 MCC PROGRAM PROCUREMENT
GUIDELINES

Fair

Transparent Principles Competitive

Open
No National Preference Must meet Eligibility Checks
Restriction on Currency Approval Matrix

Price must be reasonable

SUCCESSFUL COMPACT
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MCC PROCUREMENT CORE
PRINCIPLES

Open, fair, and competitive procedures used in a transparent manner to solicit, award, and
administer contracts to procure goods, works, consultant, and non-consultant services;

Solicitations based on clear and accurate descriptions of the goods, works, consultants, or non-
consultant services to be acquired;

Contracts awarded only to qualified and capable suppliers and contractors with capability
and willingness to perform the works in most cost effective and timely basis.

No more than a commercially reasonable price shall be paid

No Preference treatment shall be given to any contractor or group of Contractors

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 Quality Cost Based Selection (QCBS)
 Used for the selection of consultants
 Takes into account both Quality and Cost
(Quality : 80% / Cost : 20%)
 Two Envelope System
 Financial Offers for unselected technical
PROCUREMENT
offers are returned unopened
SELECTION
METHOD  Strict adherence to Evaluation Grid (Marks
Awarded according to the Grid/ Evaluation
Criteria)
 The firm with the highest combined score
is invited for negotiations

Duration of QCBS : 4 Months

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 • What is the Policy?: “No more than a commercially
reasonable price shall be paid to procure goods, works,
consultant and non-consultant services.”

• Why?: To ensure quoted prices of selected

SPECIFIC contractor/supplier/consultant are neither unreasonably
REQUIREMENTS TO high nor unreasonably low
PPG
PRICE Also to make sure that:
REASONABLENESS - MCC Funds will be used in a cost-
ANALYSIS effective manner
- The selected
contractor/supplier/consultant will be
able to meet the requirements of the
procurement.

• When?: Shall be conducted on the potential winner’s

price

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ELIGIBILITY CRITERIA

• Country Eligibility: Individuals

and Firms from all countries
except those subject to
World Bank
http://worldbank.org/debarr sanctions or restricted by law or
Debarred List:
policy of the U.S.A. or the U.N
System for Award

Management
security council
https://go.usa.gov/xPqMh
(Excluded Parties • Firm including their Associate
List) and Sub-Consultant / Individual
US Govt
Eligibility on the following lists:
Consolidated https://www.export.gov/csl-search

Screening List
State Sponsors of
https://www.state.gov/j/ct/list/c14151.htm
Terrorism

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 • Debriefing Exercise
- Within two (2) business days of the notification of
technical scores and/or award of contract, any
bidder/consultant wishing to ascertain the grounds on
which its proposal was not selected, may request an
explanation from MCA Côte d’Ivoire as to why it was
unsuccessful.

DEBRIEFING
PROCESS - MCA Côte d’Ivoire shall promptly provide the
explanation as to why such Bid/proposal was not
selected, in writing and/or in a debriefing meeting
within three (3) Business days of receiving the request
for Debriefing.

- This should assist Bidders/Consultants in improving

future Bids/Proposals

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 The Interim Bid Challenge
System (IBCS)
First Level Review: MCA-COTE D’IVOIRE
Second Level Review: MCC

04/02/2019
 Section I: Instructions to Consultants (ITC)

This section provides information to help potential Consultants

prepare their Proposals.

It also provides information on the submission, opening, and

evaluation of Proposals and on the award of the proposed
Contract.

OVERVIEW
Section II: Proposal Data Sheet (PDS)
OF THE
This section includes provisions that are specific to this
RFP procurement and that supplement Section 1, Instructions to
Consultants.

Section III: Qualification and Evaluation Criteria

This section specifies the qualifications required of the

Consultant and the criteria which will be used to evaluate the
Proposal.

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 Section IV.A: Technical Proposal Forms

This section provides the Technical Proposal Forms which are to

be completed by the candidate and submitted in a separate
envelope as part of a potential candidate’s Total Proposal.

OVERVIEW IMPORTANT NOTE

OF THE Consultant needs to include the following document as Annexes to

TECH-1:
RFP • Power of Attorney demonstrating that the person signing has
been duly authorized to sign the Proposal on behalf of the
Consultant and its associates;

• Letter(s) of Incorporation (or other documents indicating legal

status); and

• Joint Venture or Association Agreements (if applicable, but

without showing any Financial Proposal information).

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 Section IV.B: Financial Proposal Forms

This section provides the Financial Proposal Forms which are to be

completed by a potential Consultant and submitted in a separate
envelope as part of a potential Consultant’s total Proposal.

OVERVIEW IMPORTANT NOTE

• In form FIN 3, names of activities (phase) should be the same as or

OF THE correspond to the ones indicated in the second column of Form
TECH-10 (project management is supposed to be included at task
RFP level and is not considered as a separate activity).

• Form FIN-4 shall be filled in for the same Key Professional Personnel
and other Personnel listed in Forms TECH- 8 and 9. Indicate
separately person-monthly rates for home and field work. Provide
fully loaded prices (including international travel, communication,
local transportation, office expenses, and shipment of personal
effects, direct and indirect rates and profit).

04/02/2019
 Section V: Terms of Reference

This section includes the detailed Terms of Reference for this

procurement that describe the nature, tasks and duties of the
consultant services to be procured.

PART 2: Contract Agreement:

OVERVIEW • Contract Agreement and General Conditions of Contract

OF THE • Special Conditions of Contract

RFP • Appendices

IMPORTANT NOTE

• General Conditions of Contract are not subject to

negotiations. The Consultant should review the Conditions of
Contract, by submitting a proposal, the Consultant is deemed
to agree to those conditions.

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 Electronic submission of Proposals

► Each Consultant will be provided a File Request Link (via email) and
shall use the said link to submit its Entire Proposal. For the avoidance
of doubt, Entire Proposal = Technical Proposal + Financial Proposal.
The File Request Link shall expire on the proposal submission
deadline, specified in ITC 18.1.

OVERVIEW ► Financial Proposals shall be password-protected for access i.e. the

pdf file(s) cannot be opened without the password.
OF THE
RFP ► The Technical and Financial Proposals shall be submitted in separate
pdf(s) files/folders/zipped folders and not exceed 10GB each.

► Consultants are informed that the capability of their internet

bandwidth will determine the speed in which their proposals are
uploaded via the File Request Link. Consultants are therefore advised
to commence the process of uploading their proposals via the File
Request Link in good time before the proposal submission deadline.

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 Electronic submission of Proposals

► Consultants who attain the minimum technical pass-mark required to

pass shall be asked to provide the passwords for their Financial
Proposals at a later date. Consultants who send in their passwords for
their Financial Proposals before being officially requested to do so
shall have their proposals rejected. Consultants who provide a wrong
password shall have their proposals rejected.

OVERVIEW ► The Technical and Financial Proposals shall be submitted via the File
Request Link only. Proposals submitted by email shall not be
accepted. Also, only Entire Proposals shall be submitted by the
OF THE proposal submission deadline.

RFP
► A Consultant who submits only the Technical Proposal or only the
Financial Proposal shall have its Proposal rejected. Similarly, a
Consultant who submits only its Technical Proposal by hard copy and
only the Financial Proposal electronically – or vice versa – shall have
its Proposal rejected.

► Consultants should use the filename framework for the Proposals as

instructed in ITC 17.10 of Section II.

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N. Description Date

Clarifications may be requested

Request for
1 by e-mail not later than: April 9th,

DATES TO
Clarifications
2019

REMEMBER
MCA-CI will Responses shall be April 13th,
2
respond 2019

Proposals must be submitted no

3 Submission Date later than 14:00pm Abidjan time
on April 23rd, 2019.

Technical Proposals will be opened

Technical Proposals publicly at 14:30pm Abidjan time
4
Opening in Abidjan, April 23rd, 2019 via
web conference.

04/02/2019
 THE COMPACT PROGRAM
Compact Cote d’Ivoire includes two (2) projects
The Skills for Employability and Productivity Project (Skills
Project) aims (i) to increase the number of years of education
received and improve the acquisition of quality, in-demand basic
skills, including reading, math, and soft skills, for lower secondary
students; and (ii) to improve the acquisition of quality, in-demand
technical skills and increase job placement rates among graduates
of Compact-supported technical and vocational education and
training (“TVET”) centers

The Abidjan Transport Project (ATP) aims to reduce vehicle

operating costs and travel times along targeted road segments,
while improving overall pedestrian. The Transport Project will
include infrastructure and institutional strengthening investments
designed to improve traffic fluidity and decongest a central
corridor of the city linking the Port of Abidjan to points north,
west and east. 04/05/2019
 • MCA Côte d’Ivoire- would like to engage the
services of a Recruitment Administrative
Support Services Consulting Firm
(“Recruitment Firm”) to lead the recruitment
of at least 31 and no more than 54 staff
members in two hiring sets or “tranches”.
SCOPE
OF • The main objective of the assignment is to
SERVICES assist the management of MCA-Côte d’Ivoire
to staff its MCA Côte d’Ivoire with highly
qualified and suitable candidates using a
transparent, competitive, objective, cost
effective and efficient recruitment process.
Additionally, the process should maintain a
high level of confidentiality.

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 Specific Responsibilities

• Be responsible for providing the administrative and consulting support

to MCA-CI in order to implement a recruitment process defined by
MCA-Côte d’Ivoire and approved by MCC as being fair, transparent
and competitive and in all respects meets MCC’s recruitment
requirements, including those stipulated in the MCA HR Manual;

• Develop a Work Plan and recruitment methodology that would ensure

that the recruitment efforts lead to the hiring of qualified, competent
personnel;

• Provide the personnel, office space for interviews to be used at the

discretion of MCA-Côte d’Ivoire, telecommunications equipment, and
any other equipment, tools, materials, and supervision needed for the
work.

• Assist at the request of MCA-Côte d’Ivoire in identifying appropriate

SCOPE and qualified members to the various interview panels.

OF • Assist the MCA-CI in the scheduling of candidate interviews and

management of invitations to candidates and panel members.
SERVICES • The Recruitment Firm shall receive the following support from MCA-
Côte d’Ivoire:

• Approved recruitment process to be implemented;

• Templates for solicitation announcements;

• Position descriptions for all the positions to be filled;

• The appointment of appropriately qualified members to the interview

panels;

• Timely approvals of documents, reports, hiring decisions, and other

records, as needed;

• Reasonable support for the consultant’s other activities, as needed.

 The Base Period of this contract is
up to four to six months in length,
with the Option Period an
additional four to six months, if
DURATION OF exercised. At the discretion of
CONTRACT MCA-Côte d’Ivoire the Option
Period could be exercised while
the Base Period is ongoing,
increasing the concurrent level of
effort but reducing the overall
timeline for the entire contract.

04/02/2019
 The Consultant shall mobilize a team of
experienced specialists and administrative support
personnel, reflecting a thoughtful mix of
national/regional experience and knowledge of
the local recruitment market and other conditions in
Côte d’Ivoire. At least one of the team members
GENERAL shall have enough connections within Côte d’Ivoire’s
professional job market to ensure reasonable
REQUIRMENTS penetration of the job market, reaching all active

FOR job seekers and passive job seekers with strong

potential fit. All key personnel listed below for the
PERSONNEL base period must be proposed to be available at
the time of award.

Key Personnel are:

• Recruitment Manager/Team Leader

• Recruitment Specialist

• Administrative Specialist
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 The consultant must have the
capacity and ability to finance,
manage and carry out the
Recruitment Services. The
Consultant must have general
CONSULTANT management ability to mobilize
and sustain highly professional
CAPACITY
Recruitment Services and the
operating structures to administer
and provide the necessary back-
up services that the Consultant
has committed to the project in
headquarters and in the field.
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 The Recruitment Firm to be selected
should have extensive experience in
executive search and selection
assignments, with the ability to attract

EXPERIENCE candidates from within and from the

diaspora interested in working as part
OF THE FIRM of a nationally-based organization in
Cote d’Ivoire. It should have a proven
track record of working with
international development organizations
and placement of staff and members of
management for those entities.

04/02/2019
LETS WORK TOGETHER AND
IMPLEMENT THE COMPACT!!!

THANK YOU

04/02/2019