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R12hrmssetups PDF
R12hrmssetups PDF
User ID : operations
Pwd : welcome
Click on Login .
Navigation :
Create New Responsibility with the same menus and same data group with ur name .
Save it and close it.
Navigation :
Click on ‘Login’.
As it is the first time of entering with the username system prompts you to change the
password.
Give the Old password and new password and confirm the new password.
The following page appears with the Responsibilities you have attached to the user.
Specify the 6 Key Flexfield Structures that must be defined before you can define a
Business Group in Oracle HRMS. These are:
Specify your requirements for the Key Flexfields specified above. The specification
must include the following details for each Key Flexfield:
Flex field Qualifiers are mandatory for Competence Flex field ( Human Resources) and
Cost Allocation ( Pay Roll) .
The important point which must do while defining flex fields is to Freeze and compile
each and every Flex Fields after defining segments for it.
Human Resources :
Query with ‘Job Flex field’ in the ‘ Flex field Title’ and click ‘ Ctrl+↓’ in the below
window displayed with predefined flex fields to create your own Flex field for ‘ Job ‘.
Give a name for your Job structure and click on ‘Segments’ button.
Define the Job structure for your Organization and check the required fields based on
your requirement.
Save and close the window.
Check the ‘Freeze Flex field Definition ‘ and ‘Allow Dynamic Inserts’ check boxes and
Click on ‘Compile’ button.
Position Flex field :
Query with ‘Position Flex field’ in the ‘ Flex field Title’ and click ‘ Ctrl+↓’ in the below
window displayed with predefined flex fields to create your own Flex field for
‘ Position ‘.
Give a name for your Position structure and click on ‘Segments’ button.
Define the Position structure for your Organization and check the required fields based
on your requirement.
Check the ‘Freeze Flex field Definition ‘ and ‘Allow Dynamic Inserts’ check boxes and
Click on ‘Compile’ button.
Competence Flex field :
Query with ‘Competence Flex field’ in the ‘ Flex field Title’ and click ‘ Ctrl+↓’ in the
below window displayed with predefined flex fields to create your own Flex field for
‘ Competence‘.
Give a name for your Competence structure and click on ‘Segments’ button.
Define the Competence structure for your Organization and check the required fields
based on your requirement.
Check the ‘Freeze Flex field Definition ‘ and ‘Allow Dynamic Inserts’ check boxes and
Click on ‘Compile’ button.
Grade Flex field :
Query with ‘Grade Flex field’ in the ‘ Flex field Title’ and click ‘ Ctrl+↓’ in the below
window displayed with predefined flex fields to create your own Flex field for
‘ Grade ‘.
Give a name for your Grade structure and click on ‘Segments’ button.
Define the Grade structure for your Organization and check the required fields based on
your requirement.
Check the ‘Freeze Flex field Definition ‘ and ‘Allow Dynamic Inserts’ check boxes and
Click on ‘Compile’ button.
Cost Allocation Flex field :
Cost Allocation Flex Field is the interaction between Pay Roll and General Ledger . So
the Segments which we are defining in HRMS should match with the Accounting Flex
Field which we define in Financials.
Query with ‘Cost Allocation Flex field’ in the ‘ Flex field Title’ and click ‘ Ctrl+↓’ in the
below window displayed with predefined flex fields to create your own Flex field for
‘ Cost Allocation‘.
Give a name for your Cost Allocationn structure and click on ‘Segments’ button.
Define the Cost Allocation structure for your Organization and check the required fields
based on your requirement.
Flex field Qualifiers are mandatory for ‘ Cost Allocation Flex field’ also.
Click on Flex field Qualifiers ‘ button and select any one qualifier for the Competence .
Save and close the window.
Check the ‘Freeze Flex field Definition ‘ and ‘Allow Dynamic Inserts’ check boxes and
Click on ‘Compile’ button.
People Group Flex field :
Query with ‘People Group Flex field’ in the ‘ Flex field Title’ and click ‘ Ctrl+↓’ in the
below window displayed with predefined flex fields to create your own Flex field for
‘ People Group‘.
Give a name for your People Group structure and click on ‘Segments’ button.
Define the People Group structure for your Organization and check the required fields
based on your requirement.
Check the ‘Freeze Flex field Definition ‘ and ‘Allow Dynamic Inserts’ check boxes and
Click on ‘Compile’ button.
Business Group Creation
The Important thing we must not forgot while creating our business group and all our
organizations is “Date Tracking’. The date must be checked while creating all the
organizations . The dates which we give for our orgnizations must be after the date which
our business group is created and the dates are those from which we want the
organizations to be existed in our business group.The Date Tracking Plays a vital role in
HRMS.
Navigation :
Enable the Business Group and click on ‘Others’ and give the Business Group
Information .
Give a Short name for the Busines group.
Navigation :
Profile → System
Attach our business group to HR Security Profile .
Under ‘HR Cross Business Group ‘ Profile Select ‘yes ‘ .
Add ‘HR with Payroll’ for ‘HR User Type’
Give a name to the Organization Hierarchy and create the hierarchy. Select ‘Primary’
check box if it is the primary hierarchy of the organization.
Select Version number as ‘1’ and give the starting date for the hierarchy.
Query in the ‘Organization’ window with the Business Group Name and add all the
divisions an departments as per the hierarchy in your organization in the ‘Subordinates’
window.
Job Creation :
Create the Jobs in your Business Group based in the Structure you have defined for the
jobs.
Navigation :
Job is a role in our organization .Here create jobs which we want in our organization .
The job group will be generated automatically.But if we want a new job group we can
create it ourself.Don’t forget to check the date .After creating the jobs with the job code
and job name save them.
The next step is to create positions in our organization.
Jobs Positions
1) Jobs are Flexible roles 1) Positions are rigid roles
2) Jobs are independent of organization 2) Positions are dependent on organization
3) Jobs are independent of positions 3) Positions are dependent on Jobs.
4) A job may have multiple positions 4) A position will have specific job
Navigation :
Query with Higher position name and attach the positions in the order as it is in your
organization.
The next step is to assign grades to the jobs in our organization. Grades can be assigned
to jobs or positions. But Oracle prefers to assign grades to jobs.
Navigation :
Navigation :
Navigation :
1. Enter the details of the recruitment activity. You can enter the name of a
’parent’ recruitment activity in the Within Recruitment Activity region, if the
activity you are defining is part of a campaign.
2. Choose the Recruiting For button to select one or more vacancies to associate
with the activity.
Navigation :
We use the ‘ Applicant Quick Entry’ window to enter basic personal information and one
assignment for an application. If we want to update this information or add further
information , we use ‘People ‘ window.
Navigation :
We can query and update the groups of Applicants assignments using ‘Mass Update of
Applicants’ window.
Navigation :
1. Select find from the Query menu to open the Find Applications window.
Enter selection criteria for the group of applicants you want to update and
choose the Find button.
2. Do one of the following:
• If you want to update all or most of these applicant assignments,
choose the Select All buttons. Then uncheck the Mark check box for
any assignments that you do not want to update.
• If you want to update less than half of this group of assignments,
check the Mark check box for each assignment you want to update.
3. Choose the Update button.
4. In the Update window:
• If you want to update the status of the selected assignments, select the
new status.
• If you want to refer these applicants to a new recruiter, select the
name of the Recruiter.
5. Choose OK to effect the update.
1. Select an interview type, and enter the date of the interview in the Start Date
field. You can also select a location and enter times and an end date.
2. If you want to associate an applicant assignment status change with the
interview, enter it in the New Status field. This creates a datetracked update
to the applicant assignment. You cannot enter a status when:
• There are future changes to the assignment
• The interview date is the date when the active application status began
• You are updating an existing interview record.
Follow the same process till we give the ‘Offer ‘ to the applicants to hire
them and the applicant may accept or reject it.
If the applicant accept the offer . the next step is to hire the applicant as
an employee. The main point to remember here is that there must be one
day difference between the day the applicant accepts the offer from the
company and hiring the applicant as employee.