e " . Republic of the Philippines OFFICE OF THE PRESIDENT COMMISSION ON HIGHER EDUCATION CHED MEMORANDUM ORDER (CMO) No, 27 Series of 2005 SUBJECT : POLICIES AND GUIDELINES ON DISTANCE EDUCATION ce with the pertinent provisions of Republic Act (RA) No. 7722, otherwise known se the “Higher Education Act of 1954", pet Commission en bane Resolution No. 292-2005, and for the purpose of rationalizing Distance Education (DE) in the country, the following updated policies and guidelines on distance education are hereby adopted and promulgated by the Commission. Thus: Article I ‘STATEMENT OF POLICIES Section 1. The 1987 Philippine Constitution deciares that the State shall “protect and promote the right of alll citizens to quality education at all levels and shall take appropriate steps to make education accessible to all.” Furthermore, the State shall “establish, maintain, and support a complete, adequate, and integrated system of education relevant to the needs of the people and society, and that the State shall encourage non-formal, informal, and indigenous learning systems, as well as self-learning, independent, and out-of-school study programs particularly those that respond to the community needs.” Section 2. Republic Act 7722, otherwise known as “The Higher Education Act of 1994”, provides that the powers and functions of CHED shall include setting standards and monitoring and evaluating programs and institutions of higher leaming. Section 3, Consistent with these policies, the Commission affirms the need for greater access ta quality higher education and recognizes that distance education is a viable strategy to achieve this goal, Article 11 DEFINITION OF TERMS. Section 4. Distance Education (DE) is 3 mode of educational delivery whereby teacher and learner are separated In time and space, and instruction 's delivered through specially designed materials and methods using appropriate technologies, and supported by organizational and administrative structures and arrangements. Section 5. An extension class is a class or prot gram normally offered by a recognized educational institution in its main campus but whichis offered \nanother location not specified in the government permit to operate a program (CHED Order No.26, 5. 1995, entitled “Policies and Gucollnes for Extension Classes.”) Extensi distance education. sion classes as herein defined do not qualify as DAP Bldg., San Miguel Avenue, Ortigas Conter, Pasig citye e Article 111 GUIDING PRINCIPLES All subjects/ courses offered in distance education shall adhere to the following guiding principles: Section 6. Learner Centeredness. Distance education programs shalll focus on the needs of the learner and the goal of facilitating Independent learning. These programs shail not be driven merely by available technologies but rather by the need to enable demonstrable learning in an accessible environment. Section 7, Rigorous and Sound Instructional Design. Distance education programs shall be equivalent in challenge and depth to conventional programs, Academically qualified individuals must make instructional design decisions in the analysis, design, development, implementation and evaluation of distance education courses. Section 8. Transparency and Peer Review to Guide Informed Choice, Distance Education implementers shail make information about their programs particularly on the curriculum and delivery system, Instructional materials development, delivery mode/ strategies, student support services, and other relevant information avaitable to accrediting bodies, academic peers, regulators and students. Updates/ information shall be made accessible through such media as the World Wide Web. Section 9, Public Responsibility and Accountability. Implementers shali take heed of the public Impact of DE programs and shall always exercise due diligence in avoiding harm to pregram stakeholders, especially students. Consumer protection, in particular, shall be a priority because of the high value that Filipinos put on education. Section 10. Quality and Continuous Improvement. Implementers shall embed in their program framework the proactive identification of student and stakeholder needs and the monitoring of student and stakeholder satisfaction in order to continuously improve all aspects of development and delivery. Specifically among the stakeholders, the CHED Technical Panels of the disciplines shail assist in ensuring quality of the programs, Continuing evaluation and other types of research shall be encouraged to guide the progress and development of distance education programs. Results of such research shall not only gulde internal decisions but also be shared for the enlightenment of the Philippine higher education sector. Finally, the realities of global education make it imperative that programs meet internationally acceptable quality standards. Article IV SCOPE AND COVERAGE Section 14. An academic degree program shalt be classified as a distance education program subject to the provisions of this CMO if at least 25 percent of total courses in the program are offered via the distance mode. Section 12, Graduate Programs. Degree programs at the post baccalaureate level including Diploma, Masters and Doctoral programs may be offered fully by distance mode.© al \dergraduate level ction 13. Undergraduate programs. Degree programs at the un —— shall not be offered fully by distance mode because undergraduate students need face-to-face interaction with mentors and peers as part of the academic environment for optimal learning. Section 14, The Technical Panels shall identify the subjects/ courses In each degree : program, which may be offered by distance education. Article V IMPLEMENTING GUIDELINES Section 15. Qualification of Higher Education Institutions to Offer Distance Education Programs 15.1 Only HEIs with the following status are qualified to offer a program by distance education: * with Level EII Accreditation In the degree program applied for, or * CHED Center of Excellence (COE) status in the degree program applied for, or * with certification of compliance with the CHED Quality Assurance System for Distance Education 15.2 Only HEIs with level III accreditation in the Liberal Arts may offer general education programs by distance education, Section 16, Institutional Management and Commitment: 16.1. The name “Open University” shall be used by a higher education Institution only If itis a separate, autonomous, degree granting academle entity qualified to operate as a University. 16.2 The HEI's mission, budget and policy statement shall reflect its commitment to its distance education program. 16.3 The HEI shall have the organizational structure and clear institutional procedures for managing and ensuring academic oversight over Its distance education system, 16.4 The HEI shall designate a competent key person who will manage and be responsible for its distance education, 16.5 The HEI shall have an internal quality assurance management system appropriate to DE programs. 16.6 The HEI shall show evidence of a program of continuous self-evaluation advances in the assessment of student achievement of intended outcomes, improved retention rates and effective use of resources, Section 17. Components of Distance Education 17.1 Curriculum and Delivery System 17.1.1 If the HEI proposes to offer a degree Program by distance it should from CHED regarding the delivery system for such a© th 17.1.2 The application for the delivery system shall be approved by the CHED 417.2 Central Office based on the recommendation of the Technical Panel on Distance Education, Instructional Materials Development 17.2.1. Instructional materials form the core of distance education programs 47.2.2, as these provide the primary means through which independent tearning can be achieved. Therefore instructional materials shall be appropriate to learning needs both in content and medium of delivery, . The HEI shall prepare a set of well-written, well-structured and well- tested self-instructional materials for every course. 17.2.3. The amount of material covered in the course and the depth with which it Is covered shall equal that of a classroom-based course, 17.2.4. If the HEI itself is developing such course materials as specified above 17.2.5 17.3 17.3.4. it must have a pool of qualified: + subject matter specialists with at least a Masters Degree (Doctorate degree holders for doctoral programs) in the subject area they are assigned to develop; + readers who shall critically review the work of the subject matter specialist; * a team of related experts: Instructional design specialists, production design specialists; and such other related skills needed to transform the material into learning packages suitable for delivery via the distance mode. The HEI shall comply with appropriate Intellectual Property Rights ((PR) laws in the development and utilization of course materials including pre-existing learning packages developed by other institutions whether local or foreign. Delivery Mode/Strategies. In the distence education mode, the delivery of course content consists of the provision of learning packages designed for independent learning, Mechanisms that facilitate and support interaction between mentors and Peers using appropriate communication technologies, and student assessment procedures appropriate to the distance education format. ‘The HEI shall provide a core of qualified faculty members (Masters degree for masteral programs and Doctorate degree holders for doctoral programs in the subject area they are assigned to handle) who shall perform the teaching functions of student evaluation/ assessment, issuance cf grades and academic consultation. 17.3.2, The HEI shall provide for regular faculty-student and student-student interaction or feedback on their learning, either face-to-face or via alternative and/or other interaction formats (e.g. email, telephone, phone conferences, video conferencing, voicemail, text messaging, chat rooms, online discussion forums, face-to-face tutorials). 17.3.3. The HEI shall prepare a set of validated instruments or assessment processes on performance standards to gauge the leamer's progress in the course, Frequency of academic assessment/evaluation and the manner by which these are administered shail also be indicated.° Se 17.3.4. _ Examinations (paper, online, demonstrations of competency) shall take 17.3.5. 17.3.6. 17.4.2. 17.4.3, 17.4 place in circumstances that require firm student identification. The HEI shall seek to assure the integrity of student work and shall put in place processes on disciplinary procedures and adherence to intellectual honesty. . Students shall be provided access to resources for learning such as libraries and electronic information sources. |. The HET shall undertake a periodic internal review, evaluation and updating of all its instructional materials. Materials shall be updated and revised at least every five years. Student Support Services ‘Students shall be given full and clear information about the nature and expectations of the program af study, tuition and other fees, the technology employed so that they can make informed decisions about undertaking a program. . Guidance on study skills, orlentation on independent study, practice on the technology and timely intervention regarding student progress shall be provided, Students shall be provided access to grievance procedures. Students shall be regularly provided with information on their academic Progress. 17.4.5, The HEI shall provide clear admission and retention policies and Section 18, Section 19, Section 20 Section 21. procedures, Article VI GRANTING OF GOVERNMENT AUTHORITY TO OFFER PROGRAMS VIA DISTANCE EDUCATION To obtain authority to offer a degree program by distance mode, the HEI must submit to CHED documentary evidence as listed in Annex A ‘The application procedure is described in Annex 8. Article VII MONITORING AND EVALUATION OF PROGRAMS VIA DISTANCE EDUCATION ‘The Commission on Higher Education through the Technical Panel on Distance Education shall conduct periodic monitoring and evaluation of distance education programs offered by HEIs. The permit to operate and recognition of any distance education program shall be granted solely by the CHED Central Office based on, recommendations of the Technical Panel on Distance Education.Section 22. Section 23. Section 24: Section 25. Section 26, Section 27, Section 28, © e Article VIIZ ‘CHED’S DEVELOPMENT ASSISTANCE TO DISTANCE EDUCATION PROVIDERS ‘The CHED through the Technical Panel on Distance Education and identified Center(s) of Excellence (COEs) shall assist HEIs In developing capability to offer distance education. Article 1x TRANSITORY PROVISION HEIs operating DE programs whose recognition was granted by the DECS prior to the creation of CHED and/or prior to CHED Order No. 27, s. 1995. shall comply with ail provisians of this CMO within two years of its effectivity. Distance education programs that have been monitored by CHEO under the provisions of CMO No. 35, s. 2000 (see Annex C) shall comply with all provisions of this CMO within two years of its effectivity. Compliance shall be evaluated by CHED after two years of the promulgation of this CMO, Failure to comply will lead to closure of the program. Article X SEPARABILITY CLAUSE If any part or provision of this CMO shall be held invalld, other provisions hereof which are not affected shall continue to be in force and effect. Article XI REPEALING CLAUSE ‘This CMO supersedes the CHED Memorandum Order No. 35, S. 2000, entitled “Updated Policies and Guidelines on Open Learning and Distance Education,” and other issuances — including the distance education related provision of CMO No. 32, s. 2001, item 7 of the Benefits of Autonomy. Article X15 EFFECTIVITY ‘This CMO shall take effect immediately upon approval. Pasig City, Philippines, __August 3, 2005 : FOR THE CO! - Cake (leat aa Y CARLITO S, PUNO, DPA Acting ChairmanCONSE ANG © LEON OND ~W XOULY ‘PDUPULIOYJOd s.JaLuea} Jo uaUssasse pue asunod Jad saulos;no Buwiea] aieudosdde BulLyap IqeIAS pallelad « Suudiostp aup 404 jaueg eoluyDay aun Aq paroudde uinjnoWN “eynoquuno 40 32s panordde ~G3HO 1p U! 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Supporting this application are the following documents duly certifled/ authenticated (Please refer to Annex A of CMO NO. ___, 5, 2005): 1, as the Institutional Head of the institution __, will uphold the guiding principles and maintain/sustain the standards required for the delivery of DE program(s) as indicated In the existing Policies end Guidelines on Distance Education and to follow faithfully all the laws, rules and regulations of the Commission on Higher Education. I acknowledge that any violation of the laws, rules and regulations and the requirements of the CHED shall be deemed sufficient cause for the revocation of the authority granted. The Institution will not advertise and accept enrolment in the program(s) applied for untl and unless this application Is approved and the corresponding Government Authority is (ssued by the Commission on Higher Education, Very truly yours, TheHead Application Form ~ CMO No.27, .2005; Page 4 of 2c © Distance Education Program Application Form AFFIDAVIT Republic of the Philippines City of, ot L, nam , Head of the narme of institution + Filipino, bf Tegal age and resident of the Philippines, after having been sworn to in accordance with law, dispose and say that the information in this application and in the supporting documents are true and correct. Signature The Subscribed and sworn to before me this day of affiant exhibited his/her Community Tax Certificate No, ) Issued at on Doc No. Page No., Book No, Series of Application Form ~ CM0 No.27, s.2005; Page 2 of 2TT ees eS [eloped | Siist | Sieamenosea (paurerqo veum pue sieym spnpur ‘aseaid) WoReSYIIeNd feuoneonpy ——— (sojeoynie> iene asvejd) _Sulujesy pue uoeziepeds S10jN| JO 3SIT *E SS Podojenep (SaqeOisRIGo YoeTe BSESl sieiomog | srisew | SIeSINe SCT : E (shievaen/ani Sujurest pue uonezyepeds, PauleWO USUM DUESJBYM BIeSIpUI)—— UoneuBised | Snow woReauIIeNd jeuoReonpy z _aweN STOMP? Pue S1SMOINer Jad 7sispees "siowany ) sisieIseds TEN ISTGIS JOIST] OT (SaqB5y A Ie peNe oseoid G | siesinaessea | Buuyeay pue uoReziepeds PAUIE}GO USM pue BJe4M eyeD|pUul) UoneoyieENnd jeuojeonpz uoneubisag __nyeubys pue sweN——— tAq Pettey pay42D SIE J sv Ts HORNGSUT, Z wio4 3geee oe ered ae G _ YoRe07 (seqeoynueo wene eseaid) Buywyess pue uoneZepeds Zt unos 3g ByeIO POG. 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