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PEDANT
ISO 900):2008 CERTIFIE» How to avoid problems during the implementation resulting from not identifying
the local needs? How to find and properly identify the differences between the SAP
template system for the corporation and local legal and business needs? The Fit &
Gap analysis may be helpful — a standard element of BCC Go Forward
methodology for projects of rollout type.
> Many Polish companies face the challenge of implementing the standard SAP
system operating in a corporation. Increasingly, they are not only the recipient of
the system used in the international headquarters of the corporation, but they are
the owner of the template system (regardless of the fact, whether they are original
Polish companies or the Polish departments of the international corporations).
» The implementation of such a project is an organizational and communication
challenge both for the parent company and for the local company. particularly if
both companies are located in different countries. The parent company is interested
in the biggest possible adaptation of the local company to the corporation
processes, above all due to the requirement of process unification in accordance
with the best practices operating in the company.The second essential aspect is also the optimization of the implementation, and
hence its costs. But regardless of how much the parent company would like to see
the template as a consistent entirety, two types of differences will occur:
Legal Gaps ~ specific legal regulations, particularly in the financial, sales and
human resources area (e.g. correction invoice in Poland and credit/debit memo in
Germany);
the differences in the local business process (local gaps) — particular companies
may have own business processes that do not appear in the template (e.g. the
‘unique production process in the corporation) or other specific requirements not
resulting, directly fiom the legal regulations, but eritical for the business activity
(eg. special discount system for the key customer who has a large share in the
company’s turnover).‘Many people participating in the project believe that each difference will cause the
increase of the implementation budget. However, it does not have to be the case. The
awareness of the difference does not automatically mean that it has to be implemented in
the system However, it means the possibility of selecting the method of its processing:
implementation in SAP system,
leaving in the external system,
‘manual processing outside the IT system or organizational change that eliminates,
the given requirement,
and presentation of the selected method to the persons from the local company.The
experience shows that such an attitude builds the confidence in the new system
(my needs are not ignored”) that essentially influences the engagement of the
persons from the local companies into subsequent project activities.
Prior the Fit & Gap analysis, the parent company should determine which areas of
the system will be subject to the analysis.[t depends above all on the business
profile of the local company> Thank You