Power Delivery Projects ® Eskom Eteodncediad Department Title: Quality requirements for Document Identifier: PDPMAN-SP-28 Organisations Alternative Reference N/A Number: Area of Applicability: PDP Functional Area: PDP Revision: 2 Total Pages’ 7 Next Review Date: May 2020 Disclosure Controlled Disclosure Classification: Compiled by Functional Authorized by Responsibility A Muller Snr Quality Advisor SHEQ Manager Gerieral Manager PDP Daley pg [DoF PH 12". 920 Document Template 32-4 Rev 9Unique Identifier: PDPMAN-SP-28 Revision: 2 Page: 2oft7 Quality requirements for Orgar Content 4. Introduction .. 2. Supporting Clauses 24. Scope. 24.4 Purpose, 24.2 Applicability 2.1.3. Effective date .. a 2.2 Normative/informative References... 2.2.1 Normative See 24 Dethilionsisscnamsancannanicnean 2.4. Abbreviations 2.5. Roles and Respon: 2.8 Process for Monitoring .. irae 2.7 Related/Supporting Documents 3.1 Organisation quality management system requirements. 3.3. Access to premises, facilities and documentation/information.... 3.4 Organisation inspection & testing... 3.5. Organisation product shipping... 3.6 Nonconforming materials, workmanship or documentation. 3.7. Organisation Concession/Production Permit Application 4. Acceptance 5. Development Team .... ‘Appendix A ~ INSPECTION NOTIFICATION... Appendix 8 ~ APPLICATION FOR CONGESSION/PRODUGTION PERMIT Appendix C : APPLICATION FOR CONCESSION/PRODUCTION PERMIT. CONTROLLED DISCLOSURE When downloaded fiom the document management system, this document is uncontrolled and the responsibilty ests with the ‘use To ensure itis inline withthe authorized version on the system, "No part ofthis document may be reproduced wahout the expressed consent ofthe copyright holdor, Exkom Holdings SOC Li, ‘Rog No 200210 18527130.Quality requirements for Organisations Unique Identifier: POPMAN-SP-28 Revision: z Page: 30f17 1. Introduction The intention of this specification is to specify and describe the minimum quality requirements for all existing and potential Organisations rendering product and or services to Power Delivery Projects (PDP), and to define the quality criteria for the evaluation and selection of Organisations. PDP" position is to partner with Organisations who fully demonstrate commitment to the development, implementation and maintenance of a quality management system that conforms to the requirements of ISO 9001:2015 standard. The priority is to encourage Organisations to continually improve their quality management system and enhance service delivery by obtei 180 8001 compliance. 2. Supporting Clauses 24 Scope 2.1.1 Purpose This specification specifies the requirements, by which Organisations shall manage, implement and maintain a Quality Management System (QMS) to ensure that (PDP) requirements are continuously adhered to. This specification applies to the procurement of all product and services as well as in instances where technical requirements are also being specified. 24.2 Applicability This document shall apply throughout Power delivery Projects and contractors 2.4.3. Effective date Effective immediately on authorisation 2.2. Normativelinformative References Parties using this document shall apply the most recent edition of the documents listed in the following paragraphs. 2.2.1 Normative Parties using this document shall apply the most recent edition of the documents listed below: [1] ISO 9001:2015 Quality Management Systems ~ Requirements [2] 1SO 9000:2015 Quality Management Systems — Fundamentals and Vocabulary [3] ISO 10008:2005 Quality Management Systems — Guidelines for Quality Plans CONTROLLED DISCLOSURE {When downloaded from the document management system, this document is uncontrolled and the esponsibiliy rests withthe ‘user fo ensure itis inline withthe authorized version on the system, [No par of his document may be reprosiced without the expressed concent ofthe copyright holder, Eskom Hokings SOC Lt, Reg No 2002101527130.Quality requirements for Organisations Unique Identifier: PDPMAN-SP-28 Revision: 2 Page: oft? 2.3. Definitions The vocabulary of ISO 9000:2015 and the following definitions apply in the application of this standard, ‘Component: A constituent part of the product, or sub-assembly of the product. The product may comprise multiple individual components. Concession: permission to use or release (3/1.2.7) a product (3.7.6) or service (3.7.7) in order to make it conform to requirements (3.6.4) differing from the initial requirements, 9. An agreement betwoon POP and the Organisatons and SuppioContactor, 0 accept specified mated, components or roduc, Pat wore fund by eter party to be ner-confrming to epecled requirements Controlled copy: Is a copy of a manual, procedure, instruction or document that requires accountability and is subject to regular updating. Controlled manuals are assigned unique copy numbers, Hold Point: A predetermined stage in the Quality Control Plan (QCP), beyond which work shall not proceed without the attendance of and written authorization of an POP representative or PDP inspection agency whichever is applicable. Inspection agency: An Organisations or person appointed by PDP for the purpose of performing quality essurance/quality control, monitoring or inspection services. Requirement: Need and expectation that is stated, generally implied or obligatory Non-Conformance: non-fulfilment of requirements. Organisation: Person or group of people that has its own functions with responsibility, authorities and relationship to achieve its objectives (3.7.1) Note? to entry; The concept ofthe erganisaion include, but not limited to, sole trader, company, cooperation, fr, entorpria, ‘authoay, painship, association (3.2), chanty of nsteion or pat or combination theeot whotherInorporate or nal, pu oF vate ‘Note 2 to entry: this constites one ofthe common tems ad core dfritens for 150 management system standards given in ‘Annex Sof he consolidated ISO suppiment fo the 'SOMEC pt 1-The orginal defriton has been modiied by medyng note 1 twenty, External Provider: external supplier provider (3.2.5) that is not part of the organization. EXAMPLE: Produces, dstibutr,retaller or vendor ofa product (8.7.6), ora sence (3.77) Product: outputs (3.7.5) of an organisation that can be produced without any transaction ta place between the organisation and the customer (3.2.4) Noto 1 to entry: production of tho produc i achoved without ay raneacton necessary taken place been provider (3.2.5 and customer bat can sil vo 2 serves (37.7) slament upon delivery to the custome. Note 2to entry: the dominant element ofa product shat tis general tangible Note 3 to enty: Hardwae is tangible and is smounts are a countable characteristic (2.10.1) (2.9, tte). Processed materials ave tangible and thoirameunt ic @ continous characterises (e.. ful) and eo rks). Hardware and processed materials are often refer o ae goods. Sofware consist af information (3.82) regardless of delivery medium (eg. computer programme, mobile phone ‘app. insvucion manual, deonary content, musical compostian copyright, diver leance), Service: Output (3.7.5) of an organisation (3.2.1) with at least one activity necessarily performed between the organisation and its customer (3.2.4) Note to entry: The dominant elements ofa serve are general tenable Note 2 to entry: Service olfen involves activites atthe interface with the customer to establish customer requirements (25.4) a8 ‘wal as upon deivery ofthe service and can involve 2 contnngretatonship such as banks, accoumancis or publ organisation, 1g, sohodls or haspkels 9 CONTROLLED DISCLOSURE When downloaded from the document management system, this documents uncontroled and the responsibilty rests wth the ‘user fo enaure is inline wilh the authorized version on the system, No part of ts document may be reproduced without the expressed consent ofthe copyright holder, skorn Holdings SOC Ltd, Reg No 2002015627130.Unique Identifier: PDPMAN-SP-28 Revision: 2 Page: Sof 17 Quality requirements for Organi Concession / Production Permit: An agreement between PDP and the Organisations (prior to manufacture/production), to use materials, or make or use components which differs from the specified requirements. Witness Point: Predetermined stages in the Quality Control Plan (QCP), plan beyond which work may proceed, provided PDP or their inspection agency have been formally notified. 2.4 Abbreviations ‘Abbreviation Explanation ‘OEM Operational Equipment Manual POP Power Delivery Projects QAP Quality Assurance Plan ac Quality Control acer ‘Quality Control Plan ans: ‘Quality Management System 2.5 Roles and Responsibilities PDP management and Quality Assurance personnel shall identify the interaction within the project cycle plant to interface the requirements detailed herein and administer, control and enforce that the contractors and suppliers meet their quality management responsibilities within specification. 2.6 Process for Monitoring The process monitoring and the implementation of the specification shall be carried out by internal and external quality management system. 2.7 Related/Supporting Documents Inspection Notification PDPMAN-FM-200 Quality Tender Evaluation PDPMAN-FM-119 Quality Assurance Report PDPMAN-FM-184 CONTROLLED DISCLOSURE \When downloaded from the document management system, this document is uncontrolled and the responsiblity reste withthe user to ensure it in fine withthe authorized version on the system, No pat of this document may be repreduced without the expressed consent of tho copytight hokler, Eskom Holdings SOC Lt, Rog No 2002/019527/30,Quality requirements for Organisations Uniave Idenifiec: (ROPMAN:SP-28: Revision: 2 Page: 6 oft? 3. REQUIREMENTS 3.1 Organisation quality management system requirements 3.1.4 The Organisation shall have a fully documented, implemented and maintained quality management system, which complies with the requirements of the ISO 9001:2016 or their quality management system shall carry valid certification from an acceptable QMS Certification body as indicated in the applicable PDP invitation. 3.1.2 The Organisation shall be responsible for ensuring that all their Supplier Organisation's quality programmes comply with the PDP requirements, and shall define the specific quality control elements applicable to the Supplier Organisation's scope of work/supply. 3.1.3 The Organisation shall inform PDP of any changes to the quality management system or staff that will affect the quality system prior to implementation of these changes. 3.2 Quality planning 3.2.1 All individual products & processes shall have a documented, implemented and maintained contract quality and Inspection & test plans. 3.2.2 All production / service provision shall be carried out in accordance with documented quality assurance and quality control plans, 3.2.3 The Organisation shail plan for the required quality related activities and interfaces, in order to demonstrate its ability towards both controlling and meeting specified customer requirements. 3.2.4 The Organisation's Contract Quality Assurance Plan shall identifyindicate/definelreflect the following information relevant to the Organisation's scope of supply responsibility: = Defined Scope. - Form part of the Organisation's documented QMS, and shall be internally reviewed, and formally approved. - Cover each distinct stage of work performed/undertaken e.g. feasibility, design, manufacture, testing, transport, installation, handover, commissioning, de- ‘commissioning, etc. - Provide for the customer's viz. PDP formal approval. - Upon revision, be subjected to review and approval by all parties previously responsible, prior to implementation - Be in any documented format deemed most suitable i.e. text, diagrammatic, matrix etc. CONTROLLED DiscLOSURE When downloaded from the document management system, this document ls uncontolled and the esponsibilly rests with the ‘se to ensure is in fine with the authorized version on the system. No part ofthis document may be reproduced without the expressed consent ofthe copyigh! holder, Eskom Holdings SOC Lté, Flog No 2002/015527/30.Unique Identifier: PDPMAN-SP-28 Revision: 2 Page: Tof 7 Quality requirements for Organi = Be reviewed by PDP or its inspection agency for acceptability, and shall allow for the insertion of POP specific requirements, and accepted. = Any revisions to the plans shall require the agreement of PDP or its inspection agency prior to the commencement of work involving an activity affected by such changes, - Communication channels between supplier and PDP, in respect of communicating ‘customer requirements to all affected parties within the organization, clarifying requirements with PDP, resolving problems that may arise at various interface points, and product quality - Specific quality monitoring/verification activities to be undertaken on its Supplier Organisation. - Relevant Quality Control Plans (QCPs) applicable, by reference number. ~The various production processes involved and or to be undertaken, and their relationship to each other e.g, by way of process flow charts, - Different physical locations where the Organisation's work will be performed, the nature and extent thereof and include work to be performed by Supplier Organisations. - Work to be performed by Supplier Organisation's, and their pre-determined scoping requirements. - Production processes requiring special controls, all these special processes shall be covered by a Quality Control Plans (QCP). = Quality records to be retained specific to the product, including the format and retention periods that will apply. = Organisational structure indicating the current management hierarchy. The structure shall extend from the policy maker down to the supervisory level, within each of the different production/services facilities/operations. The structure must clearly show lines of responsibilty and authority, and shall reflect both the names of the appointed persons, and their respective designations and position, ~The management representative having overall responsibilty for quality - Other key personnel having responsibility for Engineering, Design, Production, Test, Sales, Orders, Installation, Construction etc. - Personnel having responsibility for performing Quality Control (QC), inspection and testing activities, and their relationship within the management structure. - Personnel responsible for initiation and approval of corrective and preventative actions in the event of non-conforming product. CONTROLLED DISCLOSURE ‘When downloaded from the document management system, this documents uncontoled andthe responsibly rests with the ‘ser fo ensure itis in fine wih the authorized version onthe system, "No pat ofthis document may be reproduced without the expressed consent ef the copyright holder, Eskom Heldings SOC Li, Reg No 2002/018527/30.Quality requirements for Organisations Unique dentier: RDPSMAN-SP:20: Revision: 2 Page: 8 of 17 - Person specifically responsible for the handling of customer complaints, field failures, warranty returns or non-conformance reports, relating to goods already delivered, i.e. information receipt, work coordination, customer liaison, etc, 3.2.5 The Quality Control Plan (QCP) (Annexure C) shall identify/indicate/define/reflect the following relevant to the supplier's scope of supply responsibilty - The applicable item, component, or product in terms of a project and/or batch of supply. - Separate Quality Control Plans (CPs) are to be prepared for each unique and or different product type, variations by sizelrating. - Sequence of processes and activities. = AIL QC activities to be applied i.e. inspection & test hold and witness points. - Relevant acceptance criteria for each QC activity, with reference to the applicable procedure, drawing, specification, parameter etc. - Relevant quality records to be generated, resulting from each QC activity. - Customer interventions nominated i.e. inspection & test hold and witness points. = When hold and witness points that require attendance by PDP or its inspection agency are specified, the supplier shall give notification of readiness as specified in the relevant QAP. 3.3. Access to premises, facilities and documentationlinformation 3.3.1 PDP or its inspection agency shall be afforded access to all areas of the Organisation and its Supplier Organisation's premises and facilities, to conduct quality audits, surveillance or inspections to verify compliance with agreed requirements. (Annexure A) 3.3.2 All quality system documentation, records, reports etc., shall be made available for review when requested by PDP or its appointed inspection agency. The Organisation shall give written permission to its product and quality management system certification bodies, and/or any inspectionitesting authority acting on its behalf, to make available all information at its disposal, and without any reservation, for review by PDP, or its appointed inspection agency. 3.3.3 The Organisation shall provide suitable facilities to PDP or its appointed inspection agency, and shall supply any assistance necessary for the performance of any audit, surveillance and/or inspection activities to be conducted by PDP. 3.3.4 The Organisation shall provide timely notification by means of the Inspection Notification Form (Annexure A) to PDP. Any changes to this agreement shall be resubmitted. 3.3.5 The Organisation shall ensure a safe working environment to PDP or its appointed inspection agency, by informing it of the necessary safety requirements and possible safety hazards. 3.4 Organisation inspection & testing 3.4.1 The Organisation shall ensure that all work associated with product destined for PDP, has been fully inspected, tested in accordance with the specified technical requirements, and formally accepted on completion of manufacture, transportation, erection & commissioning as defined in the relevant quality plan(s). The supplier shall compile, or acquire valid inspection records/test certificates, in respect of each batch of product to be consigned CONTROLLED DISCLOSURE ‘When downloaded from the document management system, this document is unconivolled and the responsibilty rests with the "user fo ensure tis inline with the authorized version on the system. ‘No par ofthis document may be repreduced without the expressed congont ofthe copyright helder, Esker Holdings SOC Lt Rog No 2002101862720.Quality requirements for Organisations Unique Identifier: PDPMAN-SP-28 Revision 2 Page: 9 of 17 3.42 The Organisation shall assess all inspection/tests results obtained, to determine absolute ‘compliance with PDP specified technical requirements in total. A certificate of conformance shall be drafted and issued, and shall accompany every batch of product upon consignment. 3.5 Organisation product shipping 3.5.1 General The specific Order and or Scope of Works shall define the shipping arrangements applicable to the product (equipment/material/piant or parts constituting their makeup). Shipping includes all means of transportation inter alia but not limited to air and sea freight, and road or rail methods The Organisation's Representative shall ensure that OEM documentation shall accompany the product at all times and made available to Eskom. 3.5.2. Storage at premises Supplied product shall be stored in accordance with the Original Equipment Manufacturers (CEM) storage requirements ie packaging, securing, monitoring and preservation 3.5.3. Loading, handling and despatch from premises Product shall be handled, loaded, secured, preserved and monitored in accordance with OEM requirements. Prior to despatch of any product the Organisation's Representative shall notify Eskom specific requirements by a formal notification as a shipping instruction 3.5.4 Shipping of product (material, plant and equipment) Plant shipped shall be monitored and handled as per the OEM requirements and comply with the mandatory air, sea, rail and road regulatory requirements as stipulated in the country of origin and destination. 3.5.5. Offloading and storage at destination Eskom shall be present at the offloading point(s) as carried out by the Organisation Representative to ensure suitable demarcated arears and acceptable conditions are managed in accordance with the OEM's instructions. Product handling eg use of lifting equipment and correct application, monitoring devices state and preservation requirements shall be adhered to and recorded. 3.5.6 Documentation and Records Document types to be used for shipping as a minimum are: > OEM Instructions and Manuals > Specific Instructions for Container type CONTROLLED DISCLOSURE \When downloaded from the documon! management system, this document is uncontolled and the responsibly ress wih the user to ensure iti inline withthe authorized version on the system, No part ofthis document may be repreduced without the expressed consent of he copyright holder, Eskom Holdings SOC Lid, Rog No 2002/015527130,Quality requirements for Organisations Unique Identifier. PDPMAN-SP-28 Revision: 2 Page: 10 of 47, > Vehicle of Transport Type/Size/Mass/ete > Product Type/Mass/Quantities > Product Risk Assessment > Method of Securing Records generated shall be as listed as above and include the Quality Planning Inspection and Test Plans signed by the Organisations Representative and Eskom, 3.5.7 Reporting Any deviation from 3.7.1 to 3.7.6 shalll be reported immediately by either the Organisation's Representative or Eskom on a nonconformity report. 3.6 Nonconforming materials, workmanship or documentation 3.6.1 Organisations nonconformities Non-conformance reports shall be prepared by the Organisation in terms of nonconforming materials, parts, workmanship and or documentation and shall form part of the quality records, On request these reports shall be submitted to Eskom or Eskom's Inspection Authority for review. 3.6.2. PDP nonconfon ies Non-conformance reports raised by PDP shall be responded to formally and timeously to the initiated PDP responsible person'(s) and controlled within the Organisations documented system as records. 3.7 Organisation Concession/Production Permit Application 3.7.1 The Organisation or PDP, or POP inspection authority/agency shall reject non-conforming materials, parts, workmanship or documentation. In exceptional cases, if considered suitable for repair, rework, or ifit may be used ‘as is’, non-conforming materials, parts or workmanship, shalll be the subject of a Concession / Production permit application. Such application shall be submitted direct to PDP, or PDP inspection authority / agenoy. 3.7.2. Each subject of concession application/production permit shall be prepared on the Application for Concession / Production Permit Form (Annexure B) by the responsible Organisation, The form shall be completed in triplicate for submission to PDP and shall, where necessary, be supported by appropriate documents e.g. drawings, procedures, specifications, ete. CONTROLLED DISCLOSURE ‘When downloaded from the document management system, this document fs uncontrolled and the responsibilty resis wth the ler to ensure It nine with the authorized version an the system, [No part ofthis document may be repraduced without the expressed consent ofthe copyright holder, Eskom Holdings SOC Lid Reg No 2002015527180,Quality requirements for Organisations Unkle Wdentifies “ RDEMANSE Zs: Revision: 2 Page: At of 17 3.7.3 The Organisation shall maintain a Concession! Production Permit Register, with each application being allocated a unique sequential number to be indicated on the form. 3.7.4 The Organisation responsible for reporting the non-conformance to PDP requirements, for which a permit is being applied, shall clearly identify - The responsible Organisation (Supplier Organisation) - The Organisation (manufacturer agent, Supplier Organisation) - The PDP requirement (contract, order, standard, specification, drawing, procedure or quality pian) - The reason for the application (material/design/specification change, manufacturing error etc - Tee proposed dispositions (repair and rework use as a substitution deviation reclassification etc), 3.7.5 An agreement shall be reached between POP and the responsible Organisation on the effects of the non-conformance if granted. 3.7.6 Where an inspection authority is involved, the concession application / production permit and supporting document shall be submitted to the inspection authority for review. If applicable, the inspection authority shall endorse and stamp the Application for Concession / Production Permit (Annexure B) anywhere above the PDP dis-posttioning box and forward the form to POP through established communication channels. If not acceptable, the application shall be resolved between the responsible organisation and the inspection authority. 3.7.7. If components or materials, the manufacture of which was monitored or inspected by PDP or PDP appointed inspection authority, are to be replaced by components not previously monitored by PDP or its appointed inspection authority / agency, such a substitution shall be the subject of a concession application 3.7.8 Material deviations due to non-availability, mechanical properties, chemical composition or similar problems, shall be the subject of a production permit before production commences. 3.7.9 Any concession agreed to in accordance with this specification should form the basis for subsequent modification of contract or purchase order when costs are included. 3.7.10 If granted, concessions and production permits shall apply during the entire contract / order life and include design, procurement, manufacture assembly, construction, erection, and commissioning or guarantee phases of the contract. This shall apply to contracts / orders, placed for maintenance and or modification of plant in operation 3.7.11 All non-conformances that affect form; fit or function, as specified by the contract / order, reference standard, technical specifications, PDP approved drawings, procedures and quality product /process plans or which affect interchange ability or maintenance shall be reported to PDP with the exception of those covered by clause as applicable, CONTROLLED DISCLOSURE \When downloaded from the document management system, this documents uncontlled and the responsibiliy rests with the ‘user fo ensure itis inline withthe authorized version on the system, No part ofthis document may be reproduced without the expressed consent ofthe copyright holder, Eskom Hoklings SOC Ltd, Reg No 2002/018527130.Quality requirements for Organisations Unique Identifier: PDPMAN-SP-28 Rovision: 2 Page: 42 of 17, 3.7.12 Where a PDP appointed inspection authority / agency be involved, reporting shalll be from the contractor through the inspection authority / agency to PDP. 3.7.13 The Organisations are not required to report to PDP those non-conformances that can be made to conform by rework by the contractor / manufacturer, providing the rework is part of the normal practice during manufacture and where POP or their appointed inspection authority / agency has accepted the relevant rework procedures. 3.7.14 If the process of rework / repair involves new special processes (i.e. welding, heat treatment, non-destructive examination procedures that have not yet been approved by POP or POP inspection authority / agency) or will have an effect on form, fit or function of other acceptable materials, components, equipment, structures or systems, then such non- conformances shall be reported to PDP or PDP appointed inspection authority /agency. 3.7.15 A reportable non-conformance that cannot be reworked and that the contractor believes could be acceptable “as is, shalll be the subject of a concession application 3.7.16 A reportable non-conformance that can only be repaired shall be the subject of a concession application. 3.8 Quality documentation submissions to PDP 3.8.1 Evaluation phase Documentation shall be prepared and submitted to PDP, in response to either of the following eventualities: ‘+ Eskom invitation tender for contract. + Ad-hoc evaluation required by PDP. Documents to be submitted to PDP premises include, but may not be limited to the following: > The completed quality enquiry checklist for Tender Returnable. > Proof of the Organisation's QMS or Certification. > Acontrolled copy of the supplier's QAP. > A controlled copy of the Organisation's proposed QCPs, as it relates to the product/service in question. > Copies of all formal Organisation agreements currently being held in respect of product liability viz, "Manufacturing License”, "Agenoy”, “Consortium”, “Joint Venture’, etc. where applicable, 3.8.2 Organisation Assessment and or Verification phase Documents to be presented at the Organisation's premisesiplace of work include, but may not be limited to the following: CONTROLLED DISCLOSURE \When downloaded from the document management system, this document is uncontiolled andthe responsibly rests wit he user to ensure it isin le wh the authorized version an the system, No pat ofthis document may be reproduced without the expressod consent ofthe copyright holder, Eskom Hoklings SOC Lid, Reg No 2002015827130,Unique Identifier: PDPMAN-SP-28 Revision: 2 Page: 13 of 17, Quality requirements for Organi: > Certification body audit reports when certificated. > The Organisation's quality manual, (Not required where proof of QMS certification is submitted), > Organisation's QMS review records. Organisation's internal quality audit schedule and reports: > Register of non-conformance reports. (both internal & external) > Customer complaints, > Supplier Organisation's QCP's. NOTE: Evaluation and acceptance of the suppli’s and respective sub-contractors qually assurance capabilties shall be based upon submissions made in respect of the above mentioned information, tagather with an ondocation verieation/assessmant 2s doomed necessary. 3.8.3 Contract Award (Qualification) phase The following documents shall be prepared and maintained for the duration of the contract and/or qualification validity period, and shall be submitted to PDP or its inspection agency prior to commencernent of the works. Documents to be submitted to PDP premises include, but may not be limited to the following: > QAP and QCP's in accordance with PDP specific requirements. > QMS documentation as required for the Works. > All documentation shall be submitted to PDP for Evaluation 14 days after contract award date. 3.8.4 Contract Execution phase > Organisation's QC records. > Material certificates as required. > PDP accepted concessions / production permits as applicable. > Corrective actions taken as a result of non-conformances raised by either the Organisation or PDP. > Organisation's test certificates as required by the applicable technical specitication(s). > Organisation's certificates of conformance. > Type test certificates. > The product in processing and/or final completed state. 3.8.5 Contract/Order completion Documents to be submitted to PDP on completion of each purchase order, which shall accompany every shipment of product to its specified delivery destination(s) includes, but may not be limited to the following: CONTROLLED DISCLOSURE \when downloaded from the dacument management system, this document i uncontioled andthe responsibly rests with the user to ensure it In ine withthe authorized version onthe system 'No pat of this document may be reprotuced without the expressed consent ofthe copyright holder, Eskom Holdings SOC Ltd, Rog No 2002015527130,Quality requirements for Organisations Unique Identifier: PDPMAN-SP-28 Revision: a Page: 44 of 17. Organisation certificates of conformance. Organisation test certificates, etc. as required by the applicable technical specification(s). PDP accepted concessions / production permits as applicable. Inspection release reports issued by PDP, or its inspection agency. vy vy 3.9 FORMS AND RECORDS 3.9.1 Forms Power Delivery Projects will issue a separate quality returnable form in conjunction with this standard, on each occasion of a formal invitation to tender etc. The quality schedule’s primary objective is to provide the Organisation with a standardized means of providing Power Delivery Projects with a formal response in terms of its own organizational quality practices, capabilities etc, 4. Acceptance ‘This document has been seen and accepted by: SHEQ MANAGERS Name Designation C. Fisher Executive Manager Projects ( NEG) B. Naraghi Executive Manager Projects (CEG) N. Masakona Executive Manager Projects (765k) J. Bomman Executive Manager Projects (Capa) N. Hart General Manager Revisions Dato Rev. Compiler Romarks “June 2017 2 ‘Ashley Muller Inclusion of Quality Control March 2013 1 Ashley Muller ‘Change of Unique identifier July 2072 0 ‘Ashley Muller Original issue §. Development Team ‘The following people were involved in the development of this document: Ashley Muller (Senior Quality Assurance Advisor ~ Power Delivery Projects) «© Letlotio Tau (Senior Quality Assurance Advisor ~ Power Delivery Projects) * Puleng Tsatsi ( SHEQ Manager ~ Power Delivery Projects) CONTROLLED DISCLOSURE ‘When downloaded from the document management system. this document fs uncontioled and the responsibilty cests with the user fo ensure t's inline withthe authorized version on th system, [No par of this document mey be repraducod without the exprossod consent of te copyright holder, Eskom Holdings SOC Ltd Rog No 2002101582770.Quality requirements for Organisations ‘Unless | DEMAN-SE 28. Revision: 2 Page: 16 of 17 Appendix A — INSPECTION NOTIFICATION @Eskorn| weemtorvotionten fewer [ae ae = Soria a Ploase tek ¥ ype of ety required rpms ateane et] recon on ie ‘dag en wocmes[ | “ties [ | sate oar me Sanaair i. SET Sounrincontana | ect (BS eres orn amano — ToS arn EE ITE KOSS S| 9 RISE TS HST SSS STS SEOTER | TR] USSG oT STOIC ee a Fi RT ESTA, BESTT, SS {aor ey that a wok wii aly epoca, aonied and doouvied by my company par Te Sbov= — aa “Fetophons NS: Face For power Daivary Profacts us ‘oknontedgenant of evel of inspection netifiaton CONTROLLED DISCLOSURE |When downloaded from the document management systam, this documant i uncontvolled and the responsiblity rests wih the ‘use fo ensura it isn ine uth the authorized versian on the system [No pat ofthis dacument may be reproduced without the expressed consent ofthe copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.Quality requirements for Organisations Unique Identifier Revision: Page: PDPMAN-SP-28 2 46 of 17 Appendix B — APPLICATION FOR CONCESSION/PRODUCTION PERMIT Organisation ProjectStationiSite ‘Organisation Sequontiat Numbor ate Power Delivery Projects Numbor | Date Organisation ‘arose ‘Supplior Organisation ‘arose “Conivaet or Order number ‘Specification Number & Revision Drawiig Number & Rovision [Tiemienves Deserintion ‘Wenification Num —oason for Anpleation Proposed Dispositioning | Submited By ‘Safely (Convent |= 7 Dasumantation= Sate (lea * crangeabiiy™ ‘Commoraal™ ‘Siena inion” Warranty * Tantenane™ Matera Cat penne = For Organisation Signature Position Dato For Power Daivery Projects Signature Position Date CONTROLLED DISCLOSURE \wmnen dowloaded from the document management system, this document is uncontroled and the responsibilty rests with te user to ensure tis in fine th the authorized version on the system, 'No pat ofthis document may be reproduced without the expressed consent ofthe copyright holder, Eskom Holdings SOC Ltd Reg No 2002018527130,Quality requirements for Organisations Unfoue entities POPMAN-SE:26) Revision: 2 Page: a7 of 17 Appendix C: APPLICATION FOR CONCESSION/PRODUCTION PERMIT approve by Gren Props Ingpecton(), © aati “ered by Cert Technical Supplier Held ‘Repro Cierd OR Tae Fea aT ‘Order Ne Tem Provess Description [ Roproved by Oparisaion ‘Gempany Loge id San Mane eseaion CONTROLLED DISCLOSURE When downloaded from the docunent management system, this document is unconitoled and te responsibilty rests with the ‘user to ensure itis inline with the authorized version on the system. ‘No part ofthis document may be reproduced without the expressed consent ofthe copyright helder, Eskom Holdings SOC Ltd, Reg No 2002/0 18527/30.