A Birthday to Remember 

Hannah Doucette, Taylor Green, Tashena Jackson, Rachael Lohnes, Joseph Stewart 

 
 
 
 
 
 
 

 
PROJECT DESCRIPTION ​by Hannah Doucette 

Even  now  I  can  feel  the  excitement  of  this  special  gathering.  We  will  gather  to 

celebrate  the  10th  birthday  of  a  special  young  man  named  Nick.  For this special day, we 

have  chosen  to  use  a  camp  theme  and  to  host  it  in  the  forest  park  just  outside  the  city, 

and  we  plan  to  invite  30-40  people  to  participate.  Since  there  are  plenty  of  firepits  and 

picnic  tables,  we  will  be  serving  hotdogs  and  hamburgers  cooked  over  an  open  fire  as 

well as s’mores, of course.  

Not  only  do  we  plan  to  have  great  food,  but  we  will  also  be  having  games  and 

prizes.  To  start  off  the  party,  we  will  have  a  three-legged  race  and  a  scavenger  hunt.  If 

they  would  like  to  play  football  or  catch,  we  are  planning  to  also  have  some  balls 

available  for  adults  and  children  alike.  Then,  to  finish  it  off  strong,  we  have  all  the 

supplies  we  need  to  have  a  water  balloon fight complete with enough water balloons for 

the adults to join in and have some fun.  

After  the  games,  we  will  open  gifts  and  take  pictures.  Then,  we  will  sing  “Happy 

Birthday”  and  cut  the  cake  while  enjoying  some sweet tea and lemonade. Later on in the 

evening,  as  it gets dark, we will pull out the musical instruments and play and sing Nick’s 

favorite  songs  around  the  fire  with  glow  sticks  to give the kids a little something extra to 

enjoy.  Before  each  person  leaves,  they  will  be  given  the  choice  to  take  home  a  small 

flashlight, a compass, or a water bottle/canteen to help them remember this special day.  

The overall goal/vision of this project is to create a memorable day for little Nick, a 

day he and his friends will remember with fondness for the rest of his life.  

STAKEHOLDERS ​by Rachael Lohnes 

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There  are  three  main  stakeholders/  groups  of  stakeholders  involved  in  this  event;  Nick, 

Nick’s parents, and the party guests. 

Nick:  Nick’s  role  in  this  event  is  to  arrive  to the party around 3pm to assist in setting up. 

He  also  must  make  sure  he  greets  every  guest  and  says  “Thank  you”  to  them  for 

attending his party. His last responsibility is to enjoy his special day! 

Nick’s  Parents:  Nick’s parents are the hosts of this event. It is their role to fund the event 

and  show  up  at  3pm  to  set  up  the event. Nick’s parents also must communicate with any 

parents  of  Nick’s  friends  (the  guests)  if  any  parents  have  concerns  that  need  to  be 

addressed.  

The  guests:  The  responsibility  of  the  guests  (Nick’s  friends)  is  to  arrive  to  the  party  on 

time  and  participate  in  the  planned  party  events.  Guests  are  not  expected  to  bring  a 

birthday gift for Nick, but it is very much appreciated. We are inviting 30-40 guests.  

   

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BIRTHDAY PARTY OBJECTIVES - SMART ​by Taylor Green  
Our goal is to have 80% of attendees participate in the fun and activities by these times: 

5:00pm: Three legged race complete 

5:30pm: To have the game of football complete 

6:00pm: Have the grill fired up cooking delicious hot dogs and burgers. 

6:30pm: Eat Hamburgers and hot dogs. 

6:15pm: Sing happy birthday and open presents. 

7:00pm: Have the best time throwing water balloons at each other. 

7:30pm: Parents get the fire roaring and set up smores bar 

8:00pm: Gather around the fire during the dusk of day and enjoy s'mores 

8:30pm: Start singing with instruments and enjoying the evening with friends  

10:00pm: Attendees leave and party is in the books.  

 
Specific: These goals are specific because they explain the different actives of the day and 

include the itinerary. 

Measurable:  These  goals  are  measurable  because  we  asked  for  80%  percentage  of 

attendees to participate, not a specific number.  

Attainable:  We  know  these  goals  are  attainable  because  we  have  80%  attendees  joining 

in all activities and sticking to the timeline. 

Relevant: These are relevant because these goals address camping activities.  

Time  Bound:  This  birthday  party  in  time  bound  because  it  is  a  time  sensitive  party  with 

young children and we are keeping track by having a timeline.  

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PROJECT SCOPE ​by Joseph Stewart 

The  scope  of  Nick’s  birthday  celebration  is  to  create  a  memorable  evening by sticking to 

our  schedule  and  keeping  Nick,  his  parents,  and  the  guests  all  entertained.  We  want 

everyone  to  have a wonderful time while also being informed of all the events that are to 

take  place.  For  this  to  happen,  we  need  to  make  sure  that  Nick’s  parents  have  provided 

sufficient  funds  for  the  birthday  party  to  ensure  that  there  is  enough  food,  drink,  water 

balloons,  and  supplies.  In  addition,  we  must  also  contact  Nick’s  parents  to  determine 

whether  or  not  they  are  able  to start prepping for the party at 3:00PM since doing so will 

potentially be necessary.  

To  be  specific,  the  deliverables  for  this  birthday  project  would  be  a  smooth  process, 

entertained  guests  who  leave  with  a  great  impression,  pleasant  experience,  and  a  small 

takeaway  to  help  them  remember  the  day.  Last  but  not  least,  we  want  Nick  to  have  a 

memorable birthday filled with things to make him happy and know he is loved.  

While  we  would  love  to  have  everyone  participate  in  the  events,  we  would  consider 

having  80%  of  the  guests  participating  in  the  events a success. Lastly, it is important that 

we  abide  by  our  timeline  and  have  everything  wrapped  up  at  10:00PM  that  evening 

which  will  also  include  the  cleanup  process  since  it  is  important  that  we  leave  the  park 

better than it was when we arrived.  

At  this  point,  we  have  discussed  what  this  project’s  scope  does  include.  Now,  we  will 

address  what  it  does  not  include.  Though  it  would  be  nice  to  involve  everyone  we  can, 

we  will  be  inviting  30-40  people  which  is  a  limited  amount.  Another  thing  the  project 

does  not  include  is  changing  the  look  of  the  park.  Since  we  are  simply  requesting 

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permission  to  use  the  park  for  a  specified  amount  of  time,  it  is  not  within  the  scope  of 

our  project  to  change  the  layout of the park. Also, though it is not within the scope of our 

project  to  perform  extensive  cleaning  of  the  park,  we  do  want  to  leave  it  tidier  and 

cleaner than when we left it.  

   

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ASSUMPTIONS ​by Tashena Jackson  

Project  assumptions  are  the  things  project  managers  assume  to  be  true  in  order 
for the project to be a success.  

1.​ T
​ he park will be available for our party. 

2. ​The  weather  will  be  sunny  with  an  overcast  at  80  degrees  Fahrenheit  (conducted 
research when deciding the day of the party) 

3.​ A
​ ll vendors, supplies, tools, décor, and food are present and functional.  

4.​ T
​ here will be enough guests in attendance for games.  

5.​ W
​ e have enough supplies for all the guests present (i.e. prizes, food, and drinks). 

6.​ T
​ he project stays within budget. 

7.​ T
​ he birthday boy is in good health the day of.  

8.​ T
​ here will indeed be a reserved space for us with no issues during the party.  

9.​ T
​ he invitations are clear and arrive to guests in a timely manner.  

10.​ G
​ uests RSVP by deadline. 

11.​ T
​ he party will start on time.  

12.​ A
​ ll transportation methods are working, and guests arrive and get home safely. 

13.​ T
​ he birthday party is properly funded. 

14.​ N
​ o surprise fees or costs. 

15. That the children will all be in good spirits 

16. That the games will not take too long to complete 

   

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CONSTRAINTS ​by Rachael Lohnes  

1. Parents  of  Nick’s  friends  will choose to attend the party, rather than just dropping 

of their children 

2. Guests may be late to the event 

3. Guests may arrive early to the event 

4. Guests may have food allergies 

5. Objectives may take more/ less time to complete than planned 

6. Budget exceeds party needs 

7. The vendors cannot complete their duties by the start of the party 

8. The  park  unexpectedly  closed  for  the  day  on  the  day  of  the  party  (due  to 

unforeseen situations such as flooding or crime)  

   

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PROCUREMENT PLAN ​by Hannah Doucette 

1. Burger patties and buns (will need to be purchased) 

2. Hotdogs and hotdog buns (will need to be purchased) 
3. Sweet  tea  and  lemonade  (will  need  to  be  made  ahead  of  time  and  put  into 
containers that can be transported and used to serve) 
4. Glow sticks (will need to be purchased) 
5. Ties for the three-legged race (will need to be found ahead of time) 
6. Water balloons, buckets, and a source to fill the balloons with water 
7. Cake  and  candles  and  a  lighter  (will  need  to  make  one  and  decorate  it  the  night 
before the party) 
8. Paper plates, utensils, and cups (will need to be purchased) 
9. Permission to use the park (requires contact) 
10. Picnic tables and firepits 
11. A  scavenger  hunt  plan  as  well  as  a  prize  for  the  winners  (requires  time  and 
planning for the hunt and a pre-purchased prize) 
12. A football and other balls for playing catch 
13. A table for gifts (gifts from us and the guests) 
14. Cameras  and  enough  storage  for  pictures  and  videos  (requires  planning  to  make 
sure the cameras are charged and ready) 
15. Marshmallows, graham crackers, and chocolate (will need to be purchased) 
16. Marshmallow roasting sticks (will need to be acquired)  
17. Matches and firewood (will need to be found/purchased) 
18. Banners to decorate the campsite (requires planning and creativity)  
19. Balloons  for  decoration  (will  need  to  be  purchased  and  match  the  other 
decorations) 
20. Party  favors  (small  flashlights,  water  bottles/canteens,  and  compasses  -  will  need 
to be purchased ahead of time)  
21. Folder  with  lists  of  ingredients  for  each  food  item  from  packaging  in  order  to 
prevent  problems  with  individuals  who  may  have  food  allergies  (will  require 

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consideration/preparation)  

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