Report

Writing

CHAPTER-II
Synopsis

◼ Introduction
◼ Effective report writing
◼ Types of report
◼ Structure of report
◼ Planning of report
◼ Features of report writing
◼ Common mistakes in report writing
Introduction

◼ It is a study of facts & information

◼ It is in a structured format
◼ rely on observation and analysis
◼ Supports planning and solving issues in the
organization
Steps for an Effective Report Writing
• Determine the main objective (problem identification)
• Collection of required of Info.(facts & figure)
• Study and examine the facts gathered
• Plan the facts for the report
• Preparation of draft copy of the report
• Editing the draft
• Feedback and Recommendation from advisory team
Types of Report
◼Research Report

◼Business Report

◼Investigation Report

◼ Project Report

◼Director’s Report
Structure of Report
◼ Title page
◼Table of Contents

◼Abbreviations and/or glossary

◼Acknowledgements

◼Abstract

◼Introduction

◼Body

◼Conclusion

◼Bibliography
Planning of Report

Analysing the task carefully

•
➢ For whom the report is prepared
➢ Why do they want it?
➢ What do they need to know?

•Start Planning
➢ Think about structure and format
➢ Check the guidelines
➢ How to present information with more clarity
Planning of Report

• Plan the writing process

➢ What you already know?
➢ Brainstorm for Ideas
➢ Find Information needed
➢ Make a time plan
• Organise your Info.
➢ Sources needed
➢ Classification of Info.
➢ Organising the Info.
➢ Recording the references
Features Of Report Writing
• Clear thoughts
• Complete & self-explanatory
• Compact and comprehensive
• Should be accurate
• Suitable format for reader
◼ It support facts & is factual
◼ Impersonal style
◼ Date & signature
Features Of Report Writing

• References for relevant details

• Impartial approach
• All essential technical details
• It should be a reliable document
• It should be arranged in a logical manner
Common mistakes in report writing

Boring
•Errors

Language
•Lengthy